An audit is a procedure for an independent assessment of the activities of an organization, system, process, project or product to identify risks and the occurrence of conflict situations. An audit can be internal, when it is carried out by the organization itself, and external, when third-party specialists are hired on a contractual basis to evaluate activities in a particular area of the company. Most often, the term “audit” is used in relation to checking the financial statements of companies, but there are other types, for example, personnel audit. Many have heard this phrase, but they have no idea what the essence of this procedure is. Today we will talk specifically about the audit of personnel documentation, we will tell you why it is necessary, when and by whom it is carried out.
Why do you need a personnel audit?
Let’s say right away that a personnel audit is an optional event and is not carried out very often. However, we believe that such a procedure should be carried out for:
— preparation for an inspection check of compliance with the requirements of labor, archival, pension, migration legislation, etc.;
— assessing the risks associated with a specific situation (risks that may arise during an inspection by regulatory authorities, when considering a labor dispute in court, during trade union control, etc.);
— improving the professionalism of HR specialists (training based on violations);
— assessing the professionalism of employees of the HR department;
— developing an action plan to correct violations;
— optimizing the work of the personnel service (minimizing costs, building a system of holding people accountable, rewards, etc.).
In addition, the audit will help to assess and analyze the state of personnel documents when transferring documents during reorganization, change of management (including the management of the personnel service), dismissal (reception) of personnel department employees (HR).
Little tricks of scouts: checking personnel when hiring.
It has long been no secret to specialists that a company’s personnel security is one of the important components of a company’s success in the market. Personnel play an important role in the competitiveness and survival of any company. The slightest mistake, miscalculation, not to mention malice or incompetence, can become a point of no return in the life of an enterprise.
Against this background, specialists are particularly concerned about the recent trend of the problem of an insufficiently professional and responsible approach of HR specialists to checking newly hired personnel of middle and senior management of commercial structures. It's no secret that in modern Russia this type of criminal business, such as the sale of fake education diplomas, feels very at ease. A person who bought such a diploma for $300 considers himself capable of making decisions, each of which could be disastrous for the company.
