Sample order to cancel a previous (previously issued) order

Order to cancel the order. Form and sample filling

At any enterprise, at any time there may be a need to cancel a previously written order, but not everyone knows how to do this correctly. You cannot simply destroy an order - after all, it is already registered in the journal of internal documents, so a different approach is used here, namely, the creation of a new order that cancels the previous one. This action related to office work requires the issuance of a new order in full accordance with the procedure established for such actions by the internal rules of the organization.

What is the difference between orders and instructions?

Both types of documents refer to local legal acts that are valid only within one subject (organization, company). As a rule, the order has a shorter validity period and is not amended (a new one is issued). This type of act can be signed not only by the head, but also by a number of his deputies.

The order lasts longer, usually until cancelled, and only the immediate supervisor has the right to sign it. Orders solve operational issues, while orders deal with more global issues. However, the repeal of both regulations looks the same from the point of view of office work.

Order to cancel the order: main features of the document

There is no single unified form of order for canceling a previously issued order. Each enterprise can independently develop such a form or issue similar orders in free form. This document is most often filled out by an employee of the personnel department or the secretary of the organization, who subsequently submit it to the director for signature. The order is printed in two copies, one of which goes to the personnel department, the second to the accounting department. If there is a certain need, you can make a third copy for the interested party. All copies of the order must be signed by responsible persons and, if necessary, certified with the seal of the organization.

Grounds for canceling an order

You can cancel any previously issued order, but this requires grounds. As a rule, such a basis is a statement from an employee or some other document in which the interested party expressed a legal and justified desire to cancel an order that has already been issued due to the impossibility of its implementation or some other reason. An order can be canceled either at the reasoned request of the employee or the will of the employer, or due to circumstances beyond their control.

It should be noted that such an order is written not only when the previous order loses force for certain reasons, but also in cases where it is necessary to make any changes to a previously issued document.

In what situations and why do you need to cancel orders?

Situations when, due to changed circumstances, it is necessary to cancel the effect of an order or instruction from a manager, occur in practice quite often. To avoid confusion and discrepancies, it is very important to correctly document the termination of a particular regulatory act .

Of course, you cannot simply destroy the old order and consider it no longer valid. On the contrary, all officially registered papers must be filed and stored.

If the action of the order needs to be stopped, the most correct option would be to only draw up the appropriate act, where to write down all the necessary information about the cancellation. Remember, if the order is not officially canceled, it remains in effect.

Remember, if the order is not officially canceled, it remains in effect.

The most common reasons for the need to cancel previous orders include:

• a change in the circumstances that caused the first paper to appear - for example, cancellation of a business trip, cancellation of an employee’s access to a sensitive facility, the need to liquidate the commission, and so on;
• the need to change the order of a process.

There can be many reasons, and we will discuss how to indicate them correctly below. The only exception in which there is no need to prepare a special act canceling an earlier document is the situation when the first order indicates the exact period of its validity.

Contents of the order canceling the order

To give this document legal force, it is always necessary to indicate the following information:

• full name of the organization;
• name of the document type;
• date of its preparation;
• registration number of the order;
• place of compilation (here it is enough to indicate the locality);
• title to main content;
• the text of the document indicating the basis for its publication;
• manager's signature;
• signature of the interested person confirming the acquaintance.

For clarity, we will give an example of filling out an order canceling an order to dismiss an employee.

Sample filling using the example of canceling a dismissal order

As mentioned above, the first step is to include in the order the full name of the organization that issued this document (in accordance with the registration documents). Then the number of the order for internal document flow is written, as well as the date of its creation (day, month, year).

Next, you need to indicate the order on which the decision to cancel it was made (with a brief explanation of its content, for example: an order of dismissal, hiring, transfer to another job, etc.). In our example (below), the dismissal order is canceled.

The last thing that needs to be indicated here is a link to the reason for which there was a need to cancel a previously issued document (for example, an employee’s statement).

The next part is the main one and includes the actual text that cancels the previously issued decision of the manager.

It should be noted here that there is a difference in wording depending on whether the order has entered into force or not. If the document has not yet been used as a valid order, then its text in this part is formulated as follows: “Cancel the order...”, and then a link to the canceled document is also indicated, indicating its date and brief content.

If the order has come into effect, then you should write “Consider it to have lost its force...” indicating a link to the entire document with a detailed listing of registration information, name, number, date, etc. Here you should put the date from which the previously issued order loses its force.

In conclusion, the signature of the head of the organization or the responsible authorized person is required, as well as the signature of the employee for whom the order was issued. There is no need to put a stamp, since this paper belongs to internal document flow and is recorded in a special journal.

If one of the organization’s employees is entrusted with control over the execution of this order, this must also be indicated here as a separate paragraph. If there is no reference to a specific official, then responsibility is automatically transferred to the head of the organization who signed the document.

Is there a uniform form for such documents?

So, let's look in detail at how to cancel an order. There is no single form of such a normative act. Some organizations that frequently issue such documents develop their own template for an order to cancel an order. In principle, this is not necessary. The main thing is to prepare a document on company letterhead and include the following details:

1. The name is “order” or “instruction”.
2. Date of the document and its registration number. A document not registered in accordance with internal regulations is considered invalid.
3. If the organization’s letterhead does not exist or does not contain information about the name of the company and its location, it is necessary to register them separately.
4. An indication of the source of the right to issue a normative act and a reference to the paragraphs of the document in accordance with which the decision is made. For example, “in accordance with paragraph 14 of the organization’s Charter...”.
5. A brief statement of the reason for the need to cancel the previous document, as well as its date and registration number.
6. The word “command” or “obliges” (usually used in orders). This word is usually printed in capital letters on a separate line or with a space after each character.
7. Statement of the essence of the document point by point.
8. Base. If there is any documentary basis for canceling the order, you must include a link to it (with date and number). This could be, for example, a medical certificate, a document about dismissal, or an official letter about the cancellation of an event.
9. Signature of the manager with transcript and seal.

A special act canceling an earlier document will not be needed if the first order indicates the exact period of its validity

Order to cancel the order

A situation where it is necessary to make certain changes to an already existing order or cancel it altogether is quite common in the work of a clerk. Therefore, this article will discuss exactly this. This issue can only be resolved with the help of a new order. Please note that the requirements for registration are standard, namely: the use of a letterhead with a full set of details, a strictly established procedure for drawing up, agreeing and registering orders.

All circumstances that served as the basis for canceling or editing the document must be stated at the very beginning of the text of the order to cancel the previous order on this issue.

If an existing order or its separate paragraph is subject to cancellation, then you can use a standard set of phrases, in particular “Declare invalid...”. Then you should make a link to the document that is subject to cancellation, for example, as follows: order of Soroka CJSC dated December 31, 2014 No. 765 “On the implementation ...”. This is done with one purpose - to eliminate any uncertainty.

If you wish, you can clarify from what moment (date) the previously signed order expires. If this is not done, then the order is subject to cancellation after a new one is issued. In the case where an order that was not in effect at all is subject to cancellation, the words “Cancel the order...” should be used with further indication of all data and a link to the document (name, date, number).

In a situation where it is necessary to change only a separate paragraph or supplement it, a similar reference to the previously issued order is made in the administrative part of the new order.

All the main points and nuances look much more clear and visual in the samples presented below.

Order to cancel a previously issued order: sample

CLOSED JOINT STOCK COMPANY "MONITOR"

Situation No. 2.

Changes need to be made to a separate paragraph of the organization’s order. A new one is issued to introduce amendments, and a separate clause in it cancels the previous act.

Sequencing

1. The head of the department draws up a memo addressed to the general director. In it, he gives reasons for canceling the decision made earlier. Documents confirming the facts are attached to the note.
2. The General Director puts his resolution on a note and appoints someone responsible for execution.
3. The secretary draws up an order to cancel a previously issued order.

Order form

The document form includes the following items:

• Organization details.
• Registration date.
• Personnel Number.
• Reasons for cancellation.
• Effective date.
• Link to memo.
• Actions that are cancelled, order number and date.
• Names and positions of employees who will monitor execution.
• List of employees who should read the text.
• Worker visas and their decoding.

As before, in 2020, when drawing up such papers, they are guided by GOST R and the Labor Code, as well as office work instructions adopted by the organization.

The text begins with the standard phrase “Declare invalid...”

If specific items are canceled, they are indicated exactly as in the previous document.

Next, they set out the circumstances due to which a previously made decision or individual paragraphs of the document are cancelled.

The next paragraph is the desired date for cancellation of the previous document. Sometimes this point is missed. In this case, the order is canceled at the time of approval of the act of its cancellation.

If the order was not in effect at all, then the canceling document begins with the words “Cancel the order...”. Then indicate the number, date and name of the act to be cancelled.

You will find additional information about the procedure for completing documentation in the article “Orders for core activities.”

Registration of an order

The order is assigned a personnel number and date. After this, it is registered in a special journal. The manager signs the document. Accounting, HR and other departments of the company receive copies of this paper. A copy is needed if the cancellation of a previously made decision affects the recalculation of wages, vacation schedules, time sheets and cancellation of an employment contract.

Reference

The registration log of these documents consists of the following columns:

1. name of the paper;
2. Full name of those responsible for execution and control;
3. signatures of these persons.

The secretary files the document in a folder in which similar papers are stored. It is stored for 5 years and then handed over to the archives.

For more information about the storage periods for documents, see “Orders for personnel: storage periods.”

Let's summarize:

1. A previously made decision or a separate paragraph of a document is canceled by a special order or regulation.
2. An order to cancel an order is used in cases where the event has not yet occurred.
3. To cancel a previously made decision, compelling reasons are required.
4. Personnel department employees draw up orders for personnel. Secretary - orders for general activities.
5. An order can be canceled in two ways: by a separate order or by a special subclause in the document that makes changes to the text.
6. The order is assigned a personnel number and date. After this, it is registered in a special journal.
7. The order is stored for 5 years, and then handed over to the archives.

https://youtu.be/VoQSdsWpbYc

ORDER

Veliky Ustyug

On the cancellation of the order of CJSC “Monitor” dated September 29, 2013 No. 547 “On organizing the work of the institution’s website”

In connection with the introduction into office operation of an innovative Internet service software product, we order:

1. Order of JSC “Monitor” dated September 29, 2013 No. 547 “On organizing the work of the institution’s website” is declared invalid.
2. I reserve control over the execution of the order.

The second sample is an order to add changes; in addition, the second paragraph cancels the effect of another order. This is done depending on the specific situation in your organization.

CLOSED JOINT STOCK COMPANY "MONOLITH"

ORDER

On amendments to the order of Monolit CJSC dated 05/03/2013 No. 85 “On approval of the regulations of the customer service group”

In connection with the dismissal of the head of the sales department, Serebryakova E.E. and leading specialist of the procurement department R.D. Molotkova. order:

1. The order of Monolit CJSC dated 05/03/2013 No. 85 “On approval of the regulations of the customer service group” is amended and paragraph 3 of this order is stated in the following wording.

Approve and put into effect the regulations on information services for regular customers. Responsibilities for maintaining news and advertising mailings are assigned to the following employees:

• leading specialist OK N.O. Solovyova
• Deputy Head of the Procurement Department A.I. Kapitonova
• sales department specialist P.M. Myasnikov."

1. The order of JSC Monolit dated May 3, 2013 No. 85 “On approval of the regulations of the group for customer service” is declared invalid.

Pay attention to another example - an order to cancel a business trip. Since it relates to orders for personnel, it does not have a unified form and is compiled in any form, but on the official letterhead of the organization.

LIMITED LIABILITY COMPANY "KALMAR"

About dismissal due to reduction

The administration of an enterprise may decide to reduce the number of employees or positions for various reasons.

This is the difficult financial situation of the enterprise, its reorganization, and a reduction in the volume of work (read about how to write an order to make changes to the staffing table here).

All employees whose positions are planned to be reduced must be notified of this no later than two months and signed.

An example of a written notice of an upcoming layoff.

Management has the right to change a previously made decision to reduce staff.

The reason for canceling the dismissal and the previously issued document may be new circumstances (for example, an improvement in the financial situation of the enterprise) or the unjustified dismissal of an employee, which resulted in a violation of his legal rights.

In the first case, the basis for cancellation may be a memorandum from the head of the relevant area (for example, financial director or chief accountant), in the second - a decision of the labor dispute commission, a resolution of the labor inspectorate or a court.

The management of the enterprise is obliged to cancel the dismissal document in connection with the reduction before the date of actual dismissal , if it does not take place, and notify the employee in writing against signature.

At the same time, the employee retains the right to resign on other grounds in accordance with the Labor Code.

If the administration still plans to reduce staff, but on a different date , then it is obliged to cancel the first dismissal order in connection with staff reduction. The countdown of the employee's notice of dismissal will begin on a new date .

Sample order to cancel a decision to reduce staff.

The management of the enterprise is obliged to cancel the document, the action of which led to a violation of the rights of the employee (by decision of the relevant authority).

Sample order to cancel a dismissal order (in connection with a court decision)

Details on how to issue an order to reduce the number and staff can be found here.

You may be interested in looking at our other materials on how to correctly issue such orders: on conducting an inventory, disciplinary action, sending for training, bonuses, business trips, canceling the cash limit and establishing part-time work, changing the salary of employees, as well as deduction from wages.

ORDER

On the cancellation of the business trip of Vitka S.S.

Due to the loss of the need for a business trip, I order:

1. Business trip of the chief specialist of the public relations department S.S. Vitke in Warsaw, issued by order No. 27-a dated April 25, 2014, cancel.
2. Control over the proper execution of this order is entrusted to the chief accountant R.M. Korochkin.

Reason: official letter about the cancellation of the seminar dated May 10, 2014.

The proposed samples will help you when drawing up your order to cancel a previously issued order.

Options for drawing up orders to cancel a previously issued order

* Organization of office work. Types of documents * Regulatory documents on office work * Approximate composition of documents of the personnel service * Orders on personnel * Grounds for orders on personnel - reports and explanatory notes, presentations, minutes, acts Orders on core activities, having a free form Regulatory framework Typical errors in orders Options for orders to cancel previously issued orders * Military registration documents * Documents for the Pension Fund * Notices, notifications, directions, certificates * Samples of orders issued by the personnel service for all other occasions * Save time when creating a document

Order to cancel a previously issued order (clause, clauses of the order) regarding personnel

In the process of daily personnel management activities, the management of the enterprise from time to time has a need to cancel previously issued orders (clause, clauses of orders) regarding personnel.

The most typical situations that entail the cancellation of previously issued orders (clause, clauses of orders) are: • change in circumstances related to the hiring of an employee; • change in circumstances related to the employee’s relocation; • change in circumstances related to the provision of leave to the employee; • change in circumstances related to the dismissal of an employee; • change in circumstances related to sending an employee on a business trip.

Relevant circumstances should be understood as those circumstances, the occurrence of which makes a previously issued order (any of its clauses or clauses) legally void due to the impossibility of execution or due to the disappearance of the grounds for the execution of such an order (clause, clauses of the order) for one reason or another, as determined by actions of the employer and (or) employee that were not caused by them (i.e., those that arose regardless of the will of the parties to the labor relationship). The functional purpose of an order to cancel a previously issued order (clause, clauses of an order) regarding personnel is to document the fact of a justified (primarily legally) cancellation of the corresponding management decision through the adoption of a new management decision (in this case, a personnel order).

The contents of the order to cancel

a previously issued order for personnel reflects the following information: • about the order (item, points of the order) for personnel subject to cancellation - its date, number, name (number or numbers of the corresponding points of the order); • the basis for the cancellation of the relevant order - with a brief statement of the circumstances that served as the reason for issuing the cancellation order; • instructions to officials (structural divisions) of the enterprise on the actions that must be performed in connection with the cancellation of the previous personnel order and the issuance of a new one; • measures to ensure control over the execution of the order.

The execution of a draft order to cancel a previously issued order (clause, clauses of the order) regarding personnel is carried out by an employee of the HR department on sheets of A4 writing paper in compliance with the requirements of GOST R6.30-2003.

The recommended document details are: • name of the enterprise; • name of the document type; • document date; • document registration number; • place of preparation or publication of the document; • title to the text; • text of the document; • signature; • visa document approval; • mark about the performer; • identifier of the electronic copy of the document.

An order to amend a previously issued order (clause, clauses of the order) regarding personnel.

What are the features of preparing orders to amend previously issued orders (clause, clauses of orders) regarding personnel. As in the case of orders to cancel previously issued personnel orders, the need to issue orders to amend

is caused by the occurrence of corresponding changes in the circumstances that previously served as the reason for issuing an order, the content of which is subject to change. These are circumstances the occurrence of which makes a previously issued order (any of its clauses or clauses) legally and (or) factually inaccurate.

The most common cases of occurrence of such circumstances are: • changes in legislation, regulations, local acts of the enterprise, including those related to changes in the structure of the document, its renaming, etc.; • changes in the personal circumstances (personal data) of the company’s employees, in respect of whom the relevant personnel orders (items of orders) were previously issued; • changes in the circumstances of time, place, etc., which are significant for the proper performance by the relevant employees of the work assigned to them (labor function). Thus, the functional purpose of the order to amend a previously issued order (clause, clauses of the order) regarding personnel is: documenting the fact of making justified (primarily legally) changes to the corresponding management decision by adopting a new management decision (personnel order) ; in the cancellation of an order (clause, clauses of the order) regarding personnel, the content of which reveals any discrepancy; entry into force of the corresponding personnel order containing changes - its date and number, name; if required, measures to ensure control over the execution of the order.

Examples of orders to cancel previously issued orders (clause, clauses of orders) regarding personnel.

An example of an order to cancel a previously issued order to hire an employee

Open Joint Stock Company "Vector" ORDER

"01" March 2010

Samara On invalidating the personnel order of the General Director of JSC Vector dated February 21, 2010 No. 127-p

Due to the fact that citizen Sergey Pavlovich Petrov, hired to work in the supply department as a loader by order of the General Director of Vektor OJSC for personnel dated 02/21/2010 No. 127-p (employment contract dated 02/20/2010 No. 34), did not start to work within a week from the date of entry into force of the employment contract, I ORDER: 1. The employment contract concluded with S.P. Petrov is canceled - in accordance with Article 61 of the Labor Code of the Russian Federation. 2. The head of the HR department should ensure the timely and complete issuance of documents previously accepted from him in connection with employment to S.P. Petrov, the exclusion of S.P. Petrov from the lists of employees of the enterprise and other personnel records. 3. The order of the General Director of JSC Vector dated February 21, 2010 No. 127-p is declared invalid. 4. Entrust control over the implementation of this order to the Deputy General Director for Management. Reason: employment contract No. 34 dated 02/20/2010, memo from the head of the supply department dated 02/25/2010, S.P. Petrov’s absence from work certificate dated 02/27/2010, S.P. Petrov’s refusal act from explanations in connection with absence from the workplace from 02/21 to 27/2010 from 02/28/2010 No. 1. General Director personal signature A. A. Ageev Head of the Legal Department personal signature B. V. Gorin

An example of an order to cancel a previously issued order to move an employee to another job

Open Joint Stock Company "Vega" ORDER

"10" April 2010

Ekaterinburg On invalidating the personnel order of the General Director of Vega OJSC dated April 2, 2007 No. 312-pe

In connection with the identification of circumstances preventing the proper performance by the janitor of the operational department, Lyudmila Nikolaevna Yakimova, of the duties assigned to her, transferred to the specified job from the position of technician-supervisor of the operational department by order of the General Director of Vega OJSC for Personnel dated 04/02/2010 No. 312 - ne (change No. 1 dated 04/01/2010 to the employment contract dated December 30, 2005 No. 130), I ORDER: 1. Change No. 1 to the employment contract concluded with L.N. Yakimova to be canceled - in accordance with Part 2 of Article 72 of the Labor Code of the Russian Federation ( in connection with a medical report on the need to provide other work). 2. We assume that L.N. Yakimova began to perform duties in her previously held position - technician-supervisor of the operational department - from 04/11/2010. 3. The head of the HR department should ensure timely and complete amendments to the employment contract dated December 30, 2005 No. 130, the work book and personal card of L. N. Yakimova, and other personnel records. 4. Indicate to the head of the operational department that there has been insufficient study of the personal documents and circumstances of the department employees who are subject to transfer to another job. 5. Recognize the order of the General Director of OJSC “Vega” dated 04/02/2010 No. 312-pe as invalid. 6. Control over the implementation of this Order is assigned to the Deputy General Director for Management. Reason: amendment No. 1 dated 04/01/2010 to the employment contract No. 130 dated 12/30/2005, medical report of antenatal clinic No. 2 in Yekaterinburg dated 04/08/2010 No. 11, memo from the head of the operational department dated 04/09/2010, statement by L. N. Yakimova dated 04/09/2010 General Director personal signature A. A. Ageev Head of Legal Department personal signature B. V. Gorin

Order to amend the paragraph of the order for personnel

Open Joint Stock Company "Mayak" ORDER

"30" August 2010

Samara On amendments to clause 2 of the order on the personnel of the director of Mayak OJSC dated 08/21/2010 No. 304 - p

In connection with the identification of circumstances that impede, in accordance with paragraph 2 of the order of the director of Mayak OJSC No. 304 dated August 21, 2010, on the employment of citizen Irina Olegovna Solovyova as a translator of the scientific and technical information bureau of the technical support department, I ORDER: 1 To amend paragraph 2 of the order of the director of Mayak OJSC dated 08/21/2010 No. 304 - P - in accordance with paragraph 3 of Article 84 of the Labor Code of the Russian Federation (due to the absence of I.O. Solovyeva’s document on education confirming her special knowledge necessary to perform the work of a translator). The specified paragraph should be stated in the following wording: Accept Irina Olegovna Solovyova from August 22, 20109 to the position of secretary of the technical support department on the terms provided for in the employment contract No. 118 dated August 21, 2010. Set Solovyova a probationary period of one month. 2. Clause 2 of the order of the director of Mayak OJSC dated 08/21/2010 shall be declared invalid in the previous wording. No. 304 - clause 3. The head of the HR department should ensure timely and accurate introduction of changes to the relevant order, employment contract No. 118 dated 08/21/2010, work book and other personnel records. 4. Control over the implementation of this Order is entrusted to the Deputy Director for Personnel Management. Base

: statement by Solovyova I.O. dated 08/16/2010, employment contract dated 08/21/2010 No. 118, memo from the head of the HR department dated 08/21/2010, statement by Solovyova I.O. dated 08/21/2010. Acting Director A. A. Dorokhov Legal Adviser F. K. Kulagin

Order to amend the organizational structure

Limited Liability Company "Mayak" ORDER

"28" February 2010

Krasnodar On introducing changes to the organizational structure, personnel and staffing of the enterprise

In order to improve the organizational structure, optimize the number of personnel of the enterprise, I ORDER: 1. To create at the enterprise, from 06/01/2010, a department for organizational, legal and contractual work on the basis of organizational, legal departments and a group for working with customers and contractors. Establish the maximum number of members of the organizational, legal and contractual work management for 2010 - 32 job units, including: 1.1. Management administration - 2 people. 1.2. Organizational department - 10 people. 1.3. Legal department - 10 people. 1.4. Contract work department - 10 people. 2. By 03/01/2010, the head of the personnel department, in cooperation with the chairman of the certification commission of the enterprise, shall submit proposals for the relocation of workers specified in paragraph 1, structural units, their replenishment, as well as candidacies for the positions of head of department and his deputy. Pay special attention to compliance with the law when considering issues related to the relocation and especially the dismissal of employees whose positions are subject to reduction in connection with these organizational changes. Until 04/01/2010, in collaboration with the Deputy General Director for Management and the Chief Accountant, ensure that the necessary changes are made to the current organizational structure, personnel and staffing of the enterprise. 3. To put into effect from 06/01/2010 the updated organizational structure, personnel composition and staffing table of the enterprise (draft relevant documents are presented in Appendices No. 1-3 to this Order). 4. Entrust control over the implementation of this Order to the deputy general director of the enterprise. Appendix: according to the text, in total - on 8 sheets. General Director K. A. Safonov Head of the Legal Department B. V. Gorokhova Head of the Human Resources Department D. E. Zhurbina

Sample cancellation of an order - specifics of the procedure, sequence of actions of the employer

Business lawyer > Accounting > Primary documents > What a sample order cancellation looks like - rules for filling out, necessary requirements

How to competently use a sample for canceling an order, what is the format for its preparation - these nuances are of interest to those whose occupation is related to office work. And although the law does not strictly regulate the procedure, the document has a certain template.

Concept of order

An order is a normative legal act, the purpose of which is to implement current laws, regulations, decrees, government decisions, as well as instructions from governing bodies. Drawed up by an authorized official and is binding.

The paper is classified as an internal administrative document. Its effect is limited to the organization where it is approved and does not apply to third parties and third-party institutions.

Grounds for canceling an order

An order to cancel a document is drawn up only for compelling reasons. The grounds for cancellation are:

• regulatory and legal adjustments to acts regulating the activities of the organization;
• decisions of judicial bodies of legislative power;
• production or physical factors that make execution of the director’s order impossible;
• change in the working conditions of the employee to whom the order is directed.

Reference! An instruction can be executed, changed or canceled before the occurrence of the events reflected in it. This could be an unplanned vacation, illness, business trip, dismissal, or hiring a new employee.

Cancellation Policy

The basic rule for competently canceling an existing order is issuing a new order. The following have the right to do this:

• senior manager;
• the employee who compiled the original version to be cancelled.

The next requirement is the formulation of a clear reason for the decision, an indication of the time frame from which the new document will take effect.

Legal regulation

State regulations define the rules governing the adjustment or cancellation of internal administrative documents. Lawyers in the field of labor law recommend following Article 12 of the Labor Code of the Russian Federation. Here are the basic requirements and official grounds for canceling orders that could affect the organization's work process.

https://youtu.be/Y0crXvLCWNI

A document drawn up correctly will completely cancel the previously approved one.

Who is eligible

According to labor legislation, the authority to cancel administrative documents is vested in the person on whose behalf the primary document was drawn up. This can be either the employer himself or an employee authorized to conduct internal records management.

Financial orders are drawn up, adjusted and canceled by the company's chief accountant. If the reason for cancellation is a court order, legal support will be required.

order

The form of the document is regulated by current regulations. When drawing up an order, the requirement of GOST R6.30-2003 is taken as the basis.

The form contains the following information:

• full name and details of the enterprise;
• day, month, year of registration;
• serial number - according to the administrative documentation accounting book;
• motive for canceling the original source;
• the date from which the order comes into effect;
• link to memo;
• a clear indication of the activities to be cancelled, with a description of the number and date of the initial order;
• personal data of employees responsible for implementing the instructions;
• a list of persons who should be familiarized with the text of the paper;
• personal signatures of interested employees, their last names and initials.

Sequencing

The process of canceling an order involves a clear algorithm of actions:

• drawing up a working version of the order;
• making corrections, changes or additions;
• discussion of the draft order with the head of the enterprise. If required by the regulations, agreement with a lawyer;
• drawing up the final version;
• signing of the document by an authorized person;
• registration of an order with assignment of an internal number in accordance with the established numbering order for a specific organization;
• printing the required number of copies;
• issuing copies to all employees responsible for its implementation;
• saving a basic copy in the office of the enterprise or in the employee’s personal file - if we are talking about his business trip, recall from vacation, dismissal.

Important! All of these functions are performed by an employee vested with special official powers. The execution of administrative papers and instructions canceling them by persons who have nothing to do with this is classified as a violation of labor legislation. The fact of a violation may be disputed in a higher authority or accepted for consideration in court.

Sample filling

The paper is drawn up on the company's letterhead. In the upper right corner indicate the name, details of the company and legal address. Below - in the middle of the line - is the name of the document - “Order”.

Next comes the text itself. presented clearly, to the point. Consists of subparagraphs:

1. On cancellation of the order - indicating the number, date and name.
2. On making changes - reflecting the basis for canceling the original source.
3. Indication of the exact period from which the first loses relevance, and the second becomes a guide to action.

The final part is the signature of the head and familiarized persons.

cancel order [28.00 KB]

Options for cancellation orders

Situations when regulations governing the activities of an organization need to be amended or repealed are a common occurrence. They are resolved by issuing a new document that cancels the effect of the original source. Let's look at the most common types of cancellation orders in more detail.

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The Labor Code reserves the right of a citizen to initiate the withdrawal of his application for dismissal. He can do this not only until the last working day inclusive, but also after the dismissal order is signed by the boss.

Note! The document is only retroactive if the vacancy is still available.

https://youtu.be/VMz758jV-lk

Employer action algorithm:

• receiving written confirmation of refusal to resign;
• registration of an application for revocation;
• drawing up a canceling order.

The new paper is drawn up in any form. The order must indicate the need to make changes to the employee’s work book if a notice of dismissal has already been made there, as well as the recalculation of material resources upon dismissal.

Cancellation due to sick leave

Temporary incapacity for work of an employee, confirmed by a medical certificate, is an argument for canceling the order. Documentary basis – sick leave. How is the situation resolved in practice?

Let's look at an example. The employee did not show up for work for several days, for which he was fired. Later it turned out that the reason for the no-show was not absenteeism at all, but the person’s temporary incapacity for work.

After issuing the dismissal order, he documented the reason for his absence. In this situation, the employer is obliged to cancel the order and reinstate the employee in his position.

In addition to the order, the mark in the work book will also be cancelled.

The form of the paper canceling the dismissal order is standard. The argument for initiating the procedure is a certificate of temporary incapacity for work. Its details must be indicated in the new order.

By the tribunal's decision

Cancellation of orders based on court decisions is a common practice. What is the right thing to do in this situation?

According to the law, an order canceling the previous one is sufficient to reinstate the employee in his position. There is no need to draw up any additional documents regarding his appointment. The main thing is that the text of the new instruction contains a clause on the calculation of moral compensation to the employee and the period of forced absence from work.

How to appeal a refusal to cancel an order

The procedure for appealing the manager’s order is regulated by Article 392 of the Labor Code. According to the normative act, the injured party has the right to file a claim with the judicial authority within a month. If there are objective factors, the court will restore the applicant’s rights and force the administration to cancel the order, the action of which is illegal.

The application should be submitted to the district court office at the employee’s place of residence or at the legal address of the employer.

Conclusions can be drawn on the topic discussed. It is quite possible to cancel the manager’s order. The grounds for the procedure are stipulated by current legislative acts. To cancel his order, the manager draws up a new document. It does not have a strict form, but it complies with the basic rules of office work.

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How to cancel an order using an order

Many actions at enterprises are formalized by issuing an order from the manager. The legislator has provided for a number of features for many of them, and introduced separate requirements and design rules.

Cancellation of such documents is also possible, for example, if an employee disputes the fact of his dismissal, he should not be rehired, but reinstated in his old position.

Concept of order

An order is a strong-willed instruction from the manager of an organization, corresponding to his official powers and mandatory for execution by all employees of the company or individuals listed in the document.

Various orders are carried out through the document. They can be oral or written, and their cancellation is carried out either by the same official or by one who is higher in the official hierarchy.

What is an official investigation and how to issue an order for it? Read here.

The issuance of such an order facilitates the exercise of the powers of certain persons. That is, it is through them, as well as other acts, that a person implements actions to manage a company, its department or part of a team.

Order cancellation rules

Cancellation of a document must be carried out only through the issuance of a new order.

This can be carried out by the following employees:

• the person who issued the order that is subject to cancellation;
• the person's superior officer.

How to cancel an order at an enterprise? Answer in video:

Such an order must contain a direct indication of the cancellation of the act. The most commonly used expression is “declare invalid...”. Next, the details of the act being canceled or its individual provisions are entered.

Another point that must be indicated in the new order is the date from which the cancellation begins to take effect. If the date is not specified, the document will be considered canceled from the moment it is issued.

Any types of such acts can be divided on two grounds.

By type of media there are:

How to issue a personnel order? See the link.

The order must correspond to the form being canceled. Thus, a written one cannot be canceled orally; a separate document will definitely need to be drawn up.

It can also be divided by content and method of control.

Highlight:

• normative, that is, aimed at establishing general instructions, orders, and so on;
• non-normative (they are also called individual), that is, those that are intended to establish an obligation for individuals to perform specific actions.

Example of a cancellation order. Photo: sekretariat.ru

An order can repeal both regulatory and non-regulatory acts. It all depends on its content.

How to issue a cancellation order?

To cancel the action, the head of the department in which the changes have occurred writes a note to the director of the company. It must contain information about the need for the event and the signature of the applicant. As evidence of the correctness of actions, correctly executed copies of supporting documents are attached to the paper.

If the outcome is positive, the head of the organization puts a resolution on the memo and appoints a specialist responsible for preparing the order.

The form of the order issued to cancel a previously created document is free and contains the information:

• details of the company undergoing changes;
• reasons for the amendments;
• date of entry into force of the adjustments;
• information about officials monitoring compliance with new internal documentation;
• register of employees required to study the document;
• information about the memo and attached papers (if any);
• details of the canceled order;
• a type of action that does not require execution.

Who should compose?

Not every official has the right to adjust and cancel approved orders. The paperwork is divided depending on the competence of the specialists:

• personnel documentation and its changes are prepared by a personnel service employee;
• paperwork for the general activities of the company and their cancellation is processed by the clerk;
• other types of local acts and amendments to them are prepared by accounting staff.

The completed cancellation order is registered in a special journal indicating the specialists responsible for the execution of the order.

When an enterprise has orders requiring the cancellation of partial clauses or the entirety of a previously created document, the basis is the director’s order to cancel these acts.

For example, for the wrongful dismissal of a specialist, a court decision requires reinstatement of the employee in his position, cancellation of an already assigned business trip, or amendments to the employee vacation schedule.

It is more correct to issue an order to cancel before the decisions made earlier take effect. Otherwise, the documentation procedure changes. When deciding to cancel orders for the vacation of an individual specialist who is already on vacation, other documentation is drawn up, namely the recall of the specialist from vacation.

This is important to know: Order on the appointment of a special official (SDL): sample

Sample order to cancel a previously issued order - download.

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Contents of the order to cancel the order

Such an act must necessarily contain the following information:

• details of the person who publishes – his name and position;
• data about the document that is subject to cancellation in whole or in part;
• reasons for canceling the previous act - briefly describes the situation and circumstances;
• instructions to persons to eliminate the consequences of a previously issued paper;
• measures aimed at controlling the situation.

A sample order to cancel the order can be downloaded below.

When drawing up, the requirements of GOST R6.30 must be observed.

Among the necessary details, note the name of the organization, the type of document, details of the order that is being canceled, including the number, the place in which the document was drawn up, text explaining the reasons for the cancellation, information about the executor, and the signature of the relevant official.

Reasons

Cancellation is most often made when one of the following cases occurs:

• after the employee was hired for the position, certain factors changed;
• factors related to the organization’s process have changed, for example, safety requirements are subject to revision;
• the dismissed employee was able to regain his position in court;
• The employee's business trip was cancelled.

How to properly issue a dismissal order? Watch the video:

The list is not exhaustive. In fact, any previously issued order, when necessary, can be canceled in the prescribed manner.

That is, the basis for cancellation is the occurrence of a situation requiring such cancellation, if this does not contradict current legal norms.

In this case, the act of the authorized body is used as the basis document, which is recorded in the order of cancellation.

Legal regulation

When issuing orders, including the cancellation of previously issued acts, employers are recommended to be guided by the norms of the Labor Code of the Russian Federation. It contains the reasons why a particular document may be issued, reasons for its cancellation and other general provisions.

How to correctly fill out and maintain an order book? Read more here.

Requirements for the form and content of the cancellation order are contained in GOST R6.30 of 2003. It determines exactly how such a document should look and what information it must contain.

Registration procedure

In order to cancel actions carried out according to the order of the company's management, the head of the department should draw up a memo addressed to the general director. This note should include information about the need to cancel the order. Next, the owner of the company imposes a resolution with the help of Fr. After this, a new document is drawn up, which indicates the phrase “The order numbered XX shall be considered invalid.”

Legal requirements

The current legislation does not have standards regulating the procedure for making adjustments to administrative documentation. Legal experts recommend that officials adhere to the rules set out in the twelfth article of the Labor Code. This document contains a list of grounds that can be used to cancel administrative documents. Such grounds include introducing amendments to legislative acts that have a direct impact on the company’s activities.

In addition, the reason for canceling an order may be the presence of physical obstacles to its execution. Court decisions, changes in working conditions, as well as personal initiative of employees may cause the need to amend orders or cancel them completely.

An order to cancel an order cancels a decision made earlier

Order form (sample)

As mentioned above, the current legislation does not have regulations governing the procedure for drawing up administrative documentation on the cancellation of an order. A sample order to cancel an order is drawn up in free form, taking into account all the necessary details. The document in question must contain the following information:

1. Name, address and other details of the company.
2. Grounds for making adjustments and canceling the previous document.
3. Commissioning date.
4. Information about employees who are entrusted with the function of monitoring compliance with management orders.
5. List of workers who must familiarize themselves with the contents of the order.
6. The wording “Order to be considered invalid” or “Order to be considered invalid.”
7. Information about the canceled act.
8. List of applications.

Registration of an order

Each document used within the organization is assigned an individual number. This number is recorded in special journals that are used to record the company’s internal document flow. Orders and administrative acts must be certified by the signature of the owner of the organization or its general director. The head of each structural unit of the company that is affected by the adjustments being made must receive a copy of the document. A copy of the acts is drawn up in situations where an order from management leads to a change in the rules for calculating wages, the vacation schedule and the time sheet, which takes into account the time of work. Also, the above actions are performed when the employment relationship with one of the employees is broken.

In the logbook it is necessary to indicate the name of the document and list the employees responsible for carrying out management orders. According to the established rules, the completed log must be certified by the signature of the employees specified in the order. Next, the clerk files the order with the rest of the company’s documents. The storage period for this category of documents on the employer’s premises is five years from the date of their production.

If the order concerns one person, it is called simple, if several - complex

Cancellation Process

The cancellation process must be specified in the cancellation order. The text must contain a reference to the original act, to the fact of eliminating the consequences, as well as to the person who must perform certain actions aimed at eliminating the consequences.

Preparation of the document involves performing the following actions:

• making a draft;
• making all kinds of changes and adjustments;
• approval of the document with senior management, if required, as well as with the legal department;
• design of the final version;
• signing of the paper by the relevant official;
• registration of paper, mandatory assignment of a number according to the numbering rules of a specific enterprise;
• delivery of the required number of copies to those responsible for implementation;
• saving a copy in the personal file, for example, an act of cancellation of dismissal is stored in the employee’s personal file.

Order to cancel the dismissal order. Photo: glavbukh.ru

All these actions are carried out by authorized officials. The lack of authority indicates a violation of the law, which will lead to the possibility of canceling such paper in the manner prescribed by law, for example, through a court or a superior.