If the work book has expired, how to continue recording correctly?

How to make an entry in a work book if you run out of blank pages

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What to do with deductions if you have two jobs?

An employee, when joining an organization, must inform the employer about the availability of a work book in two copies. At the legislative level, an employee cannot be denied employment. However, the employer will wonder why length of service is not taken into account in one work report, even if there is a second part-time job. In this case, the employer will ask the employee to decide on the main place of work in order not to violate the implementation of the articles of the Tax Code of the Russian Federation. After all, an employee can only claim tax deductions at one place of work.

The worker is required to choose his main place of work and submit a statement to another organization that the deductions have already been received. You should not claim tax deductions at both jobs. If tax officials find out about this fact, the violator will pay a fine under Article 122 of the Tax Code of the Russian Federation.

The issue of tax deduction is also important for the employer. Therefore, the boss must be aware of whether the employee works in the organization at his main place of work or combines this work with another. After all, if, during an annual audit, tax officials discover inconsistencies, the employer will also have to pay fines and penalties in accordance with Art. 123 Tax Code of the Russian Federation. For a hired worker, this situation is fraught with dismissal.

Thus, owners of two work books do not need to claim tax deductions for several places of work at once. This also applies to other guarantees from the main place of work. When an employee takes leave during a study session, only one employer needs to demand payment for it. In the second organization you need to apply for free leave.

Other situations

Let's look at common situations that arise with earbuds:

The entry is entered in the wrong section - then it is numbered, then a note is made about its invalidity, the full name and position of the person who wrote it is indicated, and a signature is placed. After that, it is re-entered into the section where its real place is.
Change of surname by an employee - a record of this fact must be made both in the work record itself and in the insert. Documents such as a birth certificate, passport, marriage certificate will be required if the last name was changed due to marriage. The previous name is crossed out, and the new name is certified with the company seal.
Corrections were made directly to the text - as already mentioned, this cannot be done and, if this does happen, an act about this is drawn up, after which the insert is destroyed. Before this, its number is cut out and pasted into the accounting log to confirm the fact of disposal.

By preparing inserts according to all the rules, you can save time both for yourself and for your employees, so it’s worth following them. If you, as an employee, discover an inaccuracy, you should definitely draw the attention of HR specialists to it, since otherwise you will then have to re-register documents.

https://youtu.be/8cZx9LbE1Fs

If your work book has expired

But from practice, personnel workers came to the conclusion that it is best to define it at the very end of the book after the last sheet. It is more convenient to sew an insert into the middle of the book, but then it will be difficult to make and read entries. Sew the liner with a thick thread of any color in 4-5 folds. Exceptions can only arise by order of the head of the enterprise. Gluing the liner or attaching it in any other way is not allowed. When you run out of space in your work book and you don’t know how to continue in the entry insert, refer to the regulatory documents.

https://youtube.com/watch?v=B-BqmAO059o

They indicate that the numbering should be continuous. That is, if the last entry number in the work book was, for example, 126, then the first entry in the insert will be numbered 127. How to correctly design a sewn-in insert The insert must be drawn up in the same way as the work book. Without a work book it is invalid.

Numbering

The insert continues the numbering that ended the entries in the work record. That is, if the last number on the work sheet was “11”, then the insert should contain “12”. A stamp is made in the work book stating that “Insert has been issued” and its number and series are indicated. In this case, it can be placed on the title or on the inside cover of the document.

Having information about what and how to do if the work book has run out, and how to continue recording correctly, it will be much easier to change your last name and make entries, both in it and in the insert. It will also be easier to avoid initial design mistakes.

Have a question for a lawyer

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As stated in the Labor Code, the work book of the established form is the main document about the employee’s work activity and length of service.

The form, procedure for maintaining and storing work records, as well as the procedure for producing work record forms and providing them to employers are established by the federal executive body authorized by the Government of the Russian Federation.

After, so to speak, the loss of your work book, when you started a new job, you had to issue a duplicate work book. A duplicate of the Labor Code is its repeated copy, which has the same legal force as the first copy. A duplicate must be issued to an employee if:

1.the work book is lost; 2.the work book has become unusable (burnt, torn, stained, etc.);3. an entry about dismissal or transfer was made in the work book, which was subsequently declared invalid.

If you asked instead of a lost work book to issue not a duplicate, but a new work book, then in this case you have broken the law. In this case, negative consequences await the employee - after all, the Pension Fund of the Russian Federation will notice that the work book form was released into circulation later than the dates of the entries contained in it. This will raise suspicions about the authenticity of the document and the employee will have to present additional certificates confirming his work experience.

Thus, now you will need to issue a duplicate work book at your current place of work.

In this case, the employee is given a duplicate into which all entries from the work book are transferred, except for the one that is declared invalid (clause 33 of the “Rules for maintaining and storing work books”).

08 April 2012, 13:34

Client clarification

There are only two entries in the new work book. And the old book was found - why make a duplicate of it? In addition, I have certificates that I worked in those two jobs that are recorded in the new book. Are there enough references?

08 April 2012, 14:06

By and large, I don’t see any reason to worry about having two work books, since Russian labor legislation does not directly prohibit citizens of the Russian Federation from having two or more work books. You will not face any punishment for having two books, since such sanctions are not provided for by law.

At the same time, according to the Federal Law of the Russian Federation of December 17, 2001, 173-FZ “On Labor Pensions in the Russian Federation”, if several periods of work coincide in time, only one of them is taken into account when calculating the insurance period required for assigning a labor pension. such periods at the choice of the person who applied for the establishment of the specified pension (clause 1 of Article 12).

If there are no coincidences in your work hours, then you have nothing to worry about.

09 April 2012, 09:05

Sewing the liner

A stamp with details to indicate the fact of establishing the insert is affixed to the first sheet of the main labor document. It is placed in such a way that the imprint does not overlap other entries made in the margins of the book.

To comply with the above requirement, the stamp is placed at the top of the sheet or on its inside.

Not every organization or enterprise has its own stamp, and the law in such cases does not prohibit making a handwritten entry by an authorized personnel department employee.

Legislation and document flow rules do not establish clear regulations that guide HR department employees, for example, when choosing where to sew in the liner.

In practice, the additional document is placed at the end of the TC - in front of the back cover.

Sew-in is the only way to attach the insert to the main document. In other words, it cannot be glued, stapled or otherwise attached to prevent the possibility of removing the addition and then returning it to its place without visual differences from the original appearance after flashing.

It is recommended to use nylon thread. In place of the knot, a small piece of paper is glued, on which a stamp, date and signature of an authorized person are placed, as well as the word “stitched”.

We recommend you study! Follow the link:

Rules for certifying a copy of a work record book

Separately from the TC, the insert has no legal force and its use is impossible.

There should be no difficulties at the page numbering stage. The main rule is to follow the numbering sequence.

If a mistake is made while filling out a document, it is prohibited to cross out, correct, use a proofreader or other means. The next line indicates that the above entry is erroneous, and the correct one is entered in its place.

Is it possible to get a new work book?

And what's your job? Try “losing” and see what happens. It definitely won’t get any worse, they need it - find out about your previous places of work if your book is empty?

I don’t work for anyone now, because because of my previous places they won’t hire me anywhere. I tried to get a job as a hostess in a hotel, in a beauty salon, and in an office (I met the requirements) but was rejected everywhere due to the fact that I changed 2 jobs in 5 months. So I’m sitting at my friends’ apartment, and I don’t know what to do. I’m just afraid that if I start a new book, they might somehow punish me if they find out where I worked. After all, my data is stored in a pension fund, for example, there is all the data about the past work of any person. Or I'm wrong?

3. Guest

| 29.06.2012, 05:24:02

Yes, tell me that you worked unofficially. Now if you want to work according to labor, let them get a new one. It tells me that such experience is unlikely to shine particularly anywhere. especially since you need it more than the employer (pension contributions go towards it)... you can restore one working place there. and then come up with some kind of legend.

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If the work book has expired, is it possible to get a new one?

Is it worth getting a second work book?

If you currently have 1-2 entries, then you can change them. But so that the new one will definitely be one and until retirement. A heap - not a heap, but more than five years for sure. If then you want to return to the previous level, there will be extra inconvenient questions.

How to keep a work book correctly, questions

The legislation does not provide for sanctions for an employee for having several work books.

The employer also does not have the right to refuse employment because an employee has several work books. The Code of the Russian Federation does not contain such a basis (Part.

1 tbsp. 64, part 1 art. 65 Labor Code of the Russian Federation).

You can give the employee the opportunity to choose in which of the books he should continue to make notes about his activities.

Is it possible to get a second work book, and how is this taken into account when calculating length of service?

When a worker is dismissed, the HR department enters information in the book about the reason and the date from which the employee does not work in the organization.

In addition, the order according to which the employee was dismissed is indicated. Records of acceptance and dismissal must be certified by the personal signatures of the employee and the personnel officer.

On the day the employment contract ends, the citizen is required to provide a work book.

A work record is the most important evidence of an employee’s length of service. And after that I was looking for a job in order to somehow survive (rent a room and buy food), but at one place of work our store was robbed, and I was paid 3 thousand for the last month, so I quit after working for only 3 months

I quit my second job after 2 months because my brother died in my homeland, and due to these tragic circumstances I was forced to leave

And after that I was looking for a job in order to somehow survive (rent a room and buy food), but at one place of work our store was robbed, and I was paid 3 thousand for the last month, so I quit after working for only 3 months. I quit my second job after 2 months because my brother died in my homeland, and due to these tragic circumstances I was forced to leave.

Now, when I get a job, personnel officers look in surprise that I was at one place of work for 3 months, at another for two.

The two most common reasons to think about getting a second work book:

getting a second job without leaving your current job;
change of occupation, encouraging you to hide your professional past from the employer.

According to the legislation of the Russian Federation, the ability to continue working in two jobs at the same time is not a reason to search for information on the topic of whether it is possible to have two work books.

What to do if your work book has expired

This legislative approach is the most reasonable.

If a new one was started every time after finishing a book, the consequences would be something like this:

the likelihood of substitution of labor and so on would increase.
there would be constant confusion in the documents>
cases of loss of original forms would become more frequent>

Of course, such situations would entail a whole series of troubles for employees and employers.

How to fill out a work book correctly: step-by-step instructions

In addition, regulating the procedure for issuing books, Cabinet Resolution No. 225 “On Books” and Resolution No. 69 signed by the Minister of Labor, approving the relevant instructions, contain some contradictions, which personnel officers have to resolve by referring to the text of the Labor Code. Most entrepreneurs manage personnel on their own; they do not always understand the nuances of legislation and have no idea how to fill it out correctly.

Were there any precedents in this regard?

(about registering a pension) - has it ever happened that they said that it was impossible to do this.

And does this mean (at least theoretically) that they can be denied a pension - i.e. in old age and without a pension?

Were there any precedents in this regard? (about registering a pension) - has it ever happened that they said that it was impossible to do this. And does this mean (at least theoretically) that they can be denied a pension - i.e.

What to do with the work book if the employee was fired under the article?

In approximately 87% of cases, the termination of an employment contract at the initiative of superiors is caused by the employee’s violation of his obligations.

As a rule, the authorities make concessions and make an entry in accordance with Article 78 or 80, but sometimes it is not possible to reach an agreement, and the book becomes “spoiled.”

For reference! Often, the employer threatens dismissal under the article if the employee does not sign the application of his own free will.

Work records, design details

There is no free space on the inside cover of the work book. A record of a change in the employee’s surname must be made on the first page (title page) of the work book.

And links to supporting documents, the seal and signature of the person responsible for the entry are reflected on the inside cover of the work book. This procedure is established in paragraph 2.3 of the Instruction, approved by the resolution of the Ministry of Labor of Russia dated October 10, 2003.

No. 69, and paragraph 26 of the Rules approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225. If the insert was not wound up and the seal was not affixed, but the employee works on a permanent basis, he should contact the employer with a request that the insert be maintained properly way. Changing the last name The employer should inform the employee about the nuances that must be taken into account when changing the full name.

https://youtube.com/watch?v=7dysykxjL4A

Important

The rules are stored in the relevant personnel and accounting documents. An employee with a changed surname has the right to come to the director with a corresponding application, indicating the change in surname.

Rules for making entries in the insert

Visually, the insert differs from the original form: it has a less dense cover (made of cardboard) and contains 36 pages. But the title pages, where the owner’s personal information is indicated, are similar. All fields of the renewal document are filled in similarly to the rules for maintaining labor columns:

Blots, abbreviations, erasures, and strikeouts (with some exceptions) are not acceptable.
You only need to write in Russian.
Filling is done with a pen (rollerball, gel tip or fountain pen) with black ink (purple or blue).
The year is indicated in four-digit numbers, and the date and month are indicated in Arabic two-digit numbers.
The numbering of entries is continuous in each similar section, continuing in order the last one from the main document (or the previous renewal one).
The basis information is reflected in accordance with the administrative decision of the manager.

Benefits and experience

Holders of work books in original copies are often concerned with the question of how the insurance period is calculated and benefits are calculated. The insurance period consists of the following periods of work:

civil service
municipal service
under an employment contract
other activities during which the employee was insured

Benefits are paid in case of sick leave due to:

Confirmation for calculating the length of service and the amount of benefits in accordance with the law is the work book. Consequently, in order to register and receive cash payments, the employee must indicate only one main place of work. Benefits received in connection with pregnancy and the postpartum period, or illness, are accrued according to one of the work books. If an employee wants to receive these payments for two places of work, he can be accused of fraud.

When applying for sick leave for pregnancy, girls should definitely indicate their main place of employment. It is impossible to obtain two sick leaves for different organizations.

Thus, there is no prohibition in the legislation of the Russian Federation for an employee to have several work books. However, it is worth understanding that the presence of books in two copies contributes to problems when contacting tax and pension authorities.

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Discussion: there is 1 comment

It seems to me that now it is difficult to outwit enterprises with two work books. Every large enterprise has a work book, and if you were fired under an article, it will still become obvious.

If the inner cover of the work book is over

1 Design
2 Sewing
3 Possible errors
4 Last name change
5 Note about insert
6 Numbering

Registration For a citizen who works a lot, it may happen that the pages in the work book where information about work is indicated run out very quickly. This happens for various reasons, including the following:

change of place of work;
career growth;
many incentives included in the document.

To avoid starting a new book, use a special insert that is protected from counterfeiting. In this case, the following rules are adhered to. As in the case of labor, the insert is issued for a fee. The employee can pay for it through the cash register or transfer money.

But, in addition, these papers can be issued free of charge, if such a procedure is provided for in the relevant legal act. Possible errors Sometimes it happens that those employees who fill out the relevant documents make mistakes.

Corrections are then unacceptable. If we are talking about the liner, then it is better to recycle it. Since there is a unique number, it is cut out and pasted into the logbook.

A common mistake is observed when they decide to make an entry in the “Information about awards”, instead of entering it in the data about the work. This mistake is made when the “Job Information” is completely filled out, and the HR department was too inattentive.

Then, according to special Rules, strikethroughs are allowed on the pages.

Addition filling errors

Personnel department employees, especially in large enterprises with thousands of employees, do not always pay due attention to checking the work record of a new hire who has an insert in the document, considering it an insignificant addition and not a continuation of the main document.

To prevent an incorrectly executed book from becoming a problem for the employer, before accepting it you should pay attention to:

correctness of entering previous information;
sequence of records moving from TC to insert;
availability of necessary signatures and seals.

Any violations or inaccuracies make it impossible to subsequently fill out labor documents, and in this case it is recommended to return them to the employee until the deficiencies are eliminated.

Labor legislation obliges the employer to issue a correctly completed work book on the day the employee is dismissed.

If the personnel officer made a mistake and incorrectly entered information into the fields of the insert or completely filled out the section incorrectly, then you will need:

assign a serial number to the record;
in the next line indicate that the above section is filled out incorrectly and the entry is invalid;
indicate the surname and initials of the responsible person;
certify the changes with the seal of the enterprise.

https://youtu.be/CAfvmlsOATo

A work book is the most important document for any person. When changing places of employment, the first thing employers pay attention to is the employee’s work experience.

Up-to-date and comprehensive information is contained in the work book. Using this document, you can trace the reason for which the previous employment relationship was terminated, because an employee does not always quit on his own initiative and knowledge of his work history can tell a lot about the applicant for a vacant position.

The insert is an integral part of the Labor Code, and ignoring its presence makes further filling out the work book impossible.

The document was lost by the employer

What to do if the work book is lost by the employer?

It happens that for some reason an employer may lose the work record of its employee.

In such a situation, the employee must act depending on the current situation:

If you were fired and the work book was not issued, then you can go to court and ask to recover the average earnings for each day of delay in the work book, which is provided for by the Labor Code of the Russian Federation.
If you want to restore records indicating your work experience, then in this case you need to write to the employer an application for a duplicate work record book.”

The application must be addressed to the employer at your last place of work, and your request must be responded to within 15 days from the date of submission of the application. You can also ask your employer in writing to create a new work record book for you.

To restore the work book, the employee must submit documents confirming periods of work in previous organizations. If the employee does not have such documents, the organization is obliged to assist him in obtaining them, for example, by sending requests to previous employers.

If supporting documents have not been preserved, work experience, including that established on the basis of witness testimony, can be confirmed in court.