Job description of the head of the economic department
[organizational and legal form, name of organization, enterprise]
[position, signature, full name of the director or other official authorized to approve the job description]
Job description of the head of the economic department [name of organization, enterprise, etc.]
This job description has been developed and approved in accordance with the provisions of the Labor Code of the Russian Federation and other regulations governing labor relations in the Russian Federation.
What you should know
Performing the functions of the head of the economic department is impossible without the appropriate set of knowledge. It should be as follows:
- resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to administrative and economic services;
- structure of the enterprise, institution, organization and prospects for its development;
- procedure for maintaining time sheets;
- means of communication, computing and organizational technology;
- procedure and deadlines for reporting;
- means of mechanization of manual labor;
- the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services;
- fundamentals of economics, labor organization, production and management;
- basics of labor legislation;
- internal labor regulations;
- rules and regulations of labor protection.
Job responsibilities
Head of the economic department:
2.1. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises of the enterprise, as well as monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.).
2.2. Participates in the development of plans for current and major repairs of the enterprise's fixed assets (buildings, water supply systems, air ducts and other structures), and in drawing up estimates of business expenses.
2.3. Organizes repairs of buildings and premises of the enterprise, monitors the quality of repair work.
2.4. Provides departments of the enterprise with furniture, household equipment, means of mechanization of engineering and management work, carries out accounting and monitoring of their safety and timely repairs.
2.5. Organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to the structural divisions of the enterprise, as well as keeping records of their expenditure and drawing up established reporting.
2.6. Controls the rational use of materials and funds allocated for economic purposes.
2.7. Organizes reception, registration and necessary services for delegations and persons arriving on business trips.
2.8. Supervises landscaping, landscaping and cleaning of the territory, festive decoration of building facades, entrances, etc.
This is important to know: General practitioner (local): job responsibilities
2.9. Organizes business services for meetings, conferences, seminars and other events.
2.10. Performs work on organizing time sheets, drawing up a workday schedule, and ensuring rational organization of meals for employees during lunch breaks.
2.11. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.
2.12. Takes measures to introduce means of labor mechanization, communications, computing and organizational technology.
2.13. Manages department employees.
2.14. [Enter as appropriate].
I. General provisions
1. The deputy head of the administrative and economic department (ACD) belongs to the category of managers.
2. A person with a higher education and the necessary work experience in the economic service is appointed to the position of Deputy Head of Administrative Operations.
3. The deputy head of the administrative office supervises the work on economic maintenance of the enterprise and its divisions.
3.1. Ensures the safety of household equipment, its restoration and replenishment, as well as maintaining cleanliness in the premises and on the assigned territory.
3.2. Monitors the condition of the premises and takes measures to repair them in a timely manner.
3.3. Provides workers with special clothing and household items.
3.4. Supervises the work of service personnel.
4. Appointment to the position of Deputy Head of the Administrative and Economic Department and dismissal from it are made by order of the General Director.
5. During the absence of the Deputy Head of Administrative Operations (illness, vacation, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the corresponding rights and is responsible for the proper performance of the duties assigned to him.
6. The deputy head reports directly to the head of the administrative office.
7. A deputy chief may be dismissed:
- by personal application;
- at the initiative of the administration.
II. Job responsibilities
Deputy Head of Administrative Operations:
1. Monitors compliance by employees of the service with production and labor discipline, their implementation of job descriptions, rules and regulations on labor protection, safety precautions, industrial sanitation and fire safety.
2. In direct contact with city regulatory authorities (Rospotrebnadzor, Social Insurance Fund, fire service, etc.) resolves issues related to production.
3. Provides employees of the enterprise with workwear, monitors its cleanliness and integrity, and organizes timely washing or dry cleaning of contaminated workwear.
4. Maintains the buildings and premises of the enterprise in proper condition in accordance with current sanitary, hygienic and fire safety standards and rules.
5. Every day at the beginning of the working day, while walking around buildings, structures and the adjacent territory, he records comments on their technical condition and internal order for their further elimination. All deficiencies noticed during the inspection are reported to the head of the administrative maintenance department for his decision.
6. Monitors the serviceability of non-production equipment (lighting, heating systems, ventilation, etc.). In case of malfunctions, resolves the issue of their elimination through the landlord's economic services.
7. Makes proposals for the formation of current and long-term plans for the reconstruction and repair of buildings and premises.
8. Monitors prices and prepares documents necessary for concluding contracts for the purchase of equipment, office equipment, furniture, and household goods.
9. Takes part in the logistics of meetings and other events.
10. Organizes reception and necessary services for persons arriving on a business trip.
11. Provides, at the request of department heads, the organization of meals for employees.
12. Manages service employees.
13. Fulfills all orders of the head of the administrative office regarding the economic activities of the department.
III. Rights
The Deputy Head of Administrative Operations has the right:
1. Get acquainted with the draft decisions of the enterprise management concerning its activities.
2. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.
3. Interact with the heads of structural divisions of the enterprise.
4. Demand that the management of the enterprise provide assistance in the performance of their official duties and rights.
5. Sign and endorse documents within your competence.
6. Make proposals to reward distinguished employees and impose penalties on violators of production and labor discipline.
7. Give instructions to the structural divisions of the enterprise to ensure the safety of inventory, office equipment, furniture, and compliance with fire safety standards and regulations.
8. Demand compliance with the rules of warehousing and storage of material assets in the territories assigned to them.
9. Demand and receive from all structural divisions reports on the consumption of office supplies and paper.
10. Independently conduct correspondence on issues of economic and social support of the enterprise.
IV. Responsibility
The Deputy Head of the Administration and Maintenance Department is responsible for:
1. For improper performance or failure to fulfill one’s job duties provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
The job description has been developed in accordance with:
- Labor Code of the Russian Federation, taking into account amendments and additions.
- Resolution of the Ministry of Labor and Social Development of the Russian Federation. “Qualification reference book for positions of managers, specialists and other employees” No. 37.
- Charter of the enterprise.
- Enterprise QMS documents.
Rights
The head of the economic department has the right:
3.1. Submit proposals for improving the economic services of the enterprise and its divisions for consideration by the enterprise management.
3.2. Interact with the heads of all departments of the enterprise on issues of economic services.
3.3. Sign and endorse documents within your competence.
3.4. Submit for consideration by the head of the enterprise proposals on the appointment, relocation, dismissal of employees subordinate to him; proposals to encourage them or to impose penalties for violation of production and labor discipline.
3.5. Demand that the management of the enterprise and heads of departments provide assistance in the performance of their official duties and rights.
3.6. Inform the heads of departments of the enterprise about the shortcomings in the work of the departments they head (overexpenditure of materials and funds, damage to equipment and inventory) and demand their elimination.
3.7. [Enter as appropriate].
About rights
Now let’s talk about what rights an AO specialist has (we have already decided who this is). This paragraph will also indicate who is responsible for the performance of duties by department employees.
As one might expect, this clause includes everything related to monitoring compliance with various standards and requirements for preserving the company’s property, which is in operational use.
The department can also monitor the proper storage of property in the warehouse and require reports on the use of office supplies.
Of course, the right of this structural unit is to represent the interests of the company in interaction with various institutions (repair, construction organizations) if it is necessary to resolve issues within its area of responsibility.
Based on the results of the inspections, the head of the administrative office may initiate, through management, the issuance of an order to impose a disciplinary sanction for damage to property.
Responsibility
The head of the economic department is responsible for:
4.1. For improper performance or failure to fulfill one’s job duties as provided for in this job description, within the limits determined by the labor legislation of the Russian Federation.
4.2. For offenses committed in the course of carrying out their activities - within the limits determined by the administrative, criminal and civil legislation of the Russian Federation.
4.3. For causing material damage - within the limits determined by the labor and civil legislation of the Russian Federation.
4.4. [Enter as appropriate].
The job description has been developed in accordance with [name, number and date of document].
About responsibility
Now it is necessary to touch upon the area of responsibility that the AO specialist bears. Whoever decides to control this should know that the head of the administrative and economic department is fully responsible for the performance of functions.
His responsibilities include, among other things, organizing the work of employees of the structural unit entrusted to him. The manager ensures high-quality and timely preparation of documentation and document management. It is the head of the administrative and maintenance department who is responsible for the execution of production discipline by employees. The area of responsibility of other employees of the economic department is determined by job descriptions, which will be briefly discussed in this article.
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Job description of the head of the administrative and maintenance department
1. General Provisions
1.1. The head of the administrative office belongs to the category of managers.
1.2. Qualification requirements: Higher professional education and work experience in the specialty for at least 2 years or secondary vocational education and work experience in the specialty for at least 5 years.
1.3. The head of the administration office must know: - resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to administrative and economic services; — the structure of the enterprise and prospects for its development; — procedure for maintaining time sheets; — means of communication, computing and organizational equipment; — procedure and deadlines for reporting; — means of mechanization of manual labor; — the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services; — basics of economics, labor organization, production and management; — labor legislation; — internal labor regulations; — rules and regulations of labor protection.
1.4. Appointment to the position of the head of the administrative office and dismissal from the position are made by order of the general director.
1.5. The head of the administrative office reports directly to the general director.
1.6. To ensure his activities, the head of the administrative and administrative organization is given the right to sign organizational and administrative documents of the Company on issues included in his functional responsibilities.
1.5. During the absence of the head of the administrative office (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the corresponding rights and bears responsibility for the improper performance of the duties assigned to him.
2. Job responsibilities
2.1. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating systems, ventilation, etc.).
This is important to know: Job descriptions for a mechanic in housing and communal services: sample
2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air pipelines and other structures), and in the preparation of estimates of business expenses.
2.3. Organizes repairs of premises, monitors the quality of repair work.
2.4. Provides enterprise divisions with means of mechanization of engineering and management work, monitors their safety and timely repairs.
2.5. Organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing the necessary household materials, equipment and inventory, providing them to structural units, as well as keeping records of their expenditure and drawing up established reporting.
2.6. Controls the rational use of materials and funds allocated for economic purposes.
2.7. Supervises landscaping, landscaping and cleaning of the territory, festive decoration of building facades and entrances.
2.8. Organizes business services for meetings, conferences, seminars and other events.
2.9. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.
2.10. Takes measures to introduce communications, computing and organizational technology.
2.11. Manages AHO employees.
The head of the administrative office has the right:
3.1. Request and receive from structural units information, reference and other materials necessary to perform the duties provided for in this Job Description.
3.2. Take measures when discovering disciplinary violations of subordinate employees and report these violations to the head of the enterprise to bring the perpetrators to justice.
3.3. In agreement with the head of the enterprise, attract experts and specialists in the field of administrative and economic activities for consultations, preparation of opinions, recommendations and proposals.
3.4. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.
3.5. Submit proposals for improvement of work related to the responsibilities provided for in these Instructions for consideration by management.
3.6. Require the management of the enterprise to provide organizational and technical conditions and prepare the established documents necessary for the performance of official duties.
The head of the administrative office is responsible for:
4.1. For improper performance or failure to fulfill one’s official duties as provided for in this Job Description, within the limits established by the current labor legislation of the Russian Federation.
4.2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
4.3. For causing material damage to the enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.
Why is AHO created?
First, let’s clarify that ACS is an administrative and economic department. Typically, such structural units are created at large enterprises with a branched structure of economic activity. In small companies, the functions of an entire department can be performed by one person. The main function of the employees of this department is to competently organize administrative and economic activities, minimizing the company’s costs of ensuring its livelihoods and creating comfortable conditions for staying in the workplace.
