Work permit for hot work: form, sample 2020

Why is a work permit required?

To carry out such processes, you need a special document - a work permit. It contains specific production tasks, determines performers, responsible persons, time, place and conditions for carrying out work.

A work permit is issued to a team of workers. After familiarization with working conditions and labor safety instructions, the document is signed by each employee, then signed by the person responsible for the work (foreman). A sample work permit for high-risk work is as follows.

There are significant advantages in the transition from manually signing a work permit to an electronic one:

for contractors - the ability to prepare sets of documents remotely, thereby eliminating time loss and transportation costs from existing work sites;
for those responsible for drawing up the document - quick approval;
for performers – reduction of time for registration.

The time for issuing a work permit in electronic form will be significantly reduced only if the processes are properly organized. Therefore, we decided to consider electronic identification keys as a new signing tool.

What is a work permit for hot work?

A document authorizing workers to begin hazardous work, including hot work, must be drawn up before starting it. It is necessary for temporary work (with the exception of construction sites and private households), as well as in other cases determined by the company’s regulatory documents.

Fire work includes types of work associated with the use of the following tools:

gas-, electric-, gasoline- and keratin-cutting soldering;
metal cutting;
welding based on gas or electricity.

This also includes fire heating of bitumen and other types of work that may be listed in the organization’s regulations.

When obtaining access to such types of work, you must be guided by the Fire Safety Rules, approved by Government Decree No. 390 dated April 25, 2012. The form of the document is Appendix No. 4 to the Rules.

A work permit is a task for the safe performance of work with fire, which specifies not only the content of the required work, but also:

the period of its implementation;
composition of responsible employees;
safety measures used during the execution of the task;
briefing notes.

After receiving a permit, the team is obliged to act only within its framework. It is drawn up in two copies (one for the work manager and one for the person responsible for fire safety in the organization) for a period not exceeding 15 days. In some cases, the period may be extended, but not by more than 15 days. Closed orders must be stored in the organization for a month after their completion.

Is it possible to transfer the work permit into an e-form?

Let us turn to the Order of the Federal Service for Environmental, Technological and Nuclear Supervision dated November 20, 2017 No. 485 “On approval of Federal norms and rules in the field of industrial safety “Rules for the safe conduct of hazardous gas, fire and repair work”:

4.2.16. Entries in the work permit for repair work must be clear and readable. It is allowed to fill out the work permit using a personal computer. It is not allowed to fill out the work permit with a pencil. Corrections in the text and signatures of responsible persons using facsimiles and photocopies are not allowed.

The possibility of using electronic signatures when coordinating work permits for repair work is established by the internal documents of the operating organization in accordance with the requirements of Federal Law No. 63-FZ of April 6, 2011 “On Electronic Signatures”.

It is possible to issue and register a work permit for repairs in e-form. But in order for the electronic form of the work permit to carry out high-risk work to meet all the requirements, it is necessary to exclude the possibility of unauthorized changes to the information in the work permit to carry out repair work, and to ensure conditions for storing the work permit to carry out repairs for one year from the date of its closing.

Thus, filling out the work permit in electronic form is permitted.

How to correctly fill out a sample work permit for hot work?

All items are filled in sequentially:

Full name of the organization that issued the permit, as well as its structural unit (if any).
The approval column indicates: the position of the head of the organization, his personal signature, transcript and date of approval.
Information about the person to whom the permit was issued (work manager): position in accordance with the staffing table, full name and date of issue.
List of works that must be performed within the framework of the document. The description must specify specific activities, for example, manual welding on hot water pipes.
Information about the facility where hot work will be carried out, indicating the premises and its exact address.
The tabular part of the document specifies the composition of the team allowed to work according to the order: the full name of each worker, their profession, notes on the briefing (personal signatures of the listed performers, date and signature of the person conducting the briefing).
When indicating the planned time for hot work, you should know that the document is issued for one work shift. It is permissible to extend the time if the team does not have time to complete the planned activities within the specified period. Then the outfit should indicate the corresponding o class=”aligncenter” width=”669″ height=”351″[/img]
An important point in complying with fire safety measures is filling out information about preparatory activities. They may be:

ventilation of premises (if there is a possibility of accumulation of flammable vapors and gases);
availability of the required number of fire extinguishers;
cleaning, washing, freeing process equipment from flammable substances;
other fire-fighting measures.

This is followed by the signatures of the person who issued the permit and the recipient, as well as the dates of issue and receipt.
Carrying out work at the customer's site is mandatory after agreement with its fire safety service, indicating the name of the service, the position of the person in charge, his full name, signature and date of approval.
Work must begin with a preliminary inspection of the site by the work manager and certifying with his signature that the necessary preparation has been completed and indicating the date and time of the inspection. The opportunity to begin hot work is confirmed by the responsible person of the facility service: he puts his signature, the date and time of approval.
The start time of work and the time of completion are recorded in a table indicating the date, exact time and signatures of the responsible persons.
If it is necessary to complete activities in the next work shift, be sure to coordinate with the fire safety service and indicate the start and end date and time.
During the shift, the composition of the performing team may change, which should be reflected in the work permit. If there have been no changes, the columns are crossed out with a “-”.
Upon completion of the work, a mark is placed in the document stating that it has been completed in full, workplaces and tools have been removed, and the work permit has been closed.

When performing hot work, having a work permit is mandatory. Its absence entails the application of liability measures provided for in Parts 1-2 of Art. 20.4 Code of Administrative Offences.

Is it possible to record the completion of training using an electronic signature?

According to paragraph 8 of part 2 of Article 212 of the Labor Code of the Russian Federation, the employer is obliged to provide training in safe methods and techniques for performing work and providing first aid to victims at work, conducting labor safety briefings, on-the-job training and testing knowledge of labor protection requirements.

Article 225 of the Labor Code of the Russian Federation establishes that all employees, including heads of organizations, and employers - individual entrepreneurs, are required to undergo training on labor protection and testing of knowledge of labor protection requirements in the manner established by the federal executive body authorized by the Government of the Russian Federation, taking into account the opinion of the Russian Federation. tripartite commission for regulation of social and labor relations. Conducting all types of briefings is registered in the relevant logs of briefings (in established cases - in the work permit for production) indicating the signature of the person being instructed and the signature of the instructing person and the date of the briefing.

According to Article 6 of the Federal Law of April 6, 2011 No. 63-FZ “On Electronic Signature”, information in electronic form signed with an enhanced qualified electronic signature (ECES) is recognized as an electronic document equivalent to a paper document signed with a handwritten signature and is used in any legal relations in accordance with the legislation of the Russian Federation, except for the case where federal laws or regulations adopted in accordance with them establish a requirement for the need to draw up a document exclusively on paper.”

Thus, we consider it possible to record the completion of training using an electronic signature.

To perform work with increased danger

These Regulations also provide for the form of the permit itself. The document can be drawn up according to any sample: the form below is advisory and not mandatory. The document consists of 3 parts, the contents of which are described in the table.

chapter	content
outfit	The following data is recorded in the order: Full name, position, number of people in the team of the producer (performer) of the task. Full name of the responsible manager who issued (signed) the order. Start and end of activity (date, hours and minutes). A link to labor safety measures that need to be ensured when performing the task (instructions, trainings, etc.). The manufacturer’s signature with a transcript (surname, initials), indicating his familiarization and agreement with the terms of work.
admission	This part records the following information: The name of specific instructions as part of the safety briefing, as well as the full name, profession and position of the persons who underwent and conducted the briefing (they sign and decipher the signatures). Description of the measures that ensured the safety of the upcoming task, signatures of the person authorized to perform the task and the responsible manufacturer. Signature of the responsible manager who checked the workplace (he may also allow access to the work area).
daily admission registration	when carrying out activities associated with increased danger, permission must be obtained daily, which is related to the physical condition of the employee at a given time; for this purpose, in the third part, marks are constantly made about the date and time of the beginning and end of the task with the signature of their manufacturer and the authorized person who allowed access to the site

The document must be drawn up in 3 original copies, handwritten (in legible, neat handwriting) or in printed form. Cross-outs and corrections are not allowed. It is also important to understand that it can be issued for the entire period or only specifically for 1 shift (depending on the volume of the task).

If the document is issued for a certain period, it is necessary to extend the validity for each shift, even if the composition of the employees does not change. The extension is carried out by the responsible work manager or his deputy authorized to take such actions.

Expert opinion

Sobolev Dmitry

Administrative offenses lawyer, website expert

We recommend that you familiarize yourself with the standards for issuing personal protective equipment by profession; see details here.

An ergonomic solution to the problem of electronic signing

Imagine that the entire team gathers in one room, equipped with a separate personal computer with an electronic key reader connected to it.

After listening to the instructions, employees take turns approaching the reader and applying electronic identification keys - the system records information about the signing of the document by each of them. After this, the document is signed in the same way by the foreman and sent to the contractor.

Technically, “signing” is expressed in the formation in the system of many enhanced unqualified electronic signatures (UNEP) of workers and an enhanced qualified electronic signature (UEC) of the master.

A strong electronic signature (rather than a simple one) was chosen for two reasons:

Permit orders are used to ensure labor safety, therefore their correct execution, compliance with requirements and briefing of the team of workers are important for the employer.
The document will participate in electronic exchange between organizations (customer and contractor), so it is necessary to secure its legal significance.

Is it possible to send a document to the contractor only with the signature of the foreman?

In the case of employees using UNEP to sign a work permit, the employer must provide an internal procedure for its use and comply with the requirements of Article 6 of the Federal Law of April 6, 2011 No. 63-FZ “On Electronic Signatures”.

When exchanging work permits with the contractor, it is necessary to determine in a bilateral agreement that the presence of the foreman’s UKEP guarantees the presence of the workers’ UNEP that they have been instructed. Additionally, the agreement should provide for exceptional situations that the contractor has the right to request full information about the signing of the work permit; such information can be provided by downloading the document with all electronic signature files from the system.

In the described scheme, we consider it uncritical for the contractor to receive an authorization order without the workers’ instructions for instructions, it is enough to indicate the data of the workers.