Order to provide information. Order on the provision of information Ministry of Finance of the Russian Federation

Drawing up time sheets using forms T-12 and T-13

This is not the only way, but it is definitely the most standard way to account for hours worked.

If you keep records manually, you should use Form T-12. Timesheets are a common tool for tracking employee attendance.

Form T-13 allows you to record in detail the reasons for absence from work, including student leave during the session, advanced training and several types of disability leave. The period for which the document is completed may be less than 31 days.

Order on appointing someone responsible for maintaining time sheets

The organization, its contacts, place of publication and date are listed at the top.

The main data is contained in the middle part. It first states the reasons for issuing this order. Possible causes:

1. “To collect (compile) statistical reporting on labor,” etc.
2. the simplest one is “For the purpose of organizing working time recording”,
3. “In order to obtain data on hours worked for calculating wages”,
4. a more specific formulation sounds like “Due to the need for timely recording of working time”,

In general, the goal-setting point in the order is not vital.

In the electronic version of the document, for example, it is completely absent. But its presence indicates a responsible approach of the manager. After the word “I order” there are usually several paragraphs.

We draw up an order on accountable persons - sample 2017-2018

Where is the order on accountable persons, applied in 2017-2018? Due to the fact that the order must contain a lot of information that will play an important role in accounting for funds in the cash register and settlements with accountable persons, it is necessary to draw up this document as correctly as possible. The form of such an order is not unified and has not been approved by any government agency. Read about the registration of cash transactions in our article “The nuances of documenting cash transactions.” Therefore, having before your eyes a completed sample of this local act, it will be easier for accountants to develop their own document. You can download a completed sample order on accountable persons on our website.

Sample letter about deadlines for submitting time sheets

99 of the Labor Code of the Russian Federation, overtime is work performed at the initiative of the employer outside the working hours established for the employee - daily work (shift), and in the case of cumulative accounting of working hours - in excess of the normal number of working hours for the accounting period. Thus, work outside the working hours established by the employment contract can be considered for a particular employee as overtime with the corresponding payment provided for in Art.

Order on provision of orders and reports

STATE UNITARY ENTERPRISE OF THE CITY OF MOSCOW TREST "MOSOTDELSTROY No. 1" R I C A Zo for the provision of brigade orders, time sheets, materials consumption reports (form M 29) dated "___" ______________ 2009 No. ___. Moscow In order to ensure timely recording of working hours, work performed for payroll, as well as consumption of materials, I ORDER: 1. By the 5th day of the month following the reporting month, work producers responsible for maintaining time sheets and work performed must provide the HR and accounting departments with: team orders, time sheets.

Responsible – heads of departments, producers of work. Term – permanent.2. By the 5th day of the month following the reporting month, work producers and other financially responsible persons must submit reports on the consumption of materials to the accounting department (Form M 29). Responsible – financially responsible persons who receive and consume materials.

Term – permanent.3. Establish personal liability for failure to comply with paragraphs 1 and 2 of this order on the persons mentioned in these paragraphs in connection with the violation of the deadlines for calculating wages due to the lack of necessary information (paragraph 1), for violation of the deadlines for processing information for carrying out actions with the material (paragraph 2) . Responsible – named in the relevant paragraphs.

Term – permanent.4. To persons who have committed a violation, apply the measures provided for in Article 192 of the Labor Code of the Russian Federation, and the procedure for applying measures is in Article 193 of the Labor Code of the Russian Federation. POSITION OF SIGNATOR

Order on material reports

The document must contain the signatures of all persons responsible for its preparation, including the financially responsible employee and accountant. Today there is no strict need to certify a document using the organization’s seal, because from 2020, legal entities have the right to use stamps in their work only when this norm is enshrined in their internal accounting policies. How long and how to store the report The report, like all other primary accounting documents, must be stored in the accounting department in a separate folder for the period established by local regulations or the period prescribed by law (but not less than five years).

Instructions 1 Determine the reporting form. The report can be textual or statistical. In the first, information is presented in the form of a coherent narrative, which, if necessary, is supplemented with tables, graphs and other illustrations. In a statistical report, the opposite is true: digital indicators and diagrams are accompanied by brief textual explanations. 2 Set a time frame. A report can be written about work for a week, month, quarter, year. But sometimes it is necessary to report on a specific event, the organization and implementation of which took several days. In any case, information about the timing must be indicated in the title of the report, for example: “Report on the work of the department in the second quarter of 2011” or “Report on the seminar on office management on January 23-25, 2011.” 3 Develop the structure of the report.

Order to provide time sheets on time

Order on appointing someone responsible for maintaining time sheets If we are talking about a large company, then by order the manager can only indicate a division, and not an individual employee. Later on site, the lesser boss will need to decide on a specific person to do the job. What to fill out Responsible persons appointed by the order will be required to fill out documents in forms T-12 and T-13. The documentation is filled out both in paper and electronic versions.

Moreover, in the second case, the purpose of the publication may not be stated. This point is overlooked as not fundamentally important.

Order on establishing reporting deadlines for accountable persons

Establish in the organization the procedure and deadlines for submitting primary documents and reports to the accounting department by responsible persons of structural units in accordance with the appendix.

2. Responsibility for the timeliness and correctness of preparation of primary documents and reporting rests with the responsible employees of the departments. Heads of structural divisions must ensure that the order is carried out by the responsible persons of their divisions, and the timely appointment of new responsible persons in the event of temporary absence, dismissal or change of previously appointed responsible persons.

3. Control over compliance with deadlines for submission and the correct execution of documents submitted to the accounting department by responsible persons shall be assigned to _____________________________.

Name of the position of the head of the organization Signature Explanation of the signature Chief accountant (accounting employee) Signature Explanation of the signature Visas I have read the order: Signature Explanation of the signature Date Signature Explanation of the signature Date Signature Explanation of the signature Date

Appendix to the order dated ______ N _____

————————————————————————— ¦ Name¦Responsible¦Type of representation¦To whom¦Term¦Signature¦¦structural¦person for delivery¦ “is presented” to the “responsible” department of documents and the person submitting reports to the structural department +————-+————-+ ———+———-+———+—————+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +————-+————-+———+———-+—— —+—————+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +————-+————-+———+———-+———+—————+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +————-+————-+———+———-+———+—————+ ¦ ¦ ¦ ¦ ¦ ¦ ¦ —————+— ———-+———+———-+———+—————

A COMMENT

The form of this document is given as an example and can be used as a basis for developing a similar form, taking into account the specifics of the organization’s activities.

Published in the category: Accounting, Order

An order is a document common in management practice.

A special type of this document is the Order - a legal act issued individually by the heads of legislative, executive bodies of state power, judicial bodies of the Russian Federation, constituent entities of the Russian Federation, local governments within the competence determined by law and regulatory legal acts. Such orders contain a subordinate official decision made in compliance with the established procedure and giving rise to legal consequences.

Deadlines for submitting time sheets to the accounting department

Establish personal liability for failure to comply with paragraphs 1 and 2 of this order on the persons mentioned in these paragraphs in connection with the violation of the deadlines for calculating wages due to the lack of necessary information (paragraph 1), for violation of the deadlines for processing information for carrying out actions with the material (paragraph 2) . Responsible – named in the relevant paragraphs. Important Duration – permanent.4. To persons who have committed a violation, apply the measures provided for in Article 192 of the Labor Code of the Russian Federation, and the procedure for applying measures is in Article 193 of the Labor Code of the Russian Federation.5.

This order should be familiarized to interested parties.6. Control over the implementation of the order is entrusted to the deputy head of production Kalina E.D., head of the personnel department Prigozhin B.A.

Results

Each enterprise (IE) must necessarily approve an order on accountable persons in order to be able to allocate funds to its employees on account for making purchases for the needs of the enterprise. In this order, in addition to the list of responsible persons, information about the deadline for the funds issued on account and their maximum amount must be displayed.

Ministry of Transport of the Russian Federation FEDERAL ROAD AGENCY

dated September 25, 2007 N 72

About the presentation of statistical reporting

In order to ensure the provision of statistical information on forms of state statistical observation to the Federal State Statistics Service

1. Heads of road management bodies must ensure the submission of statistical reporting to the federal state institution “Information and Analytical Center of the Federal Road Agency” on time and in accordance with the forms of state statistical observation approved by the resolutions of the Federal State Statistics Service, in accordance with the appendix to this order.

2. Assign structural units of the central apparatus of the Federal Road Agency to be responsible for the control and reliability of the statistical reporting presented in accordance with the appendix to this order.

3. To the Federal State Institution “Information and Analytical Center of the Federal Road Agency” (A.V. Kurkin):

– organize the collection and processing of indicators provided for by the forms of state statistical observation, approved in the prescribed manner, in accordance with the appendix;

Read more What does driving a vehicle mean?

– ensure coordination in the structural divisions of the central office of the Federal Road Agency designated as responsible for reporting in accordance with paragraph 2 of this order, indicators of consolidated forms of state statistical observation;

– ensure the submission in the prescribed manner to the Federal State Statistics Service of consolidated forms of state statistical observation signed by the head (deputy head) of Rosavtodor;

– ensure the maintenance of a database of statistical reporting submitted by road management authorities and sent to the Federal State Statistics Service;

– send monthly, before the 30th day of the month, to the structural divisions of the central office of the Federal Road Agency responsible for the submission of statistical reports, information about organizations that have not submitted or submitted statistical reports late;

– analyze and determine the state of the statistical reporting database. If necessary, prepare technical specifications for the development of software for collecting and processing forms of state statistical observation and submit proposals for inclusion in the R&D plan.

4. The financial department (T.A. Galkina) to inform the federal state institution “Information and Analytical Center of the Federal Road Agency” on a routine basis about changes and clarifications to the list of statistical reporting forms in accordance with orders of the Ministry of Finance of the Russian Federation, resolutions of the Federal State Statistics Service as they are received by the Federal Road Agency.

6. Control over the implementation of this order is assigned to the deputy head of AM Chabunin.

Order to submit time sheets on time

Accounting for working hours. In addition to the normal working hours, the Labor Code provides for: - reduced working hours (established for specific categories of personnel specified in Article 92 of the Labor Code of the Russian Federation), - part-time working hours (can be established by agreement between the employee and the employer, as upon hiring at work, and during it (Article 93 of the Labor Code of the Russian Federation. A distinction is made between part-time, shift and week). This “Regulation on Time Recording” (hereinafter referred to as the Regulation) is being introduced to systematize the process of collecting and processing information on working time spent by employees of MBDOU “Kindergarten No. 24” (hereinafter referred to as the Institution). To maintain time records in the Institution, by order of the head, responsible persons from among the administration are appointed.

Sample order on deadlines for submitting report cards

An order appointing someone responsible for maintaining a time sheet is an important document that ensures that the organization fully complies with the Labor Code. FILESDownload a blank form of an order for the appointment of someone responsible for maintaining a work time sheet .doc. An order for the appointment of someone responsible for maintaining a work time sheet .doc The employer is obliged to know and take into account how much time the employee actually performs his duties during the month. This information is critical for payroll processing.

Material liability

Unlike other types, financial responsibility can be extended to all personnel of the enterprise. The scope of such liability is limited to the average monthly earnings of the employee or is established within the framework of the obligation to compensate for the full amount of damage caused (lost profits are not subject to recovery).

Sample form of an order to appoint a financially responsible person

Any financial liability is established by an agreement (individually concluded with the employee or collective). The list of positions (works) of employees with whom the employer can enter into agreements on full financial liability is approved by Resolution of the Ministry of Labor dated December 31, 2002 No. 85. This list includes:

cashiers and cash handlers;

employees, including management personnel, carrying out depository activities, etc.

The heads of the organization and their deputies, as well as chief accountants, may bear full financial responsibility, the provisions of which may be specified in their employment contracts.

Sample order on financially responsible persons

The employee’s financial liability means his obligation to compensate the employer for the damage that the employee caused to the organization as a result of his guilty actions (or inaction).

Material liability is assigned to the employee in full (Article 243 of the Labor Code of the Russian Federation) in the following cases:

shortage of valuables received on the basis of a written agreement or a one-time document;

intentional infliction of harm;

causing harm while intoxicated;

committing a crime or administrative offense established by a court verdict or the relevant government body;

disclosure of confidential information;

causing damage not during the performance of work duties (after the end of working hours).

This means that even if the employee quits or goes to prison for his guilty actions, he will still have to compensate the employer for the damage that he caused him.

Before recovering damages from a specific employee, the employer is obliged to organize and conduct an inspection in order to establish the amount of damage caused. Should the employer create a special commission to conduct such a check? during which it is necessary to obtain written explanations from the guilty employee regarding the fact of the incident. In case of refusal or avoidance of providing explanations, the commission must draw up a report in free form. Without these documents, recovery of damages is impossible.

Who is appointed as responsible

If there are a lot of employees in the organization, then keeping timesheets becomes a rather labor-intensive task. An order exists to assign these duties to one or more persons.

This could be a personnel officer, an accountant, a manager, or any other employee whose responsibilities will include recording important points. Often several employees share responsibility for this.

There are cases in large institutions when a separate employee is allocated for this functionality - a timekeeper. He centrally maintains time sheets for all employees. But the law does not prohibit another option. With it, each department solves this nuance independently, dividing the responsibility for compiling and maintaining timesheets among its personnel.

Components of an order

The document is filled out on behalf of the manager and consists of a header, main and final parts. The organization, its contacts, place of publication and date are listed at the top.

The main data is contained in the middle part. It first states the reasons for issuing this order. Possible causes:

• the simplest one is “For the purpose of organizing working time recording”,
• a more specific formulation sounds like “Due to the need for timely recording of working time”,
• “In order to obtain data on hours worked for calculating wages”,
• “To collect (compile) statistical reporting on labor,” etc.

In general, the goal-setting point in the order is not vital. In the electronic version of the document, for example, it is completely absent. But its presence indicates a responsible approach of the manager. After the word “I order” there are usually several paragraphs. Sometimes - alone. And they contain information about:

• Full name of the appointee or appointees,
• his position or positions (head of department, accountant, secretary, etc.),
• start date of execution of the order,
• general responsible, if there are more than two timekeepers,
• The name and position of the person who will monitor the implementation of these duties.

If time sheets are filled out in a decentralized manner, then it is logical to assign to this work persons who are directly next to the employees or are responsible for their actions.

The informational part is completed with the signatures of all appointed persons and the manager (with stamp and date).

If we are talking about a large company, then by order the manager can only indicate a division, and not an individual employee. Later on site, the lesser boss will need to decide on a specific person to do the job.

Order on bonuses for sales managers

G._______________________________________________________________________________________________

"____________________" 201

In order to achieve the goals of the company____________________ (hereinafter referred to as the company) to increase income, plan current

costs, intensification of work to attract customers and increased incentives for employees

I order:

I. From __________________ 201____ inclusive, monthly personal sales plans for managers are established

sales of the company (hereinafter referred to as employees). The fulfillment of the plan is determined by the volume of gross profit from paid orders for goods and services of the company received from clients of a given employee in the reporting (calendar) month.

The amount of commission payments to an employee is set at xxx% of the gross profit, equal to the amount

payment by the client minus costs amounting to _____% of the cost according to the price list of goods and services provided

to the client. Personal plan for gross profit:_____________________ rubles per month (approximate turnover -___________________).

Salary: for working period___________________________, upon completion:___________________________.

II. The commissions accrued to the employee are multiplied by the planned coefficient in accordance with the employee’s fulfillment of the personal monthly sales plan and by the bonus coefficient in accordance with the company’s fulfillment of the monthly gross profit plan and are summed up with the salary of this employee.

III. Annually, based on sales results in January for all employees, as well as for employees working in the commercial department during (until the end of) the 2nd calendar month, the planned coefficient = 1 (one).

IV. The head of the sales department is paid an additional 7% of the gross profit from his own sales and 3% in. p. from sales of all department employees.

V. One of the company’s experienced employees, an expert, can take part in negotiations between an employee and a client to successfully complete the sale. An expert is involved on the initiative of the employee himself or by the decision of his manager (who himself can act as an expert) if the probability of successful completion of the sale by the employee himself is low. The goals of attracting an expert are to successfully complete the sale and transfer experience to the employee (mentoring).

VI. When an expert is involved in negotiations with a client, the commercial % of the contract with the client is divided in the ratio of 70% to the employee leading the client and 30% to the expert.

VII. The validity period of this order is set until “__________”______________ 201___.

Director of the company /___________ /

OPINION

Evgeny Kharitonov, Director of Sales, Mabe, Moscow

There are several approaches to creating a sales plan, depending on what you take as a basis. The first is the so-called planning from above.

Where to register

The order, or more precisely, its number and date of issue, is entered in the personnel order register. In the absence of one - in the journal of orders for the main activity. In any case, according to the Labor Code, such magazines are stored for 75 years.

Attention! The column corresponding to the specific order must contain the signatures of the manager and all employees assigned to perform this functionality.

If registration (assignment of a number) takes place in the organization’s electronic document management system, then such a document will also have legal force. Although experienced accountants and personnel officers still put most of the data on paper for reliability, not trusting capricious technology too much.

How to create and send a letter of request

The letter can be written either on a regular sheet of A 4 format or on the organization’s letterhead (letterhead is preferable, since in this case you do not need to manually enter the sender’s details, and the message itself looks more solid). It can be issued in two forms:

1. The first method is handwritten. It is not very convenient and outdated, besides, it is most advisable to send such letters through regular Russian Post, which significantly slows down the process.
2. The second way is to type the letter. It is faster and more modern, allowing you to instantly deliver a message to the other party via email or other means of communication.

The letter is drawn up in a single copy and endorsed in the journal of outgoing information, for which purpose it is assigned a number when drafting (in accordance with the internal document flow of the company), and the date is also indicated without fail.

Common writing mistakes

In legal disputes, a fundamentally important need often arises to establish the exact date of signing and entry into force of a particular order. Thus, dating should never be overlooked. This applies to both the header of the order and its main part, with the dates from which a specific person is responsible for maintaining time sheets.

Another nuance is the signature of the manager. In order for the order to appoint someone responsible for maintaining time sheets to come into force, you cannot do without it.

If the decision on the appointed employee was made, for example, by the head of a department of one of the organization’s structural divisions, then two separate documents are drawn up. They have a connection.

1. The first is certified by the signature of the main head of the organization and the assignment of responsibilities for filling out to the entire department.
2. The second - with the order of the head of the department and his signature.

Both documents must be registered and have legal force. Only then does the head of one of the structural divisions receive the designated powers.

Order on deadlines for submitting time sheets

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The wise say Live unnoticed.

Order on the deadlines for providing time sheets

The organization order confirms the choice made by the director. Having appointed an employee who will keep track of working hours and fill out timesheets, you must remember to include this function in the employment contract concluded with him (Article 57 of the Labor Code of the Russian Federation). The person responsible for maintaining the timesheet may be a human resources employee, an accountant or a secretary. Note that in large organizations, timesheet maintenance can be delegated to representatives of the company’s structural divisions: both managers and specially appointed employees of structural divisions. Let us add that instead of an order appointing those responsible for maintaining time sheets, this function can be assigned to an employee in another local act of the organization, for example, in the Regulations on a structural unit. The main thing is that the appointed employees sign that they are familiar with the management’s order.

Order for the enterprise on document flow

The orders are mandatory for execution by all governing bodies, economic entities, regardless of their organizational and legal form, as well as public associations, officials and citizens living in the given territory.

Manager On the appointment of responsible persons for the enterprise On carrying out an inventory On the creation of a commission

Head

Sample manager's order - example of securing a car

LIMITED LIABILITY COMPANY "Lishainik" (LLC "Lishainik")

ORDER

"07" July 2014 No. 49

Murmansk

On the appointment of those responsible for motor transport and the production of vehicles in technically sound condition on the line

To ensure the safety, good technical condition of vehicles and their trouble-free operation, the following is obligatory:

1. Assign the following employees responsible for ensuring the good technical condition of vehicles and their trouble-free operation:

Voropaya K.E. for the Volkswagen Passat car No. A 555 XE, Maksimushkina M.V. for Toyota Celica car No. X 002 NK.

2. In case of official necessity, grant the right to drive vehicles to the following employees of the support department:

Filin P.D. cars Volkswagen Passat No. A 555 XE, Toyota Celica No. X 002 NK, Kuzovatykh V.A. car Toyota Celica No. X 002 NK.

3. To appoint responsible for the annual technical inspection of vehicles, the release of vehicles in technically sound condition and the registration of vehicles of Lishainik LLC with the traffic police authorities, a specialist from the support department, Filin P.D., in his absence, a specialist from the support department, Kuzovatykh V.A.

4. The orders of Lishainik LLC dated December 29, 2010 No. 44 “On the appointment of a person responsible for the Volkswagen Passat”, dated January 14, 2011 No. 2 “On granting the right to drive a Toyota Celica” shall be declared invalid.

5. Entrust control over the execution of the order to the head of the support department, Mukhomor B.P.

Director D.V. Torch

I think that based on the given example of an order (even two examples), you can create your own sample, suitable for the specific prevailing conditions.

Evgeniya Polosa

On the appointment of responsible persons

SAMPLE Limited Liability Company "Romashka" Order dated October 22, 2012 N 125 On the appointment of an authorized person responsible for maintaining, storing, recording and issuing work books

In accordance with clause 45 of the Rules for maintaining and storing work books, producing work book forms and providing them to employers, approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225, I order:

1. As of October 22, 2012, appoint the head of the HR department, V.V., as responsible for maintaining, recording and issuing work books. Romashkin.

2. I reserve control over the execution of the order.

General Director Lyutikov A.V. Lyutikov

The following have been familiarized with the order:

Head of HR Department V.V. Romashkina Romashkina 10/22/2012

By company

How to write an order correctly

Such an administrative document must be drawn up in writing. This type of presentation is preferable to oral presentation.

In some cases, the form of the order may be established by law or by-law, as well as by an internal, local document of the company.

If the type of order form is established by regulations, then this form must be complied with by the drafters, otherwise the accepted document may be declared invalid.

As a rule, the administrative act being analyzed is drawn up in a single original copy and must be stored in the department that initiated its publication and application. If necessary, copies of such an act can be drawn up in a sufficient number of copies.

If the document is internal in nature, then the manager’s signature does not need to be certified by a seal. If the order, among other things, is intended for transmission to third parties, then the signature of the manager on it can be confirmed by the seal of the organization.

If necessary, an order that has entered into force may be canceled by a similar administrative act.

About taking inventory

ORDER ON INVENTORY N ________ FROM “___”____________ 19__

To carry out inventory in _________________________________ (name of enterprise)

the financially responsible person(s) __________________________ (last name, first name, patronymic)

an inventory commission is appointed consisting of: 1. Chairman _________________________________________________ (position, surname, first name, patronymic)

2. members of the commission ______________________________________________ (position, last name, first name, patronymic)

_________________________________________________________________________ Inventory is subject to __________________________________________ (indicate what values,

______________________________________________________________________________ calculations are subject to inventory)

Start inventory suddenly ____________________________ (date, start time)

and finish _________________________________________________________________ Reason for inventory __________________________________________ (indicate: control, shift

______________________________________________________________________________ financially responsible persons, revaluation, etc.)

Carry out this inventory in full compliance with the current instructions on the procedure for conducting an inventory of valuables. Inventory materials should be submitted to the accounting department __________________ no later than ________ hour “___”_________ 19__.

Head ___________ _______________________ (signature) (full name)

Chief accountant ___________ _______________________ (signature) (full name)

About the creation of the commission

Sample order to create a commission

We bring to your attention such an order for the creation of a commission.

Download in msword format

As you can see, this sample order for the creation of a commission combines all of the above characteristics of the form and is a good example of drawing up a document.