When is the continuation of sick leave considered one insured event and how to pay for it?

If a citizen has lost his ability to work due to illness (injury) or illness of a family member, he can count on benefits. To receive benefits and confirm a valid reason for absence, the employee provides the employer with sick leave issued by a doctor. The employer’s task is to fill out his part of the document, which is divided by a transverse line. The first part is filled out by the doctor.

Below is the current official sick leave form for 2020. The form has not changed since 2011. However, from July 1, 2020, medical institutions began issuing temporary sick leave certificates in electronic format to citizens. Therefore, now the employee has the right to choose in which form to receive the sheet: in the usual paper form or in the new electronic form.

The color of the paper form is blue. The fields to be filled out are decorated with light yellow cells for each letter or number. There is a watermark on the paper to protect against counterfeiting. The reverse side of the certificate of incapacity for work is reserved for information: how to fill out the form correctly, what is the procedure for entering data. It bears a large logo of the FSS of the Russian Federation - this is a protective watermark. For greater protection against fraudsters, numbers are assigned to sheets in random order. They are located in the upper right corner, have a unique 12-digit combination and a barcode. Now let’s figure out how to correctly fill out a sick leave certificate for an employer on paper and electronically.

Filling rules

First, let's look at how to fill out a sick leave certificate for an employer in 2019. The general rules are:

• letters are located within the cell without going beyond the edges or touching the edge;
• words are entered using a printing device or in writing - in capital letters;
• When filling in manually, black ink is used;
• The doctor should not make mistakes when filling out the form. If an error is made or the sheet is lost before being handed over to the employer, the patient is given a duplicate;
• a copy, if necessary, is filled out on the same form, but marked “duplicate”;
• the employer, unlike the doctor, corrects the error without replacing the form. This is done by simply crossing out. The correct data is written on the back of the document, certified by a signature, seal and the entry “corrected to believe.”

The procedure for obtaining a duplicate sick leave certificate

The medical specialist, employee and employer must adhere to the following rules:

1. The duplicate sick note must be filled out neatly and legibly with a black pen. One cell must contain one letter (number). The form of the signs is printed.
2. It is allowed to fill out the document in typewritten form. Blank sections and cells should be marked with dashes.
3. The duplicate also contains the signature of an authorized specialist. The document states that it is considered a duplicate.

The form indicates the date of opening and completion of sick leave. If the document was extended, then the renewal period is not indicated in the duplicate. When correcting data, the significance of the corrected information should also be considered.

Sample and example of filling out sick leave in 2020 by employer and medical staff

The medical institution entrusts the filling of the sheet to the attending physician - he fills out the first section, which contains a sample form. We will give only a general description and description of the procedure for filling out the first part. And let’s take a closer look at how to fill out a sick leave certificate for an employer - the sample shows the rules for filling out the section in which the employer enters data.

In a medical institution, before handing the form to the patient, you must:

• put a mark on which form is issued - primary or duplicate;
• enter the short name of the clinic (hospital), address and OGRN;
• enter information in the “date of issue” field;
• fill in the patient’s name and date of birth;
• according to the patient, enter the name of the work organization;
• indicate for which place of work the sick leave is issued - primary or part-time;
• if the sheet is issued to care for relatives, enter their full name and degree of relationship;
• if sick leave is issued for pregnancy, or for a disabled employee, fill in the appropriate lines;
• enter the period of release, position, surname, initials and signature of the doctor in the table;
• put the date from which the patient must begin work and the stamp of the medical institution.

After receiving a certificate of incapacity for work at a clinic or hospital, the employee transfers it to the employer. The employer's task is to fill out the bottom section of the form. A step-by-step guide will help the employer's representative, who is responsible for filling out sick leave, not to make mistakes when entering data. Let's look at a sample of how an employer fills out a sick leave certificate in 2020.

Step 1 - place of work

The name of the company is entered in this field. The FSS recommends providing the short name of the organization, if any. When there is no abbreviated name, and the full name does not fit on the line, the name is interrupted mid-sentence. You should not go beyond the cells. One cell is skipped between words.

Step 2 - job status

You need to put a mark that will indicate the status of the place of work: main or part-time. An employee who works part-time has the right to submit a certificate of incapacity for work to two organizations. To do this, he requests two forms from the doctor.

Step 3 - registration number of the company in the Social Insurance Fund

In the field write the number that was assigned to the organization when registering with the Social Insurance Fund. The FSS assigns the number independently after receiving information from the tax service about the registration of the organization. A notification of registration with a registration number is sent to the legal address of the company by mail. If the notification is lost during transmission, you can apply for notification again. There are also monitoring systems that help find out the registration number in the Social Insurance Fund using the organization’s TIN. The number is assigned once and for all.

Correctly completed sick leave sample

For October–December 2011, Semshov was awarded 75,714.29 rubles. The average daily earnings will be 103.72 rubles. (RUB 75,714.29: 730 days). The minimum wage on the date of illness is 4,611 rubles. This means that the minimum daily wage is 113.70 rubles. (RUB 4,611 ? 0.75 ? 24 months : 730 days). Since 113.70 rub. more than 103.72 rubles, then the amount of the benefit will be: 4611 rubles. ? 0.75? 24 months : 730 days ? 60% ? 8 days = 545.74 rub. In this case, on the sick leave, in the line “Average earnings for calculating benefits”, you should indicate 82,998 rubles. (4611 rub. ? 0.75 ? 24 months), and according to the line “Average daily earnings” - 113.70 rub. The form of the pay slip is not approved by any document. It may look, for example, like we showed in the sample. The employee’s sick leave was opened on January 3 and closed on January 13, 2012. Should we pay her for the period from January 3 to January 9, given that these are weekends? Is it even possible to open a sick leave certificate on a day off?

Yes, this could very well be the case.
And you must pay for the entire period of illness. The fact is that temporary disability benefits in all cases are paid for calendar days falling during the period of illness. This is determined by Part 8 of Article 6 of the Federal Law of December 29, 2006 No. 255-FZ. And current legislation does not prohibit opening sick leave on a day off. Are there any specified periods during which the employer is obliged to pay sick leave?
Sometimes we wait a very long time for certificates for the previous two years from other employers. To assign a benefit and reflect it in accounting, you have 10 calendar days after the employee brings a fully completed certificate of incapacity for work. If he does not provide certificates of earnings from previous places of work, he will have to calculate based on the data that is available. And then recalculate. In this case, no additional statements are required from the employee.

What are the rules for making corrections to a sick leave certificate?

Tell me how to correct the amount of benefits accrued on sick leave?

Cross out the incorrect entry and write the correct one on the back of the form.
That is, on the one where information on filling out is provided. Then make the inscription “corrected believe”, certify with the signature of the manager and the seal of the company. However, it is impossible to correct the error using a corrector (that is, to paint over the inaccuracy). An employee brought me a sick leave certificate with errors.
I sent her for a new newsletter. What date of issue should be on the new sick leave: the current one or the one when it was opened? Should the checkbox be in the “primary” or “duplicate” box? If an error is made in the section “To be completed by a doctor of a medical organization,” the sick leave form is considered damaged, and another one is issued in its place. This is stated in paragraph 56 of the Procedure. In this case, in the new form issued to replace the damaged one, o is entered in the “Duplicate” column, and the date of issue of the new document is indicated in the “Date of Issue” line. Such clarifications are given in the letter of the Federal Social Insurance Fund of the Russian Federation dated December 23, 2011 No. 14-03-11/15-16055.

What is important to consider if the newsletter has a continuation?

The employee has been sick for three months. I already have three sick days on my hands. Should I pay for the first three days at the expense of the employer only for the first sick leave, and everything else at the expense of the Social Insurance Fund of the Russian Federation?

Yes exactly.
If two subsequent sheets are a continuation of the first, then this is one insured event. This means that the first three days at the expense of the organization you must pay only for the first sick leave. Our employee brought two certificates of incapacity for work.
In the first line “Cause of incapacity”, code “02” (injury) is indicated, the position of the doctor who signed the sick leave is traumatologist. The second document is a continuation of the first. But there is a completely different disease code indicated - “01” (disease). And the doctor who issued the sick leave is another neurologist. The employee explains the situation this way: “After the injury, a complication began, and another doctor treated him.” How do we pay for these sick leaves? In the usual manner, as one insured event.
In such a situation, both sick leave sheets are filled out correctly. After the injury, the patient could well have experienced a complication. And as a result, treatment was required from another specialist, for example a neurologist. Therefore, in the sick leave sheet, which is a continuation of the primary one, the “change code” cell was quite rightly filled in, which indicated the code “01” (disease). And it doesn’t matter that the initial sheet says “02” (injury). The employee presented to the accounting department a correctly completed initial certificate of incapacity for work.
But with an empty line “Get Started”. This form contains the code “31” – he continues to get sick. It turned out that the employee refused further treatment. He never provided a continuation of the certificate of incapacity for work. Do we have the right to pay for such sick leave? In what size? Yes, you must pay for this newsletter.
After all, there is a basis for paying benefits - this is a fully completed certificate of incapacity for work. However, the legislation does not stipulate that the bulletin is payable only for a completed insured event. Therefore, calculate the allowance as usual. How long can only one doctor sign sick leave, and when should the chairman of the medical commission sign?
The attending physician alone issues certificates of incapacity for work to citizens for a period of up to 15 calendar days inclusive.
Extension of sick leave for a longer period (but no more than 15 calendar days at a time) occurs by decision of a medical commission appointed by the head of a medical organization. This is determined by Part 3 of Article 59 of the Federal Law of November 21, 2011 No. 323-FZ. Tell me, how long can one person be sick without a break?
By decision of the medical commission, with a favorable clinical and work prognosis, sick leave may be issued until the day of restoration of working capacity. But for a period of no more than 10 months.

In this case, the ballot must be renewed by decision of the medical commission at least after 15 calendar days. If there is an obvious unfavorable clinical and work prognosis, regardless of the duration of the illness, but no later than four months from the date of its onset, the patient should be sent for a medical and social examination.

Which pen should I use to fill out a sick note?

The ink in the pen should be black. According to Order 624n of the Ministry of Health and Social Development, it is allowed to fill out a sick leave sheet only with a helium, capillary or fountain pen. At the same time, the Supreme Court of the Russian Federation in 2020 came to the conclusion that the use of a ballpoint pen when filling is only a technical defect. This cannot affect the payment of sick leave benefits. It is important that such a defect does not affect the legibility of the written text. The RF Armed Forces ordered the Social Insurance Fund to accept for payment a sick leave certificate that the doctor filled out with a ballpoint pen. However, in this case, the employer, noticing the error, contacted the medical institution for a duplicate. Despite the court's admission, to avoid disputes with the FSS, it is better not to use a ballpoint pen to fill out forms.

The sick leave checkbox is primary and duplicate.

You can also consult with lawyers online for free directly on the website. Original and duplicate. New and used. Universal power supplies for laptops running from a car cigarette lighter. Power supplies are in stock and on order.

Is it possible to accept a duplicate certificate of incapacity for work from an employee if the clinic has checked two boxes: “duplicate” and “primary”.

In the “From what date” and “To what date” columns of the “Exemption from work” table, the entire period of incapacity for work is indicated in one line. If a certificate of incapacity for work (primary) has been damaged, the corresponding note is entered in the “Primary” line, since this mark affects the payment of benefits for temporary disability at the expense of the insurer and in the event of failure to submit a duplicate certificate of incapacity, the information on this certificate of incapacity entered into the register of certificates disability, cannot be read by the program.

If the damaged certificate of incapacity for work was a continuation of a previously issued certificate, the duplicate in the line “Continuation of certificate of incapacity for work N” indicates the number of the previous certificate of incapacity for work. If during the period of temporary incapacity the employee was issued several certificates of incapacity for work and one of

Who fills it out: accountant or personnel officer

Those responsible for filling out sick leave are the head and chief accountant of the organization. They are the ones who sign the form. Filling out a sick leave certificate or checking that it is filled out correctly is the task of those officials whose signature certifies the form. The responsibilities of a personnel employee may include entering some data into the sick leave sheet: company name, insurance experience and other non-accounting information. The job description of the personnel officer must provide for these powers, otherwise it is unlawful to require him to fill out a sick leave form.

Filling out for the employer

You can't make mistakes.

In the company, the manager himself decides the issue of filling out sick leave on an individual basis. Depending on the structure of the organization, this may be done by a personnel officer or an accountant.

The main thing is that the registration for the employer is carried out by a person with the necessary competence.

After the top part of the document is signed by the employees of the medical institution, the form is provided to the employer. He fills out the bottom of the sheet and indicates the following data in block letters with a black gel pen:

1. Full name of the organization. You can use the Latin alphabet, the main thing is not to go beyond the cells. It is allowed, if there are no cells left, an incomplete company name;
2. Form of earnings - full or additional;
3. Employee’s TIN, his insurance record and insurance period;
4. Average earnings without tax deduction. This is the employee's average income for the last year;
5. Full details (full name) of the head of the company;
6. Signature of the Chief Director;
7. Company's stamp. It is quite acceptable if the seal goes beyond the space allotted to it. However, it should not overlap the cells. Otherwise, the device will not be able to read the information and the certificate of incapacity for work will be sent for revision;
8. Mandatory indication of full name. chief accountant, his signature;
9. Displaying the total amount due. Here the benefit from the Social Insurance Fund and separately from the employer are indicated separately.

Please note that the form must be completed correctly and at the medical facility. Otherwise, the document will be returned for revision or not accepted at all.

https://youtu.be/VpikTP6bi0Q

Features of the electronic certificate of temporary incapacity for work

Federal Law No. 86-FZ dated May 1, 2017 provides for the issuance of sick leave certificates in electronic form. In order for any interested person to have the opportunity to quickly obtain information about sick leave issued to a citizen, a special automated system has been created, the operator of which is the Federal Social Insurance Fund of Russia. When issuing a certificate of incapacity for work to a patient in electronic form, the doctor and medical institution must certify it with enhanced qualified electronic signatures. The database is available to the Social Insurance Fund, medical institutions and all employers. The latter have the opportunity to receive in their personal account data only about those citizens who are currently employed by them.

To process electronic documents, organizations and individual entrepreneurs need special software, as well as the technical capability of electronic document management with the Social Insurance Fund. If the employer does not have such an opportunity, he must refuse the electronic document and request a paper version. Otherwise, payments are processed according to the same scheme.

· September 17, 2019

How to determine the length of insurance for calculating sick leave?

Advanced training Remotely at Kontur.School. For accountants and personnel officers.

Training document. Calculation of the insurance period may be necessary in two cases:

• To assign a labor pension.
• When calculating benefits for temporary disability or, as we used to call it, sick leave.

In these cases, the calculation procedure, periods and other details may differ. In the article we will analyze only the calculation of the insurance period for assigning sick leave.

The amount depends on the employee’s insurance experience:

1. from 5 to 8 years - 80% of average earnings;
2. if the employee’s insurance period is from 6 months to 5 years, then he should be paid 60% of average earnings;
3. insurance experience more than 8 years - 100%.

The insurance period is the period when the employee worked and the employer transferred insurance contributions for him to extra-budgetary funds. Required condition:

How to determine the amount of length of service for accruing sick leave in 2020

» Rate this post Legislation guarantees any officially working person compensation for temporary loss of ability to work, that is, when going on sick leave.

The amount of the benefit will depend on many factors, including the length of the insurance period. A citizen can count on receiving benefits only if he provides the employer with a properly executed document - a certificate of incapacity for work.

The grounds for issuing a certificate of incapacity for work to an employee are given in the article.

Sick leave with continuation

https://youtu.be/vz20lyT6VYk
If an employee brought you a sick leave sheet with a continuation, fill out each of them. And attach a benefit calculation to each one.

It happens that an employee is on sick leave for several months.

For example, if you got into a serious accident. Then, for one insured event, the doctor can issue a sick leave certificate with a continuation. How should they be filled out so that later you do not have problems with reimbursement of the benefits paid?

Let's start with the part of the certificate of incapacity for work for which the doctor is responsible.

First of all, when closing the primary ballot, the doctor must enter the code “31” in the “Other” line. It means that the employee continues to be ill and a new sick leave has been opened for him. The doctor indicates his number in the line “A certificate of incapacity for work has been issued (continued) No.”

We have provided a sample of this part of the sick leave below. Accordingly, in the next bulletin in the line “continuation of certificate of incapacity for work No.” the number of the previous document will be reflected.

For example, on the third sick leave, the doctor will indicate the number of the second sheet. And please note: there should be no time gap between the dates when the previous one was closed and the new one was issued.

It is enough to determine the billing period and, accordingly, the average daily earnings once. Here, focus on the date when the primary sheet was opened. That is, when an employee gets sick.

Each of the ballots presented by the employee must be filled out. Many of the indicators in it will be identical. Only the dates on the line “Benefit due for the period” and the values ​​of the lines “Amount of benefit” and “TOTAL accrued” will differ.

After all, you must calculate the benefit specifically for those days of illness that are indicated on the sick leave. In addition, since such an illness is considered one insured event, pay for the first three days at your own expense only according to the sick leave certificate where the word “primary” is checked. That is, in all ballots, starting from the second, there is no need to fill out the line “At the expense of the employer.”

And the indicators for the lines “At the expense of the Federal Social Insurance Fund of the Russian Federation” and “TOTAL accrued” will be equal. And do not forget to attach your calculation of benefits to each certificate of incapacity for work (clause

67 of the Procedure approved by order of the Ministry of Health and Social Development of Russia dated June 29, 2011 No. 624n).

Is the following BL considered one insured event with the primary document?

An insured event is an event upon the occurrence of which the insurer must fulfill its obligations towards the insured person. One disease can be issued with several sick leave certificates.

This is important to know: Minimum sick leave pay for pregnancy and childbirth

But this does not mean that there are several insurance cases.

If the BC is a continuation of a previously issued sheet, the primary document and its subsequent parts are considered one insured event. When a new slip is issued, the previous one is processed for the issuance of benefits. If a citizen continues to be ill, a corresponding note is made on the first sheet.

How many days in this case are at the expense of the employer and who pays the second part of the personal income tax?

The answer to this question depends on the order in which the documents were issued. As a continuation in case of long-term illness or independently from each other for different insurance cases. The billing period is determined based on the date of the first sick leave.

If two primary sheets are presented, then this will already be two insured events. You must pay for the first three days of each. Thus, the document issued as a continuation is paid entirely from the Social Insurance Fund.

Correctly fill out the continuation of the certificate of incapacity for work

For acute respiratory infections, a certificate is usually issued for 7-10 days. If the employee has not recovered by that time, he is examined by a doctor and the rest period is increased to a month inclusive.

This continuation is drawn up on a separate form and attached to the main form.

A leave of 15 days is allocated for caring for children, as well as for caring for a sick relative, however, the employer pays for 3 of them. If the patient has not recovered within 30 days, he needs to contact the head physician of the hospital.

He, together with the commission, determines the person’s disability and prescribes additional tests.

“Sick leave” experience: we count it so that the FSS does not recalculate

The article from the magazine “MAIN BOOK” is relevant as of March 7, 2012. Questions were answered by E.A.

Shapoval, lawyer, PhD. n. The amount of temporary disability benefits is affected not only by the employee’s salary, but also by his insurance record.

In this material, we will answer questions from our readers about what needs to be counted as length of service in various situations and how to reflect length of service on sick leave, so that the Social Insurance Fund does not have any claims when reimbursing funds for the payment of benefits, and the employees are satisfied. O.I. Galankova, Tver The employee went on maternity leave for the second time in January 2012, without leaving maternity leave.

https://youtu.be/ZyeckgpNtfU

Her length of service from the start of her working career until she went on her first maternity leave was only 5 months. And we calculated her allowance based on the minimum wage. Is it necessary to include in the length of service for calculating maternity benefits for the second time the period of the first maternity leave and parental leave, because

Filling out sick leave with continuation

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How to fill out a sick leave certificate

The employee must present a certificate of incapacity for work to the administration of the organization on the day he goes to work, since it is this document that justifies his temporary absence from work.

Temporary disability benefits cannot be calculated without the original sick leave certificate (Part 5, Article 13 of Law No. 255-FZ of December 29, 2006). If an employee was unable to immediately submit a certificate of incapacity for work (for example, he lost it), his right to receive benefits remains for six months after recovery (establishment of disability), the end of the quarantine period, prosthetics, after-care or caring for a sick family member (Part.

1 tbsp. 12 of the Law of December 29, 2006 No. 255-FZ). Provided, of course, that he subsequently submits a certificate of incapacity for work or a duplicate thereof (Part No. 255-FZ). Situation: How to pay for an employee’s sick period if he has lost

How do they pay for such a certificate of incapacity for work?

Sick leave is a document of strict financial reporting. Cash benefits for a long period of incapacity should be calculated in the same way as a regular BL. However, there are also some nuances here.

1. If you brought several sick leaves at once. If several certificates of incapacity for work are presented, they can be paid at a time. The assignment of benefits for temporary disability is possible upon presentation by the employee of all sick leave certificates issued within one insured event in chronological order.
2. If the continuation was brought later than the original document. When an employee presents an initial certificate of incapacity for work, there is no reason not to pay for it while waiting for subsequent ones. In accordance with Article 15 of Law No. 255-FZ, it is necessary to assign benefits within 10 days from the date of submission of the document and pay them on the next day of payment of wages.

Is it possible to pay sick leave benefits using a duplicate sick leave certificate?

Moreover, even if the corrections to the sheet were made after the employee had been accrued and paid the benefit.

https://youtu.be/UnjHPzz0H7M

Situation: can the indication of such symbols in the name of an organization as dots, quotation marks, etc. be considered a minor error? Yes, it is possible. Indication of quotation marks, periods, commas, and dashes in the names of organizations is also not considered a violation and is not a basis for re-issuing a sick leave certificate.

Such clarifications are contained in the letter of the FSS of Russia dated October 28, 2011 No. 14-03-18/15-12956 and the letter of the FSS of Russia dated September 14, 2011.

How to fill out a sick leave certificate if the employee has provided two sick leaves, of which the second is a continuation of the first

Spaces between words are required.

When putting the employer's stamp on the certificate of incapacity for work, make sure that it does not fall on the data cells and is clear and easy to read. Such rules are provided for in paragraph 65 of the Procedure approved by order of the Ministry of Health and Social Development of Russia dated June 29, 2011 No. 624n. Name of the organization In the first line of the “To be completed by the employer” section of the certificate of incapacity for work, enter the name of the organization (full or abbreviated).

Indicate the abbreviated name of the organization in accordance with the constituent documents.

How to obtain a duplicate sick leave?

Home/Sick leave/Registration of a duplicate On the basis of a sick leave certificate, benefits are accrued and paid due to the fact that a person is under treatment due to an illness, for the entire duration of its course. In addition to the diagnosis, it indicates the duration of the sick person’s stay at home or in a medical facility, and all days of incapacity for work upon presentation of the certificate will be paid by the employer. Attention This is an important document issued by medical organizations in accordance with the legislation of the Russian Federation on social insurance.

Sometimes it happens that a sick leave certificate is lost or is not valid for other reasons. Then there is a need to obtain a duplicate of it.

Continuation of sick leave filling out

That is, in all ballots, starting from the second, there is no need to fill out the line “At the expense of the employer.”

And the indicators for the lines “At the expense of the Federal Social Insurance Fund of the Russian Federation” and “TOTAL accrued” will be equal.

And do not forget to attach your calculation of benefits to each certificate of incapacity for work (clause 67 of the Procedure approved by order of the Ministry of Health and Social Development of Russia dated June 29, 2011 No. 624n). A certificate of incapacity for work, usually called a sick leave certificate, is issued to an employee in situations where he is unable to perform his job duties to the employer for some period.

Received sick leave gives the employee the right to be released from work, and is also the basis for calculating benefits for temporary disability. Didn't find the answer to your question?

Find out how to solve exactly your problem - call right now (Moscow) (St. Petersburg) It's fast and free!

Sick leaves: we check and correct

5 tbsp. 13 of the Federal Law of December 29, 2006 N 255-FZ “On compulsory social insurance in case of temporary disability and in connection with maternity”, in order to assign and pay benefits for temporary disability, the employee must submit a certificate of incapacity to the employer.

The procedure for issuing certificates of incapacity for work was approved by Order of the Ministry of Health and Social Development of Russia dated June 29, 2011 N 624n (hereinafter referred to as the Procedure).

The issuance and extension of a certificate of incapacity for work is carried out by a medical worker after examining the citizen and recording data on his state of health in the medical record of an outpatient (inpatient) patient, justifying the need for temporary release from work (clause 5 of the Procedure).

When a citizen is discharged after inpatient treatment, a certificate of incapacity for work is issued on the day of discharge from the hospital for the entire period of inpatient treatment. If temporary incapacity for work continues, the certificate of incapacity for work can be extended up to 10 calendar days (clause 19 of the Procedure).

If the period of temporary incapacity for work exceeds 15 calendar days, the issue of further treatment and the issuance of a certificate of incapacity for work is carried out by a medical commission (clause 13 of the Procedure).

The continuation of the temporary disability certificate issued to the initial certificate relates to one insured event (Letter of the Federal Social Insurance Fund of the Russian Federation dated August 18, 2004 N 02-18/11-5676).

According to clause 60 of the Procedure, in the column “Position of a doctor” of the table “Exemption from work”, the position of the doctor is indicated, and in cases considered by the medical commission, the chairman of the medical commission. In the column “Doctor’s signature” the signature of the attending physician and the chairman of the medical commission is placed upon each extension of the certificate of incapacity for work by decision of the medical commission.

Thus, if the sick leave is a continuation of the first certificate of incapacity for work, this case will be considered one insured event of temporary disability. Since the second sick leave was issued on the 16th calendar day, the decision on further treatment and the issuance of a certificate of incapacity for work is carried out by a medical commission; accordingly, this sick leave must bear the signature of the chairman of the medical commission.

If a medical organization makes a mistake when filling out a certificate of incapacity for work, then the document is considered damaged and a duplicate is issued to replace the damaged one (clause 56 of the Procedure).

Accepted certificates of incapacity for work that contain errors may lead to a refusal to reimburse or to the Social Insurance Fund of the Russian Federation accepting expenses as offset against the payment of the organization's insurance premiums (clause 18 of the Regulations on the Social Insurance Fund of the Russian Federation, approved by Decree of the Government of the Russian Federation of February 12, 1994 N 101, Subclause 3, Clause 1, Article 11 of the Federal Law of July 16, 1999 N 165-FZ “On the Fundamentals of Compulsory Social Insurance”).

Thus, in the case under consideration, the sick leave certificate, which does not have the signature of the chairman of the medical commission, is considered to have been filled out with an error and is considered damaged. A duplicate is issued to replace the damaged certificate of incapacity for work. S.M.Dmitricheva

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12.12.2013

What to do if an employee has two sick days in one period

As for the second sick leave, it must be paid from the day following the day on which the first sick leave was closed.

Moreover, if the second sick leave was issued in connection with the illness or injury of the employee himself, then the benefits for the first 3 days for it, which are payable, are paid at the expense of the employer (hereinafter referred to as Law No. 255-FZ).” But let's look at Law No. 255-FZ.

When applying two sick days at the expense of the employer, you need to pay benefits only for the first 3 days of temporary disability.

And for the remaining days it is fully paid from the funds of the Social Insurance Fund (hereinafter referred to as Law No. 255-FZ). That is, the benefit is paid from the Social Insurance Fund from the fourth day of incapacity for work. However, following this position risks the fact that the Social Insurance Fund will not reimburse part of the costs.

After all, the first 3 days in the Social Insurance Fund mean the first 3 days of the paid period of release from work. / condition /

Sample of filling out a certificate of incapacity for work by an employer

Usually the abbreviated name from the Charter is included here so that it fits. For the same reason, quotation marks and other characters are omitted.

However, their presence will not be considered an error: writing punctuation marks is not prohibited by regulations.

There should be one empty cell between words. Individual entrepreneurs also write their full or abbreviated last name, first name and patronymic in this line. Initials are not separated by a space.

Main or part-time. You must check the required box. This field is provided for situations where a person works in several companies.

In this case, the medical institution issues two sick leave certificates. Assigned to a company or individual entrepreneur upon registration with the Social Insurance Fund. The number can be checked on the fund’s website by entering the TIN and KPP.

Necessary to determine the FSS branch to which the organization belongs.

An official form that confirms absence from work due to illness is called sick leave. Based on it, the employer pays compensation for missed days.

The sick leave form must be filled out according to the rules, otherwise problems may arise with it.

Filling out an extension of sick leave requires extreme care from doctors.

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How to fill out a certificate of incapacity for work with an extension?

For those who did not have enough time to recover, the law provides for a rule according to which sick leave can be extended. The procedure consists of closing the previous ballot and opening the next one and has its own nuances. The second certificate of incapacity for work must be filled out , while some data in it remains unchanged, others change.

What is indicated in the first, what in the second?

In the first ballot, it is necessary to indicate with a tick whether this is the primary document or its duplicate. Then, on both sheets, fill in the columns with the name of the medical institution and its address, the patient’s personal data, and the name of the organization in which he works. The last name and position of the treating doctor, disease code, and outpatient card number are also identical for both sheets.

The second document has the line “Continuation of the sheet”, in which you need to write down the number of the previous ballot. There are columns such as “Other” and “Sheet issued”. In the first of them, code 31 is written, meaning the continuation of the illness; in the second, the number of the continuation of the hospital form is written.

More details about codes for sick leave are described here.

Below you will see a sample of filling out a certificate of incapacity for work with a continuation:

Below you will see a sample continuation of a sick leave certificate:

What marks will indicate that the BC has already been issued?

The issuance of a continuation of sick leave will be indicated by the line “Other” , in which code 31 will be written. The line “Continuation of the certificate of incapacity for work” is also filled in, where the number of the first bulletin is entered.

Registration of sick leave in 2020 if a duplicate is issued

An exception is the situation when the period of incapacity for work was long, which led to the issuance of several sick leave forms, one of which was damaged. The reason is that each form has its own unique number, which is indicated in the subsequent form for a long illness. Execution and sample of a duplicate certificate of incapacity for work Attention In cases where the management of the enterprise considers the document brought by the employee to be incorrectly executed, the following measures must be taken:

• contacting the regional department of the Social Insurance Fund;
• consultation with employees of the social insurance service regarding the admissibility of errors and corrections in the form.

If the Social Insurance Fund confirms that the form is damaged and will not be accepted by social insurance, the authorized head of the enterprise must contact the medical institution to obtain a duplicate. As a rule, this is done by the accounting department.

However, the court’s position in such situations is slightly different; practice shows that the judge can recognize as justification for compensation of benefits not only the lost certificate of incapacity for work, but also other documents (certificates from the clinic with records of the issuance of sick leave, copies of the spines of the sheets, benefit calculations carried out by the employer) .

Where and by whom is the registration carried out - by a doctor or an employer?

If treatment continues with the doctor who started it, then he also fills out the document further. When changing from inpatient to outpatient treatment, the hospital form is closed at the clinic, and an extension is issued there.

When sending a patient to a sanatorium, the bulletin is opened and closed by the doctor of the medical institution sending the patient. The sanatorium doctor fills it out as needed.

The certificate of incapacity for work must bear the signature of the doctor who treated the patient . On the second ballot, in addition to it, the signature of the chairman of the medical commission is placed if the period of incapacity for work exceeds the required 15 days, because it is the commission that decides the advisability of extending sick leave in such cases.

If the diagnosis changes during the course of the illness, then so does the attending physician. In this case, the continuation is filled out by the person who is caring for the patient.

Read more about the nuances of filling out sick leave by a medical institution here, and in this material, learn about the rules and procedure for filling out sick leave by an employer.

Temporary disability forms have been improved to prevent fraud. The document is completed by the attending physician and the employer. When filling out, you need to be extremely careful so that errors do not lead to loss of monetary compensation. Extending sick leave has a number of nuances when filling out an additional form.

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Sep 10, 2019adminlawsexp

Registration and sample of a duplicate certificate of incapacity for work

There are also some differences in filling:

• You can write either by hand or using stamps;
• in the place where the date is indicated, the day of issue of the duplicate is indicated, and not the day of the original issue of the sick leave certificate;
• It is recommended to fill out the cell indicating the primary or continuation of the sheet in order to understand exactly which original sheets are being issued a duplicate;
• the duration of the disease is indicated in one line;
• in addition to the doctor’s data and signature, the full names of the chairman and responsible participants of the medical advisory commission are required.

If, according to the patient, the document incorrectly indicates the place of work, the employer can subsequently make the necessary corrections with his own hand. The duplicate sick leave certificate, as well as the original, must be filled out extremely carefully and accurately, without any errors.