Entry in the work book about advanced training Acts, samples, forms, contracts Consultant Plus

How to correctly make an entry in a work book about an employee’s advanced training

Professional growth is a prerequisite for effective work in any field.
Therefore, employers are obliged to organize advanced training for their employees. This process is enshrined in law, and it is carried out with separation from production and while maintaining wages. After completing the training, you need to know how to make an entry in the work book about advanced training. Professional retraining, internship and everything connected with it have a legislative basis. These types of training are discussed in the Model Regulations approved by the Government of the Russian Federation. One of the paragraphs of this document contains all the information in terms of what exactly is supposed to be given to specialists who have successfully completed the courses:

state-issued certificate stating that the employee has attended advanced training courses>
state-issued certificate of completion of training courses>
diploma of completion of professional retraining courses, also of state standard>
a diploma stating that the specialist has been awarded a qualification.

The type of document issued depends on how many hours the employee worked. The result will also affect what kind of entry in the work book about advanced training courses will be made. In other words, the more time spent on training, the better for the employee, and the more solid the document will look.

Quite often, both employers and employees have no idea whether attending advanced training courses should be noted in the professional activity document. Based on this, the legislation establishes all the necessary rules and procedures for maintaining and storing work books, in which you can easily find a solution not only to this issue, but also to many others.

How to make a recording

The format is determined by government decree No. 225 dated April 16, 2003 (see paragraph 21 of the rules), information is entered if there is documentary evidence, the deadline for entry is a week (see paragraph 10 of the rules). To make an entry about a promotion in the work book, the employer selects the “Job Information” section and follows the algorithm:

Step 1. Select column 1 and indicate the serial number of the information.

Step 2. In column 2 “Date” indicate the day, month and year of inclusion of information.

Step 3. In column 3, make an entry corresponding to the order of the institution, indicating the dates for increasing the level of knowledge and skills.

Step 4. In column 4, include information about the document confirming the fact of training (data on the certificate or certificate, serial number, date).

Features of filling out documents in connection with advanced training of an employee

All information related to the training of employees of the organization must be entered only by the employer. Here we are talking about the fact that the employee attended advanced training courses, which means that an entry about this should also be made in the work book.

Everyone knows that a document on professional activity is the main document of any citizen performing labor functions at any enterprise. Today, the maintenance of this document and all manipulations carried out with it are regulated by the rules prescribed by:

in the Labor Code of the Russian Federation>
in the Rules for maintaining and storing work books>
in the Instructions for filling out work books.

In addition, the legislation clearly defines the rules according to which the document must reflect information related to the education, specialization and profession of the employee.

As for the procedure for making entries in terms of the employee’s courses, this is done by supplementing existing information or by filling out certain lines without crossing out previously entered information.

All this is carried out by the head of the organization and strictly from the last workplace in accordance with the documents provided. The forms of documents that confirm that the employee attended retraining courses are approved by a resolution of the relevant federal body - the State Committee of the Russian Federation for Higher Education.

The procedure for entering information about an employee’s completion of advanced training courses

In old-style work books there is no special section, which is intended precisely for making all entries related to the employee’s training. As for new documents on professional activities, the corresponding section is highlighted in them.

The situation with entering information can be aggravated by the fact that there are no exact rules that should be followed when performing such an action. However, the Instructions, which were approved by a decision of the Ministry of Labor, clearly state that a record of a worker’s completion of courses and other things must be entered exclusively in the information about the work, and not in another section. Next, you will learn how to enter information.

So, with regard to information related to the training, promotion and retraining of an employee, it is necessary to reflect in the work book not only the text of the entry itself, but also the date, number and name of the document that the employee provided to the employer. Such information, including a record of completion of advanced training courses, is reflected in the work book in accordance with the following instructions:

In the first column you must put the number in order.
The second column indicates the date when the training courses began and when they ended.
The third column contains information related directly to the training courses itself, and also indicates the institution and its location.
In the next column in order, it is customary to enter information regarding the grounds for which the corresponding entry is made, as well as the name of the document received by the employee based on the results of training, the actual date indicated in it, and the number.

This option is not the only way to reflect the fact that an employee has completed training. Experts also allow another way to fill out a work book:

In the first column you must put the number in order, following the last entry.
The third column reflects all information related directly to the completion of professional retraining courses or improvement of qualification category. Here you should also indicate the location of the institution, its name, the start and end dates of the courses.
In the next column, experts recommend indicating the reasons and grounds on which the entry is made, as well as the name of the document issued to the employee at the end of the training period, its actual date and number.

If an employee has an old-style work book that does not have the section necessary to make the corresponding entry, this can easily be done in the section intended for information related to work activities.

Improving the qualifications of the organization's employees

usually carried out as a certain need arises. However, it should be remembered that this type of additional training for employees must be carried out at least once every five years. The frequency of advanced training is set by the employer.

Upon completion of training, the employee must provide the organization’s personnel service with a state-issued document on advanced training.

An entry in the work book about advanced training is made at the place of work, as indicated in subparagraph “b” of paragraph 21 of the Rules for maintaining and storing work books (hereinafter referred to as the Rules). At the same time, in the “Work Information” section, column 4 indicates the number and date of the relevant document (certificate, certificate, diploma), which confirms the employee’s successful completion of this type of training.

This entry may look like this, for example: 1 2 3 4 Closed Joint Stock Company "Khimoborudovanie" (CJSC "Khimoborudovanie") 8 11 02 2013 Recruited to the marketing department for the position Order from the marketing specialist 02/11/2013 No. 13-k 9 10 02 2014 From 02/03/2014 to 02/07/2014 he studied in courses Certificate of advanced training under the short-term program “Marketing Research” at the Institute for Advanced Studies of Business Administration Sanctification from the St. Petersburg State 02/07/2014 Economic University MK No. 35283

Entries on advanced training in the work book

In this article, the concepts of “advanced training” and “professional retraining” in accordance with
Art. 76 of the Federal Law of December 29, 2012 No. 273-FZ “On Education in the Russian Federation” will be combined into the term “additional professional education” (DPO).

Why don’t all personnel officers make entries about advanced training in their work books?

The publication about making entries in the work book about additional training unexpectedly raised many questions. Readers ask:

How does the employee know that he must provide a document to make such an entry?
Who should make such entries? Is it possible to add them “retroactively”?
What is the employer's responsibility for failure to make these entries in the work book?

It seems that for many personnel officers this topic became a revelation

. And for good reason. I repeat that in my practice I have never seen such entries in the many work books that have passed through my hands.

I think the point here is that HR officers only need the original document on additional professional training, which the employee provides to the HR department, from which a copy is made and placed in a personal file. Perhaps the personnel officers are saving space for the employee’s additional professional training; they have them; there is no point in duplicating this in the work book. Or maybe the point is just that the need to make this kind of records is not particularly indicated in the regulatory documents.

As we know, work with work books is regulated by two main documents:

It is in paragraph 21 of the Rules that it is said that records are made in the work book about the time of study in courses and schools for advanced training, retraining and training.

And this is the only mention of records of this kind.

As an example of a record of establishing a qualification for an employee, the Instructions provide a record of the employee obtaining a second profession - “electric and gas welder” with the assignment of 3rd category. There are no examples of records of advanced training or professional retraining.

Frequently asked questions about making entries about advanced training in the work book

Based on the wording of clause 21 of the Rules: “at the place of work”, we can conclude that the entries are made by the employer, during whose work the employee received additional training

. Specifically, a specialist who, by order of the organization, is entrusted with the responsibility of maintaining, storing, recording and issuing work books.

An indication of the deadline for making records of qualifications is contained in clause 10 of the Rules: “ All records

about the work performed, transfer to another permanent job, qualifications, dismissal, as well as awards made by the employer,
are entered into the work book
on the basis of the relevant order (instruction) of the employer
no later than a week.”
There is such a nuance here: the employer does not issue an order for the employee to improve his qualifications or to retrain him professionally. The fact that an employee has successfully completed the continuing education program is confirmed by the document received: a certificate of advanced training or a diploma of professional retraining

. Consequently, the personnel officer can make an entry only upon presentation by the employee of such a document. And the employee may not know that he must provide such a document.

Therefore, it would be appropriate here to take a statement from the employee, with which he asks to make an entry in his work book in accordance with the document provided .

The application is duly registered
,
and within a week the personnel officer makes the necessary entry in the work book.

There is no need to familiarize the employee with this entry in the personal card.

, because Clause 12 of the Rules states that the employer is obliged to acquaint the owner of the work book, against signature in his personal card, only with information about the work performed, transfer to another permanent job and dismissal.

It should be noted that records of additional professional training are made in special sections of the personal card - “Advanced training” and “Professional retraining”.

Here the recording order is somewhat different from the order established for the work book. At the end there is a column “Bases”, in which the details of the order to send the employee for training or to send him on a business trip can be entered, if its purpose is to obtain additional professional training.

If there was no such order, the column remains empty. This is what posts from the first publication

As for responsibility for failure to make such entries in the work book, I found only one “opinion from authoritative sources,” as it is called on the website https://alt-x-narod.ru. A fairly well-known person is I.I. Shklovets, Deputy Head of the Federal Service for Labor and Employment. Unfortunately, there is no link to the document (usually letters from Rostrud), perhaps it was some kind of interview. From this fragment it is clear that the inspector of the State Labor Inspectorate can either forgive the violator or bring him to justice:

« From authoritative sources

Shklovets I.I., Rostrud

“The rules for maintaining and storing work books, as well as the Instructions for filling out work books, require the employer, when hiring citizens for work that requires special knowledge or special training, to make entries on the title page of the work book about education, profession, specialty on the basis of relevant documents (Article 65 Labor Code of the Russian Federation; clause 2.1 of the Instructions; clause “b”, clause 9 of the Rules). If the employer did not make such entries in the work book on the basis of the documents brought by the employee, then in this case it is possible to bring the employer to administrative liability under Art. 5.27 Code of Administrative Offenses of the Russian Federation.

It seems that failure to make such entries in the work book if the assigned work does not require special knowledge or special training does not violate the rights and interests of the employee and is not a violation of labor legislation. However, in the order the inspector may indicate the need to make a record

».

How does an employee know that he must provide documentation of advanced training?

In my opinion, an employee must provide a document on additional professional training in the following cases:

Qualification requirements for the position
that he is going to occupy, either in the order of hiring or in the order of transfer, provide for the availability of additional vocational training in a certain area.
To pass the certification,
you must have a DPO.
The employee was sent to additional vocational training by the employer
, and upon completion of the course is required to report on completion of the training.

Sometimes an employee can decide for himself whether to provide him with such a document, as a result of which he will receive certain bonuses, or remain silent about the availability of DPO:

This employer’s remuneration system provides for the establishment of an incentive bonus
for having additional vocational training.
In this organization, having additional professional training is a prerequisite for promotion to the personnel reserve and career advancement.

If an employee received advanced training during non-working hours at his own expense, and this education is not related to his current job, he may have no incentive to declare his new qualifications.

In this case, the legislation does not oblige him to present the received documents. Moreover, some workers fear that the employer, having learned about their new skills, will force them to do work that is not part of their job responsibilities.

How to make a mark

An empty line in the work book form is filled in on the basis of a properly executed document in the following cases:

It was not filled out by the previous employer.
An employee gets a job for the first time in his life.

When filling out a work book, there are certain rules that apply to the method of entering information into it. Various corrections, crossing out and covering up are strictly prohibited.

Entries in the work book are made by hand, typesetting is not used. To write notes, the employer should use black or blue ink and preferably a ballpoint pen. Abbreviations on the title page are not allowed.

Information about education is entered into the employment record strictly according to the document provided by the employee. If an employee brought a diploma that was received before the reform of the education system, then the level of education according to the diploma is recorded in the work book. For example, “higher professional”. This rule applies even if that level of education has been abolished and is no longer valid.

Since 2013, records of higher education are written with a dash as “higher education-bachelor’s degree”, “higher education-master’s degree”, “higher education-specialist”. You do not need to enter details of your education document into your employment record.

In some cases, information about training is entered in the “Work Information” section. This is necessary if the employee completed his studies at an educational institution during the period of employment with the employer under consideration. For example, received a second higher education, completed training courses or at a school for advanced training, at a school for retraining personnel.

As a result of such training, an employee could receive a second and subsequent profession, specialty, class, category or rank. The basis for making such entries may be the same documents as on the title page of the work book. This is, for example, a certificate of profession of a worker or employee (based on the results of advanced training during vocational training), a certificate of advanced training, etc.

The procedure for filling out an educational record in the work section is established in paragraph 3.1 of Instruction No. 69, paragraphs. “b” clause 21 of Rules No. 225:

Column 1 contains the serial number of the entry.
In column 2, the date of issue of the document conferring a new profession, specialty or qualification, the date of making the entry (i.e., the day the employee brought the documents) - when the employee undergoes retraining or advanced training courses.
Column 3 indicates the name of the specialty (for example, the profession “electrician with the assignment of 3rd category” is established) or the place of retraining and the period of retraining.
Column 4 contains the name, date and number of the document on education, training and qualifications.

Information about the profession and specialty is also entered on the basis of the employee’s diploma. Employers often make mistakes in this line. For example, the diploma indicates the qualification “economist” with a specialty in “finance and credit”. In the line with the profession you need to write down exactly “finance and credit”.

Although Rostrud believes that indicating qualifications instead of specialty will not be considered a gross violation and cannot be corrected.

The education section in the work book does not need to be filled out in the following cases:

If the employee has received only primary training of grade 3.
If the employee did not provide a document that would confirm the level of his qualifications.
If the employee is a student and does not insist on making a record of incomplete education.

A sample record of education in a work book can be viewed here.

Entry into the work book about professional retraining

This Regulation establishes the types and form of state-issued documents for persons who have undergone advanced training and professional retraining: 1. Certificate of short-term advanced training - for persons who have completed training under the program in the amount of 72 to 100 hours.2. Certificate of advanced training - for persons who have completed training in the program for more than 100 hours.3. Diploma of professional retraining - for persons who have completed more than 500 hours of training under the program. It follows from this that the minimum amount that gives the right to receive a document (certificate) confirming that the student has improved his qualifications is 72 hours.

What courses can I enter into my work book???

Therefore, on the basis of documents confirming the completion of professional retraining, it is necessary to make an entry in the work book in the Work Information in the following order: - in column 1, indicate the serial number of the entry; — in column 2, indicate the date the entry was made; - in column 3, enter: “During the period from such and such to such and such a date, I studied in (on).

Diploma of professional retraining - for persons who have completed more than 500 hours of training under the program. It follows from this that the minimum amount that gives the right to receive a document (certificate) confirming that the student has improved his qualifications is 72 hours.

Entry in the work book about the assignment of rank

Important Job Information." In column 1 of the specified section, enter the next serial number of the entry, in column 2 indicate the date of establishment of a new profession or assignment of rank, in column 3 make the main entry.

In column 4, indicate the details of the supporting document: its number and date.

The establishment of a new profession for an employee should also be reflected on the first page (title page) of the work book.

To do this, do not change anything in the “Education” line, but in the “Profession, specialty” line, indicate another profession you received, separated by a comma.

Additionally, there is no need to indicate the details of the supporting document on the cover of the work book. Such conclusions follow from the provisions of paragraphs 2.4, 3.1 of the Instruction, approved by Resolution of the Ministry of Labor of Russia dated October 10, 2003 No. 69. Ivan Shklovets, Deputy Head of the Federal Service for Labor and Employment

Forms: Work book (fragment).

Instructions for filling them out. Also, these regulatory documents indicate how to make an entry in the work book about the assignment of a rank, class or category.

If the work book is filled out incorrectly or changes are made to it, the employee to whom it belongs may have problems with subsequent employment or the calculation of pension benefits.

Basic rules to follow when filling out a work book

All entries in the employee’s work book are entered on the basis of the relevant order or instruction of the employer within a week, except for the entry on dismissal.
Entries in the work book must exactly correspond to the texts of the relevant orders or instructions.
Dates of entries are entered in Arabic numerals.
It is prohibited to make any abbreviations or cross-outs in the work book.

How to make a record of a qualification category or rank assignment

When applying for a job, an entry is made in the employee’s work book, which must indicate the date of hiring, the date and number of the order (instruction), the position and qualifications of the employee. In the event that an employee is assigned a new qualification category (rank, class) while working at an enterprise, a note about this must be entered in the work book in the prescribed manner.

How to make an entry about professional retraining in the work book?

The work books of the 1995 model provide a special section “Information on training, advanced training and retraining.” At the same time, the Instruction on the procedure for maintaining work records of employees, approved by Resolution of the Ministry of Labor of the Republic of Belarus dated 03/09/1998 No. 30 (hereinafter referred to as the Instruction), and other regulatory legal acts do not contain rules defining the procedure for filling it out. Moreover, part five of paragraph 21 of the Instruction states that an entry in the work book about a worker acquiring a second and subsequent professions should be made in the section “Information about work”, and not in the section “Information about training, advanced training and retraining”. Let's consider what information and in what order must be indicated in the section “Information on training, advanced training and retraining.”

How is an employee’s advanced training reflected in the work book?

The work book is a very important document.

It is she who stores the entire set of data that relates to the employee’s overall work experience. One way or another, the employee’s work book contains not only information about hiring and dismissal, but also about various important facts in the employee’s working life. Awards, reprimands, transfers - all this can be included in the work book form .

Many workers strive to improve the level of their labor knowledge, so to speak, to go deeper into the profession. In this regard, they undergo various advanced training courses and thereby try to deepen their knowledge.

Many employees receive education documents upon completion of training , but some leave only knowledge in their piggy bank, and only the employer himself assigns advanced training to the employee.

So is it necessary to clarify in the employee’s employment record the fact that he has improved his qualifications, or does this event not need to be reflected in such an important document?

If we turn to the rules for maintaining employee work records, we will conclude that any important event , even advanced training, should be reflected in the employee’s documents .

Congratulations!

Also, the establishment of a new specialty for an employee should be additionally reflected on the first page (title page) of the work book. To do this, do not change anything in the “Education” line, but in the “Profession, specialty” line, indicate another specialty obtained, separated by a comma. Additionally, there is no need to indicate the details of the supporting document on the cover of the work book. EMPLOYMENT BOOK TC No. 0108768 Last name Lampochkin First name Alexey Patronymic Viktorovich Date of birth 10/15/1993 (day, month, year) Higher education Profession, specialty economist, management Date of completion “10” January 20 14

(day, month, year) Signature of the owner of the book M.P. Signature of the person responsible for maintaining Ivanov’s work records (legible) ...

Vote:

An entry in the book can be made if* the training program is at least 72 hours,* upon completion of training the trainee is certified,* a student who successfully passes the certification is issued a state-issued document on advanced training, professional retraining, internship. A state-issued document is entitled issue only to state educational institutions of advanced training, as well as accredited non-state educational institutions of advanced training. In addition to accreditation, an educational institution must have a license. I want to draw the moderator's attention to this message because: A notification is being sent...

We fill out information about education and training in the work book

Please help, this is important to me! I want to draw the moderator’s attention to this message because: A notification is being sent... September (guest) #2[41490] April 2, 2009, 1:18 pm Subparagraph “b” of paragraph 21 “Rules for maintaining and storing work books, producing work book forms and providing them to employers" (approved.

RF PP dated April 16, 2003 No. 225) established Quote: An entry is also made in the work book at the place of work, indicating the relevant documents... about the time of study in courses and schools for advanced training, retraining and training. Moreover, in clause 3.1. “Instructions for filling out work books” is explained Quote: The establishment of a second and subsequent profession, specialty or other qualification for an employee is noted in the work book indicating the ranks, classes or other categories of these professions, specialties or skill levels.

Do I need to enter information about advanced training?

The work book is the main document confirming the stages of work and length of service (Article 66 of the Labor Code of the Russian Federation). It is conducted and executed in compliance with the conditions defined in legal norms:

Labor Code of the Russian Federation;
Government Decree No. 225 of April 16, 2003, which established the procedure for maintaining and storing forms;
Resolution of the Ministry of Labor No. 69 of October 10, 2003, containing instructions for registration.

The form of the work book provides for the inclusion of information about the profession, specialty, and education. When filling out, the employer applies the rules of Government Decree No. 225 of April 16, 2003. In accordance with it, an entry in the work book about retraining is made upon completion of training in courses or schools for advanced training, retraining, and training (paragraph “b”, paragraph 21 of Resolution 225). The duration of the training course varies - from several days to months. But it doesn’t play a role in registration of the recording.

This provision does not oblige the employer to enter information only about the training that the employee completed during the period when he was in an employment relationship with him. This means that a record should be made of the period of training completed while working for the previous employer.

If during the course of work an employee has improved his qualifications, acquired a second specialty, or received a different rank or class, the employer enters the necessary information.

Filling out a work book

Based on what you write Quote: Upon completion, you will be issued a certificate with the attachment I would like to believe that not everything is hopeless for you. Regulatory framework (some of the documents) • Law of the Russian Federation “On Education” • Order of the Ministry of Education of the Russian Federation of September 23, 1996

N 113 “On approval of the Regulations on state accreditation of educational institutions implementing professional retraining programs for specialists” • Decree of the Government of the Russian Federation of October 18, 2000. More detailed justification for entering data on professional retraining in the section “Information about work”, and not on the title page, can be found in the explanations of the GARANT Legal Consulting Service - at the link https://www.garant.ru/consult/work_law/350870/ 2. When making changes to the work book on the title page (change of surname), if there is no longer enough space on the second side of the cover (the left half of the first spread of the work book), then you need to go to the third page of the cover (the right half of the last spread of the work book), since it also is the inside cover - which fully complies with the requirement of paragraph 2.3 of the Instructions - follow the link https://base.garant.ru/186478/ I hope my information will be useful to you. Good luck! Best regards, Oksana Good afternoon.

Legislative regulation of filling out a work book

When filling out a work book regarding education, the employer must take into account the following provisions of the law:

Art. 65, 66 Labor Code ;
Part 4, 5 Art. 10, part 1, 6, 7, 9 art. 60 273-FZ ;
pp. “6” clause 9 of the Rules approved by Government Decree No. 225 ;
clause 2.1 of the Ministry of Labor Instructions No. 69 on filling out work books.

Information about the employee’s education is on the title page of the work book after his last name, first name, and patronymic.

Education information is entered into the work book by a HR specialist based on the document provided by the employee. Errors made on the title page of the work book, which contains a record of education, can make it invalid.

If a mistake was made when filling out a new work record book, then the employer should cancel the form and draw up a report about it and issue the employee a new work record book with the correct record of the level of education.

If the employer does not record education in the work book based on the documents provided, then he is violating the law. In this case, it is possible to hold him accountable under Art. 5.27 Code of Administrative Offenses of the Russian Federation.

At the same time, it is believed that failure to make an entry, provided that the work does not require special knowledge and skills from the employee, is not a violation of the law, since it does not infringe on his rights. But during the inspection, the labor inspector may require the employer to write down the specified information in the work book.

Entry into the work book about professional retraining

After completing the training, you need to know how to make an entry in the work book about advanced training. Professional retraining, internship and everything connected with it have a legislative basis. These types of training are discussed in the Model Regulations approved by the Government of the Russian Federation. One of the paragraphs of this document contains all the information in terms of what exactly is supposed to be given to specialists who have successfully completed the courses:

state-issued certificate stating that the employee has attended advanced training courses>
state-issued certificate of completion of training courses>
diploma of completion of professional retraining courses, also of state standard>
a diploma stating that the specialist has been awarded a qualification.

The type of document issued depends on how many hours the employee worked.

It turns out that if an employee undergoes training at the time of professional activity, and then provides the manager with the resulting document, then the latter is obliged to reflect this in certain documents. Due to ignorance of whether it is necessary to make an entry in the work book about advanced training, employers often make mistakes when maintaining documents. Advanced training includes the following types of training:• short-term (at least 72 hours) thematic training on specific production issues, which is carried out at the place of specialists’ main work and ends with passing the relevant exam, test or defense of an essay;• thematic and problem-based seminars (from 72 up to 100 hours) on scientific, technical, technological, socio-economic and other problems arising at the level of industry, region, enterprise (association), organization or institution; • long-term (over 100 hours) training of specialists in an educational institution for advanced training for in-depth studying current problems of science, technology, socio-economic and other problems in the profile of professional activity.

Well, what about us? The ultimate truth? My opinion is that you shouldn’t bother with this, my studies at different times span years and there are no entries in the TC. Why is she needed there? It still needs to be confirmed with a crust.

I want to draw the moderator's attention to this message because: A notification is being sent... My life is my rules. Some mistakes are too great to make once. I am two-faced.

One personality is good and kind, and the second appears when the first one is offended. I want to draw the moderator's attention to this message because: A notification is being sent...

September (guest) #9[41734] April 3, 2009, 15:35 Natasha, and this is what the representative of the “teacher” is telling you.

Assigned the first qualification category entry in the labor record

letter from the Ministry of Education and Science of the Russian Federation

dated August 18, 2010 No. 03-52/46

Question 45.

Is an entry made in the work book of a teaching worker in connection with the establishment of his qualification category (first or highest)?

Answer.

Clause 3.1 of the Instructions for filling out work books (Appendix No. 1 to Resolution of the Ministry of Labor of Russia dated October 10, 2003 No. 69 “On approval of the Instructions for filling out work books”) stipulates that if an employee is assigned a new rank (class, category, etc.) .p.), then a corresponding entry is made about this in the prescribed manner.

For example, a mathematics teacher (teacher) has the highest qualification category.

In this case, in the work book, in column 1 of the section “Information about work”, the serial number of the entry is indicated, in column 2 the date of the decision of the certification commission is indicated, in column 3 the entry is made: “The highest qualification category for the position is “teacher” (“teacher” ) without indicating the subject being taught, column 4 indicates the date and number of the administrative act of the federal executive body, the executive body of the constituent entity of the Russian Federation exercising management in the field of education.

Note: an entry in the work book of a teaching worker in connection with establishing his suitability for the position held is not made.

Question: Based on the protocol of the certification commission, a medical worker was assigned a qualification category that is valid for 5 years. Is the employer required to enter data into the work book about the assignment of a qualification category? If after 5 years the employee does not confirm the category, should an entry about its cancellation be made in the work book? (Rostrud information portal “Onlineinspection.RF”, September 2020)

Based on the protocol of the certification commission, the medical worker was assigned a qualification category that is valid for 5 years. Is the employer required to enter data into the work book about the assignment of a qualification category? If after 5 years the employee does not confirm the category, should an entry about its cancellation be made in the work book?

If a medical worker is assigned a qualification category, the employer is obliged to make a corresponding entry in the work book.

If during the next certification the category assigned to the medical worker is not confirmed and, for example, a lower category is assigned, then the employer must make an entry in the work book about the change in category.

Clause 3.1 of the Instructions for filling out work books (Appendix No. 1 to Resolution of the Ministry of Labor of Russia dated October 10, 2003 N 69 “On approval of the Instructions for filling out work books”) stipulates that if an employee is assigned a new rank (class, category, etc.) .p.), then a corresponding entry is made about this in the prescribed manner.

Information portal of Rostrud “Onlineinspection.RF”, September 2015

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The text of the material was published on the information portal of Rostrud “Onlineinspektsiya.RF” and posted in the GARANT System in accordance with the letter of the Federal Service for Labor and Employment (Rostrud) dated July 2, 2020 N 2169-TZ.

An example of an entry in a work book about the assignment of the highest qualification category (“Human Resources Department of a state (municipal) institution”, No. 6, June 2012)

An example of an entry in a work book about the assignment of the highest qualification category

Information about hiring, transfer to another permanent job, qualifications, dismissal (indicating the reason and reference to the article, clause of the law)

Name, date and number of the document on the basis of which the entry was made

category by position "teacher"

dated 06/08/2012 N 8

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An example of an entry in a work book about the assignment of the highest qualification category (from the article by M.N. Volkova. Peculiarities of certification of teaching staff. “Human Resources Department of a State (Municipal) Institution,” No. 6, June 2012)
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Entry in the teacher's work book

Work books An example of an entry in a work book based on the results of certification. The following entries should be made in the work book (section “Information about work”) about the assigned qualification category based on the results of certification: in column 1 - the serial number of the entry being made; in column 2 - the date of the decision of the certification commission; in column 3 - The second (first, highest) qualification category was assigned to the position of “teacher” (without indicating the subject taught), “educator”, “industrial training master”, etc.; assigned the first (highest) qualification category for the position of “director” (manager, supervisor), etc.; in column 4 - the date and number of the order of the education management body, educational institution, on the basis of which the entry was made.

Answer

In accordance with the Procedure approved by Order of the Ministry of Education and Science of Russia dated July 1, 2013 No. 499 “On approval of the Procedure for organizing and implementing educational activities in additional professional programs,” advanced training, internships, and professional retraining are additional professional education.

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Persons who have successfully completed the relevant additional professional program and passed the final certification are issued qualification documents: a certificate of advanced training and (or) a diploma of professional retraining.

In accordance with clause 21 of the Rules for maintaining and storing work books, producing work book forms and providing them to employers, approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225, the employer is required to make entries in the employee’s work book

about the time of training in courses and schools for advanced training
, retraining and training
.

Therefore, on the basis of documents confirming the completion of professional retraining, it is necessary to make an entry in the work book in the Work Information in the following order:

— in column 1, indicate the serial number of the entry;

— in column 2, indicate the date the entry was made;

- in column 3, enter: “ In the period from such and such to such and such a date, studied in (on). (please be specific)

«;

— in column 4, indicate the date and number of the order (instruction) or other decision of the employer, in accordance with which an entry is made in the work book, or a link directly to the document confirming the employee’s training time, indicating the date, number and name of the type of document.

Also, the establishment of a new specialty for an employee should be additionally reflected on the first page (title page) of the work book. To do this, do not change anything in the “Education” line, but in the “Profession, specialty” line, indicate another specialty obtained, separated by a comma. Additionally, there is no need to indicate the details of the supporting document on the cover of the work book.

Surname		Lampochkin
Name		Alexei
Surname		Viktorovich
Date of Birth		15.10.1993
(day month Year)
Education	higher
Profession, specialty						economist, management
Date of completion			«	10	»	January	20	14	G.
(day month Year)

Book owner's signature

Signature of the person responsible for maintaining work records

Ivanova

(clear)

Filling out a work book when assigning a qualification category

Training

An entry about advanced training in the work book is made directly by an employee of the HR department. He takes out the work permit of the employee who has distinguished himself favorably and checks the data on the title page of the work report and begins the filling out process.

The work book is filled out by hand, in neat handwriting and, most importantly, understandable. Entries in the work book should not contradict orders and other documents, and in some ways even repeat them.

Correctness and care when filling out is encouraged.

The entry must contain the name of the organization, as well as a mention that the employee has completed training in order to improve his skills.

Assignment of rank

In order to leave a record of assigning a rank to an employee, you need to find a column in the employment form with information about the job and make an entry like this: “such and such a profession has been established with the assignment of such and such a rank.”

It is important to indicate the wording of the profession and the category number exactly as indicated in the employee’s work book.

Assigning a category

If an employee has been assigned any category, this is also a reason for entering this event into the work book.

You must perform the following actions. In the column with information about the profession, you must put the following entry: “from such and such to such and such date, I was trained in such and such a course, advanced training, as a result of which a category was assigned.” As a rule, such entries in the work book are most often found among teachers and other education workers.

Upgrade

If an employee is assigned class ranks during the course of his work function, this should also be reflected in the work book. The entry in the work record must be formulated accordingly: “assigned such and such a class in such and such a profession.” This is also where the wording ends. We remind you that the entry in the work book is a condensed summary of the text of the order.