Sample contract for the provision of personnel services. Agreement for the provision of services for maintaining personnel records of employees of the organization

AGREEMENT

SUBJECT OF THE AGREEMENT

1.1.
Provision of services for maintaining personnel records to the extent and on the terms provided for in this agreement. 1.2. The provision of services is carried out by the Contractor remotely.

DUTIES OF THE PARTIES

2.1. The performer is obliged

2.1.1. In a timely manner, during the term of this agreement, provide services for maintaining personnel records for a staff of no more than 50 people in accordance with this agreement and the current legislation of the Russian Federation on the basis of documents provided by the Customer.

2.1.2. Comply with the requirements of the Customer’s executive body, as well as persons authorized by it, regarding the maintenance of personnel records, if such requirements do not contradict the legislation of the Russian Federation.

2.2. The customer is obliged

2.2.1. Provide the Contractor with a list of its representatives authorized to give mandatory instructions for the Contractor on maintaining personnel records, indicating their competence, certified by the signature of the Customer’s executive body and affixed with its seal.

2.2.2. The Customer is obliged to promptly provide the Contractor with documents and information on the movement of personnel for the provision of services in accordance with this agreement in accordance with Appendix No. 1 of this agreement. Documents are transferred according to the inventory drawn up by the Customer.

2.2.3. Immediately notify the Contractor of all changes in information, materials, documents transferred to the Contractor, as well as changes in your intentions regarding the issue being resolved in his interests.

2.2.4. For the implementation of individual business transactions, documents on them can be accepted for execution upon the written request of the Customer, who bears full responsibility for the consequences of such transactions.

2.2.5. Pay for the Contractor's services in the manner, within the terms and in the amount established by this agreement.

COST OF SERVICES AND PAYMENT PROCEDURE

3.1. The cost of the Contractor's services under this agreement is determined based on the current prices specified in Appendix No. 2 of this agreement.

3.2. No later than six working days after the Customer provides the primary documentation to the Contractor, the Contractor: issues an invoice to the Customer indicating the amount of payment for the services provided, as well as the amount of prepayment of the cost of services for the next month in the amount of % of the cost of services provided for the previous month. In this case, excess payments will be counted towards the prepayment of services for the next month.

3.3 Payment for services is made by the Customer no later than five working days from the moment the Customer receives the invoice issued by the Contractor by transferring funds to the Contractor’s bank account.

3.4. The Contractor issues to the Customer a Service Provision Certificate, which must be signed by the Customer within working days from the date of receipt. If the Act is not signed by the Customer within the specified period and the Customer does not submit any objections to the Act in writing, the Act unilaterally signed by the Contractor is considered confirmation of the proper provision of services under the contract.

3.5. The date of payment for services for non-cash payments is the date of debiting the funds from the Customer’s current account.

3.6. In case of non-payment or incomplete payment by the Customer of the invoice, the Contractor has the right to suspend the Customer’s services until full payment for the services is made. In case of partial payment, the Customer has the right to indicate what services should be provided to him within the paid amount.

3.7. The Contractor has the right to unilaterally change the cost of services under this agreement. In this case, the Contractor is obliged to notify the Customer about the upcoming change in the cost of services no less than days before their change. If the Customer agrees with the changes in the cost of services proposed by the Contractor, an additional agreement to the Agreement is signed with the Customer, which reflects the changes in the cost of services.

CONFIDENTIALITY

4.1. The Parties undertake to keep confidential any information and data provided by each Party in connection with this Agreement, and not to disclose or disclose, in general or in particular, facts or information to any third party without the prior written consent of the other Party. The obligations of confidentiality and non-use of information imposed on the Contractor by this Agreement will not apply to publicly available information.

4.2. The information provided to the Contractor in accordance with this Agreement is provided exclusively for him and cannot be transferred either partially or completely to third parties or used in any other way with the participation of third parties without the consent of the Customer (except for cases established by the legislation of the Russian Federation).

4.3. The stated confidentiality conditions are valid during the term of this Agreement and for years after its expiration.

RESPONSIBILITY OF THE PARTIES

5.1. If the submission of primary documents to the Contractor is delayed by more than business days after the date approved by the Document Flow Schedule, the cost of service for the current month increases by %.

5.2. If the Customer violates the terms of payment for the Contractor's services, the Customer shall pay the Contractor a penalty in the amount of % of the unpaid amount for each day of delay in payment.

VALIDITY, GROUNDS FOR CHANGE AND TERMINATION OF THE AGREEMENT

6.1. The Agreement comes into force from the moment it is signed by the Parties and is valid until "" 2020.

6.2. If, calendar days before the end of the agreement specified in clause 6.1, neither party expresses a desire to terminate it, then the validity of this agreement is extended by one year.

6.3. At the initiative of the Customer, the list of services provided under the Agreement may be changed with the consent of the Contractor by concluding an additional agreement. The Customer notifies the Contractor in writing of his intention to change the list of services provided and, accordingly, enter into an additional agreement, no later than calendar days before the start of the new reporting period.

How to choose a contractor to conduct HR records from scratch?

IT companies; Media holding; Cafes and restaurants; Trading companies; Manufacturing enterprises; Legal agencies (“Moscow Lawyers. Ushakovs. Putilovs”... I offer auditing, consulting on the specifics of your activities in terms of labor protection rules and regulations, development of a full package of labor protection documents for organizations in various fields of activity, including audit of current...

The Contractor issues to the Customer a Service Provision Certificate, which must be signed by the Customer within __________ business days from the date of receipt.

In the process of carrying out business activities, any employer is faced with issues of labor organization, management of labor relations and regulation of these processes. Personnel records management is one of the main elements of personnel management and involves the organization of work with documents that relate to personnel issues.

In the event of the occurrence of circumstances provided for in clauses 6.1., 6.2. Agreement, the Parties may suspend or terminate this Agreement. 6.5. Early termination or suspension of the Agreement does not relieve the Customer from the obligation to pay for the Services provided by the Contractor. 7. Duration of the contract 7.1.

Maintaining a book of records of the movement of work books and inserts in them. Journal of checks of military registration and reservation of citizens in the reserve. Work plan for the implementation of military registration for the next year and its coordination with the military commissariat of the region at the place of registration of the organization. If you are the head of the company’s HR department, then, immersed in office work, you will not be able to productively manage staff, analyze the work of employees and develop schemes for motivating them.

The book brought to your attention is based on personal experience in organizing personnel document flow practically “from scratch” at an already functioning state enterprise.

Do not transfer or show to third parties the Customer’s documentation in the possession of the Contractor. Cooperate in the provision of services under this Agreement with other contractors of the Customer. Provide the Customer with materials and conclusions in electronic form on magnetic media, and, if necessary, written materials and conclusions.

AGREEMENT

SUBJECT OF THE AGREEMENT

1.1. Provision of services for maintaining personnel records to the extent and on the terms provided for in this agreement.

1.2. The provision of services is carried out by the Contractor remotely.

DUTIES OF THE PARTIES

2.1. The performer is obliged

2.2. The customer is obliged

2.2.5. Pay for the Contractor's services in the manner, within the terms and in the amount established by this agreement.

COST OF SERVICES AND PAYMENT PROCEDURE

3.1. The cost of the Contractor's services under this agreement is determined based on the current prices specified in Appendix No. 2 of this agreement.

HR outsourcing agreement sample

HR RECORDS INCLUDES CONSULTING IN THE FIELD OF LABOR LAW AND PREPARATION OF THE FOLLOWING DOCUMENTS: Employment contract (Customer form). Liability agreement.

Conducting personnel records is necessary for every organization, regardless of its organizational and legal form. The head of the organization must understand that maintaining personnel records is an important process that requires certain knowledge and skills.

In a single organization, office work is regulated by the development of its own instructions for office work or an organization standard, which is approved by the first person of the enterprise as a normative legal act, mandatory for execution by employees at all levels. The development of instructions and control over the implementation of its provisions is entrusted to the office management service.

The program is designed to help personnel officers when calculating length of service. Based on the entries in the work book, the total and continuous length of service of employees is calculated. All calculations made by the user are automatically saved in the database. Thus, the program is an electronic file cabinet of employees’ work records.

Sample contract for personnel records management

Improving the functions of a modern personnel service occurs inseparably from the development of economic conditions in which a particular enterprise operates.

The HR function performs many functions. These include not only the selection of personnel, their employment and the preparation of staffing schedules.

Therefore, you can also appoint a person who does not work in your organization permanently as responsible. But in this case, it will be necessary to additionally issue a power of attorney to the person authorized to issue work records.

All correspondence of the Parties related to the execution of this Agreement is carried out at the addresses and telephone numbers specified in section 9. If any of the specified details change, the Parties are obliged to notify the other Party in advance of the relevant changes.

Accordingly, personnel records management is a narrower concept that implies the organization of work with documents that relate to personnel issues.

Organize on your territory one workplace for the Contractor’s specialist, equipped with a PC and the necessary software; 2.2.5. To make changes to LNA, employment contracts, etc.

Control authorities (labor inspectors, prosecutors) closely monitor violations of personnel records.

Important points in the provision of services by an outsourcer

Hiring an outsourcer for HR records requires attentiveness on the part of management. What points should you pay attention to?

Issuance of an order to engage a third-party company. The order is issued without fail after the conclusion of the contract;

Payroll transfer. The function of calculating wages for employees may not be transferred to an outsourcer. However, in practice, payroll calculations are transferred along with personnel records. This allows you to avoid mistakes, since all documents will be generated immediately in a single database;

Transfer of some functions: the company’s personnel records can be transferred to an outsourcer in whole or in part, with a delimitation of the area of responsibility;

The consent of each employee to the transfer of their personal data: this is a mandatory condition for the outsourcer’s access to personnel documentation;

Transferring the maintenance of work records to an outsourcer is possible only if there are properly executed documents on the protection of personal data of employees and an order for their transfer to the outsourcer.

What does the HR office management service include?

Employee records management services include the following activities:

Work with HR documentation;
Audit of enterprise personnel;
Consultations and services for hiring new employees;
Setting up personnel records.

With the help of this service, the business owner has the opportunity to rationally set up the work of his enterprise. Document flow is established, consultations are held with the company’s personnel officers, thanks to which the likelihood of repeating errors and omissions is reduced to zero.

HR services may include, at the client’s request, services for checking HR accounting. This includes documents related to payroll, compensation, and other financial transactions. Specialists will help in developing a mechanism for calculating salaries and financial incentives, based on market conditions and the financial condition of a particular enterprise.

Employees of the consulting company will help establish the personnel process, both at the enterprise and in a large organization. All additional services are discussed with the customer and are provided only at his request.

Cost of HR administration

Provide the Contractor with premises equipped with workstations, office equipment, and communications equipment. Provide the Contractor with documentation and information and reference programs and databases. Pay for the Contractor's services in the manner, terms and conditions of this Agreement. Provide the Contractor with information and materials necessary for the Contractor to fulfill its obligations under this Agreement.

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For the convenience of our clients, we offer four service plans, each of which differs in the set of services included in it.

Personnel management is engaged in personnel planning, the introduction of new effective methods for selecting potential candidates, training and certification of employees, the development of a motivation system, and the formation of a corporate culture.

What does the HR office management service include?

Employee records management services include the following activities:

Work with HR documentation;
Audit of enterprise personnel;
Consultations and services for hiring new employees;
Setting up personnel records.