Application for leave for family reasons: sample

According to labor legislation, every hired employee has the right to paid leave of at least 28 calendar days. In some cases, it may be longer; sometimes employees do not take it when receiving compensation, or they split the vacation into several parts. But sometimes situations arise when an employee needs time off outside of leave for family or other reasons. In this article we will look at how to write a statement without content for one day (a downloadable sample is provided at the end of the page).

Introduction

The duration of leave is regulated by labor legislation and the internal regulations of the company or enterprise. People working in dangerous or difficult conditions have the right to extended leave (rescuers, police, military, hot shop workers, etc.). Teachers and educators from schools and universities also have extended vacations due to the specific nature of the teaching process.

Sample application for leave

Attention:

The Labor Code provides for various leave options for employees with and without pay. If a person is on vacation, he cannot be fired or transferred to another position.

Leave may be granted in the following cases:

1. If a child or close relative is ill.
2. If an employee is undergoing training at a university or other place (leave for exams, sessions or a thesis).
3. Child care up to 3 years old.
4. For pregnancy and childbirth.

An employee also has the opportunity to take “family leave” to resolve certain problems. For example, a wedding, the death of a relative, caring for a sick relative, or even organizing a birthday. Such leave is usually taken for 1-2 days; to apply for it, the employee must contact his supervisor and draw up a corresponding application. An application for time off for family reasons, a sample of which can be found online, is quite easy to write.

According to Article 128 of the Labor Code, the manager is obliged to provide such leave at the request of the employee, but its length is regulated on an individual basis. It all depends on how many days of “rest” the employee requests, what is the reason for his absence from the workplace, the situation in the company or enterprise (whether someone can replace his duties), etc. Practice shows that there is no problem in taking time off for 1-3 days if there is no rush hour at the enterprise and the person takes his work responsibly.

Attention:

Some enterprises adopt Leave Regulations, which clearly regulate the length of time off and the rules for its registration. If your company has a similar rule, be sure to study it before contacting management.

The regulations prescribe various nuances of registration: how long before the application must be submitted, who approves it, what is the length of the possible leave, is it paid, etc. This issue can also be regulated by a collective agreement. If the employee’s payment remains the same, it is calculated in the same way as for a classic vacation.

Let us note that some companies have adopted the practice of providing time off for overtime, business trips, performing work beyond work duties, for birthdays, etc. In most cases, you don’t even need to write an application for this - you just need to contact management with a request for a day off.

Application for leave at your own expense for one day. Sample and form 2020

Often you can find yourself in a situation where you simply need an extraordinary day off. Naturally, in order for this day not to be considered absenteeism, it must be properly documented. Vacation at your own expense may be needed for various reasons. In any case, you need to ask your manager about it. Moreover, there are situations in which the director does not have the right not to grant a day off. Also, under certain circumstances, he may not release the employee, for example, in the absence of a valid reason.

Files for download:

The legislative framework

The Labor Code allows the director of an organization to give free time off to employees. This means that although the vacation will not be considered absenteeism, no salary will be charged for it. The employee and manager can agree in advance on the time for which time off is given. However, in order to properly register extraordinary days off, the employee must submit an appropriate application.

To do this, just write a letter addressed to the director. Here you will need to indicate the reason why you need a day off. Naturally, a good reason gives you a better chance of having your request granted. Although the head of the organization does not have the right to additionally demand documents confirming this reason. The applicant must personally sign the application. After this, the document is submitted to the manager for review. If he gave a positive answer, it will be necessary to issue an appropriate order, on the basis of which the employee goes on a day off.

Reasons for taking one day off

There are a number of reasons allowing an employee to receive extraordinary time off. They have no right to refuse him in several situations:

• birth of a child;
• marriage;
• in case of donation;
• death of close relatives;
• a visit by an employee to a medical institution for his own treatment or treatment of his young child or close relative;
• the occurrence of unforeseen and dangerous situations in the home, for example, a flood, a sewer burst, a fire, a gas leak, etc.;
• visiting the Internal Affairs Bodies to give evidence, or in court as a witness or juror.

However, time off is often needed in many other situations. For example, an employee may ask a manager to give time off for a day off on which the employee once worked. You can take time off from your upcoming vacation. If the employee maintains a good relationship with the manager, you can write in the application that the reason for the extraordinary leave is family circumstances. This formulation is suitable in all situations when you do not know how to correctly write the reason. However, you need to be prepared; perhaps the manager will ask you to verbally explain the real reason.

Not everyone knows that an employee who has received time off at his own expense cannot be called back to work early. This is the main difference between free vacation and paid vacation.

Instructions for writing an application for leave for one day at your own expense

There is no approved form for writing this application. However, it is worth adhering to the generally accepted structure of official documents:

• The header of the application should be on the right side of the top of the sheet. Here you need to indicate the name and position of the manager to whom the document is sent. The applicant's details are also indicated;
• the phrase “Statement” should be located in the center of the page;
• Below is the main text of the statement. Here you need to indicate for what period you are asking for free leave. Please indicate for what purpose you will need time off. Write down exactly the date from which you will need to be absent;
• The applicant's signature is affixed at the bottom of the document. You also need to enter the date of application here.

Although the director does not have the right to additionally demand supporting documents, the employee is still recommended to provide them. This way he can confirm his good reason, which significantly increases the likelihood of a positive response. It is enough to attach photocopies of such documents to the application.

Only after the manager issues an order allowing time off, the employee may not go to work. Without this order, the employee’s absence will be considered absenteeism, for which punishment is due. Do not try to negotiate time off days retroactively. It is better to ask your manager for time off a few days before the day off.

Often, in an employment contract concluded when applying for a job, both parties indicate a list of reasons why they can take time off. If your reason is not specified in the contract, you need to know that the boss has every right to refuse your request, for example, when production is busy, there is a shortage of employees, etc. In general, the manager is not obliged to explain the reason for his refusal. Although practice shows that free weekends are rarely included in an employment contract.

Examples of applications for time off

Time off may be needed for various reasons. The most common of them:

At your own expense for one day

It is recommended to submit the application a few days before the required time off. Of course, you cannot guess what answer the employer will give. This depends on various factors: personal relationships between the manager and the subordinate, the workload of the production process, how valid the reason is, whether this person can be replaced by another employee, etc. However, the employee must know in what situations time off is guaranteed by law. In such situations, he must defend his interests.

Please give me leave on July 25, 2020 for one day without pay. Gas equipment will be replaced in my apartment, so my presence is required during the work.

Applications for time off for a previously worked day

There are situations when an employee performs his job duties during non-working hours. For example, he stays after the end of the working day and goes out to work on holidays and weekends. For the hours he has already worked, compensation is due in the form of cash payments. But employees often ask for time off instead. In most cases, management will grant the request in such situations.

Please provide time off on 07/18/2020 for the day worked on 06/12/2019

Sample application for time off for previously worked time

For family reasons

Of course, the reason “For family reasons” is used in situations where the employee does not want to disclose the true reasons for the required time off. However, you need to understand that it is not always appropriate. For example, if an employee has been working for a given organization for less than six months, he cannot receive a day off due to this wording. However, exceptions are pregnant women, minors and employees who have young children.

Often, employees who belong to these categories believe that they are paid wages during their time off. However, it is not. Representatives of these categories are only allowed to indicate “For family reasons.” At the same time, they go on free leave. Although in such situations the collective agreement may provide for one-time payments and financial assistance. But this has nothing to do with wages. If the employee has sufficiently long continuous experience, he or she can indicate this reason.

Please give me leave without pay for one day on 05/04/2020 for family reasons (I need to be at a matinee in my child’s kindergarten).

For donating blood

The law obliges the heads of organizations to provide a day off to employees who donate blood as donors. Time off can be given both on the day of the medical examination and on the day of the actual blood donation. In this case, the employee himself chooses which day to ask for time off. Employees whose work is recognized as harmful and dangerous are given time off strictly on the day of blood sampling and the next day.

You also need to know that if an employee donated blood during his required vacation, on holidays or weekends, he is allowed to take time off on any other working day. For example, add this day to your vacation. Moreover, the law guarantees the calculation of average wages for this day.

Please provide me with two days off on 10/05/2020 and 10/06/2020 in connection with donating blood as a donor and undergoing a preliminary medical examination.

On account of vacation

You can often find yourself in a situation where you need a day off only for one day. But I really don’t want money to be deducted from my salary for this day off. In such situations, you can ask for time off against future vacations. The applicant may request as many days off as he or she needs. But the duration of the main vacation cannot be less than 14 days. If the manager gives time off, the employee is entitled to vacation pay. The application must be submitted a few days before the leave. This will allow accounting employees to calculate vacation pay on time.

I ask you to change the annual leave schedule and allow me to use five days of my leave from March 4 to March 8, 2020.

Sample application for time off for vacation

For a few hours

Employees of various organizations often wonder whether it is allowed to take days off for only a few hours? As a rule, in such situations, employees verbally agree with managers. It must be remembered that it is almost impossible to prove the fact of such an agreement. If an unscrupulous director decides to take advantage of an employee’s gullibility, he will be able to fire him. Since the contract will not be supported by any document, the employee’s absence may be considered absenteeism.

However, in order to be officially absent from work, you will still have to write a statement. In judicial practice, there are cases where the court found the calculation of time off in hours incorrect. But on the other hand, the Labor Code does not indicate the minimum period of time off that is allowed to employees. Therefore, if the employer and employee have reached a mutual agreement, you can still ask for a few hours off in the application.

I ask you to release me from my workplace on April 25, 2020 from 10:00 to 13:00. At this time, I need to be present in the apartment at my place of residence, since the gas service is planning to carry out maintenance of the heating boiler.

Some employers may ask you to provide a reason why you need time off. It is in the employee's best interest to not simply note the reason; if possible, it is recommended to provide supporting documents, such as sick leave certificates, subpoenas, etc.

Who can get leave

A little lower we will talk about how to write an application without content for one day with a sample of such a document, but now let’s look at who exactly can ask for such a privilege. According to the law, any hired employee can draw up an application, submit it and go on leave, indicating the reasons for taking time off. At the same time, the law contains a rule that allows the following categories of workers to receive days off without specifying a reason:

1. Participants of the Second World War. Of course, today there are practically no such people left and they have not worked for a long time, but nevertheless the norm exists and operates.
2. Workers who have already earned an old-age pension, but continue to work.
3. Relatives whose loved ones died in the line of duty.
4. Disabled people of all categories. It doesn’t matter whether a person became disabled at an enterprise or had health problems since childhood - any disabled person can take time off.

Be sure to agree on free leave with your manager

All other categories of citizens are required to indicate the reason. In this case, the manager does not have the right to refuse a day off for three reasons:

1. Death of a close relative.
2. Birth of a child.
3. Wedding.

In other cases, the employer has the right to refuse an employee, but such situations are extremely rare (provided that there is someone to replace the person). Of course, you will not be allowed to stay away from work if your only partner is sick or on vacation, but in other cases, management usually accommodates their employees.

The legislative framework

A day off is a free day or a short period of free time (several days), during which an employee is released from his work activity in agreement with the employer and on the basis of his order. In fact, this is an additional day off or a short one-day vacation.

This exemption from labor is possible in two cases:

• paid one-day leave - if provided to the donor and unpaid - if provided for work on a day off (since the day off on which the employee worked was already paid);
• time off due to vacation. Often in this case, the specialist receives a free day without registration, and then, after being granted long-term rest, works it out according to the schedule or leaves earlier. Although in practice such agreements are quite common, it is better not to allow this, as problems with registration may arise: the employer’s refusal of the agreement or other documentary difficulties (for example, when registering an accident, etc.).

We also remind you: if an employee was involved in work on a day off or a non-working holiday, the administration is obliged to either pay him double the amount, or single, but with an additional day off.

Design nuances

If ordinary people need to indicate the reasons why they will be absent, then for certain categories of people it is enough to simply draw up a statement in any form addressed to the manager. Thus, Article 128 of the Labor Code states that the following categories of citizens have the right to unpaid leave at any time:

1. Participants and veterans of the Great Patriotic War - up to 35 days.
2. Long-service pensioners who continue to work - up to 14 days.
3. Relatives whose loved one died in the line of duty - up to 14 days.
4. Persons with permanent disabilities - up to 60 days.
5. For persons undergoing military service (both contract and conscription) upon the death of a close relative - up to 10 days, excluding time spent on moving.

For ordinary people, the maximum period of free time off is 5 calendar days. At the same time, you should understand that it is more profitable to book a vacation from Monday to Friday - in this case, you will have 9 full days to solve family problems. Reasons for taking leave may include:

1. Birth of a child. This reason is effective for both men and women.
2. Death of close relatives, funeral arrangements. The law does not provide a clear definition in this case, but relatives include parents, grandparents, brothers and sisters, spouses, etc.
3. Organization and holding of a wedding.

Also, auxiliary reasons may be moving, illness of a loved one and other everyday problems. Usually the exact list is specified in the collective agreement or Regulations, and such “days off” are paid according to the standard tariff.

The concept of time off in legislation

Additional rest is widely used in the field of labor relations as an incentive for an employee, or to provide him with the opportunity to solve some personal problems. Meanwhile, there is no concept of “time off” in modern labor legislation. In operation until 2001. Labor Code, this term was found, and then only once - in the provisions regulating the procedure for rewarding an employee for overtime work. But even in this old edition, the word “time off” was mentioned as unacceptable compensation for work beyond the prescribed hours.

In the new labor legislation that came into force in 2001, this concept does not appear at all. Despite this, in any organization where there are hired employees, time off is provided regularly, for a variety of reasons. As experts in the field of labor relations note, this term should be considered as a kind of collective concept, more typical for colloquial speech than for the official language of personnel or accounting workers.

https://youtu.be/-GVfIXG_kXI

Attention! In office work, time off is considered as a special day of rest, outside the established schedule of the production calendar.

The Labor Code of the Russian Federation, in Article No. 107, provides a complete list of types of rest provided by the employer to its employees:

• A break is reserved for eating, a break when doing hard work. Usually does not exceed half an hour or two hours.
• Weekends are provided, according to the Labor Code of the Russian Federation, at the end of the work week. Cannot last less than 42 hours, and are allowed on different days, in accordance with the rules of the work schedule.
• Holidays are established in accordance with the provisions of government regulations of the Russian Federation and decisions of local regional authorities. Vacations are associated with certain special dates and events.
• Vacation is provided to each employee without fail, in accordance with the provisions of labor legislation. It can be regular, paid at the expense of the employer, or unpaid - the so-called “leave at your own expense.” Issued by the HR department in the form of a local internal order.

Time off in its form most closely corresponds to unpaid leave if the request for it is related to the need to resolve some personal issues. However, there are a number of circumstances when the law obliges the employer to give the employee an additional day off with full pay:

• Worker's wedding.
• Death of a close relative.
• Donating blood at a donor point.
• Reworking the required working hours.
• Reporting to work at odd hours, in accordance with the internal order of the enterprise.

In the listed cases, the employee not only can ask for paid time off, but also has the right to demand this, based on the provisions of labor legislation.

How to apply

The first step is to write an application addressed to the director or head of the company or department that considers such cases. The application is written in any form . It must indicate the date from which time off is required, the duration and reason for absence from work. Then the date by which the document was drawn up is indicated and a signature is placed.

The application is endorsed by the boss and sent to the accounting department

The application is submitted directly to the manager or secretary, but it is wiser to contact your superiors personally, explaining the reasons and agreeing on all the nuances. After the manager signs the paper, the secretary prepares an order in form T-6 and transfers it to the accounting department for further work. At the same time, the order does not include the reasons why the employee asked for time off - the requirement of Article 128 of the Labor Code is included in it, and a statement is attached as a basis. Accordingly, a corresponding note is entered into the employee’s personal card indicating that he took time off. The employee must familiarize himself with the order against signature so that he does not worry that his request was forgotten, and the absent days were counted as absenteeism with a reprimand.

Should reasons be confirmed?

In the vast majority of cases this is not required, but sometimes an employer may require documents confirming the fact of the event for which the employee is asked to attend. Let's consider what documents can be used to prove the legitimacy of the reason:

1. A certificate from a doctor or medical institution stating that a loved one requires special care.
2. A copy of the birth certificate or the corresponding extract from the registry office.
3. A copy of the application for marriage registration at the registry office, as well as a certificate of the date on which the ceremony will take place.
4. A copy of the death certificate. A telegram stating that a relative is dying can also be used as evidence.

Important:

These documents can be provided both before going on vacation and upon returning from it. For example, a telegram about a dying relative can become the basis for the departure of a military man; upon his return, he is obliged to provide a copy of the death certificate.

Payment order

According to the requirements of the labor code, people taking leave for family reasons cannot count on continued pay. At the same time, this issue can be regulated by internal regulations or a collective agreement. In many places, people who take time off for essential reasons continue to be paid, even if they are not at work. Moreover, collective agreements may include a clause on providing employees with one-time financial assistance in connection with the birth of a child, wedding or death of a relative, so we recommend that you study this issue in detail - even a small amount can be very useful when these reasons occur. But in any case, you will need to draw up a statement without content for one day (a sample can be downloaded from this link) and agree on absence from work with your superiors.

https://youtu.be/l03n27JVyzQ

Do they provide vacation credits?

Usually, if there is an application without pay for one day, the employee is released. But there are also exceptions. When you urgently need a day off, there is another option for getting it - against a future vacation.

This option is more profitable for the worker, but more complex. Since in this case, the personnel officer should comply with the standards provided for the procedure for granting annual paid leave. That is, it is necessary to review the vacation schedule, warn the employee about the upcoming rest, and pay him a well-deserved rest period within a specific time frame.

But if such a practice is provided for in the company, the employee has the right to ask for time off, subtracting one or more days from his vacation. You must write a request to your superiors according to the general rules.

Sometimes a manager refuses to provide rest, because here we are not talking about a duty, but about the readiness and desire to negotiate and make concessions to a subordinate. In addition, they do not release a person who has not yet “earned” his vacation, that is, has worked for less than 6 months. The exception is for preferential categories - pregnant women, persons under 18 years of age. They are required to be given leave until the moment when their work experience in the company reaches six months. This means that they have the right to ask for time off as part of their vacation.

It should also be taken into account that, by law, paid leave is divided into parts, but in such a way that one of them is at least 14 days. This means that once a year the employee is obliged to rest continuously for 14 days, and use the remaining days (if the management does not mind) at his own discretion, at least 1 day every 3 weeks.