How to apply to join the HOA?

Goals

On what issues can I contact the partnership with applications? Typically, an appeal is drawn up in order to eliminate any problems in the house or to draw the attention of the chairman to a problem that has suddenly arisen.

Since conflicts between owners and HOAs arise quite often, we can identify the main problems in which apartment owners make statements to the chairman:

• The roof is leaking . The text of the application must indicate the location of the leak, the causes, if known, and also propose options for eliminating the accident. The complaint should end with a request to take action.
• Flooding of the apartment . The application is drawn up indicating the reasons, apartment number and nature of the accident (it is important to describe all damage and consequences of the flood). If the flood occurred due to the fault of neighbors, then you need to write down their apartment number.
• Installation of seals on metering devices . The responsibility of the HOA is to seal the meters. The installation of seals is not always carried out in a timely manner. To achieve a result, it is advisable to write a collective statement, which outlines the essence of the problem and indicates the details of the owners.
• Rearranging trash cans . One of the common problems with apartment buildings is the location of containers too close to apartment windows. Because of this, residents suffer from an unpleasant odor. The application will need to clearly state the requirements and reasons why the tanks need to be moved.
• No heating . If the lack of heat in the house is not related to repair work or the end of the season, then a collective complaint must be filed. It is advisable not only to state the essence of the problem, but also to demand compensation due to the lack of heat supply.

Attention! There can be many reasons for filing applications, since the chairman does not always fulfill his duties in good faith and on time.

Sample statement to the chairman of the homeowners association

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Content

The application does not have specific rules for writing or structure . But if residents want to get a positive result and achieve fulfillment of their demands, the main points should be taken into account:

1. Document header . In the upper right corner you need to indicate the legal address of the partnership, its name, as well as the full name of the chairman. Under this information there should be information about the applicant: full name, residential address, telephone number or email address.
2. The title of the document is “Application” . It is written under the heading in the middle of the sheet.
3. Main part of the document . Here you need to describe in detail the essence of the appeal, as well as formulate clear requirements. If residents request that certain problems be corrected, their location and nature must be indicated.
4. Signature and date . If the application is a collective one, then everyone who took part in its preparation must sign.

Reference! Evidence or confirmation of a particular violation or malfunction can be attached to the application. These may be photographs or videos. Their availability is indicated at the end of the document under the “Appendix” item.

How to write an application to the HOA: samples of correctly composed complaints

1. When writing an application, you are not addressing the specific chairman, but the entire HOA , therefore, in the upper right corner you should make a note about which specific HOA you are writing the application to. Indicate its name in full, and also, if there are contact numbers and addresses, enter them.
2. Next, the word “statement” is written in large letters in the middle of the line. Only on the next line, also adhering to the center of the page, do you state what this document was written about.
3. Now from the next line you must provide information about you. First, write your full last name, first name, patronymic, your residential address, passport details, and area of ​​the apartment.
4. Further, in a not very large font, an appeal begins , in which you convey to the employees of the homeowners association the essence of your appeal, you demand something or refer to something.
5. Then follows the date when the statement was written and the signature of the author of what was written. At this point, filling out the application is completed and it can be submitted to the homeowners association.

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Among the members of the HOA board, permanent board members are selected, from whom the chairman is selected. It is the chairman who is responsible for the maintenance and repair of a residential apartment building, as well as for managing the residents’ funds donated for repairs.

How to write correctly?

The application is written on a sheet of A4 paper in black or blue ink. Printing text on a computer is allowed. Text style is official. The use of jargon and slang is unacceptable. If we are talking about a violation by the chairman of his official duties or the rights of owners, it is recommended to refer to articles of law.

The document is drawn up in 2 copies. The first is submitted to the HOA, the second remains in the hands of the applicant as evidence of a written application.

Here is an example of writing a statement about a roof leak.:

1. Fill out the header of the document . Example: To the Chairman of the HOA “Rassvet”, Volgograd, st. Nikitina, 23, Eliseev P.P. from Goryunov B.B., living at the address: Volgograd, st. Elovaya, 20, apt. 2., phone number: 8-900-876-943-71.
2. The main part in this case should begin with the fact that a leak has been detected. Variant of writing: “On Friday, September 15, 2017 at 15:00, I discovered a roof leak at the address. Elovaya, no. 20, apt. 2. The location of the leak is the corner of the ceiling adjacent to the façade of the building.”
3. Next you need to point out the consequences . Example: “As a result of a leak in the kitchen, the whitewashed ceiling was damaged (damage area 2 sq. m.); The wallpaper came off the walls, the TV broke due to water getting into the case. The leak was caused by the HOA.”
4. In the next paragraph, it is necessary to cite the articles of the law , in accordance with which the applicant’s rights were violated, and refer to the fact that the HOA is obliged to provide high-quality services for maintaining the house. Example: “HOA “Rassvet” is a provider of services for the maintenance of common property, therefore it is obliged to provide consumers with services that meet the requirements of the standards. At the moment, MKD maintenance services are provided with violations (Article 4 of the Law “On Protection of Consumer Rights” and Article 10 of PP No. 491 of August 13, 2006).
5. The last paragraph should contain the statement of the requirement . Example: “Guided by Article 4 of the Law “On Protection of Consumer Rights” and Article 40-42 of PP No. 491, I demand that you immediately take measures to eliminate the leak within 24 hours and carry out repairs to the premises damaged as a result of flooding.”
6. In conclusion, you can clarify further actions that will follow if the HOA does not take measures to correct the problems. Example: “If the Rassvet HOA refuses to fix the leak, I intend to file a complaint with the Housing Property Inspectorate and the prosecutor’s office due to your organization’s violation of Art. 7.22 Code of Administrative Offenses of the Russian Federation.”

Important! If other documents are submitted along with the application (photo or certificate of examination), then their list must be indicated at the very end under the “Appendix” item.

How to apply to join the HOA?

The document is drawn up in any form. There are only general requirements for content. determined by applicable laws.

See. You should start with the “cap”. In the upper right part, you must indicate where, to which company the document is sent - to the board of the homeowners association.

Next is the name of the HOA. At the end of the “header” the applicant’s details are displayed: full name and full address.

Below, in the middle, is written “Application for joining the HOA.” The reason for the request is indicated on a new line and the data is fully displayed:

1. FULL NAME;
2. Date of Birth;
3. ID details;
4. data of the title document;
5. area of ​​the property.
6. property address;

The text of the application must include the phrase “I ask you to accept me into the Homeowners Association “Name”. Next, you need to make a list of submitted documents.

Innings

The document can be submitted in two ways:

• personally take it to the HOA;
• send by email.

It is advisable to use the first option, since email messages are not recorded in the HOA log, which means that a response and result may not follow.

As in any organization, in an HOA it is very important to ensure that the partnership’s documentation is in order. Read about how to correctly draw up documents, including employment contracts, powers of attorney and audit commission reports.

Application for membership in a homeowners association

The document is drawn up in any form. There are only general requirements. You should start with the “header”. In the upper right part, you must indicate where, to which company the document is sent - to the board of the homeowners association.

At the end of the “header” the applicant’s data is displayed: full name and full address. Below, in the middle, is written “Application for joining the HOA.” The reason for the request is indicated on a new line and the data is fully displayed:

1. FULL NAME;
2. data of the title document;
3. Date of Birth;
4. property address;
5. ID details;
6. area of ​​the property.

The text of the application must include the phrase “I ask you to accept me into the Homeowners Association “Name”. Next, you need to make a list of documents to be submitted.

If they don't accept

What to do if your application was refused? In this case, you need to file a complaint with higher authorities:

1. Housing inspection . This organization must be contacted regarding violations in the work of the HOA and its failure to fulfill its direct responsibilities.
2. Prosecutor's office . It makes sense to complain about the HOA if we are talking about financial fraud and gross violation of the laws of the Russian Federation.
3. Court . Filing a complaint to court is then appropriate. when appeals to previous authorities did not give a positive result.

A well-written statement does not guarantee a solution to the problem , but it increases the chances of obtaining the desired effect. If the request is not satisfied, the applicant must receive a written response from the chairman regarding the refusal.

How to become a member of the HOA?

This requirement is enshrined in. It is also noted there that the owners of premises in an apartment building have the right to create only one Partnership. Attention! If you have any questions, you can chat for free with a lawyer at the bottom of the screen or call the following numbers: Moscow; Saint Petersburg; ext.480 Free call for all of Russia. Attention: The legal capacity of an HOA is vested upon completion of the state registration procedure, which is carried out in accordance with the legislation “On State”.

Expert opinion

Musikhin Viktor Stanislavovich

Lawyer with 10 years of experience. Specialization: civil law. Member of the Bar Association.

. In ch. 3, 4 the general order in which this process occurs is established. The legal role within the HOA is formed in accordance with the Charter, which is the only constituent document for this type of non-profit structure.

contains a dispositive norm, according to which the formation of an HOA takes place for an indefinite period of time.