Document structure
In essence, a letter of recommendation is an ordinary business document. Therefore, its compilation is subject to general rules. Based on the name itself, such a document is drawn up in writing. In principle, you can develop one sample letter of recommendation for different occasions. Then all that remains is to clarify some points regarding the addressee and the details of the information presented. Any sample letter of recommendation has a standard structure. It usually includes the following mandatory items:
- Title (name) of the document. Brief information about the employer with confirmation of the fact that the citizen actually held a specific position with him from such and such a date for a certain period of time. List of duties performed. It is desirable that it be as detailed as possible. This will help to better assess the candidate’s professional skills and abilities. A list of the employee’s business and personal qualities that he showed at his previous place of work. A description of his professional achievements. Reason for dismissal. Recommendations for a future employer. Details of the writer of the letter of recommendation with the obligatory indication of contact information. They are needed in case you need to clarify the information provided. Date of preparation of the document.
The list of items can be increased at your discretion, since the law does not establish a specific form for such a document.
What to write in the main body
The parts are arranged as required for all business documents. At the same time, the main text is compiled in any form. What should you include there?
The content represents a characteristic of the professionalism and business qualities of employees. An overly emotional review is inappropriate in this case. It is preferable to start by indicating the nature of the cooperation (who is writing the letter of recommendation - supplier, client, business partner, etc.).
To add specifics, it is worth mentioning how the company’s employees feel about the assigned work and the requirements presented. At the end, you can indicate whether the writer of the letter would like to continue working with this company.
It is useful to include characteristics in the following areas:
- professionalism of employees;
- attitude towards counterparties and clients;
- the degree to which the enterprise is equipped with modern equipment;
- level of stability of the company;
- presence of trends towards expansion of the organization;
- staff experience.
We emphasize: it is important to indicate specific facts in the document. If we are talking about reaching certain heights, it is worth pointing out the reasons for the growth. After analyzing them, the recipient will be able to draw a conclusion about the advisability of working with this company.
Useful tips
In order for the sample letter of recommendation to be as complete and correct as possible, it is worth considering a few useful tips when drafting it: Do not use standard phrases in the text such as “the employee showed commendable initiative” or “the employee showed himself to be responsible and diligent during his work.” Any person already indicates this on their resume. It is better to show in a letter his specific actions and achievements, backing it all up with numbers. In general, in such a document the new employer wants to see answers to only three main questions:
- What are the candidate’s strengths; what benefits can he bring; the reason why he had to leave his previous place of work.
It is advisable to fit the entire text of the letter on one sheet of paper. This will eliminate the possibility of fraud on the part of the applicant. The information presented must be truthful in order to avoid an awkward situation when someone wants to check it. If a person has shown himself to be a mediocre and uninitiated worker over the entire period of time, then it is better to refuse to write a letter of recommendation for him. If we take into account all of the above, the document will help both the former employee and his new employer.
Partners' opinions
A letter of recommendation for an organization can be written on behalf of a partner company.
It will look like some kind of positive feedback about the teamwork. In such a letter, one company expresses its opinion about the work of another, recommending it as a reliable partner for mutually beneficial and long-term cooperation. Managers of some enterprises often make similar requests to their former clients or suppliers, and then use their feedback as advertising for their activities. It is not difficult to make such a recommendation. The following points must be taken into account:
- It is advisable that the letter of recommendation be written on company letterhead. This will give more reliability to the information contained in it. First you need to mention yourself, that is, indicate in what relationship this organization was with the recommended company (client, supplier or partner). Indicate the duration of the period of cooperation, specifying in what area it took place ( provision of services, supplies and others). It is necessary to highlight the strengths of the partner so that other enterprises immediately have a desire to work together. Here we can note the literacy and commitment of its employees, as well as the stability and reliability of the company itself. To confirm all that has been said, it would be useful to give several real examples.
The text of such a letter itself will depend on the purpose of its writing, as well as the direction and scope of activity of the recommended company.
Company recommendation letter (samples)
Letter No. 3 Delo.ru LLC has been a partner since 2000. Over the course of a long-term partnership, employees have established themselves as high professionals who do not allow project deadlines to be missed and are attentive to the assigned tasks. Customers have always been satisfied with the results of this company's work. I recommend Delo.ru LLC as a respectable partner.
We would also like to emphasize the extraordinary creative approach of the company’s employees in working on various projects.
Private opinion
In the case where a letter of recommendation for an organization is written by a private individual, it is advisable to follow the same methodology. Such a document represents the individual opinion of a particular citizen. This usually happens if he:
- I was previously an employee of this company and now I just want to recommend it from the best side; I am a client and want to thank the organization for its good work.
In both cases, you get something like a review, which can also be used for advertising. For example, a person turned to a cleaning company for help and, after the service was provided, was satisfied with the work done. He can write a letter of recommendation and place it in the media, encouraging others to contact this organization with questions regarding cleaning of premises. For reliability, he will need to indicate his data. This will make any potential client understand that such an opinion is not fiction. It will be necessary to additionally indicate what kind of work the company’s employees performed, how quickly they completed the task received, and how well it was completed. As a rule, such a letter ends with an appeal to everyone around them to use the services of this particular company.
How to write “clerical” reviews (about an internship, a student, etc.)
When I worked in a research laboratory, I loved writing feedback to my trainees. One day, a student’s supervisor (who, as it turned out, had read my review) called me personally and started asking whether the student had really proven himself so well in just one month. “With such a characteristic, he can be promoted to minister!” he said and burst into a roar of laughter.
When dealing with clerical language, use facts and impersonal sentences (scientific style).
Review example #10
During the internship, student Petrov P.P. established himself as a conscientious and responsible worker, having developed 4 sections (from 5 to 9) of technical documentation for the hardware and software complex “System for recognizing the mating period of North African hedgehogs.” For completing industrial practice, I recommend that student Petrov P.P. be awarded. rating 10 (ten).
Nanny services
When a child appears in a family, he requires a lot of attention and special care. But not all parents are able to give this to their baby. Most often, this situation arises due to their increased workload at work. In this case, a nanny is invited to the house, who will have to take on all the concerns associated with the child. When selecting candidates, both spouses need to carefully study each of them. After all, it is to this person that they will soon have to hand over their beloved baby. Abroad, in such situations, employees are required to provide a letter of recommendation. For a nanny, it will be an additional bonus when hiring. And such a document will help ensure that the employee really has the necessary knowledge and appropriate qualifications. A letter of recommendation for a nanny can be:
- the company she previously worked for; the family who hired her to care for their children.
In Europe, nannies have long been required to have references to be hired. Past owners or former employer act as guarantors.
Sample letter of business reputation for an entrepreneur 06/01/2018 – Posted in: Criminal law
Letter No. 6 With this letter, the management of Standard of Quality LLC informs that joint cooperation with Delo.ru LLC has contributed to the development of our activities in the international market and the expansion of our customer base. We would like to draw your attention to the fact that the employees of Delo.ru LLC perform their tasks efficiently and on time. But in addition to the mandatory requirements, this company is accustomed to working with an individual approach, taking into account the needs of each client. We recommend Delo.ru LLC as a proactive and responsible organization. Petr Petrov. Letter No. 7 During the five-year partnership with Result LLC, the employees of this company have proven themselves to be extremely positive. The result of their work always met the Customer’s requirements and corresponded to a professional level. I would especially like to note the responsibility and efficiency of this company in resolving any issues.
Employment assistance
When an employee changes jobs or applies to participate as a specialist in a project, he is sometimes required to provide a letter of recommendation from the employer for whom he recently worked.
The work record book only states the fact of work at a particular enterprise. But it says nothing about how a person showed himself in the workplace. The desire to find a more prestigious job is understandable to everyone. But management is not ready to give a recommendation to everyone. A lazy and non-performing employee may not even count on it. But a good specialist with extensive experience will always be met halfway. To write a letter of recommendation, it is best for an employee to contact his immediate supervisor. After all, only he can appreciate his professional skills and human qualities. Although, if you wish, you can compose the text yourself. All that remains is to convince the manager to sign it.
Rules and tips for drafting
The Labor Code of the Russian Federation prohibits directly requiring letters of recommendation. However, it is such a document that is an additional advantage of the company and allows business partners to receive competent feedback on the activities of the organization and its employees.
Such a message is a detailed description reflecting the business and professional qualities of the employees of the recommended company.
- The main part should reflect business relationships; it is advisable that they do not look unfounded, but are supported by specific examples. A dry, business-like tone, no enthusiastic notes, otherwise the author of the recommendation may be suspected of insincerity.
- It is important to write not only about professionalism, but also about the attitude of employees to work, production discipline, and how the stated requirements are met.
- It is advisable to end the text with a phrase about whether or not the author of the document wanted to work with the described organization again.
At the end of the letter of recommendation, it is necessary to sign the director of the company indicating his position, surname, name, patronymic. You should also put a stamp on it.
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Business assistance
Many enterprises entering the global market face the same problem.
When organizing work outside their country, they have to contact foreign banks with offers of cooperation. But local financial tycoons are reluctant to make contact with “outsiders.” They are wary of unknown clients and try to avoid unnecessary risks. But there is a very simple way out of this situation. The head of an enterprise can contact his bank, where he has been a client for many years, and ask him to write a letter of recommendation for a bank located abroad. This document must reflect the following mandatory points:
- Confirmation that the specified company has owned an account with this bank for a long time (preferably more than two years). The company is a bona fide beneficiary with whom there have been no problems during the entire period of cooperation. The company is solvent and has no debt to the bank.
These three points must be reflected in the letter. Only then will the foreign bank perceive the newcomer as a client with whom they can build long-term and problem-free relationships.
Company recommendation letter
Letter #1:
LLC "Delopis.ru"
is our partner in the field.
During the period of cooperation, Delopis.ru
confirmed its high professional status, competence and activity in solving assigned tasks. All work is completed on time, within strictly specified deadlines and with proper quality. The company's employees competently cope with their responsibilities.
We are satisfied with the work of Delopis.ru
and are ready to recommend this company as a reliable and responsible partner.
Petr Petrov
Letter #2:
, while working
for
New Solutions LLC
2013 , she carried out work and established itself as an efficient, highly qualified organization.
The work was carried out efficiently and on time. There were no complaints against the company during the work.
Petr Petrov
Letter #3:
LLC "Delopis.ru"
has been a partner
of New Solutions LLC
for
5
years.
Over such a long period of time, Delopis.ru
has established itself as a reliable and stable partner, providing a flexible approach to the Customer’s needs, high efficiency and reliability, and has never failed to meet deadlines.
I recommend Delopis.ru
as a reliable supplier and conscientious partner.
Petr Petrov
Letter #4:
By this letter I confirm that Delopis.ru LLC
has experience of cooperation with
New Solutions LLC
in the field. During our cooperation, the company’s employees showed high professionalism, creativity and efficiency in completing assigned tasks.
We confirm that
correspond to a highly professional profile.
Petr Petrov
Letter #5:
Our cooperation with
has been going on since
2010
.
During this period, it has established itself as a stable enterprise and a reliable business partner.
Thanks to the main principle of the company's work - the formation of partnerships with clients based on mutual cooperation and professionalism, it occupies, in our opinion, a stable position in the field. Petr Petrov
Letter #6:
By this letter
reports that during its cooperation with
Delopis.ru LLC,
this company has managed to establish itself as a professional and reliable partner.
Rules for drawing up a document
To achieve the desired result, you need to know in advance how to write a letter of recommendation.
To begin with, it’s worth remembering that you need to avoid banal expressions and standard phrases in every possible way. The more of them there are in the text, the less the person to whom this message is addressed will believe in the essence of what is written. There is also no need to use a lot of laudatory epithets for no reason. It is clear that any employee or entire company is not ideal. They have their negative and positive sides. The problems, of course, are not worth mentioning, but the advantages should be gently emphasized. It is better if this is done using a specific example. Then everything said will not raise any doubts. You should also not write long texts. A thousand words will be enough to express your attitude towards the candidate. The structure of such a letter is extremely simple. Conventionally, it can be divided into three parts:
- Introductory. In it, the recommender first introduces himself. Here the most minimal data will suffice. Then he must tell in detail about the recommended person (full name, who he works for and for how long). Main. In this part, you should indicate all the skills and advantages of the recommended person, and also show with an example what he has achieved during his time working at this enterprise. In the case of a legal entity, you can describe the stages of its growth. End. In the final part, the recommender should express his opinion and explain why he believes that this employee (or organization) is an ideal applicant.
It is better to present all information in your own words. Otherwise, the candidate may be disqualified due to suspicion of fraud.
What is a review?
First, a little definition. A review is an opinion about someone or something, an assessment of someone or something; analysis, analysis. Typically done on behalf of clients, employees, or other significant individuals in your industry who have gained some benefit or success from working with you.
But effective testimonials go beyond simply quoting and proclaiming your strengths. They must resonate with the target audience. That's why popular reviews also tell a story that inspires and motivates the people who read it.
For education
Now more and more people want to get higher education.
It provides prospects for future growth and allows us to count on serious achievements. Applicants who have such a desire may need a letter of recommendation to the university. It can be compiled by the director or one of the school teachers. As a rule, this is not required for admission to domestic institutions. But those who want to receive education abroad must take care of obtaining such a document. It should give the applicant the most frank assessment. Moreover, teachers should separately mention both special achievements in certain disciplines and the personal qualities of the student. If the assessment is positive, then he will have a great chance of entering this university. And especially gifted students will even be able to count on certain benefits during their studies. Having read such a letter of recommendation, the university management will have a complete understanding of a particular applicant and will be able to make a decision regarding his admission. The document is drawn up according to general rules and can be addressed to a specific person or the university itself.
Responsibility of the person who signed the review
The assessment of a partner’s business reputation is subjective and does not bear any legal liability for the signatory.
However, by vouching for an unreliable partner, a company may jeopardize its own relationship with the bank.
If a company about which a positive review was provided by a bank client ends up on the list of loan defaulters, or forcibly closes the account as recommended by Law 115-FZ of 2001, then a shadow falls on the organization that provided the review.
There is a possibility that the security service of the financial institution will strengthen control and conduct additional checks after the incident, or will not take into account the opinion of a careless client about other candidates.
Document wireframe
For those who are trying to evaluate someone's work for the first time, we can advise you to use a recommendation letter template. A document of this kind must contain the following mandatory information:
- Title. It reflects the essence of this message. Complete information about the recommended person (by whom, from what time and for how long the employee worked at this enterprise). Specific facts of his work in the company (what he did and what heights he reached). Comprehensive characteristics of the employee. It is imperative to note his strengths in order to maximize the interest of the future employer. Contact details of the recommender. Quite often, management contacts the previous place of work to clarify or verify some of the facts stated in the letter. This person must be ready to answer all questions.
When using such a template, it is necessary to take into account that employers are always interested in almost the same information:
- the abilities of the future employee; his strengths and weaknesses; misconduct and violations that he may have committed in the past; the reason for dismissal.
Once all these questions are answered, the manager will be able to make an informed decision.
Recommendation for a housekeeper
The issue of employment of citizens deserves special attention when the employer is an individual. Usually these are nannies, gardeners, governesses or housekeepers. A work book is unlikely to be required here. To get a job with a family, you must have with you: a resume, a passport and a letter of recommendation from former owners. Some require you to provide a health certificate. It is only at first glance that it seems easy to choose a person to do housework. In reality, everything is much more complicated. After all, in essence, this is an outsider. From his appearance it is difficult to determine what he is capable of. I would like to know the opinion of those who knew this employee before. Therefore, new owners, as a rule, require references from previous places of work. What should such a document contain? The text of the letter of recommendation for this category of employees is usually drawn up randomly. In it, the former owners are required to give a detailed description of their assistant. For such a profession, the following qualities are especially important:
- Professionalism. That is, the candidate has a good knowledge of the cleaning procedure and technology. Honesty and decency. This is especially important because this worker will often be left at home alone. The owners must understand whether they should trust it. Cleanliness. A dirty and slob will not be able to keep the house in order. Energy. Only active and cheerful people can cope with such work. Talkativeness. A worker who is used to talking a lot will not be able to keep family secrets. Bad habits. It is better if new owners find out about them immediately and decide whether such a worker is suitable for them.
All this must be reflected in the text of the letter. For a good employee, such information will be an excellent recommendation and a guarantee of employment.
Letter of business reputation
A distinctive feature of the work of “Delopis.ru”
is the efficiency and high level of organization of the organization’s employees, the willingness to quickly respond to circumstances.
Based on the above,
I would like to note the high potential
, focus on further successful development and prosperity.
Petr Petrov
Letter #7:
During the period of work with Delopis.ru LLC
The company's employees have proven themselves to be positive. Their work meets the specified level, is performed with high quality and strictly on time. I would like to note the efficient work of the specialists and the efficiency of completing tasks, and their attentive attitude towards the Customer.
For confirmation of recommendations on the work of Delopis.ru LLC
contact by phone: .
Petr Petrov
Letter #8:
By this letter we, New Solutions LLC
, we confirm that
Delopis.ru LLC
is our reliable and long-term partner.
LLC "Delopis.ru"
has been actively and successfully operating since
2008
, providing a full range of services.
During this period, we were provided with services at a good professional level. Delopis.ru
specialists ensures the high quality of the services provided.
Based on the above, “New Solutions”
characterizes
Delopis.ru LLC
as a professional and reliable partner in the field of services.
Petr Petrov
Letter #9:
LLC "Delopis.ru"
, being a supplier to
New Solutions LLC,
has proven itself to be a reliable supplier that fulfills its contractual obligations on time and with good quality.
The volume of supplies for the period exceeded RUB.
Petr Petrov
The purpose of a counterparty's review of business reputation
Review of business reputation: content
review/letter of recommendation
