Electronic correspondence with employees as evidence in court

Order familiarization sheet

The order familiarization sheet is used in cases where the order concerns a large number of employees, for example, an entire structural unit or a specific group of employees. It is clear that it is not an independent document, but serves as a kind of annex to the order.

Today my grandmother is calling with the phrase: urgently find out how much the apartment mobile rescuer costs. I surfed the Internet, there is little information, but there are indications and contraindications, and especially there are no reviews at all, I found the phone number of the distributor. I decided to call, and the girl answered, not at all friendly. When I asked how much the device cost, she said leave your phone number and we will call you back. I left. They call 3 hours later, man. introduced himself as doctor Gardeev, like all of Russia knows him. and he started asking me who would pay for this device, I tried.

Get acquainted with the case materials

Are you interested in full features and morphological analysis of other parts of speech, with examples? The dictionary on the morphology of the modern Russian language on the How-to-all.com website is constantly updated with fresh materials. Along with a section on morphological analysis of words, the site has a dictionary of synonyms.

In cash - in person or transfer to a card (Sberbank or Raiffeisenbank) (please do not fill out comments during the transfer, just send the SHOT screen in a PM). Is prepayment a guarantee for you and me? The prepayment is not refundable (the appointment is cancelled) in the following cases: - If you forget about your appointment. - If you were warned that you will not come less than 24 hours before the appointment. - If you are delayed for more than 20 minutes. (because everyone wants beautiful eyelashes, and because of your lateness, clients who come after you will suffer). - If you come in a state of intoxication. - If you come with an accompaniment and refuse to be at the procedure alone (children, husbands, girlfriends, animals, etc. distract the master from the work process), I will accept you, accompaniment - no! — If there are contraindications to the procedures (the list is presented below, see paragraph 2). — If you’re not too sick, with the slightest sign of a cold or something else, I’ll send you home! Excuses “I’m not contagious”, “let me put on a mask too”, “residual cough”, “residual runny nose” - are not accepted! Both expectant mothers and mothers and girls who don’t want to get sick come to me, and I don’t want to get sick either, don’t be offended, please! There are many of you, I am alone. And if I get sick, then a large number of girls will be left without eyelashes! 2? contraindications for procedures (prepayment is not refundable if you notify less than 24 hours before the procedure) for: - Allergies. - Increased sensitivity of the eyes. - Any inflammatory processes on the skin of the eyelids. - Increased tear production. - Psoriasis. - Eyelash mite. - Conjunctevitis. - Glaucoma. - Asthma. — Acute inflammatory diseases, general and local, including herpes on any part of the body. — Hypertension in the stage of decompensation. — Oncology, HIV, hepatitis. - Diabetes. - Blood clotting disorder. — Period of menstruation, pregnancy, lactation, evulation (solely under your responsibility). — Autoimmune diseases. - Aggravated allergy history. — Claustrophobia. - Epilepsy. - Hormonal imbalance. - Taking antibiotics. - Blepharitis. — Viral diseases (acute respiratory infection, acute respiratory viral infection, acute respiratory infection, etc., etc. (I repeat - I will send everyone who comes to me for a procedure even slightly ill, with the slightest signs of a cold or something else, home! Excuses " I'm not contagious", "let me put on a mask too", "residual cough", "residual runny nose" - are not accepted! Both expectant mothers and mothers and girls who don’t want to get sick come to me, and so do I I don't want to get sick) don't be offended, please! There are many of you, I'm alone. And if I get sick, then a large number of girls will be left without eyelashes! 3? come to me without makeup! By washing your face with me, you are wasting your time! Before applying extensions, thoroughly wash off your makeup with eyes, not washed off mascara/pencil can cause poor eyelash wear. 4? The eyelash extension procedure lasts 2-4 hours (depending on the volume of eyelashes), please calculate your time so as not to rush me (washing, “Toilet”, coffee - break, consultation and selection of the procedure, removal of eyelashes before the procedure - this is additional time that is not taken into account by you, 2-4 hours is the time you spend on the couch, directly, from the beginning to the end of the extension procedure). 5? Try to arrive exactly at the appointed time, not earlier and not later! (Cleaning the workplace, sterilizing instruments, preparing the workplace. - This takes time). 6? Please come with exchanged money (additional payment is possible on the spot to a Sberbank or Raiffeisenbank card, we do not have a terminal). 7? Appointment 8:00-9:00 am 300 rubles to the main price (I work for you from 10:00 to 22:00 (or even later). I take the last extension 18:00-19:00 - to get home before midnight, see clause 4. The rest of the time for recording by agreement (please specify when registering - a time convenient for you). 8? beauties, I will be very grateful if, when recording, you immediately voice: - Day and time convenient for records. - The service(s) you are interested in. - Will the eyelash removal be done by me or another specialist. - Your phone number is 9?

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How to get acquainted or get acquainted

You write that placing a comma between the word “however” at the beginning of a sentence and the following conjunction “if. That. “, strictly speaking, contradicts the rules, since after removing the subordinate clause, a restructuring of the main clause is required. Could it be that Rosenthal is talking about a combination of two subordinating conjunctions (or a subordinating conjunction and a conjunctive word), and the word “however” at the beginning of the sentence is not a subordinating conjunction, but an connecting conjunction?

In addition to the approval visa, the so-called “familiarization visa” is often used in office work. An familiarization visa is a mark affixed by an employee to a document indicating that the employee is familiar with its contents. Its difference from the “visa” requisite is that it is issued not on the project, but on an official document, i.e.

Submitting an order for disciplinary action

The employer's order (instruction) to apply a disciplinary sanction is announced to the employee against signature within three working days from the date of its publication, not counting the time the employee is absent from work. If the employee refuses to familiarize himself with the specified order (instruction) against signature, then a corresponding act is drawn up (Part 6 of Article 193 of the Labor Code of the Russian Federation). These are imperative rules, and this rule clearly states the need to notify the employee against signature.

However, in some situations, courts do not see a violation of the procedure for applying disciplinary sanctions if a scanned copy of an order (for example, dismissal) is sent to an employee by email. Especially if the employer and employee are in different cities.

For example, in one case, the court considered an employee’s claim to force the employer to familiarize himself with the order to impose a disciplinary sanction in the form of a reprimand. The employee insisted that the employer violated the procedure for imposing a disciplinary sanction because he only sent him a scanned copy of the order by email. That is, the essence of the violation of order, in the employee’s opinion, was that he was not familiarized with the order in person and against signature. The court rejected the claim. True, this was mainly due to the fact that the employee missed the procedural deadline, but along the way the court noted that Part 6 of Article 193 of the Labor Code gives the employee the right to promptly learn that he is being subject to disciplinary liability, and is aimed at ensuring the possibility of timely appealing the employer's actions. Taking this into account, and also taking into account the fact that the employee and employer were in different cities, the court decided that by sending the order to impose a reprimand by email, the employer did not violate the procedure for imposing a disciplinary sanction (appeal ruling of the Khanty-Mansiysk Autonomous Court district - Ugra dated 05/21/13 in case No. 33–1953/2013).

The full version of the article “Electronic correspondence with employees. Do messages sent via e-mail and SMS have evidentiary value?” read in No. 6, 2015

Get acquainted or get acquainted

The need to issue a note of familiarization arises, for example, when a document is received from another organization, if officials must familiarize themselves with the contents of this document in accordance with their official position. In addition, from the point of view of organizing the execution of documents, all employees affected by its content must be familiar with the contents of not only the received document, but also the internal ones requiring execution (order, instructions, etc.).

Also in this case, you can use a journal, which will allow you to record information in a more expanded form. The form contains data on all changes to the DI during its validity period, indicating the points and dates of innovations, not to mention the signature of employees, who at the same time also receive their copy in hand.

The procedure for familiarizing employees with job descriptions

• if the instruction is personalized, that is, created for an individual employee, moreover, it corresponds to the contract in the form of an appendix, the signature is affixed to the instructions;
• if the DI is issued only for a position that is periodically occupied by different employees, familiarization is carried out by affixing a signature in the appropriate application, namely, a familiarization sheet.

1. About hiring (appointment of a specific employee or, before that, a third-party applicant to a position).
2. Conducting a scheduled or unscheduled assessment of employees (certification).
3. On the transfer of one or more members of the workforce to another unit, to another position.
4. On the provision of planned or unscheduled leave.
5. On the indexation of wages of employees of an organization or enterprise.
6. On the assignment of responsibilities to an employee related to changes in the staffing table, the temporary absence of the main employee who previously performed these duties.

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Sample sheet of familiarization with the order

Just a few years ago, most personnel documentation, including the introduction sheet, had a strict standard form. But since 2013, this requirement has been abolished, and although many still continue to use standard forms, they are only recommended, although they contain all the necessary sections.

Organizations and individual entrepreneurs keep work books for their employees. This document confirms the fact of the employee’s labor activity and his length of service. As a result, the information entered in this document influences the employee’s subsequent employment and the calculation of a pension upon completion of his working career. For this reason, the legislation strictly regulates the procedure for maintaining this document, giving clear recommendations on making certain entries and performing other actions with this document (production of forms, storage, etc.). The employee must be familiarized with the entries in the work book (a sample record of such familiarization is not provided for by law; the employee’s signature is sufficient for appropriate confirmation).

Covering letter for documents

• Magazine “Office management and document flow in the enterprise” September 2013
• Category: Document preparation

• 4.88
• 16901 views

• Kozhanova Evgenia | specialist in preschool educational institutions and personnel records management

In addition to regular correspondence, we send various documents to contractors every day: contracts, protocols, invoices, presentation materials... The rules of business etiquette and basic caution in handling documents require writing a cover letter in these cases. What does this give and how to draw it up? What is the time frame for its implementation? How to store it later?

WITH

A cover letter is a type of business letter that is needed to describe a package of documents sent to the addressee, if these documents do not contain the address part.

Thus, the cover letter does not carry any information load, but it performs three important functions:

• confirms the fact of sending;
• provides a list of sent documents and instructions for handling them;
• Thanks to registration data, it allows you to determine the deadline.

Like most business letters, the cover letter is issued on letterhead and receives the sender's outgoing registration number. We have discussed the rules for writing official letters in great detail more than once in the magazine, so now we will focus on the features of the cover letter.

A detailed analysis of a service letter with many examples of its composition is available in the article “ We draw up a service letter ”

Speech patterns

The basis of a cover letter is a list of attachments. The text of the document is briefly divided into two parts:

• message about sending documents,
• request for a timely response (reading, approval, return of a signed copy, etc.).

The first part usually starts like this:

• “In fulfillment... we direct you...”,
• "We are sending you..."
• “We present to you...”

Next, you can indicate the purpose of sending the documents: “for approval”

,
“for review”
,
“for signing”
,
“for filling out”
(if we are talking about a survey form or questionnaire). We recommend using the cliche “we are sending you” or “we are sending you”, because You can submit something only for information, but not for signing or approval.

https://youtu.be/wpfYLmVt2WE

The second part may contain the following words:

• “Please sign, seal and send one copy to our address...”,
• “We ask you to consider and send to us within the period established by law...”,
• “Please send to our address one copy of a duly executed…”.

Familiarization of the employee with the entries in the work book

The work book is a small multi-page document consisting of several sections. Its form is provided by the state and is mandatory for use based on the provisions of the law. The work book contains the history of work activity and the length of service of the employee.

Hiring: drawing up an employment contract, order and familiarization with the documents in force in the organization 57 Labor Code of the Russian Federation); Having concluded an employment contract with the employer, the employee is obliged to comply with the internal labor regulations in force in the organization (Article 56,189,190 of the Labor Code of the Russian Federation); Employees of the organization must be familiarized, against signature, with the documents establishing the procedure for processing personal data of employees, as well as their rights and obligations in this area (clause.

Organizing email correspondence for work purposes

It is convenient for many employers to send various tasks, questions, as well as documents related to current work to employees by email, and sometimes via SMS messages or through services such as Skype, WhatsApp, Viber, etc. There are many advantages of this type of work organization: Electronic messages allow you not only to quickly convey the necessary information to the employee, but also to confirm that the employee’s manager actually sent a specific message to his subordinate - for example, a work assignment (due to the fact that the messages are saved in the sender’s outbox folder). Printouts of such correspondence can become effective evidence in court. For example, if the employee claims that he did not receive any instructions and fulfilled his duties in full. But to avoid problems in court later, it is better to include a number of additional provisions in local regulations, job descriptions, as well as employment contracts with employees.

Firstly, if the company as a whole works in such a way that all or some tasks are sent using electronic means of communication, then it is necessary to establish the procedure for such work in a local act (for example, in the Internal Labor Regulations or a separate document). At the same time, it is important to establish that correspondence between the employer and employee on issues related to the employee’s performance of his duties (letters, notices, etc.) has the same legal force as the exchange of documents in paper form, and the use of an electronic digital signature is not required.

Secondly, it would not be a bad idea to include among the duties of employees to check email at a certain frequency (for example, every two hours during the working day or shift). In practice, there are cases when, even without documenting this responsibility, employers managed to prove that this was the employee’s duties. But it’s better to play it safe in advance and include such an obligation. Then in court it will be easier to prove that the employee did not complete the task and thereby violated labor discipline.

Thirdly, if the employer has established the possibility of conducting electronic correspondence with the employee, then the employment contract must indicate specific methods of communication, as well as the email addresses of the employee and his manager or their mobile phone numbers through which communication will be carried out. Moreover, it is advisable to indicate in the employment contract the address of not only the corporate, but also the employee’s personal mail (in case he finds himself outside the workplace without access to corporate mail).

Nota bene! If an agreement on remote work has been concluded with an employee, then when interacting with him via electronic correspondence, it is imperative to use enhanced qualified electronic signatures (Article 312.1 of the Labor Code of the Russian Federation).

How to get acquainted or get acquainted

The sheet can be filled out manually or on the computer. Why is it necessary to take the procedure of familiarizing employees with LNA so seriously? A sample sheet of familiarization with local regulations can be downloaded from the link: sample sheet of familiarization with LNA.

• Sign the document itself. To do this, on the last sheet of the document you need to provide a special table in which the employee, after the familiarization procedure, will enter personal data about himself. Such familiarization marks, as a rule, inspire the greatest confidence among inspection and control authorities, since this does not allow the administration to replace the document or unilaterally make any changes to it.
• Separate employee familiarization sheet. It can either be created for each existing normative act, or it can be maintained as a general one, in which marks will be placed on all documents at once. One of the most important components of this sheet is the column with the date of review. Thanks to it, it will be possible to correlate the fact of familiarity with the document and its revision number. In practice, the employee’s signature must be taken whenever changes are made to the LNA.
• Journal of familiarization with local acts. Its sheets must be numbered and stitched, entries must be made on each line without skipping blank ones. For each fact of familiarization, a separate record (line) must be compiled.
• Include a clause in the employment contract stating that the employee has read all the documents at the time of hiring. This method can be used if the company does not maintain survey logs or questionnaires. When signing an agreement, the employee signs not only in the column indicating receipt of his copy, but also in a special column indicating familiarization with the documents. Judicial practice confirms this method of familiarization as legitimate.

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I am sending you an order for your review.

The cover letter is a supporting document for the submitted resume.
Here you must indicate the names of the documents that are being sent, their date, and number. We are sending you a signed and sealed agreement No. 2015-25-07 dated July 25, 2015 with a protocol of disagreements. The employee receives an order sent to him by email, opens it in the OverDoc application, and puts his electronic signature on it. Familiarization - we simultaneously draw up a familiarization sheet with administrative documents, where the persons who need to be familiarized are written. It begins with the words: “We send you …”, “We present to you …”, etc.

For the information of the manager who conducted the personal reception.

Notification of changes in the terms of the employment contract

In case of his absence, this is entrusted to the person acting as manager. We are, of course, grateful to technological progress for saving us from having to manually defrost the refrigerator every month, spending a good part of the weekend on it.

No, he will direct one of his subordinates to report all the nuances: “what they want and what we can get.” The forms have already been sent to lower-level inspectorates and recommended for use.

Interested in ways to familiarize employees with orders and instructions at enterprises with a large number of personnel and geographically distributed.

The text of the cover letter begins with the words: We present to you... (to a higher organization), We forward to you... (to a subordinate organization), We send to you... (to a third-party organization). The second part may contain the following words. A covering letter for documents (sample) often raises many questions among its compilers. Sample sheet of familiarization with the order The order has been signed. what's next?

A covering letter is drawn up when it is not possible to indicate the address of its recipient in the document being sent. A covering letter for the review of the supervisor who conducted the work.

personal reception at the Reception Office of the Government of the Moscow Region Dear Ivan Ivanovich! How to endorse orders using unified forms? At the same time, we send you an agreement...; We are sending the contract to your address...; We present you with the agreement... It is also necessary to indicate the purpose for which the document is being sent - “for review” or “for signing”. The article gives comprehensive answers to them. The letter is drawn up on an A4 format specially designed for this type of document.

Orders for personnel and main activities have separate numbering within their group. Let's figure out what to write in a cover letter.

I would be very grateful if you do not ignore it. A full trial with meetings, the presence of opposing parties and the calling of witnesses is not always necessary. I agree with the previous speaker, it is advisable to compose your organization’s letterhead in the form of a letter and register it as required in the ref.

Is there a rule for agreeing the adjective Good afternoon! As a rule, it begins with the words “sending an inspection report”, “sending an order”, “returning documents” and the like, after which it is described that wording such as “for signature”, “for approval”, “for review” can be used. etc. The organization has an order for the issuance of accountable amounts.

RD issued an order to me, diss. punishment in the form of a reprimand, supposedly for improper performance of services. responsibilities.

In commercial activities it is used as a commercial offer. If you have already directed, then that’s right: directed. Read the order and draw up an act of familiarization with the order in the presence of two witnesses.

In this article we will look at the types of such orders, as well as how to correctly draw up a familiarization sheet. Request letter, cover letter, information letter, thank you letter. Pupkin I. P.

I became familiar with this order, but refused to sign for familiarization with it; the order was additionally read aloud to him.

https://youtu.be/r8_J_TfydZs

The sheet must be provided for familiarization to all employees before signing an employment contract between him and her. Sheets for familiarization with local regulations are drawn up in tabular form for ease of filling and must be bound together.

Additional information will be sent to you after confirmation of your participation. According to the labor legislation of the Russian Federation, there are categories of orders, familiarization of employees with which is mandatory.

In order for it to become mandatory for execution by a certain employee, with a sample sheet for familiarization with the order.

preparation of a familiarization sheet with the order in word format. For example: We are sending you for your information the Basic Provisions of the Unified State Record Management System, approved by the State Committee... (instead of: which are approved). Letters are sent as a sign of participation and expression of condolences in dramatic and tragic situations.

Sample sheet of familiarization with the order

We send it to you; We are sending you; According to the order (application). We ask you to agree on the terms of reference. Orders for personnel, vacations and business trips are drawn up in two copies, one of which goes to the accounting department.

The law does not directly explain what a notice is. Order on hiring part-time work.

• Writing business letters
• I am sending it to you for your information.
• BUSINESS LETTER
• Order on combining positions.

Page 1 of 3 – Familiarization with the order – sent to Legal advice for non-lawyers: Forum members, tell me! We are sending you the terms of reference for [name of the project] for approval.

It should be clear from the contents of the letter: what documents you are sending and that you are actually sending them. The requirement to familiarize yourself with orders against signature is contained, for example, in Art. Art.

68, 193 Labor Code of the Russian Federation, etc.

How to write a cover letter for documents?

We provide a sample of such a letter, available for download. An order is an organizational and administrative document. Please note that the obligation to familiarize the employee with certain documents lies with the employer.

We are sending you in the attachment information materials about international exhibitions held in Russia with the assistance of the Chamber of Commerce and Industry of the Russian Federation in the Order (instruction) on sending an employee on a business trip. Sample sheet for familiarization with the order.

With familiarization of all interested parties and the company order on the use of this type of electronic signature.

SHEET for familiarization with enforcement proceedings N ___. We ask you to sign the protocol of disagreements, seal it and send one copy to our address within 10 days. I am sending you the decision of the regional meeting [name], held on July 17, 2013 in the city of Omsk. Any cover letter is written in any form, beginning with the words: “We are sending you...”.

After this, you can indicate the purpose of sending the documents (for review, completion, approval, etc.).

Familiarization with the order - advice from 28,705 lawyers and jurists

Source: https://chitoc.gq/370-napravlyayu-vam-dlya-oznakomleniya-prikaz

Familiarization sheet with local regulations: how to compose correctly,

That is, those working in the company must know both their rights and responsibilities. Only after this can you demand something from them. For example, it is possible to bring an employee to disciplinary liability for violating labor discipline if he knew the labor regulations in force in the company. Moreover, the familiarization must be documented.

Fire safety training is developed and conducted by the head of the organization or an employee authorized by him under special programs (clause 6 of the Fire Safety Standards approved

Order of the Ministry of Emergency Situations of Russia dated December 12, 2007 No. 645). To appoint a responsible employee for organizing fire safety training, issue an order.

How to properly organize employee familiarization with labor safety instructions

When training employees of enterprises, institutions and organizations of maritime transport, it is necessary to comply with the requirements of RD 31.87.03-95 (approved by the notice of the Ministry of Transport of Russia dated August 24, 1995 No. 5-95). This document tells you what standards employees should learn. Training takes place under the guidance of a master or instructor, and on the job - by a qualified specialist.

expert opinions, etc. Making copies, including by photographing, is allowed if this circumstance is directly indicated in the text of the request for familiarization with the case. Example of a petition for familiarization with the case to the Nizhnelomovsky District Court of the Penza Region Applicant: Andrey Vladimirovich Podsosnovsky, address: 442153, N. Lomov,

How to write an application for familiarization with a criminal case of the Russian Federation correctly

I have the opportunity to familiarize myself with the materials of the civil case in the period from ___ hour. until ___ hour. on the following dates “___”_________ ____ for the following reasons _________ (indicate the reasons why the opportunity to familiarize yourself with the case is limited). I would like to make extracts from the materials of the civil case. I wish to make copies of the civil case materials by photographing them. Based on the above, guided by Article 35 of the Civil Procedure Code of the Russian Federation, Provide the opportunity to familiarize yourself with the materials of civil case No. ___ on the claim of _________ (full name of the plaintiff) to _________ (full name of the defendant) about _________ (indicate what the claim is about) during the period _________ (indicate the period, in which it is advisable to familiarize yourself with the case materials). Allow to make extracts from the materials of the civil case as you become familiar with them. Allow to make copies of the civil case materials as they become familiar, by taking photographs. Date of application: “___”_________ ____

• operative part - requirement to familiarize yourself with the materials of enforcement proceedings
• requirement to photograph or copy materials. It is not necessary to require this, but in practice there are sometimes cases when the bailiff refuses due to the fact that the applicant did not require permission in the document
• date of filing, signature

Subtleties of familiarization with personnel documents

— 2001

Familiarization of the accused with the materials of the criminal case

FAMILIARIZATION OF THE ACCUSED WITH THE MATERIALS OF THE CRIMINAL CASE - the investigator presents the accused and his defense attorney with the filed and numbered materials of the criminal case.

Director's Handbook. — 2004

Information to be stated in the protocol of familiarization of the accused and his defense attorney with the materials...

INFORMATION TO BE PRESENTED IN THE PROTOCOL OF Familiarization of the ACCUSED AND HIS DEFENDER WITH THE MATERIALS OF THE CRIMINAL CASE - in the protocol of familiarization of the accused and his defense attorney with the materials of the criminal case, the start and end dates of familiarization are indicated...

Director's Handbook. — 2004

Presentation by the investigator of the criminal case materials to the accused for review

PRESENTATION OF THE CRIMINAL CASE MATERIALS BY THE INVESTIGATOR TO THE ACCUSED FOR READING - recognizing that all investigative actions in the criminal case have been carried out, and the collected evidence is sufficient to draw up an indictment...

Director's Handbook. — 2004

Russian language

Introduction, -I.

Orthographic dictionary. — 2004

About/acquainted/eni/e .

Morphemic-spelling dictionary. — 2002

Violation of the right of citizens to familiarize themselves with the list of voters and referendum participants

Violation of the right of citizens to familiarize themselves with the list of voters and referendum participants is an administrative offense, the responsibility for which is established by Art.

Russian electoral law

The right of a citizen to familiarize himself with documents and materials directly affecting him...

THE RIGHT OF A CITIZEN TO ACCESS DOCUMENTS AND MATERIALS THAT DIRECTLY AFFECT HIS INTERESTS - every citizen has the right to receive, and officials...

Director's Handbook. — 2004

How to correctly write an application to the bailiff for familiarization with the case

The question was answered over the phone. Good afternoon! I need to familiarize myself with the materials of the enforcement proceedings on alimony + familiarize the bailiff with all the places of work of the defendant, what statement should I write? Is it possible to indicate everything in one statement or do I need to write two? Good morning! I cannot receive a decision from the district court, where my case No. 02-0770 was considered in absentia, on adjusting the preferential code of my work to receive a preferential pension from 01/01/2020. On July 22, I got through by phone and found out that the decision had been made. By email made a request to send me a copy of the court decision, sent by registered mail a statement that it would be sent to me by mail or courier, with the obligation to pay. On September 30, 2020, the letter was served in court. I was unable to reach Federal Judge Yu. V. Fokina and her assistant.

All of them need to be fastened together (you can use a stapler, but better with a strong thread) and numbered. It should be noted that the sheet can be compiled for a specific job description (for example, if several people work in the same specialty) or for a group of employees (for example, if the enterprise is small and all employees have different specialties).

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Use of email correspondence regarding personnel matters

In addition to correspondence on purely work-related issues, e-mail can also be used to send personnel documents: for example, to familiarize an employee with internal documents or to send him documents related to the imposition of a disciplinary sanction. However, as practice shows, providing such correspondence does not always help employers in court.

Familiarization of employees with internal documents by e-mail

According to Article 22 of the Labor Code, the employer is obliged to familiarize employees, against signature, with the adopted local regulations directly related to their work activities. Therefore, if an employer familiarizes an employee with an internal document only by email, and then decides to impose a disciplinary sanction on this employee for violating such an internal document, there is a risk that the court will declare the disciplinary sanction illegal for a purely formal reason - precisely because of the lack of familiarization with the internal document. painting.

If you provide in an internal document that familiarization with new local acts is possible not only against signature, but also by e-mail, then there will be a greater chance of winning in court. For example, in one case, the bank reprimanded the director of security for approving a loan to a borrower without verifying the necessary information about him. The employee was required to check this information based on instructions to ensure the economic security of the business. The employee appealed the order to impose a disciplinary sanction. In court, he insisted that he had not been familiarized with the above instructions under signature. The court found that the instructions were sent to him by email for the purpose of familiarizing the staff of the bank division and, by virtue of his position, he was obliged to familiarize himself with its contents (this was confirmed by an extract from the archive of electronic correspondence). Moreover, the employee was familiarized with the procedure for using corporate email against signature. In addition, similar responsibilities for identifying borrowers were provided for in the job description, which the employee was also familiarized with upon signature. On this basis, the court rejected the employee’s claim (ruling of the Primorsky Regional Court dated 03/06/14 in case No. 33–1126).

Requesting an explanation from the employee

Quite often, managers send emails or SMS messages to their subordinates demanding an explanation for their absence from work. At the same time, they believe that this is enough to comply with the procedure for imposing disciplinary sanctions in case of absenteeism or tardiness. The logic is as follows: the employer requested a written explanation, which means that the requirements of Article 193 of the Labor Code have been met. But in such a situation, it is better to send a scanned copy of a documentary request for written explanations (with a handwritten signature of an authorized person) to the employee’s email address. Then the court may recognize the procedure for imposing a disciplinary sanction as complied with (decision of the Moscow Regional Court dated October 20, 2011 in case No. 33–23754). If a request for reasons for absence is sent to the employee simply in the “body” of a regular message by email or SMS, then there is a high probability that the court will, because of this, find the entire procedure for imposing a disciplinary sanction non-complied (ruling of the St. Petersburg City Court dated 06/09/14 No. 33–9039).

How to properly familiarize yourself with the job description

When registering, you can refer to the sample below: Serial number Last name, first name, patronymic of the employee Position held Details of the order of appointment to the position Date of familiarization with the job description and transfer of a copy / Signature of the employee 1. Alentova Antonina Igoreva Chief accountant 04/23/2020 No. 32-ls 04/23/2020 2.

FILESDownload a blank form of a sheet for familiarization with the job description .doc sheet for familiarization with the job description .doc The essence and role of the job description Job descriptions of employees are not included in the package of mandatory local documents of the enterprise.

How to get acquainted or get acquainted

Question Please clarify. When transferring an employee from one position to another, it is necessary to familiarize the employee with the job description for the new place of work before signing an additional agreement to the employment contract. Is it advisable to provide additional agreement, the line (one of the points) “Before signing the employment contract, I have read the job description and then the name of the instruction,” where the employee next to this point puts his signature without decoding and date, or this will be a violation and the familiarization must be drawn up as an appendix to the additional. agreement, i.e. on a separate sheet (signature, transcript of signature, date)? Answer Answer to the question: The legislation does not contain specific requirements for familiarizing employees with local regulations.

The employing company is obliged to familiarize employees with local regulations due to legal requirements. The LNA familiarization sheet is one of the most convenient tools for an organization to fulfill the requirements of Art. 22 and 68 Labor Code of the Russian Federation. You can familiarize yourself with the specifics of a number of common tax laws, the provisions of which employers must familiarize employees with, in the articles: Be the first to know about important tax changes Do you have any questions?

I forward it for review

Gosstandart rules require companies to formulate and record the principles of office work (GOST R ISO 15489-1-2007 SIBID). When sending an accompaniment in response to an address from the addressee, under the item number you can indicate its outgoing number and date. You can also start the text with the phrase: “To your appeal ref. No.... from...”

In cases where communication must take place with the direct executor, his contact information must be indicated. This information is most often placed in the lower left corner of the form. It is recommended to include your last name, initials (in full or briefly), telephone number or email address.

Let's figure out what to write in a cover letter. It is recommended to start the text with the phrases: “We are sending you...”, “We are sending you...” followed by a short generalized name of the papers to which the accompaniment is attached. It is not necessary to indicate each element by name in this particular part of the text, since another section is provided for this.

Further in the text, it is recommended to instruct the recipient what actions and within what time frame are expected of him.

The parties themselves can agree and document voluntarily assumed obligations: Example 10

The deadline for responding to a letter can be established in the contract

The agreement provides for a mandatory pre-trial procedure for resolving disputes and disagreements.

A Party that believes that its rights under this Agreement have been violated is obliged to send a written reasoned claim to the other Party.

The party that has received a written reasoned claim is obliged to consider it and give a written reasoned response within 10 (Ten) calendar days from the date of its receipt...

When equals in company status are communicating (if previously no one above them or they have not established rules of interaction for themselves), you can ask for a faster response, but you need a good reason for this.

For example: “Please send the completed questionnaire within fourteen days, since we must provide a response to the Ministry of Health of the Russian Federation by October 1, 2013.”

Orders in such cases are incorrect, including from the point of view of business etiquette.

Storing Cover Letters

A covering letter becomes unnecessary as soon as the performer picks up its applications and makes sure that they are complete.

I am sending it to you for your information

Example 4).

Example 4

Description of the bound application

When there are so many attachments that it is more convenient to list them on a separate sheet (it will be called “List of attachments to the letter from...

When a court decision is necessary to restore violated rights, YURADCOM lawyers carefully work out the line of defense, promptly prepare all the necessary legal documents and quickly respond to circumstances changing during court hearings in the cases of their clients.

Rules for familiarizing employees with LNA

When hiring (before signing an employment contract), the employer is obliged to familiarize the employee, against signature, with the internal labor regulations, other local regulations directly related to the employee’s work activity, and the collective agreement.

Subtleties of familiarization with personnel documents

The employee filed a claim against the organization for the cancellation of disciplinary sanctions and compensation for moral damage.

I am sending you for review or review

Usually these distances (indents) are made identical and equal to approximately 2-3 line spacing (this is clearly shown in the example of the design of an entire letter in Example 9).

As a general rule, if a document has attachments, then a mark indicating their presence is placed on it below the text and above the signature, and on the attached documents (each in the upper right part of the first sheet) it is written which document they are an attachment to (indicating the attachment number , if there are several), as in Example 8.

Example8

Application number and main document data on 1 sheet of application

But the covering letter has the accounting function of the documents being sent, acting as a kind of inventory of the attachments in the envelope; in reality, the documents named in such a letter as attachments are sent.

I send for review and approval

A detailed analysis of a service letter with many examples of its composition is available in the article “We draw up a service letter”

Speech patterns

The basis of a cover letter is a list of attachments.

Clients also write requests for a wide variety of information and documentation.

In all these cases, a cover letter will be a lifesaver and at the same time a worthy face of the company. Written on a solid form, competently composed and correctly designed, it will not only make a proper impression on the addressee, but will also perform a number of practical functions for the sender:

• will explain to the recipient who is writing to him and why;
• will take on an informational role, freeing the attached documentation from semantic overload;
• record in detail the list of attached documents;
• will save money by eliminating unnecessary postal items with an inventory;
• will act as compact evidence of the delivery of a whole bunch of documents.

This is how useful a regular “escort” can be with the right approach!

How to write a cover letter for documents?

Not everyone knows how to write a cover letter for documents, although it is important.

https://youtu.be/D1ZnjqXfY-Q

The preparation of a “accompaniment” should begin with an introductory phrase: refer to the number of the incoming request or state the essence of the issue on which the correspondence is taking place. In the following paragraphs of the letter, it is logical to indicate the basis for the document: regulations, clauses of the contract, inspection reports, regulations of regulatory authorities, etc.

The statement ends with a request, proposal or demand.

Important

The sheet must have fields of at least:

20 mm - left;

10 mm - right;

20 mm - top;

20 mm - lower.

The date of the letter is the date it was signed. The date is written in Arabic numerals in the sequence: day of the month, month, year. The day of the month and month are written in two pairs of Arabic numerals separated by a dot; year - four Arabic numerals.

4.

Source: https://inspain.ru/napravlyayu-dlya-oznakomleniya

I am sending you to familiarize yourself with the regulations on the departments that

A detailed analysis of a service letter with many examples of its composition is available in the article “We draw up a service letter”

How to write

A cover letter is drafted according to the general structure of a business letter. This document consists of:

introduction, which may include the title of the letter, an address to the recipient, the purpose of the letter;

the main part, the text of which should reflect the main essence of the cover letter;

conclusion, which contains the signature of the sender (full name of the sender, his position, signature).

What to write in a cover letter? The text of this document is written in free form. The task of a cover letter for a resume is to arouse the employer’s interest in your candidacy, and in a commercial offer - to interest a potential buyer.

It should contain the following columns:

• full title of the document;
• number of copies;
• if necessary, it is also indicated in what form the document was sent - original or copy (certified or uncertified).

1. At the end of the table, the total number of documents sent along with the covering letter is indicated.
2. Finally, an appendix is ​​indicated, which lists additional documents, if any are also sent to the addressee. It is important to understand that the word “Appendix” is written in the singular only when there is only one document. If the documents are plural, then “Appendices” are written.

How to Register a Cover Letter

It is important to observe the peculiarities of business etiquette in terms of the design of cover letters - first of all, it is better to use the same sample, document template, and it must be signed by the sender by the same person whose signature is on the letter itself.

It is sent using Russian Post or private mail - as a rule, it is better to do this by registered mail.

I am sending you for information and guidance in your work

Place of document preparation

Cover letter recipient information

Text part of the cover letter

A note on the presence of applications and their complete numbered list indicating the number of sheets and copies of documents sent

Signature and transcript of the signature of the head of the sending enterprise

Certifying signature of the manager, seal of the enterprise

Information about the executor of the document indicating a contact phone number

A note indicating that the document has been processed, executed and can be filed in the file

Incoming number of the recipient organization

ID of the electronic copy of the cover letter and its storage location

There is also a type of agreement that is signed not by the head of another enterprise, but by a representative body of the enterprise’s employees.

I am sending the protocol for your review.

The countdown of the deadline begins on the working day following the day when the correspondence reaches the addressee.

On the other hand, very often in practice cases arise when the sender expects the addressee to respond to his request as quickly as possible.

Then you need to write down the following request separately, for example: “We kindly ask you to sign the necessary documents and give a substantive answer within 7 working days.”

If we are talking about a branch, a structural unit that is directly subordinate to the sender, the wording is more categorical: “The deadline for response is 3 business days from the date of official notification of receipt of this cover letter.”

NOTE.

I am sending orders for your review.

In this case, the second party has the right to draw up a protocol of disagreements and mention it in the covering letter to the agreement sent for signature.

A sample cover letter for an agreement for signature, sent to the sender with a protocol of disagreements, is presented below.

Conducting business activities is directly related to the exchange of various documents between counterparties. To confirm their transfer or dispatch, as well as to record the event, it is necessary to draw up a covering letter. What kind of document is this, how to draw it up and store it?

How to write a cover letter correctly

A cover letter for documents, a sample of which should be developed at each enterprise, is a business paper. It displays a list of documentation transferred to the counterparty and its description.

I forward for review and employment

Its recipients and correspondents include higher-level organizations, state and municipal authorities, suppliers, customers, business partners and even individuals.

The most important part of external document flow are letters, since they are either sent in the form of separate documents or accompany packages of documents - financial, accounting and others, which do not contain such details as the recipient's address. Including cover letters

are sent with contracts concluded by the enterprise or planned for conclusion.

The main characteristic feature of cover letters, including cover letters for contracts, is the presence of a list of documents attached to it and text explaining the purpose for which these documents were sent to the addressee.

Source: https://praktica46.ru/napravlyayu-dlya-oznakomleniya

How to correctly draw up a sheet for familiarizing yourself with a collective agreement

The legislation determines that the employee is obliged to: – comply with the established procedure for storing documents, material and monetary assets; – store and not disclose the employer’s trade secrets without appropriate permission; – comply with the labor protection and safe work requirements established by regulatory legal acts; – fulfill other duties arising from the employer’s legal regulations (part one of article 53 of the Labor Code of the Republic of Belarus (hereinafter referred to as the Labor Code)). Data on a structural unit is usually indicated on the basis of the staffing table; Data on the labor function implies an indication of the name of the specific position(s), profession(s) indicating the qualifications for which the candidate will perform functional duties; As a rule, such data in the employment contract is established in the form of a reference to the PVTR or specifically indicates the start and end time of work, as well as the break time for rest and food; – structural unit and position (specialty, profession); – conditions of employment and nature of the work; – the probationary period, if it is established at the conclusion of the employment contract.

This is a special group of orders with the help of which the personnel of an enterprise is managed: hiring, dismissal, personnel changes and other actions leading to changes in work activities, as well as penalties and incentives, business trips and vacations.

Welcome to the site

Lawyers constantly monitor changes in Russian legislation and judicial practice in civil, administrative and criminal cases. Therefore, you can always receive complete and reliable information on legal issues. The law firm's specialists have extensive experience in reconciling the parties out of court in order to minimize the material and moral costs of their clients. As practice shows, none of the clients are eager to start litigation, which can last up to six months or more. When a court decision is necessary to restore violated rights, YURADCOM lawyers carefully work out the line of defense, promptly prepare all the necessary legal documents and quickly respond to circumstances changing during court hearings in the cases of their clients.

We recommend reading: Will they be given disability after 3 mini-stroke?

Familiarization with signature: how to register

Familiarizing employees with documents for signature is one of the duties of a secretary, but far from his favorite. Regardless of our mood and workload, we can spend hours searching for the right workers to explain, give and take “autographs.”

18 Jan 2020 hiurist 441

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