How to register an employment record when working part-time
Just as part-time work is divided into two categories, the rules for drawing up a work book differ depending on the form of part-time work.
So, in case of part-time internal employment, the entry is made on the basis of an application received from the employee, the form of which can be downloaded here.
No other documents will be required to be provided. The employer has all the necessary data to register. Entry into the work record of an internal part-time worker is made according to the general rules.
A note is made about admission to a certain position, the details of the corresponding employment document are given, the position is indicated and a note is made about part-time work.
After filling out, a note must be made in the employment contract stating that the activity is carried out in free time from work.
Otherwise, the work will not be a part-time job, but a combination. which are completely different concepts and are associated with certain restrictions.
An external part-time worker first contacts the main employer to record the employment record. It is necessary to obtain consent to indicate information about part-time employment in the work book.
Types of part-time jobs
In accordance with Art. 60.1 of the Labor Code, an employee has the right to enter into employment contracts to perform other regular paid work in his free time from his main job with the same employer (internal part-time job) and (or) with another employer (external part-time job). The specifics of regulating the labor of persons working part-time are determined by Chapter 44 of this Code.
When registering a part-time job, an entry in the work book is created according to the same principle as information about the main work activity. At the same time, in column No. 3 it is necessary to make a note that the citizen worked part-time in the specified position.
When the work book is filled out, the head of the organization that made the entry must note in the employee’s employment contract that he is a part-time worker only when he is not at his main job.
Do I need to make an entry in my part-time employment record?
In addition to information about dismissal in another organization, the provided documents must indicate the reason for the termination of the employment relationship. It is this information that is indicated in the work book. For example, dismissed at his own request, by agreement of the parties, or for other reasons. Making a notice of dismissal is similar to entering information about employment. Is it possible to do so retroactively? Sometimes the entry on part-time work is not indicated in the employment record, because the employee did not express such activity
But over time, he may realize the importance of this information and will want to make a proper record. If work continues, then there are no problems
Based on the submitted document, the required entry is made.
Entering a part-time job entry into the work book, sample
He should send the following documents to the personnel department at the main enterprise:
- Statement;
- Certificate from the second labor organization;
- Employment Act.
The certificate must be affixed with the seal of the company where he was employed and the signature of the main boss. The order is legally verified. It can be an extract or a copy - it doesn’t matter.
It is important that the order contains the following information:
- Name of company;
- The position for which he was hired;
- Employment number.
The copy or extract must bear a certification stamp, the words “Copy is correct”, full name. and signature of the person who certified the document. It is still better to take away the application from the employee.
Dismissal
When an employee is dismissed from a part-time position, but retains his main position, only the dismissal from the second position is written in the work book.
If an employee leaves both positions - both the main one and the part-time job - then the dismissal from the combined position is first written about.
In this case, the note about dismissal from the second position is not certified with a seal and signature, but only the final record of dismissal from the enterprise is certified.
When leaving a part-time job in another company, a record of this is made in the employment record at the main job.
To do this, the employee must provide the appropriate document, for example, a copy of the dismissal order, indicating the reason for dismissal.
The HR department records information about his dismissal only then in the work book. If an employee also quits his main job at the same time, then he should initially write about his dismissal from his part-time job.
At the same time, both records are certified by the signature and seal of the organization where the employee is primarily employed.
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| Inna [email protected] Belarus, Minsk Wrote 297 messages Write a private message Reputation: | |
| Good afternoon, can you tell me how to correctly make an entry in the work book about admission and dismissal on a part-time basis? I know these records are made at the main place of work if copies of orders are available. Do these records (about admission and dismissal on a part-time basis) need to be signed by the director at the main place and stamped, or simply: “accepted on a part-time basis...... based on such and such an order”, “dismissed on a part-time basis....... the basis is such and such an order” and no seals or signatures. Thank you in advance. | |
| I want to draw the moderator's attention to this message because: Notification is being sent... |
| tikhan [email protected] Novogrudok Wrote 6516 messages Write a private message Reputation: 1846 | #2[302546] July 26, 2011, 2:09 pm |
45. Upon dismissal of an employee, all records
about work, awards and incentives for success in work, entered into the work book during his work, are certified by the signature of the employer or an authorized official and the seal of the employer, and in the absence of it, an individual entrepreneur or a citizen who is granted by law the right to conclude and terminate a labor contract agreement - the seal of the local executive and administrative body that registered the entrepreneur who registered the employment contract with the domestic worker.
I want to draw the moderator's attention to this message because:Notification is being sent...
"Opinions of the authors may not coincide with his point of view." (V. Pelevin)| Inna [email protected] Belarus, Minsk Wrote 297 messages Write a private message Reputation: | #3[302553] July 26, 2011, 2:16 pm |
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| tikhan [email protected] Novogrudok Wrote 6516 messages Write a private message Reputation: 1846 | #4[302567] July 26, 2011, 2:34 pm |
I want to draw the moderator's attention to this message because:Inna wrote:
that is, the signature and seal must be affixed by the director at the main place of work, did I understand correctly?
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"Opinions of the authors may not coincide with his point of view." (V. Pelevin)| Olga [email hidden] Belarus, Minsk Wrote 794 messages Write a private message Reputation: | #5[302573] July 26, 2011, 2:38 pm |
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| Inna [email protected] Belarus, Minsk Wrote 297 messages Write a private message Reputation: | #6[302576] July 26, 2011, 2:42 pm |
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| tikhan [email protected] Novogrudok Wrote 6516 messages Write a private message Reputation: 1846 | #7[302580] July 26, 2011, 2:47 pm |
Inna wrote:
01/01/2011 hiring at the main place 02/01/2011 record of reorganization at the main place of work 06/01/2010 hiring part-time 07/01/2011 dismissal part-time
You won’t be able to do it any other way...
Inna wrote:
and another question: if the hiring of a part-time job was earlier than the hiring at the main place of work
Before this, as I understand it, the employee had another main place of work?
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"Opinions of the authors may not coincide with his point of view." (V. Pelevin)| Catherine [email hidden] Belarus, Brest Wrote 607 messages Write a private message Reputation: | #8[442659] January 21, 2014, 8:27 am |
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| Big_Repa" [email hidden] Belarus, Soligorsk Wrote 27803 messages Write a private message Reputation: 2222 | #9[442665] January 21, 2014, 8:39 am |
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Silence is gold. And all the evil comes from him. Sex is also a form of movement.| Catherine [email hidden] Belarus, Brest Wrote 607 messages Write a private message Reputation: | #10[442666] January 21, 2014, 8:43 |
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Entering a part-time job entry into the work book, sample
Important
And if an employee quits his main job, is it possible to make a record of part-time employment after dismissal? The law does not prohibit making an entry into the employment record retroactively if there are the necessary supporting documents. Next, you need to contact your former employer with a request to make an entry in the employment record that additional work took place during the period of main activity.
Example entry (sample) Part-time activities are not that common
Attention
Even less often is such work formalized. Therefore, not every personnel officer knows about the nuances of making such an entry in the work record, even if he knows the basic principle of registration
In case of internal part-time work, the entry is made immediately below the entry about the main job, without skipping a line. The date is set according to the date the book was filled out.
Legal basis
The work book contains information about the official places of work of the employee and is an important document.
Based on the Labor Code (Article 66), it is not necessary to enter information that a person has been accepted into another organization.
In practice, two situations occur:
- a person gets a job as a part-time worker at his main place of work (internal part-time job) - they make an entry in his book without any problems, and no additional documents are needed, because the organization already has the necessary data;
- the employee plans to earn money at the same time in another company (external part-time job) - there may be difficulties in recording (objection from the main employer), in addition, you need to collect certain documents.
There is a nuance: the legislation of the Russian Federation does not regulate whether an employee is obliged to express his initiative to make an entry in the work book in writing or whether it is enough to say his wish in words.
Lawyers recommend drawing up a statement indicating the corresponding request to your management.
How to correctly make an entry in a part-time work book
Before answering this question, it is worth familiarizing yourself with the following concepts:
- part-time}
- transfer to another job.
Part-time work is the regular paid work of an employee, carried out in his free time from his main job, at the same or another enterprise/institution/organization. Part-time work, like the main job, is often carried out on the basis of a concluded employment contract.
Part-time work happens:
- External. This means working at another company.
- Internal. In this case, part-time work is carried out within the enterprise, for example, in another position or in another structural unit.
The process of making an entry in the work book about accepting a part-time employee is as follows:
- In the “Work Information” section, column 1 indicates the serial number of the entry.
- The next column shows the day the employee was hired for a part-time job.
- The third column is a note about the acceptance of a part-time employee for a specific position in a specific structural unit. The employee's qualification level is also indicated.
- The last column records the name and number of the document that served as the basis for entering this information.
Recording the dismissal of an employee from a part-time job occurs in a similar way.
Transfer to another job is a temporary or permanent change in an employee’s job functions. For example, when moving staff along with production facilities to another location. This may be the transfer of an individual employee to another job, position, or to another structural unit in connection with the elimination of the consequences of natural disasters, man-made disasters, or industrial accidents. Remember that an employer cannot transfer an employee to another place of work without the latter’s written consent. An exception is the presence of the above emergency situations, but for no more than one month.
Before correctly making an entry in the work book about a part-time transfer, the employee will need to complete the following documents:
- order for part-time employment}
- a certificate from the place of work where the employee is listed as a part-time worker.
After an employee quits his main job, part-time work does not cease to be considered additional. If an employee decides to make part-time work his main job, then to do this it is necessary to terminate the part-time contract and enter into a new contract for permanent work.
Transfer of an employee from a part-time job to a permanent job: entry in the work book
The legislation does not provide clear recommendations on what to do in this situation, how to make an entry, or who is responsible. Although there are no special regulations governing this issue, in life such situations occur quite often. To solve this problem, HR officers choose the most appropriate of the options below:
- fire the employee}
- translate}
- conclude an additional labor agreement.
The first option is the most common, as it is the simplest and most understandable. The employee vacates his part-time position and enters into a new employment contract on a permanent basis. This method provides the employee with certain advantages. For example, an employee has the right to demand reimbursement from the employer for vacation payments that he does not use.
In case of transfer, such compensation is not retained, but the employee’s working and insurance experience is not lost. This option is quite problematic. This is due to the correct formulation of the reason for transferring the employee to another job.
The last option is an additional agreement. The option is no less painless than the first. The idea is that an additional labor agreement is drawn up in addition to the employment contract for part-time work, which stipulates the conditions for transferring the employee to a permanent workplace.
Entry in the work book about transfer from a permanent job to a part-time job
Transferring from a permanent job to a part-time job occurs very rarely. More often it happens the other way around. This procedure is much more complicated. The law does not specify how to proceed in such situations. However, you can always contact Rostrud for advice, whose specialists will answer all questions.
Registration of a work book for a part-time employee
To fill in the appropriate fields, you must provide an order of appointment to a position or other supporting document at the place of part-time work.
The original work book is not handed over to the employee or to another enterprise. It is retained in the organization or individual entrepreneur at the main place of work until dismissal.
External part-time worker
Information in the labor report should be entered on the basis of a copy of the order, certified by another enterprise at the place of dual job responsibilities. The date of adoption of the act and its serial number, the full and abbreviated name of the organization where the employee was hired are entered.
Entry in the work book about transfer from a permanent job to a part-time job
Transferring from a permanent job to a part-time job occurs very rarely. More often it happens the other way around. This procedure is much more complicated. The law does not specify how to proceed in such situations. However, you can always contact Rostrud for advice, whose specialists will answer all questions.
Description of the procedure
By allowing external part-time work, the employer must understand that from now on the employee will perform work in his free time from his main job. By registering for an internal job, the employee retains his current position, adding the workload of an additional type of work.
Standard procedure
Adhering to the following action plan, they re-register from the main position to a part-time position:
- Drawing up and submission by the employee of a resignation letter at the main place of work.
- Coordinating it with management.
- Preparation of an order to terminate an employment contract.
- In the personnel service, the employee makes a corresponding entry in the labor record.
- Drawing up and signing a new agreement on new terms of employment, position and payment.
It is important to consider that re-registration as a part-time worker actually means the employee’s ability to work in other places.
Phased transfer to external part-time work
The following detailed instructions will allow you to take into account all the requirements of the Labor Code related to the moment of transition to a new labor relationship between an external part-time worker and the employer:
- Termination of a current contract with an employee can be formalized in two ways: by agreement of the parties (clause 1, part 1, article 77, 78) or based on an application at the employee’s own request (clause 3, part 1, article 77).
- Based on the order to terminate the employment contract, the relevant services of the employer initiate the process of registering an entry in the labor contract and making final settlements with the employee (HR service and accounting department, correlating their actions with the provisions of Article 84.1 of the Labor Code).
- An employee who is re-registered as a part-time employee receives wages based on worked and unpaid work days off, unused regular vacation, and in case of dismissal by agreement - another compensation payment agreed upon with management.
- The personnel service records the employee’s dismissal in the labor record, and also issues all the papers accompanying the procedure.
- Only after completion of the dismissal process is it possible to rehire the employee, already in the new status of a part-time worker, indicating in the new agreement the established working conditions and his payment.
Part-time work type of employment agreement or its condition
Disputes over this issue have been going on for a long time. According to the current Labor Code, part-time work is nothing more than an employee performing other paid work under the terms of an employment agreement drawn up with the employer in his free time from his main job. It’s worth mentioning right away that part-time work can be carried out both at the place of permanent work (internal part-time work) and in third-party organizations (external part-time work).
Internal part-time work is now a fairly common phenomenon. After all, not many employers want to open a new position and hire a new staff member. So it turns out that one employee, in addition to his direct duties, also performs a number of others.
External part-time work is also common. Few can provide themselves with a decent life on one salary received at their main place of work.
If we analyze labor law, it is not possible to give an unambiguous answer as to what part-time work is – a type of contract or one of its conditions. Part-time work is not included in the list of mandatory conditions that must be included in an employment contract. But on the other hand, a separate article contains rules that must be followed when signing part-time employment contracts. That is why the question remains open. Until the basic concepts, norms and rules are approved at the legislative level, the disputes will not subside.
Filling out a book sample
| Download the registration form |
When entering data into the work report, nothing should be shortened, cleaned up, or crossed out. Recording is carried out in the following order:
Column 1, without skipping lines, indicates the serial number of the record in ascending numbering. Column 2 indicates the date of the dismissal, but not the date of entry. Format: day and month are two-digit numbers, year is four-digit. Column 3 indicates the basis for termination of the employment relationship
Please note that the name of the part-time employer must be entered. Otherwise, it will not be entirely clear where the employee was fired from.
IMPORTANT!!! By virtue of Part 5 of Art. 84.1 of the Labor Code of the Russian Federation, not only the clause and article are indicated in the entry (as, for example, shown in all samples from the Instructions), but also the number of the part of the article of the Labor Code of the Russian Federation
- Column 4 contains the details of the document on the basis of which the employment contract was terminated. In this case, the name of the enterprise where the employee combined work is also indicated.
- Unlike dismissal from the main place of employment, when a part-time job is terminated, the entry in the employment record is not certified by anyone’s signature or seal.
| Entry no. | date | Information about hiring, transfer to another permanent job, qualifications, dismissal (indicating reasons and reference to the article, clause of the law) | Name, date and number of the document on the basis of which the entry was made | ||
| number | month | year | |||
| 1 | 2 | 3 | 4 | ||
| Housing and construction cooperative | |||||
| No. 109 in Ivanovo (housing cooperative No. 109) | |||||
| 7 | 13 | 04 | 2015 | Hired as a lawyer | Order dated April 13, 2015 |
| No. 15-p | |||||
| 8 | 20 | 04 | 2015 | Hired by | Order of Vash LLC |
| part-time in society with | representative" from | ||||
| limited liability | 04/20/2015 No. 17-p | ||||
| "Your Representative" (LLC "Your | |||||
| representative") for the position | |||||
| senior legal adviser | |||||
| 9 | 11 | 10 | 2016 | Termination of an employment contract by | Order of Vash LLC |
| part-time with Vash LLC | representative" from | ||||
| representative" on the initiative | 10/11/2016 No. 3-u | ||||
| employee, paragraph 3 of part 1 | |||||
| Article 77 of the Labor Code | |||||
| Russian Federation |
Work books for part-time workers
Article 66 of the Labor Code of the Russian Federation determines that the only compelling evidence of official employment is a work book. The document is stored at the place of primary employment throughout the entire period of employment. Upon dismissal, the book is issued to the employee against signature.
A work book is a document of strict accountability, therefore, entering data into the contents of the report is carried out exclusively by the employer (a responsible person is appointed). Decree of the Government of the Russian Federation No. 225 of April 16, 2003 established the procedure for filling out work books, as well as the requirements for the procedure for storing them.
This Resolution provides that part-time work can be displayed in the work book, but for this it is necessary to confirm the person’s personal desire.
To do this, an individual must prepare a handwritten application addressed to the head of the enterprise at the main place of work. The appeal indicates a request to prepare the original Order for the purpose of transmitting it to the employer at an additional place of employment.
Only the main employer can enter information about part-time work.
Violation of these restrictions is fraught with the application of administrative liability standards. If a part-time worker enters information into the work book, which is not provided for by his functional responsibilities, then the punishment will be applied under Art. 5.27 Code of Administrative Offences. The sanction is a fine of up to 50 thousand rubles.
