Job description of the head of the contractual legal department

Position characteristics

The position of the head of the contract department belongs to the category of managers . In his activities, he is subordinate to the higher management of the enterprise, which is directly provided for in the job description .

The person filling the position of head of the contract department has several main functions . These include general management of the activities of subordinate employees in concluding agreements with the company's counterparties.

In addition, he takes part in the development of business plans and budgeting for potential sales transactions.

Qualification requirements

A candidate for the position in question must meet certain requirements. These primarily include having a diploma confirming graduation from a higher educational institution.

The head of the contract department in his activities is guided by the provisions of current laws, the company's statutory documentation, methodological materials and labor regulations.

In addition to the above requirements, this specialist must know the provisions of the laws in force in relation to the contractual sphere of the enterprise, as well as tax, civil and labor legislation.

List of rights

The powers include :

distributing instructions to subordinates regarding the resolution of issues related to his field of activity;
monitoring the execution of assigned production tasks;
sending requests and obtaining information on them necessary for him to perform his official duties;
implementation of interaction with other companies, organizations, bodies on a range of issues within its competence.

If necessary, the organization can specify additional rights of the manager in the job description.

IV. Rights

An economist for contractual and claims work has the right:

4.1. To get acquainted with the draft decisions of the management of the enterprise relating to its activities, to demand from the management of the enterprise to provide assistance in the performance of their official duties and rights.

4.2. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.

4.3. Receive information and documents from heads of structural divisions, specialists on issues within his competence.

4.4. Involve specialists from all structural divisions of the enterprise to resolve the responsibilities assigned to it (if this is provided for by the regulations on structural divisions, if not, with the permission of the head of the enterprise).

Job responsibilities

The professional responsibilities include :

organizing the activities of the contract department in terms of concluding or re-concluding various contracts (purchase and sale agreements, exchange, etc.);
taking part in the development of a business plan , as well as checking the organization’s capabilities for concluding new agreements;
organizing the activities of employees subordinate to him, summarizing information on previously concluded agreements, preparing it and sending it to senior management;
organizing preliminary negotiations before concluding agreements for the purchase and sale of goods or the sale of a particular service;
control over the review process and the formation of the provisions of concluded agreements, sending applicants information about the status of acceptance of the application, conducting verification activities regarding the correctness of the agreements;
ensuring the safety of agreements and contracts approved by the director of the enterprise.

Types of liability

The head of the contract department is responsible for:

poor performance or failure to fulfill the duties assigned to him by the job description (within the limits prescribed in labor legislation);
violation of the rules established regarding labor protection ;
committing offenses during the performance of their labor functions;
causing material harm to the company or third parties.

Limits of liability may be prescribed in civil, labor, administrative and even criminal legislation.

III. Rights

An economist for contractual and claims work has the right:

Get acquainted with the draft decisions of the enterprise management concerning its activities.
Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.
Within your competence, inform your immediate supervisor about all shortcomings identified in the course of your activities and make proposals for their elimination.
Request personally or on behalf of the enterprise management from departments information and documents necessary to fulfill his official duties.
Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the regulations on structural divisions, if not, then with the permission of the manager).
Demand that the management of the enterprise provide assistance in the performance of its official duties and rights.

Demand and level of remuneration

The profession of head of the contract department is relevant for large enterprises that often enter into agreements with counterparties. It will be easier for a specialist to find a job in a large city.

The salary level depends on where the manager is employed. On average, it varies from 50 to 80 thousand rubles.

Unfortunately, at the moment there is a practice in which work with contracts and contractual documentation at an enterprise is often entrusted to employees for whom this work is not typical (sales managers, project managers, accountants and even secretaries), in addition, this category of employees bears a sufficiently large load and within the limits of direct competence. As a result, the quality of contract work suffers.

Reality requires organizations to have a properly constructed system of contractual work. This system consists of many aspects: from the development of standard forms of contracts that are most adequate to the activities, clientele, business methods, business processes of the enterprise, document management, to training the organization’s personnel in the basics of legal literacy within the scope of job responsibilities, and the development of job descriptions.

For serious organizations, it is impossible to do without organizing specialized contract departments and legal services.

Well-organized work of the contract department facilitates financial planning and, as a result, accelerates the turnover of funds and reduces receivables. Large companies that receive a significant share of profits from supplies are especially interested in this.

Responsibilities of a contract specialist

The job responsibilities of a contract specialist may vary significantly depending on the specifics of the employing organization’s production activities. In one company, this employee will only take into account concluded contracts, in another - to carry out all the work to support the negotiation process and further execution of contracts, and in a third - to carry out claims work in addition to this.

Responsibilities of an economist for contract work

An economist engaged in contract work may perform duties to support the conclusion and execution of contracts, for example:

The responsibilities of the economic direction of contract work can also be gleaned from the Qualification Directory of Positions of Managers, Specialists and Other Employees

, containing the position of “economist for contract and claims work.” Despite the narrow specialization (work is provided only with construction contracts), these responsibilities can be reformulated more broadly. In particular, the responsibilities of an economist include:

preparation of construction contracts, verification of estimate documentation for the construction of facilities, cost calculation, accounting of work performed and execution of delivery certificates,
checking the estimate documentation received from the customer, preparing opinions on its quality,
calculation of the cost of work performed, accrual of necessary costs,
accounting of work performed and paid for by the customer,
participation in the study and analysis of the state and selection of the most profitable service markets,
performing calculations of the economic efficiency of introducing new equipment and technology, labor organization, rationalization proposals and inventions,
preparation of necessary documentation for consideration of claims,
preparation of materials for consideration of controversial issues with contractors, etc.

I. General provisions

An economist in contract and claims work belongs to the category of specialists.
For the position:
economist for contractual and claims work, category II - a person with a higher professional (technical) education and work experience as an economist for contract and claim work or other engineering and technical positions filled by specialists with higher professional education for at least 3 years;
economist for contract and claim work of category I - a person who has a higher professional (technical) education and work experience as an economist for contract and claim work of category II for at least 3 years.
Appointment to the position of economist for contractual and claims work and dismissal from it is made by order of the director of the enterprise for
An economist for contractual and claims work should know: 4.1. Legislative acts, regulations, orders, orders, other guidance, methodological and regulatory materials on capital construction.
4.2. Organization of the development of design and estimate documentation, the procedure for its coordination and approval.
4.3. The procedure for developing long-term and annual plans for capital construction.
4.4. Basics of construction technology.
4.5. Rules for securing contract agreements.
4.6. Composition, content, procedure for developing and approving estimates.
4.7. Construction financing rules.
4.8. Regulatory documents on pricing issues in construction.
4.9. Planning and accounting documentation.
4.10. Organization of operational and statistical accounting and reporting.
4.11. Economics, organization of production, labor and management.
4.12. Possibility of using computer technology and performing calculations and accounting for construction and installation work, rules for its operation.
4.13. Market methods of management.
4.15. Labor legislation.
4.16. Internal labor regulations.
4.17. Labor protection rules and regulations.

The economist for contractual and claims work is guided in his activities by this job description.

The economist for contractual and claims work reports to

During the absence of an economist for contractual and claim work (vacation, illness, business trip, etc.), his duties are performed by a person appointed by order of the director of the enterprise. This person acquires the corresponding rights and is responsible for the high-quality and timely performance of the duties assigned to him.

Job description of a specialist in the contract department

The job description of a specialist in contract work is the main document fixing the range of responsibilities of an employee in a particular organization. It is composed of traditional sections:

general provisions that state:
procedure for appointment to a position,
to whom does the specialist report?
qualification requirements for the applicant for the position (level of education, work experience, etc.),
a list of documents the knowledge of which is necessary to work in the position;
labor function (job responsibilities):
list of duties performed by a specialist,
knowledge, skills and abilities that he must possess;
employee rights;
his responsibility.

If necessary, it is allowed to include additional sections in the job description (relationships by position, interaction with departments, procedure for revising instructions, etc.).

a template to develop a job description

Job description of contract support manager

Job Description for Information Support Manager

1.1 This job description defines the functional duties, rights and responsibilities of the information support manager. 1.2 The information support manager belongs to the category of managers. 1.

3 The information support manager is appointed and dismissed in accordance with the procedure established by the current labor legislation by order of the director of the travel agency. 1.4 Relationships by position: 1.4.

1 Direct reporting to the Director of the travel agency 1.4.2.

Job description of a specialist in the contract and tender support department

For example, it may be said that he must:

prepare the text of agreements based on agreements reached with the counterparty;
keep records of concluded contracts;
monitor the duration of contracts, inform the manager in advance about agreements that require resolving the issue of extension;
analyze the progress of the parties in fulfilling their obligations under contracts;
identify current debts of counterparties and take measures to repay them within its competence;
organize the exchange with counterparties of primary accounting documents confirming the fulfillment of obligations under the contract;
prepare additional agreements on the extension of contracts and amendments to them.

Responsibility This describes the adverse consequences for the employee of violating the rules and regulations.

Job Description Customer Support Specialist Responsibilities

In different companies, a contract specialist is assigned a different amount of responsibilities.

Somewhere he simply keeps records of contracts, and somewhere he is charged with starting claims work on obligations unfulfilled by counterparties - all these points must be taken into account in the job description so that the employee clearly knows what tasks are assigned to him. The same applies to the rights of a contract specialist. 1.

General provisions 1.1. This job description defines the functional duties, rights and responsibilities of a legal adviser for contract work of [Name of the organization in the genitive case] (hereinafter referred to as the Company). 1.2.

Job description of a customer support manager

5.6. Attention: Carry out quality checks and timeliness of execution of orders. 5.7. Demand cessation (suspension) of work (in case of violations, non-compliance with established requirements, etc.), compliance with established norms, rules, instructions; give instructions to correct deficiencies and eliminate violations. 5.8.

Submit for consideration by the head of the organization proposals on the hiring, transfer and dismissal of employees, on the encouragement of distinguished employees and on the application of disciplinary sanctions to employees who violate labor discipline. 5.9. Participate in discussions of issues related to the duties performed by him. 5.10.

Job description of a specialist in the contract group of the legal department