We draw up an order for an internship at the workplace - sample

What does the concept of “internship” mean?

“Internship” means training a new employee in the rules and working conditions in practice, while it is understood that he has already acquired a baggage of theoretical knowledge.

The whole process takes place directly at the workplace; a responsible person (supervisor) is assigned to the trainee.

The supervisor is an employee of the same company with extensive experience. His responsibilities include monitoring the actions of the new employee, as well as consulting and testing acquired skills.

The duration of the internship is always determined individually and depends on the theoretical basis, qualifications, as well as the scope of skills that the intern must acquire.

During the entire period of training, a special diary must be kept in which the internship program, its goals, conditions and stages are recorded. Upon completion of the process, a specially created commission checks the acquired knowledge and skills, gives its conclusion and recommendations, on the basis of which the employee is (or is not) allowed to perform basic job duties.

Internship as a form of additional education implementation

Additional professional education is carried out through the implementation of additional professional programs: advanced training programs and professional retraining programs.

At the same time, as explained in the Letter of the Ministry of Education and Science of the Russian Federation dated October 9, 2013 No. 06-735 “On additional professional education,” internship is highlighted as a form of implementation of additional professional programs, and not as a separate type of additional professional educational program.

The Order of the Ministry of Education and Science of the Russian Federation dated July 1, 2013 No. 499 “On approval of the Procedure for organizing and implementing educational activities in additional professional programs” establishes that internships are carried out in order to study best practices, including foreign ones, as well as consolidate theoretical knowledge acquired during the development of programs professional retraining or advanced training, and the acquisition of practical skills and abilities for their effective use in the performance of their official duties.

The content of the internship is determined by the organization, taking into account the proposals of the organizations sending specialists for the internship. The duration of the internship is set by the organization independently based on the learning objectives. The duration of the internship is agreed upon with the head of the organization where it is conducted.

The internship can take place individually or in a group. It may include activities such as:

• independent work with educational publications;
• acquisition of professional and organizational skills;
• studying the organization and technology of production and work;
• direct participation in planning the organization’s work;
• work with technical, regulatory and other documentation;
• performing the functional duties of officials (as an acting or backup);
• participation in meetings and business meetings.

Based on the results of the internship, the student is issued a qualification document depending on the additional professional program being implemented.

Despite the explanations of officials of the Ministry of Education and Science, based on the provisions of Part 12 of Art. 76 of Law No. 273-FZ, internships can not only be included in a retraining or advanced training program, but also be an independent type of additional professional education.

It is advisable to formalize an internship assignment by concluding a special agreement with the employee (with amendments to the employment contract), according to which the employee, after completing the internship, works in the organization for the period stipulated by the agreement.

The employer is obliged to organize the employee's internship, payment for it and preservation of the job and average earnings for the internship period. After successful completion of the internship, the employee may be offered a higher position, increased wages, etc.

In what cases is an internship necessary?

Completing an internship is not always a prerequisite for employment or appointment to a particular position.

However, in some situations it is necessary:

• when a person first gets a job (especially for various types of industries);
• when transferred to another position within the company if the working conditions there are considered dangerous or harmful;
• when transferred to other structural units of the organization;
• upon promotion.

It should be noted that an internship should not be confused with instruction, which provides only theoretical knowledge, or a probationary period, during which the employee already performs his official duties in practice.

Moreover, any internship must be formalized in accordance with current labor legislation and be subject to mandatory payment.

On what basis is an internship order issued?

All orders issued at enterprises must be based on something and justified by something.

The basis is usually a reference to some article of the law, a normative act, an internal document of the organization (an official or memo, a regulation on an internship, etc.). In this case, this is an internal memo from the head of a structural unit.

Justification is understood as the actual reason for creating a document, for example, production necessity, training in practical skills, as well as testing the knowledge and skills of a newly hired employee, etc.

General internship algorithm

The process includes a number of sequential steps:

1. Initially, the applicant for the position will have to undergo an interview with the management of the organization. During its implementation, an acquaintance with the previously drawn up internship regulations takes place. The document records the duration of training, preferences and obligations of the parties, the amount of payment, requirements for successful completion and the future future of the applicant.
2. Mutual creation of a training program. A diary is being developed for the instructor to fill out. The document must comply with the following guidelines: the use of theoretical information by students in practice, the acquisition of useful abilities in the profession, awareness of the activities of the company, its structure, and the study of job responsibilities.
3. Signing a fixed-term employment agreement and training instructions. This step will provide an opportunity to legitimize legal relations and avoid deceit on the part of the employer.
4. Upon completion of studies and passing the professional aptitude test, the supervisor draws up a character reference for the trainee. It is its content that plays a key role in the candidate’s employment.

When completing training, the applicant has a range of guaranteed rights (if an employment contract has been drawn up).

Features of order formation, general information

There is currently no single unified form of order. This means that employees of enterprises and organizations are free to compose it in any form or according to a model developed within the company. In this case, the procedure for writing the order must be indicated in the company’s accounting policy, and the standard form, if available, must be properly approved.

When forming an order, it is necessary to take into account several general points that are characteristic of all administrative acts of this kind. In particular, you need to ensure that the structure and content of the form meet certain standards. The order should be conditionally divided into three parts:

The main section, in turn, should be divided into several paragraphs.

The order may have attachments, information about which must also be included in it.

The document can be typed on a computer or written by hand - in determining its legitimacy, this parameter does not matter, as well as whether it is drawn up on the organization’s letterhead or on an ordinary blank sheet of any suitable format (generally applicable A4).

The order must be signed by the director (since it is issued on his behalf), the employee responsible for execution, as well as all employees mentioned in it. The signatures of the latter will indicate that they are familiar with the order and have nothing against it.

At the same time, it is not necessary to put the company’s seal in the order (according to the law, legal entities have the right not to use stamped products in their work).

The order is written in one copy , and if necessary, certified copies are made. After the document has been drawn up and endorsed, information about it should be entered into the internal administrative documentation journal, which is usually kept by the secretary.

The storage period for an order is either prescribed in the organization’s local regulations or complies with legally established standards.

Sample order for internship of a newly hired employee

First of all, the document says:

• its name;
• date of compilation (issue);
• locality in which the company is registered.

Then comes the main section, which contains:

• an indication of the need for an internship for a newly hired employee;
• internship period;
• personal information about the employee (his full name, position, as well as the date and number of the employment contract on the basis of which he was hired);
• person responsible for organizing the internship;
• information about what control measures the trainee must undergo;
• and finally - the employee responsible for executing the order.

Why do you need an internship?

At the federal level, internships are not regulated by any single document. But various departmental acts speak about the appointment of an internship. In particular, it is necessary for the employee to master additional theoretical knowledge and acquire practical skills for the position directly at the workplace e. 2.15 of the Rules, approved. By Order of the Ministry of Fuel and Energy of February 19, 2000 No. 49; clause 3.3 of the Regulations, approved. Decree of the Moscow Government dated May 31, 2011 No. 241-PP; pp. 1.4, 1.9 Recommendations approved by Order of the Committee on Labor and Employment of the Government of St. Petersburg dated April 15, 2015 No. 66-r.

The internship can be organized in different ways. Thus, at the level of departmental acts it is stipulated, in particular, that the driver of passenger transport needs to undergo training on this particular type of transport for a number of hours determined by the employer in paragraphs. 13, 15, 20 of the Order, approved. By Order of the Ministry of Transport dated March 11, 2016 No. 59. And in order to take the position of duty dispatcher of the power system, you need to undergo an internship as a shift supervisor at a thermal power plant, clause 6.4 of the Rules, approved. By order of the Ministry of Fuel and Energy of February 19, 2000 No. 49.

Read more about the specifics of hiring drivers:

But in our article we will focus on another internship option - practice in a separate internship position. This practice may also be mandatory. For example, to obtain the status of a lawyer, you need to work as a trainee lawyer and art. 28 of the Law of May 31, 2002 No. 63-FZ. In addition, an internship position may be provided by the employer on his initiative, when the company hires a trainee employee, in particular, so that he learns how to correctly perform any work or specific operations on equipment.

When do you need an order for an internship at the workplace?

An internship is the acquisition of new theoretical and practical knowledge and skills. It is necessary to train an employee in safe working methods (Article 212 of the Labor Code of the Russian Federation).

During the internship period, the intern is assigned a responsible person—a supervisor. As a rule, this is an employee of the organization who advises and trains the trainee in practical production skills.

After completing the training, the acquired knowledge is checked by a special commission. If the employee passes the exam, the employer allows him to work on the basis of an order for permission to work.

Cases when you need to issue an order for an internship at the workplace

1. If an employee goes to work under harmful or dangerous working conditions (Article 225 of the Labor Code of the Russian Federation).
2. If you are required by law to complete an internship.

For example, conduct an internship for drivers who transport passengers and cargo (guidance document of the Ministry of Automobile Transport of the RSFSR dated January 20, 1986 No. RD-200-RSFSR-12-0071-86-12). During the driver's internship, a driver's internship sheet is drawn up. Read more in the Personnel System, how and when to conduct driver training

We add that the employer is obliged to take care of employee safety measures and provide training on labor protection (Article 212, Article 225 of the Labor Code of the Russian Federation). Therefore, occupational safety training in the form of internship is also carried out for managers, specialists, blue-collar workers and junior service personnel (clause 9.1 of GOST 12.0.004-2015).

Occupational safety training in the form of an internship should be carried out:

• when starting a job;
• when transferred to another place of work within the organization with a change in position or job function;
• to prepare for a possible replacement during the absence of a permanent employee and is aimed at acquiring skills and abilities for the independent safe performance of labor functions in the position held;
• for practical development of best practices and effective organization of labor protection work.

In other cases, the employer has the right to conduct internships for employees. But if such a decision is made, you need to correctly formalize the order for internship at the workplace.

Attention!

Do not confuse occupational safety training with on-the-job training. Labor safety briefing and employee training are similar and are carried out before starting work. However, the briefing is carried out within a few minutes, and the internship is carried out in at least two shifts of employees (clause 7.2.4 of GOST 12.0.004–90).

Internship duration and payment

To resolve the question of whether an internship is paid, it is worth turning again to its definition. An internship essentially means performing work functions under the supervision of an experienced supervisor. And as you know, any work must be paid.

It does not always happen that an applicant is ultimately suitable for a position and the latter is refused employment. However, if the test fails, the employer undertakes to pay the failed employee for the actual days and hours worked. If payment is refused, you can safely go to court.

There are also regulations regarding the amount of wages. It should not be less than the fixed minimum wage. But the amount of payment is always less than the standard salary of an employee already employed for the position.

Documents for completing an internship order

To allow an employee to undergo an internship, the head of an organization or structural unit issues an order for the internship.

What needs to be done before preparing an order

1. Familiarize the employee with the Internship Regulations and Internship Program of your organization.
2. Appoint a responsible person - a mentor for the trainee's training.
3. Determine the duration of the internship.

Before sending an employee for an internship, it is important to familiarize him with the documents regulating the specifics of completing an internship in an organization. Therefore, familiarize the intern with the Regulations and the Internship Program before conducting employee training. Find out what other documents you need to complete to complete the internship.

The internship regulations and program not only establish the rights and responsibilities of the intern and mentor, but also determine the duration of the internship.

How to reflect the duration of an internship in an order

1. Determine the duration of the internship individually for each employee
   . Consider the level of education, work experience and profession of the trainee.
2. Consider the production needs of the organization
   , but do not set the training period to less than two work shifts. The maximum period is limited to 14 shifts (clause 7.2.4 GOST 12.0.004–90 “System of occupational safety standards. Organization of occupational safety training”).
3. Consider the terms of the internship according to GOST 12.0.004-2015
   .

Completion of preparation

Usually, after the internship period, the applicant for the position undergoes certification. For this purpose, a specialized commission is created consisting of a mentor conducting the educational process and a direct supervisor.

Conclusions are drawn based on the results of the trainee’s implementation of assigned tasks or the fact of passing a test task. The practice diary, regularly filled out by the student’s supervisor, is important when making a verdict.

If the commission makes an affirmative decision, the trainee is registered as a full-time employee. For this purpose, an order is issued for admission to independent work.