A stamp in the work book - is it necessary, how to put it upon dismissal and in other cases

Where to put a stamp in the work book upon dismissal

The procedure for dismissal and termination of an employment contract is complex and multifaceted.

Based on these changes, the Ministry of Labor also drew up a draft explanation of the Rules for maintaining and storing work books, producing their forms and providing them to employers. So far these documents are available only in the form of drafts.

This is necessary for one simple reason - without the appropriate stamp there will be no guarantee that the notice of dismissal is genuine. On this basis, the new employer may well refuse to employ you. So keep in mind - if when you receive your work book you do not find a seal, then you need to give it back to the HR department and file a corresponding claim.

Picking up a work permit without a stamp is a big mistake, and if you sign documents stating that you have no claims against the organization, then in the future they are unlikely to give you a stamp.

Therefore, the most correct location of the seal is directly under the dismissal record in the left corner. At the same time, it is desirable that it captures a little text, but does not overlap it - this way it will not at the same time raise controversial issues and will not harm the text. In this case, there should be enough space to the right of the seal to allow two signatures.

Yes, such a need is spelled out in the Labor Code of the Russian Federation. Each seal must be confirmed with two signatures.

The first is put by the responsible employee who filled out the dismissal information. The second signature is placed by the owner of the work book himself after checking it and making sure that everything is in order with the documents. In addition, the responsible employee has every right to further protect the seal by gluing a sticker on it - a hologram produced by Gossznak.

Its presence is not necessary, but it is often used to protect seals, signatures and other important information from editing. Sometimes it happens that the seal is placed by mistake.

This can happen in several cases:

The wrong seal was used;
The seal certifies the wrong record;
The dismissal record itself is erroneous.

This error can cause significant problems in the future and should be corrected immediately. But this is not so easy to do. First you need to draw up an act that will need to be submitted to management for review.

After this, based on the act, you will need to draw up an order to make an entry in the labor record. The next step will be to include a separate line in the labor document, canceling the item certified by the seal. This is the only way she will lose her power.

The main thing in such a record will be a reference to the current order, which gives the right to cancel the previously introduced dismissal clause. The last step will be to make a new edit in a separate paragraph containing up-to-date information and the correct seal of the organization.

Place to put the stamp

During the initial and subsequent registration for a job, transfer from one position to another within the same enterprise or transfer from one structural unit to another, upon dismissal and in other cases, the employer is faced with the important question of where to put the stamp in the work book.

When entering data

First of all, the seal of the organization or the seal of the HR department is placed on the title page of the work book during its initial registration. Before this, personal information about the employee is indicated on the title:

his last name, first name, patronymic}
day, month and year of birth}
information about his receipt of appropriate education}
the name of the acquired profession or specialty.

After the specified data is entered on the first page of the work book, the employee signs, confirming the correctness of the data provided. Finally, all completed entries are signed by the person responsible for issuing work books and certified with a seal.

It should be noted that all personal information about the employee is filled out by an authorized person on the basis of relevant documents (for example, a higher education diploma, passport, driver’s license and others).

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Secondly, the organization’s seal is affixed if the employee has changed his last name, first name, patronymic or other data. In this case, the previous entry is crossed out with one line and a new one is carefully entered, indicating the relevant documents, on the basis of which such changes are made. The authorized person puts his signature and seal on the back cover of the work book.

When dispensing the insert

Thirdly, there are cases in which all available pages of any section of the work book are filled out. In such situations, the person involved in issuing and maintaining the relevant documents is obliged to issue an insert, which is valid only in conjunction with the work book. This procedure is entered into the work book and certified by a seal (stamp) with the inscription “Insert issued” indicating its serial and serial number.

Upon dismissal

Fourthly, when an employee is dismissed at his own request or for other reasons, the work book is signed by the head of the organization in which the employee worked, or by another person performing the functional duties of issuing work books and maintaining them, and directly by the employee himself. After this, the personnel department employee is required to put a stamp in the work book.

In addition, situations sometimes occur when a dismissal is recorded in the work book, but specific information indicating the employee’s transfer to another position or transfer to another structural unit is missing, and the employee insists that the relevant entries be recorded.

However, from the point of view of regulatory legal acts, this action is not entirely correct, since no significant grounds for canceling the inscription were found. In this case, it is advisable to proceed as follows: the authorized person must additionally enter the missing information after recording the dismissal with the obligatory indication of all the details of the organization. After this, the entries made are confirmed by the appropriate seal.

Please pay special attention that stamps in the work book, in addition to the above cases, are placed only in the event of dismissal of the employee. In any other situation, in particular, stamps confirming records of employment, transfer to another position within the same organization, certification of information about the award of an employee, etc., are a direct violation of the current legislation on maintaining work records.

The seal of the organization or the seal of the HR department is placed on the title page of the work book during its initial registration. Before this, personal information about the employee is indicated on the title:

his last name, first name, patronymic
day, month and year of birth
information about his receipt of appropriate education
the name of the acquired profession or specialty.

If we are talking about a form, then you need to put a stamp under the entry, preferably on the right side. The seal must be clear and not overlap the entry in the work book, thereby making reading the information problematic. The employer's signature must be placed next to the seal.

The organization's seal is affixed if the employee has changed his last name, first name, patronymic or other data. In this case, the previous entry is crossed out with one line and a new one is carefully entered, indicating the relevant documents, on the basis of which such changes are made. The authorized person puts his signature and seal on the back cover of the work book.

When dispensing the insert

From time to time, all available pages of any section of the work book become filled out. In such situations, the person involved in issuing and maintaining the relevant documents is obliged to issue an insert, which is valid only in conjunction with the work book. This procedure is entered into the work book and certified by a seal (stamp) with the inscription “Insert issued” indicating its serial and serial number.

Upon dismissal

When an employee is dismissed at his own request or for other reasons, the work book is signed by the head of the organization in which the employee worked, or by another person performing functional responsibilities for issuing work books and maintaining them, and directly by the employee himself. After this, the personnel department employee is required to put a stamp in the work book.

We put a stamp in the work book

Let's figure out whether all organizations have the right to refuse to use stamps in work books? What do laws and regulations say about this? Why did they “press out” the round seal? On April 6, 2020, Federal Law No. 82 “On amendments to certain legislative acts of the Russian Federation regarding the abolition of the mandatory seal of business companies” was signed. The legal act came into force from the moment of publication, on April 7, 2015.

Its main message: from this date, organizations (JSC and LLC) can make independent decisions whether to have seals. Giving up the familiar is not easy psychologically; besides, printing, according to Russian laws, is mandatory for the circulation of strict reporting documents, including tax reports, etc.

Explanations from the Ministry of Labor

Is a stamp required in a work book? The Ministry of Labor decided to correct the ambiguity of the situation. Its specialists developed a draft order “On amendments to the Instructions for filling out work books.” It is proposed to make adjustments to subparagraphs 2 and 3 of paragraph 2 of the Instructions. Based on these changes, the Ministry of Labor also drew up a draft explanation of the Rules for maintaining and storing work books, producing their forms and providing them to employers.

So far these documents are available only in the form of drafts. But, since the law itself has already entered into force, it can be applied without waiting for detailed explanations. If the employer is in principle interested in such simplification of document flow.

if the organization does not have its own seal, then the presence of imprints on the first page of the work book is not required;
the same rule applies to the certification of a record of dismissal (termination of an employment contract): if there is a seal - it is affixed, if the company does not have a seal - a stamp is not needed;
From April 7, 2020, an adequate replacement for a seal is considered to be the signatures of the parties: the employer (or his authorized representative) and the employee, certifying the records made during work in this organization.

Is a stamp required in a work book? The Ministry of Labor decided to correct the ambiguity of the situation.

Correct stamping in the work book

For example, if we are talking about putting a stamp on the title page, then we put the stamp in the lower right corner. We sign and date this seal.

This seal is considered correct. An employee of the HR department must either go and change the seal for a working one of the same type and type, or ask the employee to delay receiving the work seal and make a new seal. It often happens that HR department employees have several seals at their disposal. Sometimes, after thinking, employees put a completely wrong stamp on a document and don’t know what to do about it.

The worst option is to give it to an employee.

The correct option is to write a line below in the work report that this entry is not correct and, under the next serial number, duplicate the previously made entry, but with the correct seal.

What if it is placed in the wrong place?

Shifting the location of the seal imprint is not a serious error.
It can be installed - with a shift, both horizontally and vertically, while it has a clear imprint, with a clear image of the inscription. In this option, nothing needs to be corrected. If the personnel officer mixes up the page, then you need to forget about the incorrectly installed seal and install a new one, observing the regulatory rules on the correct page. In addition, it is advisable to hand over a certificate to the owner of the booklet confirming your work experience.

The most correct option is to make a new entry in the work book, in the line below, that the previous information was not recorded correctly, and under the next item, fill in the correct inscription, with a normally attached stamp.

An example of a correctly installed seal on a work form

An error occurred.

If the company has undergone reorganization or other structural changes, then you will need to obtain an additional certificate from them confirming this fact. If, when registering a work record, the company details were indicated incorrectly or an error was made in them, there are several options for solving the problem. If an incorrect seal was used, it is acceptable to place the correct mark next to it. If errors are made in the text, corrections are made and a stamp is placed next to them. However, in practice this is not enough, since such corrections may raise doubts among pension fund employees. To avoid problems, when making changes to a document, the enterprise issues a certificate stating that the specified employee has worked in this organization for a certain period of time. According to the rules for the preparation and maintenance of these documents, it is first necessary to make a record of the termination of the employment relationship, with references to an article of labor legislation, as well as an order of dismissal. After this, the personnel officer and the dismissed employee must sign the book. After this, the stamp is placed. It should be noted that if it is necessary to enter additional information into the labor report after the dismissal of a worker, this can be done

However, it is important to adhere to certain rules:

First, indicate the full details of your company.
After this, the necessary recording is made.
At the end the signature and seal of the organization is affixed.

In this form, the record will have the necessary legal force. Rules for affixing a stamp in a labor document It should be understood that the rules for affixing a stamp directly depend on where it is placed. In other words, the essence of the position will not change, but the main conclusion will be that the manager has the right to make appropriate entries in the Labor Code. The reality is different. Today, it is rare to find a manager who personally deals with the issues of work records of his subordinates. The only exceptions are representatives of small businesses.

To get out of this situation, a common option is to appoint a person responsible for all work with the TC by issuing an appropriate order, certified by the manager. Let us note that the employer has the right to appoint any of his employees responsible for this issue, but most often such powers fall on the shoulders of the personnel officer, accountant or secretary. We will separately consider the option when the employee responsible for working with the technical complex went on sick leave or is on vacation.

Procedure for familiarizing an employee with a record

For the first time, notes are made in the labor record during the initial registration of an employee at the company. The seal of the enterprise or personnel department is placed on the title page of the book after the personal data of this employee is entered into it:

FULL NAME;
Full date of birth;
Data on the education received;
A note on the qualifications and profession of the employee.

All data entered into the book by HR specialists must be based on supporting documents: passport, diploma, driver’s license, etc.

Any entries that will be made in this document must be confirmed by the signature of the responsible person confirming the correctness of what is written. Who can sign a work book upon dismissal and other actions? These powers are vested in the head of the enterprise and employees of the HR department.

If for some reason it is necessary to transfer the right to draw up and maintain work books to another person, then the management of the enterprise must issue a corresponding order. Such a person will act on its basis during the period for which it was issued.

In practice, many HR department employees are faced with the need to make changes to the work book. Such situations arise whenever personal data changes.

In this case, outdated data is crossed out with one solid line, and a new entry is made. Next to it you should indicate the document on the basis of which the changes were made.

The stamp is placed on the back of the cover of the book, along with the signature of an authorized person.

Another situation to consider is insert dispensing. It is completed when all the pages in the book are completely filled out. A corresponding entry about this is made in the labor record, indicating the number of the issued document. The insert is only valid together with the book itself.

In this situation, special attention should be paid to the registration of the record, since if the rules for recording the dismissal record are violated, it may be declared invalid by the court.

Then the company will bear responsibility and additional losses, and the employee may “lose” part of his seniority.

The question also often arises: “Should an employee sign the work book upon dismissal?” According to the norms of the current legislation, in addition to the signature of the person responsible for maintaining the books, when making payments to the labor account, the worker must also sign. Only after this is it stamped.

The procedure for registering is clearly outlined in the current labor legislation. Part 5 of Article 84.1 of the Labor Code of the Russian Federation states that it must be done with reference to the norm according to which the employment relationship is terminated.

The work book, along with all other documents, must be issued to the employee on the day of dismissal. At the same time, the final payment must be made. According to Part 2 of Art. 84.

1 of the Labor Code, the day of termination of employment relations is considered the last day on which the employee performs his labor functions. The only exceptions are situations when he was not at work.

Most often this happens if the employee is on sick leave or on vacation.

According to the rules for registering a labor document, only the seal of the enterprise or the seal of the personnel department, if the company has one, can be placed on it. Here it should be borne in mind that the seal of the personnel service can only be placed on a signature made by an employee of this department.

If the document contains the signature of the head of the enterprise, then it can only be certified by the company’s seal. The use of a frame mark in this case is unacceptable. At the same time, the opposite situation – when the HR officer’s signature is endorsed by the organization’s seal – is quite acceptable.

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In practice, HR department employees prefer to work with this particular seal, as this allows them to avoid errors when preparing documents. It should also be noted that from a legal point of view it has greater force. Therefore, it is also used when sighting:

Copies of documents;
Certificates issued by the personnel service;
Statements;
Inserts, etc.

When filling out, the labor seal is used only when preparing the title page of a document with the employee’s personal data, as well as in the cases described above. In all other situations, when an entry is made in the employment record (about hiring, transfer, etc.), the mark is not placed, since this is a direct violation of current legislation.

Separately, it is necessary to consider how to correctly stamp the work book upon dismissal in order to avoid problems in the future.

According to the rules for the preparation and maintenance of these documents, it is first necessary to make a record of the termination of the employment relationship, with references to an article of labor legislation, as well as an order of dismissal.

After this, the personnel officer and the dismissed employee must sign the book. After this, the stamp is placed.

First, indicate the full details of your company.
After this, the necessary recording is made.
At the end the signature and seal of the organization is affixed.

In this form, the record will have the necessary legal force.

It should be understood that the rules for placing a mark directly depend on where it is placed. For example, when designing the title page of a book, the seal should be made at the bottom of the page in the right corner.

A number of additional requirements are also put forward to it:

It should not be pale or incomplete;
There should be no dirt left behind;
The seal used can only be oval or rectangular in shape.

Where to put a stamp in the work book upon dismissal? A different marking is used to endorse the entry on the form.

It is necessary to put a mark so that one half of it captures the labor data, and the other goes to the link to the corresponding order. It is this statement that is considered correct.

To understand where the stamp is placed in the work book upon dismissal, a sample can be found on the Internet.

It is also worth paying attention to the fact that it is advisable to place the seal in such a way that it captures the job title of the dismissed employee. This rule applies to all documents, if such a location of the mark in them is possible. This will avoid questions about the validity of the document.

In practice, there are often situations when errors are made when certifying entries in a book. The stamp may be wrong or in the wrong place.

If they forgot to affix the stamp at all, then the citizen simply needs to contact the enterprise where he previously worked to have it affixed.

And this cannot be delayed, since the company may be liquidated and then it will be necessary to go to court.

If, when registering a work record, the company details were indicated incorrectly or an error was made in them, there are several options for solving the problem. If an incorrect seal was used, it is acceptable to place the correct mark next to it. If errors are made in the text, corrections are made and a stamp is placed next to them.

However, in practice this is not enough, since such corrections may raise doubts among pension fund employees. To avoid problems, when making changes to a document, the enterprise issues a certificate stating that the specified employee has worked in this organization for a certain period of time.

If the seal was affixed in the wrong place, a second seal is also acceptable. However, questions may arise here too.

The best option is to duplicate the recording made with the correct stamp placed in the right place. This option is considered the most correct.

However, this is not always possible, since the error may not be discovered immediately, but only after new entries have been made in the work record.

Please note that if the dismissal record is filled out incorrectly, it may be invalidated. This can cause problems not only for the employee, but also for the company. Therefore, HR employees need to be careful when filling out the employment form and make notes carefully so that they are clearly visible and readable.

It is important to remember that the seal is proof that the citizen worked at this enterprise. Violating the registration rules can lead to serious problems, especially when registering a pension.

1 clause 36 of the Rules for maintaining and storing work books).

This conclusion follows from paragraph. 1 clause 35 of the said Rules and para. 2 Explanations on some issues of application of the Rules for maintaining and storing work books, producing work book forms and providing them to employers, approved by the Decree of the Government of the Russian Federation of April 16.

Such situations arise whenever personal data changes. In this case, outdated data is crossed out with one solid line, and a new entry is made. Next to it you should indicate the document on the basis of which the changes were made.

The stamp is placed on the back of the cover of the book, along with the signature of an authorized person. Another situation to consider is insert dispensing.

Stamping

seal of the operating organization (enterprise);
seal of the HR department (service).

Selecting printing depending on the type of document

So what seal should be used to certify entries in work books and other documents? Documents that are certified with stamps rather than round seals include:

an employment contract concluded between an employer and an employee;
orders issued by the head of the organization;
various copies of documents from the personnel department;
document on the professional activity of the employee.

Stamp affixed to the employment contract

Any employer and job seeker knows very well that the contract is required in two copies. Once it is drawn up and concluded, it should be certified not only by the signatures of both parties. However, the law does not regulate mandatory confirmation of the document. Accordingly, there are also no instructions on where to put the stamp in the work book.

All this can greatly complicate the situation not only of the employee, but also of the manager. A director’s signature not confirmed by a seal may lead to a host of questions in the future. The situation is aggravated if the contract was signed not by the employer himself, but by his representative, that is, an authorized representative.

If you think that this can be avoided by printing a simple version intended, for example, for the personnel department, then you are deeply mistaken. This is a gross violation.

Stamp affixed to an order issued by the director of an organization

Quite often, employers turn to specialists for help with questions about whether orders should be stamped. It is not necessary. This is due to the fact that this type of document is considered internal.

An order is issued regarding employment. After receiving the order, personnel department employees are engaged in creating a special timesheet to record the employee’s working time and making appropriate entries in his work book.

The employer must always remember that the employee has every right to demand a copy of the order or order issued in connection with his own hiring. This copy must be certified not by a seal, but by a stamp with the name of the organization and signatures.

Stamp placed on copies of HR department documents

Based on the Labor Code of the Russian Federation, the manager is obliged, before transferring copies to the employee, to certify them properly, namely:

after the line indicating the details of the organization and the signature of the employer, the entry “Correct” is entered;
then it is necessary to note the position of the employee who certified the copy;
then the signature of the same employee is affixed with its obligatory decoding;
the actual date is entered in the next line;
a stamp is placed.

Stamp affixed to the work book

As for the document on the professional activity of the employee, all the exact information on carrying out any manipulations with it can be found in the Rules certified by the government. However, there are no clear instructions on what stamp to put in the work book. There are only a few rules.

So, in the case of drawing up a document about the professional activity of a citizen, the stamp should be placed on the first sheet, namely in the place provided for this, which is located at the very bottom of the page, in the corner. The same should be done on the inside cover of the document after any entries have been made.

Not all entries made in a document must be certified with a round seal or stamps. This is only necessary in the following cases:

when preparing the main page of the work book, as well as the insert;
when changing information on the main page of the document and insert;
when entering any other information.

When dismissing an employee, the employer often does not know where to put a stamp in the work book. In this case, it is placed after the record of dismissal.

https://youtube.com/watch?v=UgjGFi6_h8A

Problems and their solutions

Sometimes an employee of the HR department makes a mistake and puts a completely unnecessary stamp under the entry in the labor record. The first thing to do in such a situation is not to panic, but rather to calm down and ask for advice from senior colleagues or refer to the information in the instructions for HR department employees.

Put the next number in order and rewrite the entry in which the invalid stamp was made. Place the stamp that should have been used when recording originally.

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This is enough; also note in the book of storage and movement of work books this information about correcting errors (records).

Print correction example (sample)

The easiest way to correct such a defect is to contact your previous place of work to have it stamped. However, you should not delay this decision, since the organization may undergo structural changes and in this case it will be necessary to obtain an additional certificate from the former employer, or in the event of its reorganization, from the legal successor.

Soak the seal in paint and place the seal next to the unreadable one. Making an imprint with an unreadable seal is not considered an error, so rewriting the record is not necessary.

Such cases can occur if a person is an employee of a large holding company, or if the company has undergone a reorganization and changed its name.

There are several options to solve this problem. In the first case, it is proposed to simply put the required stamp next to the erroneous one} in the second - to make a corrective entry and put the correct stamp next to it. However, any outcome of events may arouse suspicion among pension authorities or future employers.

Often, various types of problems arise when setting up a seal. The information on the stamp was printed poorly, the print ended up in the wrong place by mistake, and some others.

Also, HR department employees who use a large number of stamps often confuse the stamps, and I can put one that is completely unrelated to filling out the work report.

We will also talk about what to do in such situations further.

It happens that an employee of the HR department makes a mistake and puts a completely unnecessary stamp under the entry in the labor record. The first thing to do in such a situation is not to panic, but rather to calm down and ask for advice from senior colleagues or refer to the information in the instructions for HR department employees.

An incorrect seal should not be crossed out. You simply put the next serial number and write the following phrase: “Record No. 1 is not correct.” This phrase can also be written a little differently, there are a lot of variations. The most important thing is the sense that what was written earlier is not correct and plausible information.

Next, you need to enter the next serial number and rewrite the entry in which the invalid stamp was made. Place the stamp that should have been used when recording originally.

That’s it, the correction of the error is completed and the work can easily be sent to your personal file. The main thing is not to forget to first make an entry in the book of movement and storage of labor records that a mistake was made, but was immediately corrected.

If the seal you put is not readable, don’t be upset. There is always a way out. If there is practically no impression left at the place where the stamp was placed, then simply put ink on the stamp and print it again. No one will notice that the production was secondary.

If, nevertheless, the information from the first seal is visible and it is not possible to put the second one in the labor document without dirt, do not worry.

Stamp in the work book

Update: December 16, 2020

Legal entities and individual entrepreneurs are required by law to store and maintain work records for their employees. A work book is a small multi-page document that includes a number of sections relating to certain events in the employee’s working life. In other words, the work book reflects the work history and length of service of working citizens.

The form and procedure for compiling such books are established:

Rules approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225 (hereinafter referred to as the Rules);
Instructions approved by Resolution of the Ministry of Labor of the Russian Federation dated October 10, 2003 N 69 (hereinafter referred to as the Instructions).

These regulatory legal acts provide, among other things, for cases in which it is necessary to affix the employer's seal on the pages of the work book. The specified legal acts provide for three cases when a seal is affixed to the work book: For the first case, the Rules prescribe the use of the employer's seal.

For two other cases, the Instructions offer two printing options:

or the seal of the organization (i.e. the employer);
or the seal of the personnel department (if the employer has one).

The choice of printing option for these two cases remains with the employer, whose structure includes such a unit as the personnel service.

Both of these options are equivalent. Similar requirements apply to the title page of the work book insert. It should also include the seal of the organization (or the seal of the personnel department) that issued the corresponding insert.

At the same time, one should take into account the existence of judicial practice refuting this conclusion.

The employer, in turn, must remember responsibility for failure to comply with the provisions of labor legislation (Article 419 of the Labor Code of the Russian Federation). Part one of Article 5.27 of the Code of Administrative Offenses of the Russian Federation provides for the liability of organizations for the corresponding violation up to a fine of fifty thousand rubles.

Actions in case of error

Persons authorized to work with personnel documentation are instructed on how to place stamps correctly and in what places, as well as when to use the seal of the personnel department and the organization. However, when filling out books, mistakes can be made , which entail unpleasant consequences for both parties, including the possibility of imposing administrative sanctions.

Thus, upon dismissal, it is not allowed to put another imprint instead of the round seal of the organization. If this happens, the next steps depend on the circumstances. When the wrong seal was used, you need to make an entry on the next line, assigning it a serial number.

Under the next number, you must again enter information about the employee’s dismissal from his position, and below must be the signatures of authorized persons. The new entry is certified with the appropriate round stamp of the organization (or branch). An employee who has corrections in his book must be issued a certificate so that he can present it to the Pension Fund.

If the print by chance is not where it is supposed to be, this does not entail a decrease in the legal capacity of the record. A stamp that is slightly below, above, to the left or to the right of the intended place certifies the entry properly. When the page is mixed up, the mistakenly placed stamp must be left without signing anything there, and another stamp must be placed in the correct place. In this case, the owner of the book receives a certificate certifying his experience.

A round stamp with incorrect details may appear in the work book due to organizational difficulties. Example: a company has several subsidiaries, and an employee, temporarily acting as a personnel officer, but not properly brought up to date, simply mixed up the seals. In such a situation, you must either put a round stamp next to it with the correct details, or additionally make a corrective entry.

In the future, PF employees may have legitimate questions for the owner of the book , so he should protect himself in advance by obtaining a certificate. The document must indicate that the person worked in a specific organization for a certain period of time.

https://youtu.be/DZmnN55WboQ

We put a stamp in the work book

Attention

How then to quit? The ideal option would be to make the entry personally by the manager. But another solution is also quite acceptable - appointment to

And. O. responsible for the work books of another employee. Note that in such a development of events, it is mandatory to issue an order containing the following information:

time interval for performing duties; the amount of the salary increase for the specified period.

Requirements for the signature of the responsible person Since we are talking about the concept of “signature,” let us turn for clarification of terminology to GOST 6.30 entitled “Unified system of organizational and administrative documents” (edition 2003).

Are stamps needed in work books?

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Is it possible to use a seal for documents in work books?

The purpose of such a company seal can be formulated as certifying the authenticity of the signature of a company official on documents. However, the legislation does not contain a requirement to certify all documents without exception in this way.

Rather, this arises in individual specific cases. At the same time, the legislation does not contain a ban on the use by an organization of additional seals in addition to the main one.

Additional seals can be of two types: - meeting the requirements for the main seal, but containing the additional inscription “Human Resources Department”, “For documents”, etc. Such seals can be affixed only if the law does not provide for the affixing of an organization’s seal, that is, the main seal, on a document.

Do you need a seal?

The Labor Code of the Russian Federation obliges responsible employees of the employer's management and HR department specialists to put a stamp on each notice of dismissal . This is necessary for one simple reason - without the appropriate stamp there will be no guarantee that the notice of dismissal is genuine. On this basis, the new employer may well refuse to employ you.

So keep in mind - if when you receive your work book you do not find a seal, then you need to give it back to the HR department and file a corresponding claim. Picking up a work permit without a stamp is a big mistake, and if you sign documents stating that you have no claims against the organization, then in the future they are unlikely to give you a stamp.

Kemerovo municipal district

The administration of the Kemerovo municipal district reports bank details for free transfers:

Recipient: UFK for the Kemerovo region (Administration of the Kemerovo municipal district)

OKTMO code 32607000

Payee account number: 401 018 104 000 000 100 07

Bank name: Kemerovo Region Branch of the Siberian Main Directorate of the Central Bank of the Russian Federation (Kemerovo Branch)

KBK 900 20710 180

Purpose of payment: Free transfers for events dedicated to the celebration of Victory Day

Correct stamping in the work book

Then a mention of this is made in the labor document and a corresponding stamp is placed with the new amended data.

Where is it installed? Depending on what kind of case the HR employee is faced with, we decide where to place the stamp.

For example, if we are talking about putting a stamp on the title page, then we put the stamp in the lower right corner. We sign and date this seal.

If we are talking about putting a seal on the form, then, as a rule, one half of it should go to information about the work, and the other to mention the order. This seal is considered correct. Also, the stamp on which the mark is placed in the work book must meet a number of features.

So she should not leave dirt behind. In addition, the seal must be clear enough so that the main signs and symbols on it are readable.

What seal should be used when making entries in the work book?

An organization can have from one to five stamps, which are used depending on their intended purpose.

But the most common types of seals are the general seal of the organization and the seal for documents. The latter, as a rule, is located by the personnel department employees. They are the ones who put this stamp on all incoming and outgoing documentation.

Many people wonder what kind of seal an employee of the HR department should have, is it possible to put a stamp on documents in the work book?

The answer to this question is simple - the work book is an official document, which means that the seal that is placed on the form must be the general seal of the organization. Printing for documents in this case is not suitable for printing.

If by mistake a document stamp was placed in the work book, this is a serious mistake and the entry must be redone.

Vote

Question Good afternoon! We want to “unload” the main seal of the company by introducing an auxiliary seal “For documents”. Is it permissible by order to legalize the affixing of this seal, including on copies of work books, certificates, employment forms and other documents signed by the head of the administrative and personnel service (we have a single service - secretariat + personnel). Or do you still need a stamp indicating the name of the structural unit? Employment contracts, orders for hiring, dismissal, etc. signed by the general director and the main seal is affixed. Answer The obligation of legal entities to have a seal is enshrined in special laws regulating the activities of firms of various organizational and legal forms.

Where is the correct place to put a stamp in the work book upon dismissal?

Info The changes were caused by the need to bring the Rules into maximum compliance with the current Labor Code, which uses a single term “employer”.

In other words, after these amendments come into force, certification of a dismissal record using the seal of the HR department is considered a gross violation of the procedure.

At the same time, in order to prevent any errors or inaccuracies, it is best to use one type of seal - the seal of the employing organization.

It is she who has greater legal force than the seal of personnel officers.

It is advisable to put it on documents such as copies of work books, educational documents, certificates issued by the personnel department, extracts from work books, etc.

Do I need to certify the seal?

Yes, such a need is spelled out in the Labor Code of the Russian Federation. Each seal must be confirmed with two signatures. The first is put by the responsible employee who filled out the dismissal information. The second signature is placed by the owner of the work book himself after checking it and making sure that everything is in order with the documents.

In addition, the responsible employee has every right to further protect the seal by gluing a sticker on it - a hologram produced by Gossznak. Its presence is not necessary, but it is often used to protect seals, signatures and other important information from editing.

Stamps for work books

Records about transfers within the organization, part-time work, assignment of an additional profession, etc. do not need to be certified with a seal and signatures. Keep in mind that each entry made in the work book must be familiarized with its owner against the signature in his personal card in form No. T-2, in which the entry made in the work book is repeated (clause 12

Rules approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225). The form of the personal card was approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004.

No. 1. Ivan Shklovets Deputy Head of the Federal Service for Labor and Employment Sample order on the introduction of seals in the organization "Alpha" INN 7708123456, KPP 770801001, OKPO 98756423 full name of the organization, identification codes (TIN, KPP, OKPO) ORDER No. 6 on the introduction and use of wax press of the city

Where is the stamp placed?

Quite an interesting question that is asked by both specialists and workers. The point is that the seal should not obscure important information and at the same time not be separate from the record itself. Therefore, the most correct location of the seal is directly under the dismissal record in the left corner. At the same time, it is desirable that it captures a little text, but does not overlap it - this way it will not at the same time raise controversial issues and will not harm the text. In this case, there should be enough space to the right of the seal to allow two signatures.

Certification of the dismissal record in the work book, subtleties and pitfalls

So, the personal signature in the work book upon dismissal of the person responsible for the Labor Code (let it be an accountant) will look like this: In the case of an individual entrepreneur, whom Article No. 66 of the Labor Code was obliged to personally make entries in the document described, the signature will look like this : A lot of controversy arises over the question of the possibility or impossibility of reducing the words “individual entrepreneur” to two letters “IP”.

622 (St. Petersburg, Leningrad region); ext. 342 (Federal number). It's fast and free!

The only variability allowed is as follows: Of course, the last example does not fully meet the requirements of clause No. 3.22 of the above-mentioned standard (there is no job title), but in fairness it is worth saying that the Labor Code Rules do not indicate strict compliance with GOST requirements. In addition, the work book itself, with a big stretch, can be classified as documentation of an organizational and administrative nature.