Employee health passport according to order 302n

Health passport: what is it?

A person who gets a job with hazardous working conditions receives a health passport. The list of professions where an employee needs a document is regulated by Order No. 302N of 2011. This is a book where the results of examinations and the conclusion of the medical commission are entered year after year, starting from employment and then annually.

Main page of the health passport

Unlike a certificate, this document is difficult to lose or falsify. In addition, an employee’s health passport may become the only source of health information in the event that a medical record is lost.

For reference. In addition to the stamps of the specialists that a person undergoes, the passport contains recommendations for a healthy lifestyle and disease prevention.

Answers to common questions

Question: What to do if an employee’s health passport is lost?

Answer: In this case, the employee can independently contact a medical institution and ask for his passport to be restored.

Question: Our company organizes the storage of employee health passports, but one employee does not give the passport and wants to store it at home. Is this legal?

Answer: Keeping a health passport in the hands of an employee is not prohibited by law. Therefore, it is impossible to insist that the document must be kept in the company and require the employee to transfer it for storage.

Why do you need a health passport?

The Ministry of Health considered it necessary to monitor the impact of harmful production factors on human health. Each factor provokes chronic health problems in its system. For example, when exposed to vibration, the ear suffers; when working with household chemicals, the respiratory system suffers.

Operating certificate for fire extinguisher

Entering data into a health passport allows you not only to prevent a sharp deterioration in your condition, but also to evaluate statistics on the timing of the onset of chronic processes. This is a long-term perspective that can allow you to maintain health at the level of the first signs of decline in vital signs.

According to statistics, over the past 10-20 years, attention to health has decreased significantly. All diseases began to appear at an earlier age. For example, heart attacks and strokes are not uncommon at 30-35 years of age.

Against the background of age-related changes in blood vessels, the risk of work-related injuries also increases. But even with complaints of chest pain, a person does not go to the clinic and continues to work. For fear of losing wages, the patient does not issue a certificate of incapacity for work, becoming a source of illness for others.

Every employer is interested in high quality labor and the final product.

Important! A sick employee is a threat to equipment and damage to the quality of work. An annual examination allows you to detect health problems at an early stage.

If after some time a person is diagnosed with an occupational disease, he is registered at a dispensary. Then he is observed by a specialist in the profile of the disease. If the condition worsens to the level of disability, then the person is recommended to do light work.

When health deteriorates due to occupational factors, the disease is recognized as occupational. The employee receives compensation for this factor, benefits, and subsidies for the purchase of medicines.

Example of a completed health passport

How is a passport different from a medical book?

For many, it is not entirely clear what the difference is between a health book and a health passport. The first document confirms that the person does not have acute contagious infectious and skin diseases. A health certificate is required when applying for a job in a number of areas:

food industry;
to preschool educational institutions;
employees of water utilities and drinking water production (packaging);
those who provide household services.

Sanitary and hygienic passport of a carcinogenic organization

The sanitary book can be purchased at the Soyuzpechat kiosk; it does not have an individual number. The medical book serves the purpose of ensuring the safety of the population. A health passport is more needed by the employee himself and a conscientious employer.

Unlike a medical sanitary book, a health passport is issued by a health care institution at the place of residence. During the commission, the document is in the clinic, then it is handed over to the employee. The passport has an individual number, which is entered in a special journal. In case of loss, the patient is issued a duplicate passport.

Important! If a person needs both documents at once, then one examination is carried out, and the results are entered into both documents.

Services for corporate clients

We issue health passports in the centers and on-site at the enterprise. Official, fast, no queues.

What is a health passport?

A health passport is a medical document that contains information about preliminary and/or periodic medical examinations completed. We can say that a health passport is a confirmation of an employee’s professional suitability.

Who needs a health passport?

The document is issued as a result of passing a medical examination, that is, it is necessary for all persons whose activities are associated with harmful or dangerous factors, as well as those employed in certain jobs. Categories of workers, registration procedure, list of examinations as part of medical examinations >>>

What is the difference between a health passport and a medical book?

The medical book, like the health passport, records information about medical examinations, but these documents are not interchangeable. A health passport is required for all persons undergoing medical examinations. A medical book is a requirement for certain categories of workers whose activities are related to food, working with children, public services, medicine, etc. For these categories, both a medical book and a health passport are issued within the framework of one medical examination.

How long will it take to complete the document?

Conducting a full medical examination takes on average 2-3 hours (depending on the profession). A health passport is issued immediately.

What documents are required to obtain a health passport?

To undergo a medical examination and obtain a document, you only need a passport. If an employee is being examined as part of a concluded corporate agreement, a referral from the employer will also be required.

Where and when can I apply for the service?

You can undergo a medical examination and obtain a health passport at any convenient location.
We operate in 7 districts of St. Petersburg and have all the necessary licenses for this type of activity. Only qualified specialists work. You can undergo the examination from Mon to Fri from 9:00 to 18:00 in all. In the center on the street. Lensoveta, 41 services are also available on Saturday from 9:00 to 18:00. We are pleased to offer special conditions for concluding a contract, as well as the format of an on-site medical commission on the territory of your organization without interrupting employees from work.

Why should you contact us?

Officially
, our centers have all the necessary licenses for this type of service.
Medical examinations are carried out in strict accordance with Order No. 302 n. All completed documents are certified by the seal and signature of the chief physician and registered in the electronic database. This guarantees their authenticity and the ability to quickly recover in case of loss. Fast
- the entire scope of the medical examination is carried out in 1 day and takes on average 2-3 hours, does not require a repeated application or visit to additional organizations.
A health passport is issued immediately. Convenient
- network centers are located in 7 districts of St. Petersburg.
An on-site format for conducting medical examinations on the territory of your organization is possible. Profitable
- we offer individual conditions for our corporate clients!

To conclude an agreement, call us at +7 (812) 380-82-54

If you are applying for a health passport yourself as an individual, make an appointment on our website >>>

What does a health passport look like?

Anti-terrorism security: who needs a passport

Every employee should know what a medical compliance passport looks like. The document has a personal number, the sequence is maintained in each medical institution. The document must necessarily contain several categories of data, otherwise it may be declared invalid:

personal information of the employee: gender, date of birth, phone number;
compulsory medical insurance policy number;
name of the clinic issuing the document;
address of the medical institution at the place of residence where the person is served;
information about the employer (name, form of ownership);
applicant's position;
class of hazardous working conditions with an extract of points;
work experience in the industry;
information about previous places of work.

If an employee changes his last name, it is entered next to the old data. All fields are filled out by the registrar.

As the commission passes, specialists place stamps on the free pages of the passport. In the appropriate column, the chairman of the commission provides an opinion on the suitability of the employee.

How to get a health passport

A person learns what a health passport is when he goes to a clinic at his place of residence or stay. The required list of documents is small: a referral from the employer and a civil passport. Some types of activities also require the provision of a certificate from a narcologist-psychiatrist.

List of specialists for a health passport

In parallel with the registration of the book, a medical record of the outpatient is created. The start date of the examination is determined in accordance with the plan by the management of the clinic.

The list of persons subject to passport registration includes the following citizens:

students, persons under 21 years of age;
working in basements and underground;
involved in trade;
kindergarten teachers;
medical workers;
employees of a water tower, water utility or water production plant;
food industry workers;
those involved in the transport sector (professional drivers);
chemical industry workers;
representatives of the metallurgical industry;
oil production sector;
power plant employees;
representatives of the pharmaceutical industry.

Students entering specialties from the list must also be certified. This is due to the fact that the practice takes place in the conditions of kindergartens, hospitals, clinics, and catering centers. After the initial submission of documents, the clinic becomes responsible for processing and entering data.

The organization compiles a list of people subject to medical examination. Then looks for a clinic certified to perform this task.

Important! The medical examination is paid, but usually the organization pays the cost of the examination for the employee.

The medical institution draws up a schedule for passing the medical commission and submits it to the employer for approval. workers are introduced to the examination plan, given referrals for commissions and tests. If a pathology is detected, the employee undertakes to inform the boss about it.

Documents confirming passing the medical examination

Order 302n dated April 12, 2011 contains Appendix No. 3 - The procedure for conducting primary and periodic medical examinations.

The norms of this Appendix to Order 302n of the Ministry of Health and Social Development, in addition to the procedure for conducting medical examinations, regulate the requirements for their execution. According to these requirements, a medical institution licensed to conduct occupational medical examinations must have the following records for an employee sent for a primary medical examination:

medical record of an outpatient (clause 10.1 of section II of Appendix No. 3)
The card reflects detailed information about the results of the examination - laboratory and instrumental studies, doctors' opinions, and the conclusions of the commission. The card is stored in the medical institution;
health passport (clause 10.2 of section II of Appendix No. 3)
The document briefly duplicates information about the employee undergoing medical specialists and the necessary studies. According to Order 302n, an employee’s health passport is issued by a medical institution directly for the employee - it is handed over to him upon completion of the medical examination.

Who is responsible for issuing the passport?

Filling out the title page indicating the date is carried out at the registry of the state clinic. It must have a license to provide this type of service to the public.

If an erroneous entry was made during the examination, corrections and deletions are not allowed. In the appropriate column, the medical professional must make a note “the entry is erroneous” indicating the date and time the changes were made. It must be certified by 2 signatures of responsible persons and the seal of the institution.

Order 302n strictly regulates only the list of data that is indicated on the title page. There are no strict rules for filling out the remaining sheets, so the form is free.

Rules for issuing a health passport

How long will it take to complete the document?

The speed of passing the commission depends on the list of tests and specialists who need to be visited. A sample list includes:

measurement of height, weight;
general analysis of urine and blood;
blood pressure measurement;
biochemical study of biological fluid;
blood test for HIV, parenteral hepatitis;
after 40 years, cholesterol test;
starting from 45 - study for tumor markers;
fluorography;
mammologist - for women, urologist - for men;
therapist;
surgeon;
neurologist;
ophthalmologist;
fluorography.

The commission can last 2-3 hours, since tests can be taken on an emergency basis. Subspecialists can quickly assess the presence of a serious pathology. If doubt arises, additional research methods will be needed: ultrasound, x-ray, MRI. The maximum commission period is 1-2 days.

Registration and storage of a health passport

Where is the employee's health passport stored?

After the conclusion about fitness for work, the employee is given a medical passport, after which he must submit it to the human resources department. An employee responsible for monitoring the timing of the medical examination is appointed on site. The passports are kept by him.

At the discretion of the head of the organization, medical documents may be kept by the employee himself.

The appearance of employee health passports is a serious step towards improving the health of the country's residents. Now every employee, willingly or unwillingly, will have to undergo regular examinations. In such conditions, medical problems will be recognized faster and treatment will be prescribed on time.

Who is required by law to undergo examinations?

Stages of the examination	Details
Initiating the examination	The initiator of the scheduled inspection is the employer. In addition, these activities are financed by the employer.
Preparing a list of employees	The company prepares a list of employees whose condition requires verification.
Concluding an agreement with a medical institution	The head of the company agrees with the medical institution to conduct an inspection and determines the timing of the examination. The company must provide information about employees to the medical clinic 60 days before the date of examination or earlier.
Inspection schedule	Based on the information provided, the medical clinic draws up a calendar plan, which is agreed upon with the company management. After this, the plan is officially approved by both parties.
Familiarization with the employee examination schedule	Employees are introduced to the approved schedule, and each of them is given a referral to the clinic.
Employee undergoing examination	At the appointed time, the employee must come to the clinic, where a registration card will be issued for him and a health passport will be issued.
Making a decision by the medical commission and communicating the decision to management	The employee must notify management of the decision of the medical commission. He reports his state of health, as well as any occupational diseases identified in him or contraindications to a particular job.

Having studied the information about where to obtain an employee health passport, you should pay attention to the categories of citizens who are required to undergo medical examinations. This list should include:

citizens who have not yet turned 21 years of age;
citizens who work in jobs where hazardous or harmful factors are present;
persons involved in the food sector, medical organizations or child care institutions;
citizens working at waterworks or retail facilities.

An employer who sends his subordinates for a medical examination needs to know where the employee’s health passport is kept. During the period when the citizen undergoes an examination, the document must be in the hospital that is responsible for the examination. Once completed, the passport is given to the citizen.

Further, the legislation does not stipulate where the passport must be kept. But in order to timely undergo the examination of all subordinates, the manager can appoint a specialist who will keep records of all passports of the company’s employees.