Letter of termination of a service agreement

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Published: 03/11/2020

Reading time: 10 min

1 Sample written notice
2 Features of drawing up an application
3 What is written in Article 450 of the Civil Code of the Russian Federation
4 Requirements for the notification form
5 Algorithm of actions of participants
6 Notification procedure
7 Reply to notification
8 Notice

What is written in Article 450 of the Civil Code of the Russian Federation

According to the contents of this article, termination or modification of the terms of a concluded agreement is possible with the consent of all its participants, or the overwhelming majority, if such a clause is provided for in the original agreement. Termination or change of contractual relations unilaterally, if such a clause is not provided for by the contract itself, is carried out by going to court. The grounds for appealing to the court may be:

Violation of the terms of the agreement by one of the parties;
Other circumstances that are the basis for going to court in accordance with the Civil Code of the Russian Federation and other legal acts of current legislation;

Explaining the first point, it should be noted that the basis will be significant violations of the terms of the contract, resulting in significant damage to the remaining parties to the transaction.

Features of drawing up an application

The termination process must rely on the relevant clauses as valid instructions. It happens, however, that the terms of the agreement do not specify the situation that has arisen and the procedure for resolving it. In this case, the parties should jointly develop the grounds on which the contract will be terminated.

Once the participants reach a consensus, they draw up an agreement. This document must be prepared in 2 copies. There is no special form for it. However, it must indicate all the details of the parties, contain a link to the original agreement, and state the reason and procedure for termination. The agreement must be signed and sealed by both parties.

There is no officially approved form of such a document. However, there are rules by which a letter of termination of a contract is drawn up. Sample document includes:

Name of the enterprise initiating the procedure, full name of the head, address, form of ownership. This information is indicated at the top left corner.
Title of the document. This could be, for example, a “Letter to Terminate the Lease.”

Further in the text there is information about the parties to the transaction, the date when it was concluded, and its subject. Referring to it, the initiator gives the reasons why he is drawing up a letter of termination of the contract. The sample document includes a description of the circumstances under which the procedure was initiated. At the end of the notification there is a number, signature and seal.

So, the participant in the transaction who made a proposal to terminate the partnership is obliged to inform the other participant about his intentions. To do this, a written application is drawn up in a free format; there is no generally accepted letter form.

The notice of termination of cooperation is drawn up according to the following template:

personal data of the organization offering its services;
personal data of the customer;
title
grounds for termination of cooperation;
customer complaints and proposals for reimbursement of expenses;
contract termination date;
date of consideration of the notice and signature.

The most common reasons for termination of cooperation include the following circumstances:

The contractor violates the deadlines for fulfilling obligations.
The customer does not transfer funds for the services provided in accordance with the agreement.
The customer is not satisfied with the quality of the services provided.
During the period of work, the contractor makes changes in personnel not provided for in the agreement, as a result of which the quality of the work performed deteriorates.
The executing company was liquidated.
The occurrence of force majeure circumstances that made it impossible to continue cooperation between the parties.

The customer will return the costs to the contractor if the initiative to terminate the agreement comes from him.
The contractor will return to the customer the losses incurred during the performance of the work if the initiative for the break comes from the contractor.

Often, the resolution of controversial issues regarding the termination of an agreement for the provision of services is carried out in judicial structures. Therefore, it is necessary to competently draft a request to terminate a contract, taking into account those features when one of the signatories does not want to break it.

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For example, if one of the signatories decided to terminate the agreement, then he will need:

Write a request to terminate cooperation and send it to a representative of the other party.
Wait for a response to your notification (usually the response must be sent no later than 30 days, unless otherwise provided by the agreement).

Often, parties to an agreement confuse the concept of “termination of the agreement by one of the participants” and “refusal to provide services.”

These concepts are different:

If the termination of cooperation is refused, the initiator of the break will need to send a petition to the court. To do this, you will need to transfer the state fee and arrive at the court hearing on the date set by the court. If the applicant's claim is satisfied, the parties are required to draw up an agreement to terminate cooperation.
An exception may be a bilateral termination of the contract, that is, when both parties to the contract agree to terminate cooperation.
Refusal to carry out work may be unmotivated, however, termination of the contract must certainly be justified.

Note. Cancellation of a contract for the performance of work in the event of its termination is carried out from the moment the court ruling is announced. In case of refusal to carry out work, cooperation is terminated from the moment of notification of this to the other signatory of the contract.

Like any similar request, filling out the letter must begin with a “header” in which you must indicate the addressee, the opposite side of the initiator of the break in cooperation. Here you need to display the position, name of the institution, registration address, contact information (if it is a legal entity), or, if it is an individual or individual entrepreneur - full name, note the location address, passport details (series, number, by whom and when issued ) contact information.

Below you need to display all the information about the initiator of the termination of the agreement, indicating the same data that is presented in the first line.
Then the title of the letter is written down - “Application for termination ...”
After this, you need to begin presenting the contents of the letter.

Then you need to set a date for terminating the contract.

It is also advisable to state in the text the reason for canceling the contract (although this clause is not mandatory, since the reason for the rupture may be that the customer simply no longer needs the services).

If the letter is sent in a situation where another signatory to the contract does not comply with its terms, the reason should be substantiated by attaching supporting materials (for example, payment orders for the transfer of funds for work that was not completed or was performed of inadequate quality, etc.) . In the future, if the contract is refused, this letter may be provided to the judge when resolving the dispute in court.

Like any message, the letter must be endorsed by the initiator of the termination of the contract and the date of its completion must be indicated.

The form of such an application must contain:

A hat.
Document's name.
Content section.
The final part.

The header should contain information about the addressee where the letter is sent and about the initiator of the termination of the agreement.
In the second section, the title of the document is filled in the center of the line.
The content section sets out the essence of the appeal, reflecting the current circumstances and the applicant’s request to terminate cooperation, setting out the date of termination of the contract.
In the final part of the letter, the date of its completion is stated and the applicant’s signature is affixed.

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Sending a letter can be done in several ways:

Personal delivery to the addressee.
By mail in the form of a registered message with notification of delivery to the addressee.

Almost every day we receive certain services, but the contract is not always concluded in writing. If we are talking about a lot of money, and the legal relationship is recorded by a notary, is early termination possible and how to cancel the service agreement?

Dear readers! Our articles talk about typical ways to resolve legal issues, but each case is unique.

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If you want to find out how to solve your particular problem, please use the online consultant form on the right or call

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According to the Civil Code of the Russian Federation, contractual relations are an exclusively voluntary matter. Accordingly, such an agreement can be terminated either mutually or unilaterally.

The issue of imposing sanctions on the party that initiated the termination must be spelled out in the contract. If the documents do not say anything about renunciation of the contract, then the party can withdraw from such legal relations without any consequences for themselves.

The reasons may vary depending on the situation, but their list is clearly regulated by law:

The will of one of the parties, which is not related to objective circumstances and depends only on the will of the customer or contractor. In essence, this is a unilateral refusal, which occurs on the initiative of only one party and can worsen the situation of the second.
Mutual termination of obligations. This is relevant in cases where the contract becomes unprofitable for both parties.
Closure of contractual legal relations due to objective circumstances beyond the control of the parties.

Any economic, political or social factors that have radically affected the life of the contractor or customer are considered objective, and now he does not need the service provided. Such circumstances may be:

The beginning of a crisis situation in the country, changes in exchange rates.
A sharp deterioration in the financial situation of one of the parties, which will make it impossible to fulfill their terms under the contract.
Moving to another country.
Liquidation of the company that provides the service.
An illness that makes it impossible for the customer to use this service.
Dismissal of employees who were responsible for this transaction, and without whom its implementation could not be carried out.
Failure of third parties to fulfill their obligations, without which the customer or contractor cannot fulfill theirs.
The imposition by the state of a ban on the services provided (for example, blocking of channels and, as a result, the impossibility of further providing the service of broadcasting them to the population).

Any objective reason may become a reason to demand termination without any consequences for the parties. If the customer or contractor does not agree, the issue is resolved in court.

If there is a company on the market that provides similar services cheaper, this is not a sufficient basis to demand termination of the contract without imposing penalties.

Subtleties of the process

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The contract for the provision of services is terminated by either party or by both parties mutually according to the procedure established by law. The terms of termination must be clearly stated in the contract, especially in the sanctions section. A letter of notification of termination of the service agreement must be submitted. A sample of such a document can be found on our website.

The party must notify the second party to the legal relationship in writing (letter of notification) that the contract is being canceled at least one month in advance. Both the customer and the contractor can initiate such termination.

When is a unilateral refusal to fulfill a contract possible?

When the NPV is unsatisfactory and the work is disrupted, the entrepreneur has a natural desire to return the lost money (which is not always possible) and sever relations with the unscrupulous counterparty - this is already more realistic.

A letter of unilateral termination of a service agreement is drawn up in the event of a clear violation by the counterparty of the terms of the agreement

However, as follows from paragraphs 1 and 4 of Article 450 of the Civil Code, the contract can only be terminated by agreement of the parties (unless otherwise provided by its terms) or in court. If the list of options includes unilateral termination, the initiating party is obliged to notify the counterparty of its decision - in writing and within the previously established deadlines.

But with such an approach to the matter, the number of lawsuits would increase incredibly. To prevent the filing of claims on each occasion, Article 782 of the Civil Code provides for the possibility of termination of a contract for the provision of services by one party without the consent of the other - provided that:

expenses actually incurred by the counterparty have been paid - if the withdrawal from the agreement occurs at the initiative of the customer;
all costs associated with the terms of the contract are compensated - if the contractor no longer wants to fulfill his duties.

See also: What does the balance sheet autonomy ratio show?

In accordance with the general provisions of the Civil Code, a notice of termination of a service agreement must be sent to the counterparty in writing and must be certified by affixing the signature of the responsible person and the seal or stamp of the organization

Paragraph 1 of Article 165.1 of the same document indicates that the letter is considered to have entered into force:

at the time of receipt by the addressee;
if delivery is impossible or the recipient refuses to read it.

That is why, if the notification cannot be delivered personally or delivered by courier, it should be sent by registered mail, always with return receipt requested - this is the only way to record the date of receipt of the document or refusal of the addressee.

Important: a letter of termination of a service agreement must certainly be motivated. Even if the terms provide for the possibility of refusal, you should indicate to the counterparty why interaction with him is no longer possible; and the stronger the arguments, the greater the chances for the initiator of the break to prove his case in court.

Requirements for the notification form

A written claim and demand to terminate the contract unilaterally is drawn up in free form. But it is necessary to comply with the following universal rules, as well as take into account such mandatory sections of information:

The header of the document contains information about the sender and recipient. Since (in most cases) the participants are legal entities, it is necessary to fully indicate the name of the legal entity and the address of the company. If there are several recipients of the notification, then each letter contains a complete list of subscribers.
Detailed display of the details of the agreement that the participant wants to terminate. This section of information indicates the date of execution of the contract, the circumstances and conditions of its signing/approval. The subject of the agreement, that is, the essence of the legal relationship that has arisen, must be specified.
The reason for termination of the contract must be indicated. Since the circumstances of the termination of the legal relationship determine which of the participants will compensate for expenses, pay penalties and to what extent.
Important notes include clarification of the date on which the agreement ceases to be legally binding. Displaying this condition helps prevent delays in consideration of the issue, and also ensures that in the event of a peaceful resolution of the dispute, all formalities will be resolved as quickly as possible.
A list of accompanying papers that confirm the legality of the decision made to unilaterally terminate the legal relationship between the participants.

Additionally, references to laws may be indicated, as well as clauses of the signed agreement on the basis of which the legal relationship is terminated.

Reasons for termination of the contract

The grounds for terminating cooperation do not depend on the type of service and who the customer is - an individual or a legal entity. It is possible to terminate a partnership when there are obvious inconsistencies with the provisions of the contract.

The main reasons for terminating a business relationship include the following:

The quality of the service does not satisfy the consumer.
Payment was not made by the customer on time.
The service was not provided on time.
Change of performers specified in the contract.
Changing customer/executor data.
Closing the company.
No need to provide the service.
Expiration of the contract.

Based on Art. 782 of the Civil Code of the Russian Federation, either party can propose to terminate a business relationship.

It is worth noting: reimbursement of expenses incurred due to the termination of the contract is the responsibility of the initiator. If the performing organization has the appropriate receipts confirming the funds spent on the service, the customer is obliged to pay for them.

Termination of the contract unilaterally

It is not always possible to prepare a notice of termination of a contract. The law provides for a limited list of circumstances that allow unilateral termination of an agreement. These include:

the specified reasons are provided for in the main agreement of the participants (in the absence of any disputes related to the termination of the agreement);
the occurrence of events that do not depend on the parties, but after the occurrence of which further implementation of the contract is impossible;
significant violation of the terms of the signed agreement.

Thus, following these rules, you can terminate any agreement.

Before discussing the procedure in which one party notifies the counterparty of the termination of the contract, it is necessary to understand how such notification differs from a refusal to fulfill obligations under the agreement. First of all, this is a difference in the legal framework. Unlike a party’s refusal to fulfill its obligations under a contract, a unilateral break thereof must have a good reason.

The Civil Code of the Russian Federation names three reasons why a contract can be terminated at the request of one party:

This possibility is provided for in the initial agreement (without sanctions or sanctions are listed in the annex to the agreement).
A significant change in the circumstances of the transaction (force majeure, events that are impossible for early prediction, but upon the occurrence of which the contract becomes absolutely impossible for further performance by one of the parties).
Significant violation of the contract by the second party (actions of the counterparty that contradict the original agreements or ignore them).

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Thus, the law allows you to terminate a contract of almost any nature. To do this, you must adhere to a certain order:

Draw up a document indicating a compelling reason for terminating the agreement.
Send the document to the other party.
If the counterparty agrees with the stated arguments, draw up an agreement to terminate the original contract (if the counterparty disagrees, go to court).
Settle the material consequences of premature termination of the contract, if any.

Officially notifying the counterparty of the termination of compliance with the agreement is a civilized measure to resolve the issue

Different contract formats have some nuances when drafting. Let's look at the most popular ones.

Notification of contract termination may be necessary for the following reasons:

The agreement provides that in the absence of the will of one of the parties to terminate its validity, such an agreement will be extended for a certain (or indefinite) period. The most striking example is a fixed-term employment contract, which, in the absence of notice of termination, is considered concluded for an indefinite period.
The notification procedure is provided for by the procedure for termination of the contract at the initiative of one of the parties. There is usually a certain time limit for making such notification. That is, in most cases it is not allowed to notify of the termination of the contract one day before the date of such termination. A significant period for giving notice is set in advance in order to protect the rights of the notified party. Let's say under a lease agreement. The landlord will need time to find a new tenant, and the tenant (if the initiator is a landlord) will need time to find new premises to rent.
If one of the parties to the contract violates its terms, this party must receive written notice of termination of the document. The fact is that violation of the terms of the contract by one of the parties does not entail its automatic termination. If the culprit is not notified that, due to his violation, the other party wishes to terminate the contract, then termination will not occur until notification is received.

According to current labor legislation, a person can be employed under two types of agreement: fixed-term and open-ended. In the first case, the exact date is known when the employee ceases to be registered as such. In the second case, the date is open, that is, the specific time of termination of labor obligations is not specified.

In the case where a person is employed for an indefinite period, and there is a record of this in his work book, notice of dismissal usually occurs orally. The employee is called for a conversation by the manager or head of the HR department, reporting the current situation. When a fixed-term contract has been signed, if it is terminated ahead of schedule, it is necessary to draw up a notice of this.

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Important point! Three days before the agreed end of the fixed-term employment contract, the person must also be notified that the cooperation is coming to an end. If the employer does not do this, then according to the Labor Code of the Russian Federation (Article No. 77), the dismissal is not considered lawful.

Article 77. General grounds for termination of an employment contract

A notice of termination of a fixed-term employment contract is drawn up in free form, but the paper must contain the main necessary points. Thus, the header must contain the name of the organization and personal data of the employee to whom the notification is sent. Next, the person is clearly informed about the reason for terminating the fixed-term contract (expiration of its term or other reasons), as well as the date from which he ceases to be registered in the state.

The reasons why the contract is terminated early may be:

Failure by an employee to perform duties or to perform them incompletely.
Incompetent employee, low level of qualifications.
Inability to continue doing work due to unwillingness to acquire additional skills.
Reluctance of the employee to move to another position and the like.

Below there should be a space left for a signature, leaving which, the employee confirms his familiarization and agreement with the paper on termination of the agreement. The document must also contain the data and signature of the organization’s representative. The notice is drawn up in two copies. It is best to give both to the person in person so that he can sign the forms, keeping one for himself.

Termination of a service contract may be terminated early for a number of reasons. These include non-compliance with the terms of the initial agreement, the inability of one party to continue providing services, and the like. As with the termination of any official contract, the counterparty cannot unilaterally refuse to fulfill its obligations, but can send a notice of termination to the other party.

Most often, for notifications of termination of a contract with an employee, organizations use a letterhead

The notification is based on the original contractual terms - that is, the reasons and factors specified in the original contract for which the agreement can be terminated ahead of time at the initiative of one of the parties. For a unilateral desire to terminate the contract, other factors are provided:

Violations of the terms of the transaction by the second party.
The onset of unfavorable conditions under which the transaction loses all meaning.

The paper must be drawn up in two copies, which are handed over to the other party for review and signature. If the counterparty agrees to terminate the agreement, it is terminated at the will of the parties. Otherwise, the matter is resolved through the court.

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The agreement (hereinafter referred to as the agreement on mutual obligations) is concluded by the parties voluntarily. If one of the parties plans to terminate it early, it is necessary to draw up a letter of termination of the contract and send it to the other party.

As a general rule, in accordance with Article 450 of the Civil Code of the Russian Federation, changes and termination of an agreement on mutual obligations are possible by agreement of the parties, however, unilateral refusal is possible only in case of a significant violation of the terms of the contract by the other party, as well as in cases provided for by the Civil Code, other legislative acts or the agreement.

If a unilateral refusal is provided, the agreement is terminated from the moment the counterparty receives this notification

The letter of termination of the contract for the provision of services (sample) has not been approved at the legislative level. Therefore, it can be drawn up in any form according to the general rules of office work; it is possible to draw up this letter on the organization’s letterhead. The notification can be sent by mail using a registered letter with return receipt requested, or delivered in person.

It is necessary to make two copies of the application so that one copy can be transferred, and on the second one a mark indicating receipt of this document can be put.

Additionally, it is recommended to study how the claim form is filled out.

Sample letter of termination of contract

The sample letter (notice) presented above is suitable for any type of contract.

The conclusion of an agreement, as well as changes in its terms and termination of the agreement must occur by mutual agreement of the parties. There are several conditions stipulated by civil law, according to which a unilateral refusal to fulfill contractual obligations is possible.

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the contract itself provides for the possibility of unilateral refusal;
special norms of civil law (for example, termination of an agreement on mutual obligations to provide services is possible unilaterally by drawing up and sending a letter of termination of contractual obligations to provide services, a sample of which is presented above);
one of the parties committed significant violations of the terms of the contract;
the circumstances under which the transaction was concluded have changed significantly.

Grounds for unilateral termination of the agreement

It is not always possible to prepare a notice of termination of a contract. The law provides for a limited list of circumstances that allow unilateral termination of an agreement. These include:

the specified reasons are provided for in the main agreement of the participants (in the absence of any disputes related to the termination of the agreement);
the occurrence of events that do not depend on the parties, but after the occurrence of which further implementation of the contract is impossible;
significant violation of the terms of the signed agreement.

Thus, following these rules, you can terminate any agreement.

Algorithm of actions of participants

Notifications are sent in a strictly established manner. In particular, participants will have to complete the following steps:

the interested party draws up a written notice indicating the reasons for termination of the contract;
transfer of the letter to the second party and, it is better to use sending methods in which you can confirm the fact of receipt of the letter by the second party of the legal relationship (Russian Post, email, via courier);
if the second participant agrees with the requirements presented, then the parties sign an additional agreement to terminate the contract;
actual settlement of all issues related to the operation of the agreement.

How to properly terminate a service agreement

This case provides a certain algorithm of actions:

Complete the application in two copies. The registration procedure should be completed as quickly as possible in order to minimize the number of services provided that will have to be paid for in the future.
Send the completed application to the contractor.
The contractor is obliged to register the received application and enter in it the number and date of receipt of the application, the name of the company, his position, personal data (last name, first name, patronymic), signature.
Study the report on the services provided.
Register your disagreement with some points of the report (if any).
Sign the document after careful study.

Legislative regulation of the procedure for terminating a contract early is prescribed both in the Civil Code of the Russian Federation and in the Law of 02/07/1992 No. 2300-1 “On the Protection of Consumer Rights”.

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How to draw up a notice of unilateral termination of a contract.

If you refuse to sign an agreement to terminate legal relations, the interested party can draw up a statement of claim and submit it to the court. Now the question arises, how exactly to go to court?

To go to court, you must collect a package of documents and submit an application to the appropriate judicial authority during office hours, with an attached receipt for payment of the state fee and with an attached package of documents confirming the pre-trial settlement of the dispute.

How to terminate a contract early

Now there is no generally applicable, standard application form, so you can write it in free form, based on your own vision of this document. The main thing when preparing it is to ensure that the sequence of its contents meets certain standards for drawing up business documentation.

The document should be roughly divided into three parts:

beginning - information about the addressee and applicant;
the main section is a request to terminate the application, as well as information about the contract and the reasons for its termination;
conclusion - a list of attached documents and a signature.

There are no special criteria for the design of the document, just like for its content, i.e. The application may be written manually or typed on a computer. For a printed document, an ordinary blank piece of paper of any convenient format is suitable (A4 or A5 are mainly used).

It is recommended to write the application in two identical copies, one of which should be given to the representative of the organization providing services under the contract, the second should be kept with you, having previously secured a mark on it that the contractor has received a copy.

Article 420 of the Civil Code establishes that when drawing up a document, the parties assume mutually beneficial obligations. Any contract can be terminated in 2 ways: naturally, when the end of the established period approaches, and ahead of schedule - by mutual agreement or initiative of one of the parties.

To terminate a valid document, sufficient reasons are required in the form of difficult conditions, unforeseen situations, and the inability to continue to fulfill one’s obligations.

Each case is individual, so convincing confirmation is required. Completion of the contract does not relieve the parties from liability for breach of obligations.

The Civil Code establishes that the conditions for termination on the part of the contractor are:

the possibility of unilaterally terminating the document is established by the contract;
when sending a notice to the customer explaining the circumstances and listing the services that the contractor refuses to provide.

A citizen must provide objective reasons to explain his actions. Political, economic or social factors are considered objective, which have radically influenced the contractor, and he cannot provide services.

For example, the circumstances are:

crisis situation in the country, currency changes;
deterioration of the financial situation of the contractor, inability to purchase materials, equipment, etc.;
moving to another region or country;
complete liquidation of the organization;
an illness that is not comparable with the services required by the customer;
dismissal of employees who conducted this transaction, and without whom it is impossible to continue providing services;
failure by third parties to fulfill obligations that impede the provision of the service;
imposing a government ban on the provision of a service (for example, blocking the transfer of certain goods by mail, making it impossible to deliver them to the customer).

Civil legislation establishes several conditions under which the customer has the right to unilaterally terminate the contract:

one of the parties systematically or seriously violates the terms of the document;
the circumstances under which the parties entered into the contract changed unexpectedly.

If the customer does not have the right to terminate the contract unilaterally, the counterparty can be sent an offer to terminate the relationship. As a last resort, the customer has the right to go to court and present evidence of the contractor’s violations.

Both the customer for the provision of services and the party providing these services have the right to terminate the agreement unilaterally, without going to court. To do this, it is necessary to compensate the second participant for his expenses incurred in connection with the refusal to continue the terms of the agreement. In this case, real and not hypothetical expenses are reimbursed.

The first indicates who is sending the document and to whom. Here you need to indicate the full name of the company or personal data of the person, and, if necessary, details of the financial organization and address.
The second part of the notification is the main one. It describes the subject of termination, that is, the previously concluded agreement, its details, essence, and names all the parties who took part in its conclusion. The second part also details the reason for breaking the original agreement. In particular, failure by the second party to comply with the requirements and conditions of a previously signed agreement. The reason may be various circumstances, in particular, force majeure. We'll talk about this in more detail below.
The third part contains clarifications and notes. Here you can indicate the date from which the contract is terminated, the time period during which the second counterparty (or other parties) are obliged to respond to the notification document and confirm its receipt.
The fourth part contains a list of documents if they are attached to the agreement (for example, papers justifying the termination of the agreement).
The fifth part is formed from the date when the notice was written, as well as the signatures of the author party. The final part of the notice may also contain an excerpt from Article No. 450 of the Civil Code of the Russian Federation, stating that the contract, which one of the agents refused, is already considered partially amended or terminated.

the one contained in the body of the letter;
noted in the contract itself;
unless deadlines are specifically agreed upon, the time to respond should not exceed one month.

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The notice of termination of cooperation is drawn up according to the following template:

personal data of the organization offering its services;
personal data of the customer;
title
grounds for termination of cooperation;
customer complaints and proposals for reimbursement of expenses;
contract termination date;
date of consideration of the notice and signature.

This case provides a certain algorithm of actions:

Complete the application in two copies. The registration procedure should be completed as quickly as possible in order to minimize the number of services provided that will have to be paid for in the future.
Send the completed application to the contractor.
The contractor is obliged to register the received application and enter in it the number and date of receipt of the application, the name of the company, his position, personal data (last name, first name, patronymic), signature.
Study the report on the services provided.
Register your disagreement with some points of the report (if any).
Sign the document after careful study.

Legislative regulation of the procedure for terminating a contract early is prescribed both in the Civil Code of the Russian Federation and in the Law of 02/07/1992 No. 2300-1 “On the Protection of Consumer Rights”.

In response to the received document, the responding party can send a claim, thereby expressing its disagreement with the reason for severing the partnership specified in the notification.

The claim is made on the following grounds:

there are violations in the preparation of the notification;
deadlines for sending notifications were violated;
non-essential grounds for termination of cooperation are indicated;
there are discrepancies in mutual settlements.

The claim is made in free written form. The originator refers to the text of the notification.

After sending a claim to the defendant, the following is possible:

the plaintiff changes his mind about refusing the service;
the claim will be rejected, termination of the business relationship will be considered in court;
the agreement will be terminated despite the claim. In this case, it is necessary to file a claim in court.

Termination Agreement

g. ________________ “___”__________ ____ g.

I, _______________________________________, on the one hand, hereinafter referred to as “Party 1”, and I, _______________________________________, on the other hand, hereinafter referred to as “Party 2”, have entered into an agreement to terminate the contract:

The agreement dated “___”________ ____ is terminated from the moment the parties sign this Agreement.
The obligations of the parties under the Agreement terminate from the moment of its termination.
The parties have the right to demand ____________ under the Agreement until its termination.
The agreement is drawn up in 2 copies having equal legal force.

Side 1:_________(_________________________________),

Side 2: _________(_________________________________).

Agreement to amend the contract

g. ________________ “___”__________ ____ g.

I, _______________________________________, on the one hand, hereinafter referred to as “Party 1”, and I, _______________________________________, on the other hand, hereinafter referred to as “Party 2”, entered into an agreement to change the terms of the agreement:

The Agreement dated "___"________ ____ is amended from the moment the parties sign this Agreement.
Paragraph ___ of the Agreement has been changed, new edition: ___________.
Clause ___ of the Agreement is excluded.
Add a new paragraph ____ to the Agreement: ______________.
The obligations of the parties as amended by this Agreement, the fulfillment of which the parties have already begun, are subject to execution in the following order: __________________________________________.
The Agreement comes into force from “___”________ ____ and is an integral part of the Agreement from “___”________ ____.
The agreement is drawn up in 2 copies having equal legal force.

Side 1:_________(_________________________________),

Side 2: _________(_________________________________).

An agreement to amend a specific contract has well-defined boundaries. In this case, it is allowed to change only the specific terms of the contract, but not the type (or type) of the contractual obligation. For example, if under an exchange agreement, as a result of the agreement of the parties, the item that must be transferred instead of the property received by the counterparty, or the method of fulfilling this obligation, changes (instead of shipment by rail, pickup is offered), then there is an agreement to change the agreement.

If the parties provide for the obligation of the counterparty who received the property to pay a certain monetary equivalent for it, then a transition is already made to another type of obligation - purchase and sale, which is an agreement to renew the obligation arising from the exchange agreement (Article 414 of the Civil Code).

Cases for trial

Then, when neither the contractor nor the customer can come to an agreement, the court deals with the dissolution of the partnership.

To do this, a statement of claim is sent to the court.

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Competently file a claim.
Pay state tax for filing a lawsuit.
Collect the necessary documentation. Requested documents include:
original version of the contract;
documents confirming the grounds for termination of cooperation;
state tax receipt;
copies of these documents.
Submit a claim and documents to the court (in person, by mail).
Take part in legal proceedings.
Wait for the court's decision.

A statement of claim can be sent to a judicial authority within three years from the time the plaintiff came to the conclusion that his rights were violated by another participant in the business relationship.

Penalty for termination of contract

Currently, there is uncertainty in the question: “Can the amount of the fine be specified by agreement of the parties?” Judicial practice approaches this issue differently. Securing a clause on early termination of an agreement is not a violation of civil law, but is a method of self-defense that is permitted by law, namely Article 14 of the Civil Code, and the choice of such a method of protection cannot be additionally burdened with the payment of monetary compensation, since the law does not enshrine such a method of protection and this constitutes a sanction that restricts the right, which does not comply with the provisions of Articles 330, 782 of the Civil Code of the Russian Federation.

Others believe that the fine is not provided for by law, but follows from the principle of freedom of contractual obligations. Also, there is a point of view that a fine can be allowed and regarded as compensation, or as compensation for losses, including lost profits.

These conclusions are based on various decisions of arbitration and federal courts of the Russian Federation. There is no uniform practice for the possibility of applying a fine by agreement of the parties, so we advise you not to use this wording in documents in order to avoid disputes.

To eliminate various controversial issues when drawing up legal documents, it is worth contacting the services of lawyers and attorneys who will help you professionally and competently draw up contracts, various letters, complaints and statements of claim that will comply with current legislation and protect your rights in relations with counterparties.

Sample written notice

Sample notice of termination of a supply agreement

Sample notice of termination of a storage agreement

Sample notice of unilateral termination of a service agreement

Sample notice of unilateral termination of a lease agreement

Sample notification to an employee about termination of a fixed-term employment contract

Any agreement concluded by agents and formalized in writing and officially has several options for termination. This can happen within the period established by the contract, by decision of the judicial authorities, at the request of one party or both.

If one party wants to terminate the agreement earlier than indicated in the document on its conclusion, it must notify the other parties about this. If this does not happen, it will be considered that the party has arbitrarily, unilaterally decided to ignore the agreement, which may lead to unpleasant consequences.

Accordingly, the other party receiving the notification letter is forced to respond to it within thirty days, either within the period specified in the original agreement or in the sent letter. If the counterparty ignores the written notice, its author has the right to go to court with a demand to terminate the agreement unilaterally. This cannot be done right away - you must first notify the second participant.

Article No. 782 of the Civil Code of the Russian Federation regulates the right to initiate termination of any agreement. However, the letter of the law dictates that one of the parties must assume damages, liquidated damages and other material payments, if necessary.

Article 782. Unilateral refusal to execute a contract for paid services

The notice of termination of the contract is written in two copies, one of which the author party keeps for himself. The form of the document is not established by law; depending on the situation, the most successful wording is chosen. We offer our version.

Logically, the letter can be divided into five parts.

The first indicates who is sending the document and to whom. Here you need to indicate the full name of the company or personal data of the person, and, if necessary, details of the financial organization and address.
The second part of the notification is the main one. It describes the subject of termination, that is, the previously concluded agreement, its details, essence, and names all the parties who took part in its conclusion. The second part also details the reason for breaking the original agreement. In particular, failure by the second party to comply with the requirements and conditions of a previously signed agreement. The reason may be various circumstances, in particular, force majeure. We'll talk about this in more detail below.
The third part contains clarifications and notes. Here you can indicate the date from which the contract is terminated, the time period during which the second counterparty (or other parties) are obliged to respond to the notification document and confirm its receipt.
The fourth part contains a list of documents if they are attached to the agreement (for example, papers justifying the termination of the agreement).
The fifth part is formed from the date when the notice was written, as well as the signatures of the author party. The final part of the notice may also contain an excerpt from Article No. 450 of the Civil Code of the Russian Federation, stating that the contract, which one of the agents refused, is already considered partially amended or terminated.

Currently, there is uncertainty in the question: “Can the amount of the fine be specified by agreement of the parties?” Judicial practice approaches this issue differently. Securing a clause on early termination of an agreement is not a violation of civil law, but is a method of self-defense that is permitted by law, namely Article 14 of the Civil Code, and the choice of such a method of protection cannot be additionally burdened with the payment of monetary compensation, since the law does not enshrine such a method of protection and this constitutes a sanction that restricts the right, which does not comply with the provisions of Articles 330, 782 of the Civil Code of the Russian Federation.

Notice

Article 165.1 of the Civil Code establishes the rules for notifying a party about the termination of a relationship. Several conditions must be met:

If the contract establishes a method for sending notice, it must be used.
If the delivery method is not specified in the document, it is allowed to use electronic means of communication, or send a notification to the second party by mail, and it is allowed to send the document to 2 addresses at once:
at the address received in the Unified State Register of Individual Entrepreneurs, if the contract was concluded with an organization or another address is unknown.

https://youtu.be/vD984LmqhBg

It is important to remember that if a specific address is specified in the agreement, and the guilty party insists on not receiving the letter, he will be held liable for providing incorrect information.

Letter of termination of security contract sample

If the sending method is specified in the agreement, the message should be sent in that particular way.
If the method is not specified, then you can either use electronic/fax communications or send a letter to the other party:

at the address of residence, stay, or otherwise specified in the agreement, if this is a citizen (or at the address of the representative);
at the address specified in the Unified State Register of Entrepreneurs/Unified State Register of Legal Entities, if this is an entrepreneur or organization.

NOTE! If the agreement specifies a specific delivery location, the risk of not receiving the notification is borne by the person who provided an incorrect address. *** Thus, a letter of termination of the contract for the provision of services is sent in the event of a unilateral severance of legal relations.