Explanatory error in documents due to workload

Another example:
We also offer an explanatory note at the link below as an example.

Explanatory note sample about an error in work - download word.

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At its core, untimely provision of documents is a failure to fulfill direct job responsibilities, because a number of professions involve working with documentation. If any paper was not provided on time, this may cause a delay in other processes at work or simply negatively affect the result.

If an employee has made such a deficiency in his work, management has the right to demand from him an explanatory note, which should set out the reasons that led to the delay in documentation.

A note is drawn up according to the general principles of office work, that is, indicating the addressee (boss), own position, mandatory date and personal signature. Recommendations for wording content:

do not try to shift your own mistake onto someone else;
counter-accusations in the explanatory note will not work in your favor;
if guilt really exists, it is more correct to admit it, apologize and express the intention not to allow this to happen in the future;
you should not indulge in detailed and lengthy explanations, it is enough to indicate one reason;
The text of the note, according to unwritten rules, should not extend beyond 1 sheet.

An example of an explanatory note about late provision of documents

To the Chairman of the Moscow Arbitration Court N.A. Novikov, specialist of the records management department, R.M. Maryanova.

EXPLANATORY NOTE About late submission of a document

I, Maryanova Raisa Mikhailovna, as a young specialist, have been working in court since September 12, 2017. Until now, I had virtually no experience working with court documentation. Today the document flow is about 200 documents per day.

Due to the heavy workload and lack of practical experience, I failed to cope with my official duties, sending a judicial act dated September 18, 2017, in violation of the established deadlines.

Please do not take disciplinary action against me. From now on I will try to do my work more carefully and focused, gaining experience.

09/20/2017 Specialist of the office management department /Maryanova/ R.M. Maryanova

Everything about the explanatory note and other examples is here.

source: assistentus.ru

How to calculate additional payment for combining positions?

The issue of additional payment for additional responsibilities assigned to the employee is dealt with by the organization that needed to register a combination or part-time job.

There are various ways to calculate the amount an employee will have to pay for additional work.

You can pay depending on the actual volume of tasks completed or calculate the money based on the time worked.

For convenience, we present a possible payment option.

Calculation example

Conditions:

At the store, the cashier went on vacation for two weeks in February 2018.
This period will be 10 working days.
He has a salary of 15,120 rubles.
During the vacation period, cashier duties are assigned to another employee on a part-time basis.
For a larger volume of work he is entitled to additional payment. For part-time work, management pays 50% of the salary.

To calculate the amount of additional payment for replacing a given person during vacation, the following formula is used: 15,120 x 50% / 18 working days in February = 420 rubles.
A part-time worker will be paid 420 rubles per day in February. This means that in 10 working days you will be able to receive 4,200 rubles.
Additionally, you should deduct personal income tax of 13%, and also charge insurance premiums at a general rate of 30% plus 0.2% to the Social Insurance Fund for injuries.

We invite you to familiarize yourself with a sample statement of complaint against a speeding violation.

Using this principle, management can calculate the monetary remuneration that will be due for combining positions. The specific amount is prescribed in advance in the documents, so the employee can first familiarize himself with the amount of the additional payment.

How to write an explanatory note about an error in work

The text of the note is laconic. Non-mandatory information may raise unnecessary questions from management. Jokes and colloquial expressions are inappropriate. The tone of the story is respectful. If the proceedings go to court, the reputation of a boor will not help win the case. The narrative is presented in chronological order in the first person.

If other people were involved in the incident, you should impartially inform what each person did. You should not directly name the culprit. This is the right of management. But it must receive sufficient information to make such a conclusion. You shouldn't lie. In a story like this, all participants write explanations, and the truth will come out.

We write a correct explanation about an error in work

An employee has the right not to write an explanatory note if he does not consider himself guilty; no one can force him. You cannot force it, otherwise the employee can go to the labor commission or court. If there is a refusal, the employer will issue an act of refusal to draw up a note and place the blame on the employee.

Being late for work - it is worth indicating in the note the reason, whether it is valid or not, the management will decide, if it is possible to provide a document confirming that the delay was not the fault of the employee, then this is worth doing, for example, taking a certificate from the train station when trains are delayed.
Failure to perform work in accordance with job descriptions may be due to lack of professionalism, and the lack of proper results does not suit the employer.
Absenteeism from work - if there is no sick leave, and the employee did not urgently request leave at his own expense for the current reason, then management has the right to demand an explanation from him in writing with further application of punishment.
Damage or loss of employer property that may occur due to the negligence of an employee.
Refusal to carry out an assignment included in the employee’s job description.
Being at work under the influence of alcohol or drugs.
Providing erroneous data to senior management, resulting in loss of economic benefits in the enterprise.
Violation of workplace safety rules.

Service memo example of writing - example of a service memo

What is a memo and when is it drawn up? In the event that an employee does not fulfill his duties or does so very well, a memo is drawn up (as when concluding transactions, issuing a transaction passport, which is, in fact, an optional measure). It mainly indicates the position and full name of the employee, as well as the type of punishment or reward, after which the corresponding entry appears in the characteristics of the employee, a sample of which can be found at the link.

But there are many other cases.

For example, for the purchase of materials, a printer of material assets, stationery and other consumables, for changing the shift schedule, for dismissal from the Ministry of Internal Affairs or a driver at his own request, for the introduction of a new staff position, for a bonus, for absence from work, for writing off funds for a purchase equipment or for the repair of premises, for transfer to another position, for the issuance of money, for training, for a request to carry out an order, for a fine for an employee who fails to fulfill his duties (in the latter case, it may be necessary to file an application to initiate enforcement proceedings if the court has issued a corresponding verdict ).

If you follow the example and writing pattern, then in the header it is written down who exactly it is addressed to. Next comes the name (in this case, two words - “Office memo”). Compilation date and number are the next two required fields.

The title to the text talks about the subject of such a report (it may even be one of the important production facilities indicated in the staffing table of the T-3 form of the 2020 model). The text describes the situation and draws conclusions from it.

At the end there is a signature, as well as the position of the compiler.

If you are interested in how to correctly write such an act, then follow the algorithm described above. However, in case of failure to fulfill official obligations, there are several features in accordance with which this document is written.

So, in case of violations in the work of the employee, the entry “About failure to fulfill official duties” is placed in the title. Next, the situation and proposal for punishment (reprimand, fine, dismissal) are described in as much detail as possible.

For many work situations, the manager must have forms prepared. Using them, the design and composition of the text will be easier.

If we talk about a business trip for which additional payment is expected and an increase in the salary for the current month, then in such a letter the most important thing is to indicate the exact number of days that you stayed in the specified place.

If you were driving your own car, then you need to draw up a report using a different template with a mandatory mention of this fact.

The management in this form gives the task according to the situation. Specific acts must be drawn up according to the rules, followed by their execution. This is exactly the kind of system that should work in every local unit.

In such a document, addressed to the boss, the words “I bring to your attention” are written (the achievements and merits of the employee are mentioned). It talks about employee encouragement.

For example, the director of a publication must register a disciplinary monetary reward if employees have successful correspondence with clients.

If you believe that you have made progress in fulfilling your responsibilities and deserve a salary increase for this, then write a memo in this way. It is written to the manager, it specifies why exactly the boss should take such a step in relation to you.

If there is a need for a certain employee to go out on a day off, then this need is very accurately described in the appeal. And then, at the request of the boss, an answer about agreement or disagreement follows, because for this day the director will need to allocate funds to compensate the employee.

In this case, increasing the salary is the director’s obligation.

Since a business trip often involves expenses, all of them must be reimbursed. Therefore, the employee who visited there must write a statement with an accurate description of all the expenses that were made by him. This is especially important if you traveled there in a personal car. It must be filled out strictly in accordance with the law.

If you do more work than your position requires, then there must also be a reward for this. A report is drawn up according to the above algorithm, which indicates what exactly you are doing, after which a request for additional payment is written.

Examples of an explanatory note

... while on a business trip (on sick leave, on vacation, etc.) or the same in relation to the person responsible for extending the pass. Perhaps you applied, but due to your workload (preparing a report, installing new equipment, etc.) you were asked to come back later.

Answer: You need to draw up a memorandum, addressing the head of your organization: “I would like to bring to your attention that the unloading of railway cars is being carried out in violation of safety instructions... etc.” Then you can describe everything as described in your message.

Memo regarding additional payment for increased volume of work

Remuneration for combining professions (positions), expanding service areas, increasing the volume of work, or performing the duties of a temporarily absent employee without release from work specified in the employment contract. Additional payment cannot be established for certain categories of employees:

the head of the organization and his deputies;
chief specialists and their deputies;
if performing this additional work is already the employee’s responsibilities, they are provided for in the contract and included in the labor cost standards;
if additional work is assigned to the employee due to his insufficient amount of work at his main place.

Documentation For each case, the employer is required to issue an order to expand the service area. It indicates specific deadlines for completing additional work and their volume.

Service memo regarding additional payment for increased volume of work

Important When calculating the amount, the following factors are taken into account:

and the scope of new responsibilities (Article 151 of the Labor Code of the Russian Federation).
Qualification of the employee, complexity of the work, volume of work and its conditions (Articles 129, 132 of the Labor Code of the Russian Federation).
The obligation to introduce equal pay for work of equal value (paragraph 6, part 2, article 22 of the Labor Code of the Russian Federation).

The surcharge can be entered either as a flat amount or as a percentage.

The law is silent on the exact amount of (minimum/maximum) remuneration.

How to remove additional payment for increasing the volume of work? To remove the additional payment, you need to remove the employee’s responsibilities for performing the assigned work. The manager needs to issue an order to stop accrual of remuneration.

Based on this document, the accounting department stops payments. IMPORTANT! The increase in the scope of work can be stopped after the deadline for its introduction has expired.

How to write a correct memo - sample

Attention The memo receives a positive resolution from the general director and is sent to the personnel department, which prepares the order. As a rule, there is no need to describe what exactly the replacement employee will have to do. The purpose of all this paperwork is to record a) the timing of assignment of duties, b) the consent of the employee, c) the amount of remuneration.

It is these three points that will worry the inspectors, and who will do what is very secondary for them. Download a sample order on the assignment of duties during a vacation, pdf, 347 kB The assignment of duties during a business trip is drawn up in the same way.

During sick leave If an employee gets sick, then the algorithm of actions is approximately the same.

Establishing additional payments to employees for increasing the volume of work

This is relevant even if the employee combines several positions at once. Is it possible to introduce an increase in the scope of work without additional payment? This is only possible if the corresponding provision is contained in the employee’s job description.

For example, the document may indicate that the employee must perform the functions of an employee going on vacation without receiving remuneration. In this case, the absence of additional payments will be completely legal.

This is due to the fact that the employee will perform work within the framework of the concluded contract. The corresponding rule is in the Letter of the Ministry of Health and Social Development dated March 12, 2012 No. 22-2-8970.

IMPORTANT! If the job description does not oblige the employee to completely replace an absent employee, a partial additional payment may be established.

How to correctly write a memo for additional payment to an employee

Additional payment for increasing the volume of work: The Labor Code regulates this procedure in Article 60.2 of the Labor Code of the Russian Federation. An increase in the volume of work is considered to be the performance by an employee of additional work in the same profession, but in a larger volume than provided for in the contract.

Such work should be paid accordingly. Main points In case of production necessity, the employer can involve the employee in additional work. The Labor Code of the Russian Federation provides three ways for an employee to perform additional work without exemption from the main one:

combination of positions;
increase in the volume of work;
fulfilling the duties of a temporarily absent colleague.

Additional duties are performed under the following conditions:

without interrupting your main job;
during the established working hours (Part 1, Article 60.2 of the Labor Code of the Russian Federation).

According to Art.

This means transferring a copy of such a report to one employee means disclosing the personal data of other employees.

the immediate superiors of the absent employee and the deputy (or one supervisor if the replacement occurs within the same department);
substitute worker;
CEO;
personnel officer

Assignment of responsibilities: norms and rules Letter of the law Art. 151 of the Labor Code of the Russian Federation. It is short: Article 151.

Additional payment for increasing the volume of work

IMPORTANT! Please note that the officially registered bonus is included in the salary system, it is used for contributions to state funds and, accordingly, it participates in the formation of the employee’s pension. Grounds for additional payment to an employee Various reasons can be used to draw up documents for additional payment, for example:

The need to increase output and the associated increased volume of work.
Temporary absence of an employee due to illness or vacation.
Changing the technology of a production process that requires additional labor costs.
Expansion of the service sector due to production needs.

According to Art. 60.2 of the Labor Code of the Russian Federation, combination of professions and additional work outside the scope of the employment contract is carried out only with the written consent of the employee.

How to write a memo for additional payment

If necessary, the documents must be accompanied by information that the employee has received the necessary safety instructions or completed the necessary training. When registering, the amount of additional work and the amount of payment must be agreed upon and documented.

For example, this may be the quantitative value of additional parts that must be produced per shift according to the order. Who composes? The responsibility or initiative to draw up a memo for additional payment belongs to any employee or manager responsible for resolving these issues.

This depends on the adopted regulations, internal Regulations or Enterprise Standards.

An example of a memo for expanding service areas and increasing the amount of work

If you want to find out how to solve your particular problem, please use the online consultant form on the right or call.

Employer's liability If the employer does not formalize and pay for additional work of employees, he may be brought to administrative liability in the form of a fine of 1,000 to 5,000 rubles (Article 5.27 of the Code of Administrative Offenses of the Russian Federation).

Cancellation of additional labor The increase in the volume of labor ceases upon expiration of the period for which it was agreed upon. In this case, the director of the enterprise must issue an order to stop the accrual and payment of additional payments by the accounting department.

Both the employee and the company can refuse to increase the amount of work ahead of schedule. To this end, one party must notify the other party of its desire in writing three working days in advance.

Additional payment for increasing the volume of work (2018)

Additional load is assigned if the following conditions are met:

No separation from core activities.
Performing duties within the standard working hours (based on Part 1 of Article 60.2 of the Labor Code of the Russian Federation).

Article 60.2 of the Labor Code of the Russian Federation stipulates additional conditions for increasing the scope of work:

Obtaining written consent from the employee.
Carrying out activities in another or original position.
The manager is obliged to pay the employee extra for additional assignments.

An increase in the scope of work is introduced based on the worker’s application. IMPORTANT! The employer needs to know what exactly is meant by an increase in the volume of work. As part of this procedure, the manager can assign an employee work performed within the boundaries of his position, the volume of which is greater than standard.

When determining the amount of additional payment, the employer must take into account:

content and (or) scope of additional work (Art.

Additional payment for an increase in the volume of work An official note from the immediate supervisor of the employee, who is expected to receive a personal allowance, is written to the head of the organization. Its mandatory details are the outgoing number, the date of compilation and the signature of the sender. For example, it may look like this: To the Director of Upper Floor LLC, R. Rozanov.

A. from the head of the technical service, K.N. Polyakov. Internal note. I ask you to establish a personal bonus for the chief engineer A.A. Vasilchikov in the amount of 20% of the official salary for high qualifications and absence of defects in the work. Signature: (signature) Polyakov K.N. Date: 02/28/2016 The main condition for drawing up a memo for an allowance is its motivation.

Source: https://civilist-audit.ru/sluzhebnaya-zapiska-o-dopolnitelnoj-oplate-za-uvelichennyj-obem-raboty/

How to write an explanatory note about an error in work

A well-written note will help the employee report to the employer for work done incorrectly. If the arguments provided turn out to be sufficiently convincing, the employer may generally remove liability from the employee. Let's consider a number of features of writing this note:

There are no clear rules describing the procedure for writing an explanatory note about an error at work. However, it is recommended that you type on a computer rather than write by hand. This will be easier for both the employee and the employer. In addition, you should check with the HR department about the availability of special forms for explanatory notes: if they are available, it is better to use them.

Purpose of the service

Resolving production issues often involves replacing absent workers. The first document on the basis of which this is drawn up is the Service Note. The main purpose of writing a note is to ensure the smooth operation of the enterprise .

Let's give an example of how this can happen in reality:

The employee is sick. His duties can be performed by employees who have a slinger certificate. The Service Note must indicate the certificate number and its validity period in order to avoid violations of labor protection requirements.
The additional payment for the combination must be justified, and the Service Note must contain all the data on the absent employee and data on the employee who will perform his work for the personnel department (they issue an order for replacement) and the wage service (for calculating additional wages).
The contents of the note must indicate the term or period during which the replacement will be carried out.

Thus, the purpose of the registration is to regulate organizational issues related to the distribution of work for those who are absent and to provide additional payment to those who will replace him.

Let us briefly clarify some issues regarding terms:

Substitution. An employee performs the duties of another employee (specialist), payment for such additional work is in the amount of the absentee’s salary or an additional payment based on the difference in salaries.
Combination. In addition to his own duties, the employee also performs the work of the absentee. Management sets the amount of the surcharge as a specific amount or as a percentage of the monthly salary.
Increasing service area. Distribution of work among several employees.

How to write an explanatory note regarding violations identified during inspections

The first option is preferable, especially in the case of an internal investigation, since even if explanations are not received from the employee within two days, it is impossible to draw up a report - there is no evidence that the employee was asked for explanations.

those who committed a violation of labor discipline or job description;
those who were present when another person committed an offense;
those who are the immediate supervisors of the employee against whom an internal investigation is being conducted;
any employee from whom the employer has requested an explanation.

Due to the large volume of work

Example to the Director of Prod-Service LLC N.N. To Nikolaev from accountant Ivanova Irina Ivanovna Explanatory note On February 12, 2020, I indicated incorrect prices in delivery note No. 331 and invoice No. 434, inflating them by 5%. The buyer therefore refused to accept the goods and it was returned to the warehouse.

An example of an explanatory note about an error in work: To the Director of Alpha LLC, A.A. Tupolev. from accountant Kuharkina A.P. Explanatory note about an error in filling out documents On August 26, 2020, I incorrectly indicated the prices for products in the delivery note No. 432 and invoice No. 564, they were inflated by 10%. The buyer, seeing the inflated prices, refused to accept the goods, and therefore he returned to the warehouse of Alpha LLC. The error that occurred was caused by increased workload on the day the document was prepared.

Explanatory note about an error in work

After a description of the error made by the employee is given, the reasons for this should be written. You must try to indicate an objective and valid reason. But if this is not possible, you should not shift the blame onto someone else, blame other employees; management will not approve of this. It is better to try to refer to the current circumstances - heavy workload at work, a large and continuous flow of clients, a mechanical error due to a busy day, poor health or another reason.

addressee - full name and position of the manager, name of the organization, the document must have an indication of for whom it is intended;
title of the document and its title;
date of writing;
employee signature;
text describing the event and explaining what happened.

What should the text of the document contain?

An employee bonus is an excellent motivational tool to influence the work efforts of employees. By skillfully using it, a manager can masterfully manage the mood of employees, increasing the efficiency of the organization.

Important! Unfair payment of bonuses can often provoke a conflict that will seriously affect the overall performance of staff.

It must be taken into account that all employees are entitled to a bonus, regardless of whether they actually bring profit to the company. For example, often accounting workers who award bonuses to other employees themselves remain “overboard” from bonus payments, although the correct maintenance of the company’s documentation depends on their work.

We suggest you read: Is it possible to lay off an employee of pre-retirement age - dismissal before retirement

However, a competent manager must take into account that before submitting reports, the workload increases many times over, emergency situations often occur, and any reports submitted late are subject to penalties. During such periods, additional duties are added to the usual ones:

filling out reports and sending them;

collecting the necessary information.

Often, accounting employees are forced to make changes to the documentation and additionally advise managers regarding the correctness of completion. Therefore, their bonuses can serve as good compensation for the efforts expended.

To avoid claims and litigation regarding bonus payments, reasoned documentary justification is required. Direct evidence in such cases can be a correctly drafted memo.

An additional benefit of writing bonus memos is that they are direct evidence that the specialist has covered an issue within his area of expertise. If a specialist does not have the authority to independently make a decision on issues of financing employees, he, in the form of an internal memo, submits this issue for resolution by other specialists, thereby relieving himself of responsibility for the timeliness of payments, as well as a positive or negative response to the petition.

To the director of the restaurant "Prestige" in Murmansk

Myasoedov Peter Alexandrovich

Senior Manager

Krivorukov Sergei Petrovich

№ 124

Internal memo regarding the award of a bonus to the chief chef Nadezhda Georgievna Karavaeva for International Women's Day on March 8th.

During 2010 – 2020 Karavaeva N.G. is the leading chef of our restaurant. She successfully coordinates the work of the kitchen, independently develops recipes for new dishes that attract customers to our establishment.

Nadezhda Georgievna creates and supplements the menu, monitors and controls costs for products and inventory, and works on marketing initiatives. The chef cooks herself for large celebrations and special events.

Taking into account the above, I ask you to award N.G. Karavaeva a bonus based on the results of her work. in the amount of 20,000 rubles.

05.03.2018

Senior manager (signature) Krivorukov S.P.

A header where the recipient's details are written, such as full name and position.

The position of the employee who compiled the official message, his signature and the full name of the author.

Often the text of the note begins with the words “I would like to bring to your attention...”, after which the main information comes. But this is not a mandatory rule.

description of the main problem;

The memo must be written on an A4 sheet, just like any other document. It is also necessary to have a “live” signature made by hand.

Writing an explanatory note about an error in work - instructions and examples

Errors by employees in performing their job duties can have serious consequences, causing material damage to the employer, and harm to the health of employees. The employer may apply disciplinary sanctions to the employee for mistakes made, up to and including termination of the employment contract at the initiative of the employer.

The guilty employee must write an explanatory note about the error in work and the reasons for it. There are no strict requirements for the execution of the document, however, you need to understand that this is an official document intended for the head of the organization, and therefore you should state what happened without unnecessary emotions, the style should be official and businesslike.

How to write correctly?

Document execution An official memo must meet certain requirements. An example would be the following list:

A competent and consistent presentation of the essence of the replacement issue.
Competent and understandable text.
Full content of information for the manager to make a decision.
A complete set of parameters for design-related services.
Necessary approvals, if required for substitution.

Drawing up a document for combining positions

Director of GMZ-2 Semenov S.S. from the head of workshop No. 3 Petrov P.P.

SERVICE NOTE

I ask you to consider the issue of additional payment for expanding the service area to the repair foreman of workshop No. 4 Sidorov S.S., personnel number 12345, during the work leave according to the schedule of the repair foreman for ventilation equipment of workshop No. 4 Ivanova I.I., personnel number 98765 from 12.03. 2018 to 03/23/23018 inclusive.

I propose to set the amount of the additional payment at 50% of Ivanov I.I.’s salary.

Signature __________P.P. Petrov. Date ___________

Some aspects of this example are discussed in the next section.

Explanatory note about an error in work

In any unpleasant work situation, just as it was not difficult to object to the bosses, the employee needs to understand that only the arguments set out on paper will be taken into account. That is why oral conversations are good only until the moment when the documentation of circumstances and particulars begins. As soon as the employer asks you to sign the request for an explanation, the words immediately lose any weight.

First of all, you need to understand that the Labor Code does not contain such concepts as error, negligence or fine. The most severe disciplinary punishment - dismissal without preliminary procedures - is provided only by clause 6 of Art. 81 of the Labor Code of the Russian Federation for gross violations of labor duties:

source: uristop.ru

How to determine the amount of surcharge?

The amount of additional payment is determined, as a rule, on the basis of an oral agreement between the employer and employee. The legality of the agreement between participants in the labor process is established by part 2 of article 151 of the Labor Code of the Russian Federation. When calculating the amount, the following factors are taken into account:

Content and scope of new responsibilities (Article 151 of the Labor Code of the Russian Federation).
Qualification of the employee, complexity of the work, volume of work and its conditions (Articles 129, 132 of the Labor Code of the Russian Federation).
The obligation to introduce equal pay for work of equal value (paragraph 6, part 2, article 22 of the Labor Code of the Russian Federation).

The surcharge can be entered either as a flat amount or as a percentage. The law is silent on the exact amount of (minimum/maximum) remuneration.

How to stay healthy at work

Workaholics are sick people. Therefore, they need to contact a qualified psychologist or psychotherapist as soon as possible.

Some enterprises have trade unions that fight to improve working conditions, protect and defend the interests of workers. The trade union is a strong organization, so if problems arise it can provide assistance. If the amount of work is increased, while the salary is reduced, or a person is illegally fired, then it is necessary to contact a lawyer or go to court.

If you can’t cope with your work, then you need to think about what the reason is and how to fix it without harming your health.

Overtime should not become commonplace.

Only work overtime when absolutely necessary.

If work requires physical effort, then good rest is necessary after it. If the work is mental and you don’t move much, then active rest is recommended.

Note for additional payment

Substitution. The employee performs the duties of another employee (specialist), payment for such additional work is in the amount of the absentee’s salary or in additional payment for the difference in salaries.
Combination.

Fundamentally! Substitution or combination is established within the established norms of working time according to the Labor Code.

Service memo for additional payment due to an increase in the volume of work performed

The law does not say anything about a clear amount of remuneration (small/largest). How can I withdraw the payment for increasing the volume of work? To remove the additional payment, it is necessary to remove the employee’s duties to perform the assigned work. The manager must issue an order to stop the accrual of remuneration. Based on this document, the accounting department stops payments.

Next we will tell you how the design procedure for a similar payment might look like.

Collegium of Advocates

The document should indicate the current schedule and the desired one.

For many work situations, the manager must have forms prepared. Using them, the design and composition of the text will be easier.

If we are talking about a business trip, for which we mean payment and increase in wages for the current month, then in such a letter the most important thing is to indicate the clear number of days that you stayed in the designated place.

If you were driving your own car, then you need to draw up a report using a different template with an indispensable mention of this fact.

Service memo for additional payment for combining work

Dear readers!

We describe typical ways to resolve legal issues, but each case is unique and requires individual legal assistance.

To quickly resolve your problem, we recommend contacting qualified lawyers on our website .

In the center you must write the title of the document - SERVICE NOTE (indicate registration number). After this comes the text, usually starting with “I ask you...” and then what positions are planned to be combined.
At the bottom there is a signature with a transcript and a date.
How is it served? The document can be submitted either in regular cardboard form - through the office or personnel department of the company - or by corporate electric mail. In the latter case, the addressee is indicated in the “to” line. It would also be useful to put a read receipt. In both options, you must keep one copy for yourself (only if you are submitting through the office, make sure that you have an acceptance mark), this rule applies to all applications addressed to management or colleagues, and not just memos, and in general documents.

The applicant himself needs to prove his ability to perform advanced functions (attach a document on advanced training, receipt of an academic degree or special education at a university, a patent for an invention or a certificate of training in the designated area) Long and honest work in the company This is not a very strong argument in advance, since valuable employees usually receive frequent increases in position and salary from their superiors. If a long-time employee does not receive the attention of management, then perhaps the lack of penalties is evidence of ordinary discipline, and not the value of personal achievements.

work.
The period of its introduction.
Amount of surcharge.

Service memo for payment of additional days of work

about the name of the enterprise,
the date of its preparation,
the employee who writes the note,
the official to whom she is sent.

The need to increase output and the associated increased volume of work.
Temporary absence of an employee due to illness or vacation.
Changes in production process technology that require additional labor costs.
Expansion of the service sector due to production needs.

Service memo for additional payment for work in the archives

1 Regulatory framework
2 Annotation on preparing a note

2.1 Contents
2.2 At the discretion of the manager

3 Submitting a note
4 Popular statement errors

Substitution.
The employee performs the duties of another employee (specialist), payment for such additional work is in the amount of the absentee’s salary or in additional payment for the difference in salaries.
Combination. In addition to his obligations, the employee also does the work of the absentee.

Service memo for cancellation of surcharge

an employee who has entered into a regular contract;

"conscript";

part-time worker.

reasons justifying the purpose of the increase for a specific employee or their group;
the expected amount of additional payment;
at the expense of what means the purpose of the increase is implied (for example, from the wage fund or due to an increase in profits from sales, etc.);
validity period of additional payments.

Explanatory note about failure to fulfill official duties

Regarding the situation that has arisen, he will have to speak out in writing, namely, draw up a document called an explanatory note. This paper is of an explanatory or exculpatory nature. An explanatory note is drawn up not only in case of disciplinary violations, but also in other situations.

The latter includes any action that requires justification.

But we still provide our readers with one example of explanatory notes as a general guide. The standard ending of an explanatory note is an acknowledgment of awareness of the consequences of the action and a promise to make every possible effort to correct the situation, as well as an assurance that similar mistakes will not be tolerated in the future.

You should not blame your colleagues for what happened, but in the absence of guilt, artificially inventing it is also not recommended. The circumstances stated in the document must correspond to reality.

Due to the large volume of work

admits his guilt in the mistake he made, it is imperative to express his remorse, assure management that such a mistake will not be made in the future, and convince everyone that all necessary measures will be taken to prevent this from happening.

Next, the received text should be signed and sent to its destination. Notes Errors by employees in performing job duties can have serious consequences, causing material damage to the employer, and harm to the health of employees.

The employer may apply disciplinary sanctions to the employee for mistakes made, up to and including termination of the employment contract at the initiative of the employer. An order to impose a penalty in the form of dismissal can be found here.

The employer’s task is to make every possible effort to objectively assess the error

Sample application for additional payment for increasing the volume of work, ultrasound doctor

without interrupting your main job,
during the established duration of working time (Part 1. Stat.. 60.2 of the Labor Code of the Russian Federation).

The form of the memo is also not established by law. Order on implementation of work and additional agreement After receiving consent from the employee, an agreement should be drawn up, which is attached to the employment contract. Establishing additional payments to employees for increasing the volume of work The chief accountant is replaced by a senior accountant or another financial employee of the enterprise.

Examples of an explanatory note

It may be more beneficial for you, when describing the incident, to remain silent about certain details, especially if the details are not of great importance and do not affect the objectivity of the assessment of the situation.

My job responsibilities include: (listed here). Document flow averages 200 documents per day.

Since I have little work experience and was very busy on 08/05/2014, I failed to cope with my job responsibilities.

Due to these reasons, loan application No.... dated 08/05/2014 was sent in violation of the established deadlines. »What should you do if you commit a violation and are caught?

Online magazine for accountants

If the subordinate does not intend to study the order and sign it, the management must draw up a report on this as well.

In practice, there are various examples of error notes. There is no single form. So, the explanatory note, regardless of the details of the violation, includes the following data:

FULL NAME. the employee who committed the violation, his position at the enterprise;
circumstances surrounding the violation;
the exact date at the time of drawing up the explanatory note;
reasons for committing an offense.
the essence of the violation;

The explanatory note is filled out on behalf of the employee. It is submitted to the relevant boss in one copy.

The following is a sample of an accountant's explanatory note about the error: To the General Director of Guru LLC V.V.

Due to workload

The more nerves and worries you have, the more you delay what you want!

Some of the accountant's errors can be detected as a result of self-examination, some of the errors are discovered during an audit (audit or tax). Almost all accounting errors can be corrected. The main thing is to maintain the authority and reputation of a qualified specialist.

Errors due to the accountant's workload. Often during reporting periods, when the workload on the accountant increases and reporting deadlines are running out, accountants make mistakes.

Errors by employees in performing their job duties can have serious consequences, causing material damage to the employer, and harm to the health of employees. write in duplicate: your copy must bear a receipt from your employer. If the employer does not accept the application or does not want to mark acceptance: send the application by mail, by registered mail with notification.

Writing an explanatory note about an error in work - instructions and examples

Below you should indicate the author's surname and initials, as well as his position and place of work.

Any document must have a title and heading, this case is no exception - “explanatory note” is written at the top, and “about an error in work” or another heading is written just below. The text is the main part of the form; in it you need to write the date when the mistake was made, as well as its essence - what exactly happened, what mistake was made by the employee - what rules and requirements were violated, what exactly was done or not done. After the situation has been consistently and briefly outlined, the consequences should be written - for other employees, for the employer, his clients, and the employee himself.

Information must be presented as truthfully as possible; it is better if the employer learns the truth from the employee himself than from his boss.

What to do if your boss overloads you with work

What consequences might arise?

Errors in work as a result of haste, delay in completing other important work. Read an example of the successful use of this rule, told on behalf of the leader Stephen Covey: “Stephen,” he said, “I am ready to do anything for you.” But let me first tell you about the situation I am in.

“Tell you what, Stephen,” the employee said, “it will take several days to properly do what you ask.”

Which of these projects would you suggest I cancel to fulfill your request?

I didn't want to take on that kind of responsibility.

source: credit-helper.ru

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Sample application for increasing the scope of work

the basis for assigning additional obligations,
combined vacancy,
job responsibilities,
deadlines for completing the work,
additional fee for completing the work.

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