Job descriptions of the leading specialist. Standard job description

Who is a leading specialist?

In almost any organization, a person holding the position of leading specialist reports to the chief accountant. The department manager can directly appoint or dismiss him to a position. All these and other points are contained in the job description of the leading specialist.

Unfortunately, various regulations of enterprises do not establish a clear definition of a leading specialist. Although everything is quite simple here. The employee in question is in no way a supervisor or supervisor. This is more like a kind of headman in the organization, an assistant to the boss. Already from the name of the person it becomes clear that this employee leads other specialists and directs their activities. Typically, the professional in question is able to collaborate with four or five other professionals.

It is worth mentioning the main functions of the employee. He does everything the same as an ordinary specialist, but at the same time he leads a group of 3-5 people and bears great responsibility.

The job description of a leading accounting specialist, for example, states:

the employee is obliged to report information about all malfunctions to the chief accountant;
the employee is obliged to work with documentation: accept, check and draw up regulations;
the employee must carry out inventory work, etc.

The functions of various leading specialists will be described in more detail below.

Who is the chief specialist?

The chief specialist belongs to the category of specialists and is appointed to his position by order of the director of the organization on the recommendation of the head of the department or another person authorized for this purpose.

To be appointed to a position, it is necessary to obtain a higher education in the profession or non-professional education and appropriate retraining or retraining courses. Work experience in the profession or in relevant bodies must be at least five years. Work experience in the specialty is an important point if a job description is being drawn up for the chief specialist of the district administration. Most often, without the necessary skills and practical experience in applying theoretical knowledge, it is impossible to obtain a position in the administration. The job description of the chief specialist is a document required for review upon appointment to a position.

Rights and responsibilities of the leading specialist

Like any other professional, the leading specialist is endowed with certain responsibilities and rights.

Moreover, the employee in question, as a person vested with slightly more authority than other specialists, also has a greater share of responsibility. What can be highlighted here and what does the job description of the leading specialist prescribe in this case? It’s worth starting with basic employee rights. This includes the following:

the employee has the right to make proposals and ideas for improving the organization;
is able to demand from management the materials necessary for work;
must have social guarantees, qualify for timely payments, etc.

Thus, the leading specialist has the most ordinary rights. They are practically no different from the rights of any other employee. What about responsibility? The work instructions state that the employee is responsible for:

for providing incorrect work data;
for complete failure or poor performance of their work functions and duties;
for discrepancies in accounting data;
for violation of labor protection, safety rules, etc.

Requirements for municipal service employees

The most stringent qualification requirements are imposed on employees of municipal services and administrations. Due to the fact that these employees have to constantly communicate with people, in addition to education and knowledge, specialists must also have personal competencies of a certain nature.

Requirements for professional knowledge:

knowledge of Federal laws, the Constitution, decrees of the President of the Russian Federation, decrees and orders of the Government;
regulations and resolutions, official documents that regulate the scope of activity as applied to the performance of specific duties;
fundamentals of labor organization and government;
necessary features of the service process;
rules and norms of business etiquette;
general issues of document flow, the procedure for storing and transmitting official information.

The job description of the chief specialist of the municipal service lists the requirements for professional skills in detail and in an accessible manner. The chief specialist is obliged to:

have skills in an area that corresponds to the focus of the relevant department;
planning work time, conducting analysis in a responsible area;
application of the experience of more qualified colleagues;
use of modern means of communication and preparation of materials.

Leading specialist of the department

The job description of the department's leading specialist assigns the following functions and responsibilities to the employee:

preparation of estimate documentation for the planning level according to their specialization;
control over the reduction of the volume of estimate documentation;
development and introduction into production of the latest methods of working with estimate documentation;
taking part in the so-called pre-design work, data collection, etc.
work to ensure cost-effective solutions;
participation in the examination of projects;
organization of information work;
carrying out technical and economic calculations, etc.

Based on all the above responsibilities of the employee in question, the following conclusion should be drawn: the leading specialist of the department acts mainly as an assistant to the chief accountant. This is the person who collects all the necessary data from his department and transfers it to management and accounting.

Required professional skills

Important points and professional skills required in the work are prescribed in job descriptions. The chief administration specialist, appointed by the administration's management, is often particularly interested in skills related to working with people. Professional requirements include:

ability to work with systems of interaction with organizations and citizens;
skill in working with interdepartmental interaction systems;
Experience working with electronic archival systems for storing and processing data.

Rights and responsibilities of the department's leading specialist

The employee in question is endowed with an unusually wide range of rights.

This is what the job description of the department's leading specialist states:

the employee is able to contact the management of the organization with requests to encourage or punish certain employees of the department;
he can ask his superiors to consider various proposals and ideas for improving work with estimate documentation;
an employee can independently solve problems related to the department’s estimate documentation;
he is able to carry out the so-called author's supervision, draw up a journal of author's supervision.

These are not all the rights of the leading specialist of the department. What about responsibility? The specialist in question bears responsibility mainly for offenses in the workplace, for damage to the organization’s property and for improper performance of his professional duties.

Special Requirements

In addition to the general requirements, specialists of municipal institutions are subject to special requirements that are additional. The job description of the chief specialist must contain a list of these requirements.

These include:

knowledge of systems that help interact with organizations and citizens;
knowledge of accounting systems, work with which provides the support necessary for federal bodies to perform basic issues and functions;
knowledge of interaction systems between departments;
knowledge of the systems by which state information resources are managed;
knowledge of information and analytical concepts that ensure the preparation, processing, analysis of data and their storage;
knowledge of systems that ensure information security;
Knowledge of operations management systems and programs.

Who is a Lead HR Specialist?

To better understand what this employee is, it is necessary to list his main functions.

Thus, the job description of the leading HR specialist will allow you to do this most accurately. The responsibilities of this professional include:

Conducting timely personnel records in accordance with established standards;
registration of transfer, dismissal, acceptance of employees in accordance with regulations and documents;
working with personal files, preparing information and documentation about them;
keeping records of vacations;
timely submission of documents to the archive;
ensuring the safety of necessary documentation and much more.

It is also worth noting that the employee in question must have a wealth of knowledge. This includes, for example, legislation, various accounting methods, enterprise structure, etc.

What guides

The professional must be guided by:

current legislation on the performance of his labor duties,
constituent documents of the organization where he works,
provisions of its structural unit,
the current job description, regulations and other provisions relating to his work activity.

He reports to higher management, while managing a department of employees or assistants, depending on the nuances of his work and the scale of the organization where he works.

Who is a leading specialist in the municipal service?

Local governments contain a fairly large number of municipal employees of various qualifications and ranks. There are, of course, leading specialists here.

What does the job description of a municipal employee of a leading specialist establish in this case? It is worth citing the following main functions of the workers in question:

preparation of resolutions, documents, personnel and organizational issues for consideration by the self-government body;
maintaining a unified register of all municipal employees;
organization of work on professional training, advanced training, internships, etc.
eliminating conflicts of interest;
conducting internal audits and much more.

A municipal employee who is a leading specialist really has a lot of responsibilities. It will be very difficult to list them all, and it is not really necessary. Above, only the main functions listed in a special regulatory act were mentioned. It is worth noting that similar responsibilities are prescribed for any other job description of a leading administration specialist.

Job responsibilities of the Chief Specialist of the Organizational and Economic Department

1. GENERAL PROVISIONS

1. The chief specialist of the organizational and economic department is a municipal employee who, in accordance with the Law of St. Petersburg “On Registers of Municipal Positions in St. Petersburg,” replaces the senior municipal position of the municipal service and works for monetary remuneration from the local budget.

2. A person with a higher professional education in the specialty “state and municipal management” or an equivalent equivalent corresponding to the job responsibilities and work experience of at least 2 years is appointed to the position of chief specialist.

3. The chief specialist of the organizational and economic department is appointed to the position and dismissed by the head of the Administration. Upon appointment to a position, an employment contract is concluded with him for an indefinite period. When concluding a contract, a trial period may be established by agreement of the parties in order to verify the compliance of a municipal employee with the qualification requirements and the work assigned to him. An employment contract may be terminated on the grounds provided for by federal labor legislation and legislation on municipal service.

4. The chief specialist reports directly to the head of the organizational and economic department of the Administration.

5. In his activities, the chief specialist is guided by:

Constitution of the Russian Federation;

federal laws and laws of St. Petersburg on subjects of jurisdiction;

The Budget Code of the Russian Federation and the legislation of the Russian Federation on the budget process;

Civil Code of the Russian Federation;

Charter of the municipality ___________________________;

Regulations on the budget process in the municipality _____________;

Regulations on the Administration of the municipal formation __________________;

regulatory legal acts of the Municipal Council;

orders and instructions of the head of the Administration;

this job description.

6. The chief specialist of the organizational and economic department must know:

— powers of local government bodies in accordance with federal legislation and the legislation of St. Petersburg;

— legal basis of the budget process and budget classification;

— organization of office work in accordance with the approved Instructions;

— basics of organizing managerial work;

and also have the skills:

— culture of relationships and work ethics;

- use of a personal computer.

1.7 The chief specialist of the organizational and economic department does not have the right to engage in activities prohibited by the current legislation on municipal service.

2. RESPONSIBILITIES

The chief specialist of the organizational and economic department is obliged to :

1. Develop a forecast of socio-economic development of the municipality __________________ for the next financial year within the established time frame.

2. Prepare the results of the socio-economic development of the municipal formation __________________ for the previous financial year within the established time frame.

3. Prepare the main directions of tax policy ____________________ for the next financial year.

4. Make calculations for all items and sections of the local budget.

5. Summarize budget requests of deputies and residents of the municipality.

6. Prepare materials for the draft local budget for the next financial year for submission to the Municipal Council.

7. Develop projects of Targeted programs: capital investments, implementation of budget standards and development of the municipal formation _____________________.

8. Prepare materials for making changes and additions to the local budget approved by the Municipal Council.

9. Prepare quarterly distribution of income and expenses of the approved local budget within the established time frame.

10. Keep records of allocations allocated from the local budget for the implementation of the powers of local self-government (acceptance of invoices, checking them for compliance with decisions and agreements).

11. Prepare draft orders of the head of the Administration on the financing of current expenses of the local budget.

12. Carry out ongoing control over the expenditure of local budget funds.

13. Interact with the Territorial Financial Administration on issues of execution of the revenue and expenditure parts of the budget.

14. Timely report to the head of the department and the head of the Administration on current issues of local budget execution.

15. Prepare materials for meetings of the Municipal Council regarding local budget expenditures.

16. At the request of the Municipal Council and with the permission of the head of the Administration, provide information on the current execution of the local budget.

17. Prepare quarterly information for the Administration on the progress of execution of the local budget.

18. Prepare an annual report to the Administration on the results of execution of the local budget.

19. At the direction of the manager, prepare draft letters, replies, reports, certificates and other documents.

20. Annually submit to the state tax service authorities in the manner established by the tax legislation of the Russian Federation, information on income received and property owned by private property.

21. Observe the work schedule, the procedure for handling official information, and do not commit actions that undermine the authority of the municipal service.

22. Do not disclose information that becomes known in connection with the performance of official duties that affects the private life, honor and dignity of citizens.

23. Protect municipal property.

24. Carry out individual instructions and instructions from the head of the Administration and the head of the department on issues within the jurisdiction of the Administration and the department, respectively.

3. RIGHTS

The chief specialist of the organizational and economic department has the right:

1. Request and receive the necessary materials from the heads of structural divisions of the Administration on issues of the local budget and the budget process.

2. Control the targeted spending of local budget funds.

3. Directly interact with employees of the Territorial Financial Administration on issues of execution of the revenue and expenditure parts of the budget.

4. Monitor the implementation of the financial conditions of municipal orders, Targeted programs for the implementation of budget standards and the development of the municipal formation ____________________.

5. Make proposals to the head of the department and the head of the Administration to improve the organization of work.

6. Get acquainted with the documents defining the rights and responsibilities of a municipal position, criteria for assessing the quality of work and conditions for promotion, demand the provision of organizational and technical conditions necessary for the performance of official duties.

7. Receive guarantees provided for by federal legislation and the legislation of St. Petersburg for municipal employees.

4. RESPONSIBILITY

For failure to perform or improper performance of his official duties (official misconduct), violation of labor discipline, the chief specialist bears disciplinary liability in accordance with the labor legislation of the Russian Federation, federal legislation on municipal service and the Regulations on the Administration of the municipal formation ______________________.

HEAD OF ORGANIZATIONAL AND ECONOMIC DEPARTMENT

I have read and understood the job description:

_____________________________________ _____________ 20__

_____________________________________ ___ __________ 20__

_____________________________________ _____________ 20__

Back to list of job responsibilities

Who is a leading occupational safety specialist?

Some companies have entire departments dedicated to health and safety within the organization.

Such departments also have their own leading specialists. Thus, the job description of a leading occupational safety specialist prescribes the following professional functions and responsibilities:

the employee is required to know the content of certain documents, regulations and legislative acts (a full list of them is given in the instructions);
he is obliged to exercise control over the department, over the available documentation;
the employee must efficiently organize optimal working conditions in the department;
must review accidents that have occurred at the enterprise and report them to superiors.

In order to save time, we can say the following: all the functions of the leading occupational safety specialist are aimed at organizing the optimal work of the department and improving performance indicators.

What should you be able to do?

What should a leading specialist be able to do? Freely operate computer and other equipment, communications and communications necessary to perform his job duties. Job descriptions of a leading specialist include the ability to negotiate and conduct data analysis. In addition, it is necessary to implement measures designed to monitor and verify the compliance of factors with reality when presenting the results of their activities.

Involve experts and organizations engaged in expert activities. If the terms of the contract are violated, the leading specialist must take appropriate measures and carry out activities aimed at correcting the mistakes of suppliers, performers, and contractors. He must also be able to draw up and check current documentation. These are the main responsibilities of the leading specialist.

Who is a leading expert?

Determining the most general and unique purpose of the person in question is not so simple.

There are expert specialists in the field of production, and in the field of science or art. However, we can highlight the most generalized functions of this kind of professionals, which, of course, are prescribed by the job description of the leading specialist expert. Among them:

supervising various activities in accordance with the limits of their competence;
control over the provision of services;
work to maintain services and control them;
collecting all necessary information and transmitting it to management;
work with documentation within the scope of competence, drawing up reports;
consideration of complaints and suggestions;
development of planned activities and much more.

What to pay attention to when developing instructions

Developing job descriptions is a fairly responsible process. In order not to adjust it later, you need to pay attention to several important points:

position names must correspond to the occupational classifier;
functional responsibilities are indicated in detail, with maximum compliance with actual work;
standard sections of the instructions must be followed;
It is advisable to leave the list of interactions with departments open, especially in large corporations.

The job descriptions of the leading specialist contain an expanded list of functions and additional requirements for the employee.

A carefully thought out and correctly drawn up job description can greatly help the employer in difficult situations, and for the employee it can clarify and limit the scope of his responsibility.

What is a Lead Procurement Specialist?

The presented employee can serve as an excellent example of a leading specialist in a narrowly focused professional field. The job description of the leading procurement specialist prescribes the following main functions for the employee:

obtaining information about the supplier;
loading management;
checking all necessary transportation documentation;
obtaining information about the product;
attracting outside experts.

Thus, a leading specialist is a person in an organization with slightly more authority than other employees. This professional can only be compared to a production worker with a high rank. He is able to direct the work of the department, report to superiors and accounting. Of course, the work of a leading specialist is difficult, but because of this it is prestigious.

What do you need to know about creating a job description for a leading specialist?

Reading time: 3 minutes(s)
A leading specialist is an employee of an enterprise who is capable of performing work at a higher level than the average employee. Often the scope of professional duties and responsibilities of such a specialist differ from standard working conditions, therefore the work instructions are drawn up somewhat differently.

In this article we will talk about how to correctly draw up a job description for a leading specialist, and will also offer you several ready-made documents drawn up taking into account the specifics of the employee’s work.

How to compose: general provisions

In the “General Provisions” the instructions must include:

employee category;
qualification requirements for him;
documents the knowledge of which is necessary for the employee to perform assigned tasks;
the procedure for appointment, removal and replacement;
direct supervision of the employee.

The following qualification requirements are often imposed on specialists in this category: higher professional education and work experience in their specialty of at least three years.

In his work, the leading specialist must be guided by:

current legislation relating to his professional activities;
internal documentation of the enterprise, including management orders and its own job description.

A person is appointed to this position and removed from it by the appropriate order of the head of the organization. In this case, the immediate supervisor of the senior specialist is, as a rule, the head of the department.

During an employee’s absence from the workplace, his work is carried out by a person appointed by the director of the enterprise in the prescribed manner.

Job responsibilities: what the leading specialist is entitled to and his responsibilities

The list of professional responsibilities of a leading specialist depends on the specifics of his work.

Thus, the leading HR specialist is responsible for personnel management, administrative and economic activities are responsible for administrative and economic activities, and labor protection specialist is responsible for ensuring proper working conditions for the company’s personnel.

At the same time, the rights of employees in this category are often standard and include the right to:

receiving social guarantees provided by the state;
requirement from the management of the organization to provide assistance in the exercise of rights and official responsibilities;
requirement from management to create the organizational and technical conditions necessary for work;
familiarization with draft documents and management decisions relating to his professional activities;
obtaining information and documents necessary to complete assigned tasks;
systematic professional development.

The final chapter of the instructions should indicate the employee’s responsibility for:

improper performance of labor functions;
offenses and crimes committed during work activities;
failure to comply with the requirements specified in the internal documentation of the enterprise;
disclosure of information about an organization related to a trade secret;
misuse of granted official powers, as well as their use for personal purposes.

The employer has the right to adjust the text of the job description at his own discretion, the main thing is that the document does not contradict current legislation, and the specialist himself is familiar with all the amendments made to it.

Sample documents

For personnel (personnel management)

job description Ved. HR specialist you can here: https://yadi.sk/i/zi7Q1Kzp3Y72fa

Municipal employee

A sample document for this employee is located at this address: https://yadi.sk/i/X72hUDE13Y72u6

AXO

To download an instruction template for a senior AO specialist, click here: https://yadi.sk/i/kQpR7w8A3Y73AN

By purchases

The labor functions of a leading procurement specialist look like this: https://yadi.sk/i/gpIGFrg43Y73Ja

Labor protection

When working in this area, the following type of instructions are used: https://yadi.sk/i/K-RM3B6O3Y73qF

Thus, the job description of a leading specialist is the most important local document regulating the work of an employee. And since the labor functions of an employee in this category directly depend on the specifics of his activity, the instructions must be drawn up taking into account all existing nuances.

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Employee rights

In addition to duties, each employee has rights. Municipal employees are no exception.

The employee has the right:

get acquainted with the papers that establish his duties and rights in his position;
become familiar with the criteria for assessing the quality of his work;
receive provision with the material and technical basis necessary to perform his immediate duties;
receive wages and other payments in accordance with labor law, an employment contract and the law on municipal service;
for rest, which is ensured by establishing standard working hours, as well as providing days of rest and paid leave every year;
receive, in the prescribed manner, materials and information necessary to perform official duties;
make proposals for improving regional self-government bodies;
take part, on their own initiative, in competitions to fill positions on a competitive basis;
receive additional education at the expense of the budget to improve their qualifications.

The job description of the department's chief specialist must also contain a clear listing of the acts and regulations that regulate the work of the department and the employees included in it.