Time sheets The employer is required to keep records of working hours

Who is appointed as responsible

If there are a lot of employees in the organization, then keeping timesheets becomes a rather labor-intensive task. An order exists to assign these duties to one or more persons.

This could be a personnel officer, an accountant, a manager, or any other employee whose responsibilities will include recording important points. Often several employees share responsibility for this.

There are cases in large institutions when a separate employee is allocated for this functionality - a timekeeper. He centrally maintains time sheets for all employees. But the law does not prohibit another option. With it, each department solves this nuance independently, dividing the responsibility for compiling and maintaining timesheets among its personnel.

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Time sheet

The time sheet is the primary document that allows you to record working time. It is impossible to do without it in any enterprise. At the same time, many questions arise regarding who should keep the time sheet and how to correctly fill out this document. In this article we will consider the following questions:

maintaining time sheets;
order to maintain a time sheet;
What is the procedure for filling out the timesheet?

https://youtu.be/6F96a6OOSxE

Keeping a timesheet allows you not only to monitor employees’ compliance with working hours, but also to obtain the necessary data for calculating wages. Maintaining a time sheet In accordance with Art.

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We urgently need samples of an order appointing someone responsible for maintaining a time sheet. Republic of Belarus, Vitebsk 2. Heads of structural units must ensure that a completed time sheet with the necessary supporting documents is provided (in case of employee absences from the workplace) at the end of each month to the HR department.

3. The HR department checks all time sheets and ensures their timely submission to the accounting department for payroll calculation no later than the 2nd day of each month. 4. Approve the form of the time sheet.

5. Approve the symbols of types of working time spent for use in time sheets.

6. All interested parties should be familiarized with this order.

7. I entrust control over the execution of the order to the head of the personnel department, full name. 2. Symbols of types of working time spent for use in time sheets.

The time sheet is the primary document that allows you to record working time. It is impossible to do without it in any enterprise. At the same time, many questions arise regarding who should keep the time sheet and how to correctly fill out this document.

Components of an order

The document is filled out on behalf of the manager and consists of a header, main and final parts. The organization, its contacts, place of publication and date are listed at the top.

The main data is contained in the middle part. It first states the reasons for issuing this order. Possible causes:

the simplest one is “For the purpose of organizing working time recording”;
a more specific wording sounds like “Due to the need for timely recording of working time”;
“For the purpose of obtaining data on hours worked for calculating wages”;
“To collect (compile) statistical reporting on labor,” etc.

In general, the goal-setting point in the order is not vital. In the electronic version of the document, for example, it is completely absent. But its presence indicates a responsible approach of the manager. After the word “I order” there are usually several paragraphs. Sometimes - alone. And they contain information about:

Full name of the appointee or appointees;
his position or positions (head of department, accountant, secretary, etc.);
start date of execution of the order;
general responsible, if there are more than two timekeepers;
The name and position of the person who will monitor the implementation of these duties.

If time sheets are filled out in a decentralized manner, then it is logical to assign to this work persons who are directly next to the employees or are responsible for their actions.

The informational part is completed with the signatures of all appointed persons and the manager (with stamp and date).

If we are talking about a large company, then by order the manager can only indicate a division, and not an individual employee. Later on site, the lesser boss will need to decide on a specific person to do the job.

On the appointment of those responsible for maintaining time sheets

On the appointment of responsible persons

for maintaining the accounting sheet

Due to the need to record the time worked by each employee of the organization, as well as for the purpose of monitoring employees’ compliance with the established working hours and obtaining data on time worked for calculating wages, as well as for compiling statistical reporting on labor

1. Assign responsibility for maintaining timesheets to:

- for teaching staff - Galina Viktorovna Klyueva, deputy director for organization of educational work;

- for service personnel - Irina Sergeevna Paramonova, secretary-assistant.

2. Assign Irina Sergeevna Paramonova responsible for the timely receipt of data.

3. I reserve control over the execution of the order.

Where to register

The order, or more precisely, its number and date of issue, is entered in the personnel order register. In the absence of one - in the journal of orders for the main activity. In any case, according to the Labor Code, such magazines are stored for 75 years.

Attention! The column corresponding to the specific order must contain the signatures of the manager and all employees assigned to perform this functionality.

If registration (assignment of a number) takes place in the organization’s electronic document management system, then such a document will also have legal force. Although experienced accountants and personnel officers still put most of the data on paper for reliability, not trusting capricious technology too much.

Forced absenteeism in the report card number of hours of PV

Absenteeism is documented in accordance with the procedure established by labor legislation. The rules for keeping a log of absent employees are developed by the Human Resources Department together with the security service and approved by the director of the enterprise. 3. Rules for filling out the timesheet 3.1. Time sheets are kept in electronic and paper versions. 3.2.

https://youtu.be/Z52K0-caJQY

Alfa INN 7708123456, KPP 770801001, OKPO 98756423 full name of the organization, identification codes (TIN, KPP, OKPO) ORDER No. 15-D Moscow 05/15/2013 I ORDER: To approve and enter into force from 01/01/2014.

In small enterprises and individual entrepreneurs, as a rule, there is not only the position of a timekeeper, but also structural divisions, and often the position of a human resources specialist.

The employer is obliged to know and take into account how much time the employee actually performs his duties during the month. This information is critical for payroll processing. To perform this functionality, a working time sheet is compiled.

Common writing mistakes

In legal disputes, a fundamentally important need often arises to establish the exact date of signing and entry into force of a particular order. Thus, dating should never be overlooked. This applies to both the header of the order and its main part, with the dates from which a specific person is responsible for maintaining time sheets.

Another nuance is the signature of the manager. In order for the order to appoint someone responsible for maintaining time sheets to come into force, you cannot do without it.

If the decision on the appointed employee was made, for example, by the head of a department of one of the organization’s structural divisions, then two separate documents are drawn up. They have a connection.

The first is certified by the signature of the main head of the organization and the assignment of responsibilities for filling out to the entire department.
The second - with the order of the head of the department and his signature.

Both documents must be registered and have legal force. Only then does the head of one of the structural divisions receive the designated powers.

Order for the person responsible for maintaining time sheets samples

Details in the materials of the Personnel System: 1. Answer: Who should keep time sheets for employees N.Z. Kovyazin The responsibility for keeping records of the time actually worked by each employee is assigned to the employer (Part 4 of Article 91 of the Labor Code of the Russian Federation).

In turn, the head of the organization has the right to determine which particular structural unit or specific employee will be responsible for filling out working time recording forms.

This obligation should be enshrined in an order (instruction) or other local act (for example, in the Regulations on a structural unit) and included in job descriptions or employment contracts of employees who will directly keep track of working hours and fill out timesheets. Such conclusions follow from the totality of the provisions of Articles 8, 57, 91 of the Labor Code of the Russian Federation.

Accounting and legal services

Must be signed by everyone responsible. In connection with (you indicate the reason, for example: the need to carry out an inventory or the need to prepare for a balance sheet) I ORDER: 1.

Set the following deadlines for submitting material reports: " " 200 g.2.

Appoint 3 to be responsible for the execution of the order. For late submission of material reports, establish penalties in the amount of -. Collecting primary documents is not an easy task for the chief accountant.

Especially at the end of the year. A special order will help ensure that everything is in order with the primary.

Primary documents enter the accounting department from all divisions of the company. To ensure that papers are delivered on time, the organization usually develops a document flow schedule. But even if these regulations are approved, not all services comply with the deadlines.

Info

At the end of the year, in emergency mode, it is not easy to collect the primary. A special order from the director will help with this (see sample). First of all, the document must list the primary documents that the employees did not submit within the deadline established by the schedule.

Attention

And also set a deadline for when the papers must be submitted. The order can list the measures that will be applied to those who violate deadlines - a reprimand or reduction of part of the bonus. The heads of departments must be familiarized with the order.

And they will inform the employees about the new order. The director may refuse to issue an order. To convince him, you can use the following argument.