Military registration: registration of an organization registration card
Didukh Yulia Author PPT.RU January 9, 2020 Maintaining military records is the responsibility of every Russian company, regardless of the form of ownership and method of management. An important part of such accounting is Form 18. In this article you will find a sample of filling out an organization’s accounting card (Form 18) and learn about the features of its design.
ConsultantPlus FREE for 3 days The procedure for maintaining military records (VR) is determined at the legislative level. As stated in, such an obligation arises for each organization at the time of registration. By virtue of the rules for maintaining the Unified State Register of Legal Entities, approved by Decree of the Government of the Russian Federation dated June 19, 2002 No. 438, the registering authority is obliged to provide information about the new legal entity to a number of authorities within 5 days, including the territorial military commissariat.
The military registration and enlistment office puts the legal entity in its register and immediately begins to interact with it.
Annual report on military registration
Important
Satka (military registration tables) on paper2;
- to higher authorities.
- Organizations that maintain only military records provide an annual report in Form No. 18 (organization registration card).
- Organizations conducting military registration and reservation of military reserves provide an annual report in Form No. 18 (organization registration card), Form No. 6 (report on the number of working and reserved citizens in reserve) with an explanatory note attached (for a version of the explanatory note, see Appendix No. 2).
The organization's accounting card (form No. 18) is presented on 1 sheet of A4 format, book version. Report on the number of working and reserved citizens in reserve - on 1 sheet of A4 format, landscape version.
Explanatory note to the report on A4 sheets, book version (Appendix No. 2).
How to prepare a report to the military registration and enlistment office about persons liable for military service
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Form-6 is a report that all employers are required to submit to the military registration and enlistment office.
Find out how to fill it out and what liability is provided for failure to comply with the requirements for the form and deadlines for submitting such reports. January 6, 2020 Author: Didukh Yulia All Russian employing organizations, regardless of their form of ownership and management structure, are required to keep records of employees liable for military service and submit reports to military commissariats. Only individual entrepreneurs are exempt from this need.
The deadlines for such reporting and responsibility for errors are also established by law, so we will consider this obligation and how to do and in what form a report to the military registration and enlistment office in 2020.
For personnel officers, military registration and reporting usually raise many questions and difficulties, which can best be resolved by laws and regulations.
Information about the availability and technical condition of vehicles, drivers working on them
Approved by Resolution of the Ministry of Defense dated August 29, 2007 N 53 Form INFORMATION ABOUT THE AVAILABILITY AND TECHNICAL CONDITION OF VEHICLES, DRIVERS WORKING ON THEM _____________________________________________________________________ (full name of the organization) _____________________________________________________________________ (name of the higher organization) _____________________________________________________________________ (name of the governing body - ministry, committee, other body management) _____________________________________________________________________ (mailing address) Management team: ——————————————————————— ¦Position¦ Last name, first name, ¦Home address ¦ Phone number ¦ ¦ ¦ patronymic ¦ + ————————+ ¦ ¦ ¦ ¦ official ¦ home ¦ +———+—————+—————+————+————+
Methodological recommendations for maintaining military records
Methodological recommendations of the General Staff of the Armed Forces of the Russian Federation dated July 11, 2017, define:
- basic principles of military registration in organizations;
- functional responsibilities of employees carrying out military registration (they are specified in detail in the job description for the responsible person, which is approved by a separate order of the head of the organization);
- composition and storage periods of documents (work plans of the Military Educational Institution, a file cabinet of personal cards, a log of checks on the maintenance of military records in the organization, official paperwork on the issues of maintaining military records and other documents);
- the procedure for creating a list of those liable for military service for submission to the military registration and enlistment office and submitting reports on those liable for military service from the personnel officer.
The methodological recommendations contain 20 annexes, which mainly define the forms of documents that should be generated when maintaining military records.
Registration of an organization's registration card
September 01, 2020 at 15:53 According to the Federal Law “On Defense” dated May 31, 1996 No. 61-FZ (clauses.
6 clause 1 art.
all organizations must maintain military records (VR). Therefore, each enterprise must be registered and registered with the military commissariat.
To provide information about those liable for military service and those subject to conscription, an organization registration card 18 is used. You will learn about the rules for filling it out in our article. Related articles Table of contents If you find an error in the text, please let us know by highlighting it and pressing Ctrl+Enter. As soon as the company is registered, information about it is transferred to the military commissariat (see.
paragraph 19
“Rules for maintaining the Unified State Register of Legal Entities and providing the information contained therein”
, approved by Decree of the Government of the Russian Federation dated June 19, 2002 No. 438). Maximum period for transferring information about a new company
Information about the availability and technical condition of vehicles, drivers working on them
→ → → Subject of the document: Text version file: 6.9 kb Share: Approved by Resolution of the Ministry of Defense dated August 29, 2007 N 53 Form INFORMATION ABOUT THE AVAILABILITY AND TECHNICAL CONDITION OF VEHICLES, DRIVERS WORKING ON THEM _____________________________________________________________________ (full name of the organization) _____ ______________________________________________________________ (name of superior organization) _____________________________________________________________________ (name of governing body - ministry, committee, other governing body) _____________________________________________________________________ (mailing address) Management team: ——————————————————————— “Position” Last name, first name, ¦ Home address ¦ Phone number ¦
Organization of military registration in an organization: step-by-step instructions
Form code No. 6 (electronic version) (lilac cell):
- If in clause 13 the CLC is established in the sphere of jurisdiction of a constituent entity of the Russian Federation, and:
- in paragraph 14.
KUO has the sign “no” (not included in the governing body of state power, local self-government body), then the form has Code 02; - in paragraph 14. KUO has the sign “Yes” (included in the governing body of state power, local self-government body), then the form has Code 03;
- If in clause 13 the CLC is established in the area of jurisdiction of the federal executive authority, and:
- clause 14. KUO has the sign “no” (not included in the governing body of state power, local self-government body), the form has Code 04;
- in paragraph 14. If the sign is “Yes” (included in the governing body of state power, local self-government), then the form has Code 05.
When filling out form template No. 6 (paper version), the gray cells are not filled in; the program sums up the values in them automatically.
Form 18: organization registration card (form and sample)
→ → Current as of: June 4, 2020 If a military commissariat or a district commission has requested an organization’s registration card in form No. 18 from an organization, it can be submitted in a form approved by.
Such a card is usually submitted once every 2 years before December 31 and reflects information as of January 1 of the following year. Despite the fact that the form was adopted back in 2015, the new form 18 of the organization’s registration card for 2020 was not separately approved.
Therefore, you can use the “old” form as Form 18 at the military registration and enlistment office (new form). Form 18 for the military registration and enlistment office (form) can be downloaded in 2020 from the link below. Form 18 to the military registration and enlistment office 2020: The procedure for filling out the organization’s registration card is given in Appendix No. 2 to.
Clause 4 of the card indicates the last date of registration (re-registration)
Report on Form 18
To record persons liable for military service, all companies use the so-called forms 6 and 18. Form 18 is called the “Organization Registration Card”. The company must draw up both of these documents in triplicate:
- two copies must be sent to the commissariat: one for the military registration and enlistment office itself, the second for the reservation committee of the city or municipal council;
- the third copy remains in the organization.
The registration card looks like this:
It consists of a main part and a title page, in which you need to write the full details of the company. On the title page we indicate:
- company name;
- FULL NAME. manager and his phone number;
- legal address (actual and postal, if they are different);
- information about the parent organization (if any);
- all main organization codes (TIN, OKVED, OKPO, OGRN, OKATO, OKOPF, etc.).
In the main part it is necessary to indicate general quantitative information about those liable for military service. We write information about people in the reserves in accordance with their ranks. Separately, it is necessary to indicate the number of conscripts and persons of limited fitness in the reserve, as well as data on armor and professions. At the end, you need to certify the information with a signature and a round seal. The back of the form looks like this:
How to fill out an organization's registration card
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Organizational record card - what kind of document is it?
It is noted that the organization’s registration card is filled out on both sides of an A4 sheet.
How to fill it out and who should fill it out? Is there a unified form or can you develop your own form? We talk about it in the article. January 31, 2020 Author: Maya Polozkova The legislation of the Russian Federation requires all enterprises, regardless of their organizational, legal forms and forms of ownership, to maintain military records.
This responsibility, as well as the goals and objectives of this area of activity are prescribed in the following regulations: in the Federal Laws of the Russian Federation: dated 05/31/1996 No. 61, dated 02/26/1997 No. 31, dated 03/28/1998 No. 53; “Regulations on military registration”, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719.
The procedure is set out in
“Methodological recommendations for maintaining military records in organizations”
(approved by the Chief of the General Staff of the RF Armed Forces on July 11, 2017).
Order of the Minister of Defense of the Russian Federation dated March 14, 2014 N 151 Moscow “On approval of the List of vehicles provided to the Armed Forces of the Russian Federation, other troops, military formations and bodies, as well as special formations created for wartime, and the Procedure for recording transport funds provided to the Armed Forces of the Russian Federation, other troops, military formations and bodies, as well as special formations created for wartime"
Registered with the Ministry of Justice of the Russian Federation on July 24, 2014.
Registration N 33255 In accordance with paragraphs 7 and 8 of the Regulations on military transport duties, approved by Decree of the President of the Russian Federation of October 2, 1998 N 1175
“On approval of the Regulations on military transport duties”
(Collection of Legislation of the Russian Federation, 1998, N40, art.
4941), I order: 1. Approve: The list of vehicles provided to the Armed Forces of the Russian Federation, other troops, military formations and bodies, as well as special formations created for wartime (Appendix No. 1 to this order); The procedure for recording vehicles provided to the Armed Forces of the Russian Federation, other troops, military formations and bodies, as well as special formations created for wartime (Appendix No. 2 to this order).
2. Monitoring the implementation of this
Obligation of employers to provide lists of persons liable for military service and conscripts
By Order of the Minister of Defense of the Republic of Kazakhstan dated January 24, 2020 No. 28, the Rules for Military Registration of Persons liable for Military Service and Conscripts (hereinafter referred to as the Rules) were approved, which came into force on June 2, 2017.
According to Chapter 5 of the Rules, all legal entities must maintain military records of those liable for military service and conscripts.
This chapter contains a number of responsibilities of Kazakh companies in the field of maintaining military records:
1) maintenance of military records of persons liable for military service and conscripts by legal entities is carried out using personal cards in the form, in accordance with
Appendix 27 to these Rules.
For conscripts, an additional list of young men who are subject to preparation for military service in uniform is maintained, in accordance with
Appendix 28 to these Rules.
2 ) monthly submission, by the 25th day, to the Municipal Educational Institution of the district (city of regional significance) of a list of those liable for military service and conscripts hired (study) or dismissed from work (expelled from an educational organization) by legal entities in the form in accordance with
Appendix 29 to the Rules;
3) annually, by February 15 (as of January 1), sending to the Municipal Educational Institution of the district (city of regional significance) information on the number of working (student) military personnel and conscripts in the form, in accordance with
Appendix 30 to the Rules;
However, in this article we will focus on just one of them, the deadlines for which, one might say, are “touching on our heels.” In the turmoil associated with the beginning of the school year, in the pursuit of new textbooks and school uniforms, you can miss the deadline for submitting the List required by the Rules. In this case, we are talking about the annual submission, by September 1, of
lists of citizens of 15-16 years of age to the local military administration bodies of the district (city of regional significance).
Forgetfulness of the employee responsible for maintaining military records and untimely submission of the specified list can result in a “tidy” sum for the employer. The fact is that Kazakhstan provides for administrative liability for violation of the Rules for maintaining military records. Thus, in accordance with the provisions of Article 642 of the Code of Administrative Offenses of the Republic of Kazakhstan ,
«
failure to submit or untimely submission to the local military authority of lists of citizens subject to initial military registration or registration at conscription stations,
failure to submit or untimely submission to the local military administration body within the established period of time, lists of citizens subject to initial military registration or registration at conscription stations -
entails a fine on officials of organizations, educational institutions, as well as officials of organizations operating residential buildings, and homeowners - in the amount of ten, on the first heads of organizations, educational institutions - in the amount of fifteen, on small businesses - in the amount of twenty, on for medium-sized businesses - in the amount of thirty, for large businesses - in the amount of forty monthly calculation indices.”
I.V. Lazutina, HR Manager, HR Specialist
Information about vehicles must be submitted to the military registration and enlistment office by December 20
Tatyana Moiseenko, tax consultant, director According to paragraph 15 of the resolution of the Cabinet of Ministers of December 28, 2000.
No. 1921, which approved the Regulations on military transport duties (hereinafter referred to as the Regulations), enterprises must inform the military registration and enlistment office about the availability of vehicles and equipment, their technical condition, as well as about citizens who work in enterprises, institutions and organizations on such vehicles and technology.
Information is submitted twice a year - until June 20 and until December 20.
The effect of these Regulations (and, consequently, the submission of Information) also applies to enterprises, institutions and organizations, regardless of their form of ownership. This Regulation does not apply (that is, Information is not submitted) to diplomatic missions and consular offices of foreign states, representative offices of foreign and international organizations, foreigners and stateless persons.
Who is subject to military registration
Employees of the following categories are subject to military registration in the organization (clause 12 of the Methodological Recommendations):
- conscripts;
- persons liable for military service;
- discharged from military service and enlisted in the reserves of the RF Armed Forces;
- who have completed their studies at military departments of federal universities under military training programs and military educational universities;
- exempt from conscription for military service;
- those who received a deferment from conscription;
- who have reached 27 years of age.
To register a new employee with the military, a specialist:
- checks the availability of his passport, military registration documents, marks and entries in them, the correspondence of the entries in these documents with passport data;
- opens and fills out a personal card according to the records in military registration documents.
An employee who is registered with the military at his place of work must be informed about the duties of military registration and warned of liability for violating them.
Military registration of part-time workers
Clause 13 of the Methodological Recommendations specifies categories of employees who are not subject to military registration in the organization. This list does not include persons working part-time. It follows from this that it is necessary to keep military records for part-time workers, and not just for full-time employees (provided that they fall under clause 12 of the Methodological Recommendations).
Report No. 16 “Specialist Replacement Plan”
Form No. 16 “ Plan for the replacement of specialists called up for military service upon mobilization and in wartime” is not submitted by all organizations, but it is still one of the most popular reports.
It is built according to three parameters: company, division and type of work. By default, Form No. 16 pulls up information on main employees, but you can use the settings and create a report on part-time employees.
In the Kontur-Personnel program, Form No. 16 is built on the basis of details about replacement and replaced employees from personal cards. Information can be entered for each employee separately; we described how to do this in the article “Reporting to military registration and enlistment offices: attention to details” .
Important! It is necessary to “replace” an employee only if he is registered with a special military service.
You can enter information into personal cards using orders. You can find them through the Organization / Personnel menu. In the list of employees that appears, select those whom you need to “replace” and click on the “Orders” icon. The required form is called “On the appointment of a replacement employee for Form 16.” The system will ask you for the start date of the order, take into account everyone you have allocated, and offer to determine who will replace each of these workers.
If you want the same person to replace several employees at once, you can use the “Duplicate Entry” function (by right-clicking in the pop-up menu). The same can be done with the start and end dates of the order.
When approving an order, an error warning may appear, for example, if the employee does not have the mobilization order number indicated in his personal card or the “Military Registration” tab is not filled out at all.
After the order is approved, the program automatically posts all the data to the employees’ personal cards.
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