Job description of the head of the logistics department and his responsibilities

Job description of the head of the logistics department [name of organization, enterprise, etc.]

This job description has been developed and approved in accordance with the provisions of the Labor Code of the Russian Federation and other regulations governing labor relations in the Russian Federation.

General provisions

1.1. The head of the logistics department belongs to the category of managers; he is hired and dismissed by order of the head of the organization, to whom he directly reports in his work.

1.2. A person with a higher professional (technical) education and work experience in the specialty of at least [fill in the required] years is appointed to the position of head of the logistics department.

1.3. The head of the logistics department must know:

— goals of the enterprise;

— distribution of responsibilities between departments of the enterprise;

— theory of logistics management;

— regulations regulating transport transportation;

— product range and characteristics of manufactured (sold) products;

— rules of loading and transportation;

— rules for warehousing and storage of raw materials, materials and finished products;

— fundamentals of economics, organization of production, labor and management;

— basics of labor legislation;

— internal orders, instructions and orders of the organization’s management;

— rules and regulations of labor protection, safety and fire safety;

— internal labor regulations.

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1. This job description defines the functional duties, rights and responsibilities of the Head (Head) of the Logistics Department.
2. The head (head) of the logistics department is the organizer of the Company’s tactics in the field of logistics.
3. The head (head) of the logistics department is appointed to the position and dismissed from the position, in accordance with the procedure established by the current labor legislation, by order of the Head (director, general director, president, logistics director) of the enterprise.
4. Selected from among qualified specialists with good organizational skills and at least 3 years of experience in a similar position.
5. Reports directly to the Head (director, general director, president, logistics director).
6. In his work, the Head (Head) of the Logistics Department is guided by:
   — regulatory, methodological and other guidance materials in the field of transport, warehousing;
7. — standards and technical conditions for storage of inventory items, procurement organizations;
8. — current customs legislation;
9. — job description;
10. — provisions regulating intra-company relations;
11. — instructions from the Director;
12. - the charter of the enterprise.
13. Education: higher technical (economics, technical-economics).
14. Skills and abilities: ability to analyze, plan and manage. Construction of a logistics system at the enterprise. Design and organization of information flows in the logistics system.

II. Job responsibilities

1. Organization and control of the continuity and productivity of the daily work of the logistics department.
2. Assessment and analysis of costs associated with the execution of logistics operations.
3. Evaluation and analysis of the performance of logistics operations.
4. Assessment and analysis of working time spent on operations.
5. Development of proposals to optimize the cost of purchased raw materials, equipment and shipped goods.
6. Compliance with the approved cost estimates and budget items.
7. Improving the work of the department, developing and implementing new systems aimed at increasing the efficiency of using working capital.
8. Analysis, planning, organization, coordination and management (including organization of control over execution) of enterprise logistics processes.
9. Design and development of new logistics systems as well as optimization of existing logistics systems.
10. Development and implementation of methodological and regulatory materials on logistics for specific departments, definition of functions and operations. Monitoring the application of developed methodological and regulatory materials.
11. Organization of work on the development of forms and methods of reporting.
12. Monitoring the correctness and timeliness of execution of assigned tasks by department employees.
13. Coordination of internal and external relations of the company.
14. Introducing staff to the basics of logistics.
15. Formation of a budget for logistics. Analysis of logistics costs and logistics costs.
16. Optimizing the cost and efficiency of enterprise logistics operations.
17. Coordination and direction of financial flows associated with logistics processes.
18. Optimization of document flow of all logistics processes.
19. Coordinating the interaction of the department with other divisions of the Enterprise in accordance with developed and approved technological schemes.

Job responsibilities

The head of the logistics department performs the following job responsibilities:

2.1. Monitoring the timely delivery of goods, advertising materials, equipment to customers in accordance with received applications.

2.2. Provides management and control over the performance of work on the reception, storage and release of raw materials, supplies and finished products at the organization's warehouse, taking into account the most rational use of warehouse space, facilitating and accelerating the search for necessary consumables and equipment.

2.3. Draws up freight flow schedules, determines delivery methods and modes of transport, develops logistics chains (sea, road, air and rail transportation), and optimizes transportation routes.

2.4. Forms a database of carriers.

2.5. Places orders for transportation.

2.6. Organizes loading and unloading operations, selects the necessary transport mechanisms.

2.7. Generates applications for the purchase of warehouse structures and mechanisms.

2.8. Develops measures to improve the efficiency of the department.

2.9. Manages department employees.

Director of logistics Department

Job Description for Head of Logistics Departmentzip

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Job responsibilities of the head of the logistics department
I approve

_____________________________ (Last name, initials)

(name of organization, its ________________________________

organizational and legal form) (director; other person authorized

approve job description)

00.00.201_g.

m.p.

JOB DESCRIPTION

HEAD OF LOGISTICS DEPARTMENT

——————————————————————-

(name of institution)

00.00.201_g. №00

1. General Provisions

1.1. This job description establishes the rights, responsibilities and job responsibilities of the head of the logistics department

_____________________ (hereinafter referred to as the “enterprise”). Name of institution

1.2. A person with a higher professional (technical) education and work experience in the specialty of at least (fill in the required) years is hired for the position of head of the logistics department.

1.3.The head of the logistics department must know:

-goals of the enterprise;

-distribution of responsibilities between departments of the enterprise;

-the theory of logistics management;

-basics of labor legislation;

-internal orders, instructions and orders of the organization’s management;

- regulations regulating transport transportation;

- product range and characteristics of manufactured (sold) products;

-rules of loading and transportation;

-rules for warehousing and storage of raw materials, materials and finished products;

-basics of economics, organization of production, labor and management;

-rules and standards of labor protection, safety and fire safety;

- internal labor regulations.

2. Job responsibilities

The head of the logistics department is obliged to:

2.1. Monitor the timely delivery of goods, advertising materials, equipment to customers in accordance with received applications.

2.2. Carry out management and control over the performance of work on the reception, storage and release of raw materials, supplies and finished products at the organization’s warehouse, taking into account the most rational use of warehouse space, facilitating and speeding up the search for necessary consumables and equipment.

2.3.Draw up freight flow schedules, determine delivery methods and modes of transport, develop logistics chains (sea, road, air and rail transportation), optimize transportation routes.

2.4.Create a data bank of carriers.

2.5. Place orders for transportation.

2.6. Organize loading and unloading operations, select the necessary transport mechanisms.

2.7. Form applications for the purchase of warehouse structures and mechanisms.

2.8.Develop measures to improve the efficiency of the department.

2.9. Manage department employees.

3. Rights

The head of the logistics department has the right to:

3.1.For all social guarantees provided for by law.

3.2. Get acquainted with the draft decisions of the enterprise management concerning its activities.

3.3. Submit proposals for improvement of work related to the responsibilities provided for by these instructions for consideration by management.

3.4.Sign and endorse documents within your competence.

3.5. Interact with the heads of structural services of the educational institution, obtain information and documents necessary to fulfill their official duties.

3.6. Conduct correspondence with organizations on issues within his competence.

3.7. Demand that the management of the educational institution provide assistance in the performance of their official duties and rights.

3.8.Improve your professional qualifications.

3.9. Other rights provided for by labor legislation.

4. Responsibility

The head of the logistics department is responsible for:

4.1. Failure to perform or improper performance of one’s job duties as provided for in this job description within the framework determined by the current labor legislation of the Russian Federation.

4.2. Causing material damage to the employer within the framework determined by the current labor and civil legislation of the Russian Federation.

4.3. Legal violations committed in the process of carrying out their activities within the framework determined by the current administrative, criminal, and civil legislation of the Russian Federation.

Head of structural unit: _____________ __________________

(signature) (surname, initials)

00.00.201_g.

I have read the instructions,

one copy received: _____________ __________________

(signature) (surname, initials)

00.00.20__

Rights

The head of the logistics department has the right:

3.1. For all social guarantees provided for by law.

3.2. Get acquainted with the draft decisions of the enterprise management concerning its activities.

3.3. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.

3.4. Sign and endorse documents within your competence.

3.5. Interact with the heads of structural services of the educational institution, obtain information and documents necessary to fulfill their official duties.

3.6. Conduct correspondence with organizations on issues within his competence.

3.7. Require the management of the organization to provide assistance in the performance of their official duties and rights.

3.8. Improve your professional qualifications.

3.9. Other rights provided for by labor legislation.

Recommendations for drawing up a job description for a logistics manager

The basis for drawing up the document are special reference books. They contain criteria by which a person can be assessed when applying for a job.

Important! Before the main part of the document there must be a header, which indicates by whom, when and for whom the job description is approved.

What sections should be in the DI of a logistics manager?

To draw up your own instructions, you should use a standard template, which are available in large quantities on the Internet. A similar CI was previously presented. The document does not have a standard form, the number and series of which are fixed in the current legislation, but it is important that the job description contains all the mandatory sections and points that fully illustrate the work of a logistics employee. The standard instructions consist of several parts, the order of which is described in more detail below.

Section one – “General provisions”

This contains information about the category of the position, as well as the qualifications that the new employee must have. This section necessarily specifies the requirements for the work experience of a potential employee and the knowledge, skills and abilities that he must possess.

Section two – “Job responsibilities”

This section is the largest and includes information about what the employee is required to know and do. All functions that are performed by a logistician are described in detail here. It also describes what actions the employee is required to coordinate.

Attention is certainly paid to the description of individual activities and production tasks, the execution of which is the responsibility of the logistician.

Section three – “Rights”

The possibilities a citizen has for organizing the full performance of work are described.

The actions that an employee can perform if necessary to ensure the full operation of the company are indicated. It must be described where and on what grounds an employee can represent his company in other enterprises.

Section four – “Responsibility and performance assessment”

This section is required to determine the degree of responsibility of an employee if he committed a violation of labor regulations, internal work regulations or other requirements. You can describe the penalties and conditions for management to contact the police and the judiciary, if necessary.

Section five – “Working conditions”

All conditions are described, including the regime, provision of mechanisms, materials, and necessary resources to perform work duties. Since a logistician may have subordinates, this section describes the procedure for managing employees and organizing their work.

The document is prepared in advance so that the new employee has the opportunity to familiarize himself with the DI before being hired. Familiarization is carried out strictly against signature, and the instructions themselves must contain the signature of the head of the enterprise and a seal.