Reasons for compilation
Despite the narrow scope of application of the characteristic, in practice it is used quite often :
- When rewarding an employee for certain merits and achievements.
- Registration as a person in need of social assistance and protection.
- When applying to a bank for a consumer loan, car loan, or mortgage.
- If there is a trial involving the driver.
- When a person gets a new job, he needs to bring a reference letter from his previous employer, which will allow the new employer to quickly make a decision.
- A reference at an institute or military registration and enlistment office may be required.
There are many causal factors in compiling this paper, and all of them, one way or another, contribute to reflecting the employee’s personality. Documentation may be issued to satisfy the employee’s personal request or upon request from external sources.
Characteristics for the driver from the place of work
A driver's reference is a special document from the place of work (previous or where the driver currently works). Issued at the request of the employee himself or upon request from higher authorities. A driver may need this characteristic when applying for a new job.
This is also important to know:
Characteristics from a place of work for an employee: a sample of how to write a production characteristic
The specification usually states:
- document's name
- last name, first name, patronymic and date of birth of the driver
- driver's category
- driver's education (name of educational institution, specialty, year of graduation)
- experience
- When was you hired by this organization, how long did you work there?
- accidents and violations during operation
- reprimands and penalties
- promotions and awards
- attitude towards labor discipline
- driver's personal qualities
- for submission to which organization it was issued, at whose request (indicate full name and position) The reference for the driver is signed by the director of the organization and certified with a seal. If the driver has proven himself well at this place of work, the reference should be as positive as possible. It is worth mentioning the positive human and driving qualities of the employee for whom this characteristic is written. A professional driver sometimes has problems with the traffic police. If this was an accidental episode, and not the norm of driver behavior, you can note this separately. Indicate that the case was analyzed, conclusions were drawn, and similar incidents were not repeated. A positive reference will increase the driver’s chances of getting a new job.
Features of document preparation
The document is drawn up by a specialist from the HR department and signed by the head of the enterprise or the head of the HR department.
The document must assess the employee’s personal qualities, both moral and professional. If the employee has shown himself only on the positive side, is a true professional, reliable and highly responsible, then this should definitely be indicated in the document.
The specification is prepared in two copies, one of which is sent to the place of request, the second remains at the enterprise.
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Contents of production characteristics
For your convenience, we have systematized the information that may be indicated in the job description. Use them as a template to compile a document:
- Company letterhead, format – A 4
- In the center is the name of the document - CHARACTERISTICS FROM THE PLACE OF WORK
- In whose name it was issued, date of birth, position, period of work in the organization
- Information about the employee's education
- Marital status information
- Employee’s work history – date of hire, career growth, job responsibilities, work results
- Assessment of professional qualities: disciplinary sanctions, incentives, work experience, self-education, study of the regulatory framework, self-improvement
- Assessment of business and personal qualities: punctuality, responsibility, communication skills, relationships in a team, with subordinates, ability to plan work, assessment of work ability, behavior in stressful and conflict situations, relationships with the boss, etc.
- The purpose of compiling a reference from the place of work: for presentation to a government agency or others.
The reference letter from the place of employment does not have a statute of limitations, but it is more logical and expedient to present a document that is current as of the date of preparation.
Our sample description from the place of work is not the only possible one, but, as practice has shown, when using it, the result is the most optimal.
A driver’s profile is an official document that contains information about the employee’s work and social activities, personal and business qualities.
Such a document is drawn up for submission to various government agencies, banking institutions, for employment in a new place of work of the person being characterized.
Let's take a closer look at what the characteristics of a driver from the place of work are, as well as who draws up and certifies this paper.
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When is an employee reference needed?
Characteristics for workers can be written at their own request, at the request of third-party bodies and organizations, or according to the company’s internal regulations. Depending on the specific purposes for which the driver’s characteristics are required, its content may differ significantly.
This is also important to know:
How to write an explanatory note: sample, types and forms of explanatory notes
The worker himself can ask to characterize him in different situations. In particular, for obtaining a loan from a bank or even for employment in another company, for example, when moving to another place of residence. It is clear that a bank may be primarily interested in the personal qualities of a worker, his responsibility, commitment, while another employer is more likely to be interested in his professional skills, abilities, achievements and shortcomings (availability of incentives, disciplinary sanctions, etc.).
An employer can also receive a request to provide a driver's characteristics from the authorities. In particular, such information may be requested by a court or law enforcement agencies. A lawyer's request may also come.
Often, compilation of characteristics for workers is required by internal company regulations. So, the characteristics can be:
- when transferred to another higher position;
- when rewarding a worker;
- during certification.
What are the characteristics
The request can come from different sources, both external and internal. In some cases, the driver himself requests the document, sometimes the organization receives official requests.
The requirement to provide a reference from work can be put forward by a number of authorities.
The selection of information will be based on where it is presented.
1. Banking structures - for obtaining a consumer or car loan, mortgage. In this case, it is necessary to describe in detail personal qualities, including in terms of compliance with internal labor regulations. These are discipline, punctuality, responsibility, etc.
2. Future employer. When hiring new personnel, many managers want to obtain information not only about the professional, but also about the personal qualities of the person.
3. Law enforcement agencies, courts, lawyers. This need usually arises if the driver has become a participant (witness) in a traffic accident or other offense. A well-written reference for a driver from the place of work can significantly increase the chances of a positive outcome of the case.
4. Military commissariat, educational institution. Here it is necessary to assess the socio-psychological qualities of a person, to suggest how easy or difficult it will be for him to get used to the team.
Internal
Sometimes a description of the qualifications and qualities of an employee is required for the organization’s own needs, for example, if a transfer to another position or an award is planned. In rare cases, it is necessary to characterize an employee in order to be sent on a business trip abroad.
Also, such a procedure may be provided for in the certification procedure. In this case, the document must be completed with the conclusion: “worthy of being assigned the 4th category” (the wording is given as an example).
► When the driver is liable for the damage in full
What is the job description for a car driver?
Depending on where it is provided, the characteristics can be external or internal.
- An internal one is drawn up if there has been a promotion, professional recertification, business trip or promotion of an employee. This document mainly talks about the professional qualities of the employee.
- External ones are sometimes required by government agencies to apply for a loan or be hired for another job. It differs from internal in that it contains personal qualities that characterize the employee.
Important: writing a description for a driver differs significantly from recommendations. It must reflect both career achievements and attitude towards the work process, as well as the driver’s attitude in the team and with management. It should contain more detailed information compared to a letter of recommendation.
How to draw up a document correctly?
The preparation of this document does not have a clearly defined template. For submission to official bodies, such paper is drawn up on the company’s letterhead and supported by its seal.
Responsibility for the accuracy of the data contained in the characteristics lies with its compiler. The document is drawn up impartially and must reflect all aspects of the specialist’s character, including negative ones.
The points that make up the characteristic:
- Name;
- personal data of the person being characterized, position, date of acceptance into the company;
information about the driver’s work, his professionalism, attitude towards the work process and the entrusted transport, maintaining order in the workplace.
List incentives or penalties, if any.- information about the employee’s personal qualities, his relationships with the team and the manager.
- conclusion. It must indicate the place where the document was submitted. Most often, the characteristic is accompanied by the wording: “Issued at the place of presentation.”
This document can be drawn up and certified by the immediate manager of the company, the head of the department in which the driver works, or a personnel officer.
If the issuance of a reference is related to going to court, then several people must certify it. It is necessary to indicate the date of preparation of the paper and affix the signatures of the witnesses.
Sample characteristics from the driver's place of work
There is no unified form of characteristics for a driver from the place of work, so it can be filled out in any form. The exception is cases when such a description is requested by government agencies, for example, a court. Then you will have to fill it out on the prescribed form. For convenience, an enterprise can develop and approve its own document form.
This is also important to know:
The travel certificate was cancelled: the resolution, when it was cancelled, how to apply for a business trip in a new way
The characteristics are drawn up on the organization’s letterhead. Conventionally, it can be divided into 5 parts:
- Title. It indicates the name of the document (“Characteristics”) and the date of its preparation.
- Driver profile information. To characterize it, it is enough to indicate the employee’s full name and position. If desired, you can add your date of birth and education.
- Data on the driver’s work activity. In this part, you can provide the date the employee was hired, describe his career achievements in the company, information about awards (certificates, incentives), as well as disciplinary sanctions.
Find out how to correctly draw up an order for disciplinary punishment of an employee from our article “Order for disciplinary punishment - sample and form” .
- Main part. It lists the driver’s personal and professional qualities and driving experience. You can also note such qualities as the presence/absence of punctuality, attentiveness, indicate information about relationships with colleagues, cases of accidents on the roads due to his fault, traffic violations and the number of fines while working at your company, violations of labor regulations (or lack thereof).
On our website you can find the internal labor regulations “Internal labor regulations - sample 2019” .
- Conclusion. The reason for issuing the characteristic is indicated here. This is usually necessary when drawing up a document for external requests, for example for judicial authorities. In all other cases, we can limit ourselves to the standard expression: “The characteristics are given at the place of requirement.”
The driver's character reference is usually prepared by his immediate supervisor or HR employee. It must be signed by the head of the enterprise or an authorized representative. A mandatory characteristic is the seal of the organization (if available).
A sample characteristics of a forwarder driver from the place of work is available.
A sample reference for an employee acting as a driver from the place of work in the traffic police is available.
This is also important to know:
How to restore a work book if lost, independently or through government agencies
Nuances of compiling characteristics
During the consideration of court cases, there is sometimes a lack of complete information that takes into account all aspects of the life of the accused. Therefore, in order to draw up an objective assessment, they need to take into account all aspects that in one way or another could have influenced the commission of the crime. In this regard, a reference from the accused’s place of work may be requested. This request is sent by a lawyer or a judge in order to establish the personal and business qualities of a person, the presence of bad habits, his interpersonal relationships with other people and other circumstances that should be taken into account.
The characteristics are certainly drawn up on the official letterhead of the organization in A4 format, it is registered in the logbook of outgoing letters and assigned a number.
When the guilt of the defendant has not been established during the trial, the content of the requested document can play a big role in the course of events: it can act as a defense or contribute to the prosecution. Even if the guilt of the suspect is established, the characterization may affect the mitigation of the imposed punishment. It is therefore recommended that the person drafting this document consult with those who submitted the request to determine those aspects that need to be included.
You can download a sample characteristic for the driver from the place of work and a sample for the court here
We recommend reading: Appealing a ruling to appoint an expert examination in civil proceedings
Responsibility
Responsibility for providing reliable and correct information lies with the head of the unit in which the accused is registered and the personnel department. In addition to the signature of the manager, the reference must be certified by the director of the enterprise or the head of the personnel department, and also affixed with an original seal.
A character reference that has been formally requested to be submitted to the court is considered a legal document and must be completed within a limited time frame within the allotted time.
Positive characteristics of a car driver (filling sample)
Limited Liability Company "Romashka" (LLC "Romashka") 111111, Moscow, Svetlaya street, building 2 December 1, 2020 [ref. N 5/04 ] CHARACTERISTICS of the car driver Aleksey Ivanovich Kolkin, born in 1975, secondary vocational education, position - 5th category driver A.I. Kolkin. accepted into Romashka LLC as a 5th category driver in the motor transport department on May 17, 2013, with categories “B”, “C”, “D”. During his time working in the organization, Kolkin A.I. has proven himself to be a positive, competent and responsible worker. Skillfully drives various types of vehicles and operates them in a highly productive and economical manner. Checks the technical condition and acceptance of the vehicle before leaving the line in detail. Exercises effective control over the loading, placement and securing of cargo in the vehicle body. Has high performance. During his work in the organization, Kolkin A.I. there was not a single traffic accident. There were no violations of labor discipline. Systematically works to improve personal professional training. In relations with colleagues and clients, he is polite, calm, friendly, and correct. Kolkin A.I. was repeatedly encouraged by the leadership of the organization - he received gratitude and cash bonuses. He has no reprimands or penalties. The characteristics were issued for presentation at the place of request. General Director signature A.A. Rakhmanov M.P. Head of the motor transport department signature M.I. Romanov
Sample characteristics for rewarding an employee
State budgetary educational institution for additional education of children
Specialized children's and youth sports school of Olympic reserve "Allur"
TIN 12345678987, KPP 123456789, account number 12345678987654321234, BIC 123456789 in PJSC Sberbank of the Russian Federation
Address: Moscow, 3rd Budget passage, 1
Horse riding teacher Petrov Petr Petrovich, born in 1985, has been an employee of the Allur Youth and Youth Sports School from 2014 to the present. During his work Petrov P.P. proved himself to be a competent, conscientious specialist. A high level of culture and education makes Petrova P.P. a valuable employee who managed to earn respect not only from students, but also from work colleagues. Petrov P.P. Constantly improves his skills and has several awards.
Three students of Petrov P.P. became winners of international competitions last year.
Petrov P.P. deserves to be awarded a certificate of honor with this fact included in the work book and personal file.
Director of Youth and Youth Sports School "Allur"
Why might a judge need a character reference for a participant in the process?
The court's decision must be motivated and justified - this is why the circumstances of the case are studied, however, in some situations, attention may be paid to the personality of the participant in the process. In order for the court to form a full opinion about the identity of the citizen, it may require the presentation of additional evidence, for example, a reference from the place of work.
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In this case, the court makes a judicial request to the organization where the person of interest works, and the manager, as part of the fulfillment of this request, writes a reference for his employee. In this case, the court may send the request not directly, but by handing it over to the employee for subsequent transfer to the organization.
The reference for the court is drawn up on the organization’s letterhead and signed by the head. The writing itself can be entrusted either to the employee’s immediate superior or to the person responsible for conducting personnel work. To present information, a purely business style is used, and the description may contain not only facts from the employee’s work activity, but also personal assessments of the employee’s work by his manager and even colleagues.
This is also important to know:
How to write an explanatory note: sample, types and forms of explanatory notes
For clarity, below is a sample description from the place of work to the court. The above example describes the employee on the positive side, but in reality the description may not contain the most flattering reviews about the employee. In this case, whether or not to submit the reference received from the manager to the court is up to the employee himself (unless, of course, this is his right and not an obligation imposed by the court).
Sample reference letter
State budgetary educational institution for additional education of children
Specialized children's and youth sports school of Olympic reserve "Allur"
TIN 12345678987, KPP 123456789, account number 12345678987654321234, BIC 123456789 in PJSC Sberbank of the Russian Federation
Address: Moscow, 3rd Budget passage, 1
Issued to accountant T.A. Sokolova. Born in 1970. Sokolova T.A. was an employee of the Allur Youth Sports School from May 2020 to April 12, 2020.
Sokolova T.A. is a disciplined, careful, proactive worker, capable of taking responsibility in making decisions within her competence.
This year Sokolova T.A. managed to optimize the enterprise's accounting system. As a result, the time required to prepare quarterly reports was reduced by 10%.
Based on the results of the audit, Sokolova T.A. maintains company records in full accordance with the law.
Friendly and sociable Sokolova T.A. is respected by the team. I left the organization for family reasons, which was a loss for the entire team.
We recommend Sokolova T.A. to employment. We are confident that her experience and knowledge will be beneficial.
Director of Youth and Youth Sports School "Allur"
Issuing characteristics: complex cases
In practice, there are situations when companies in which a driver is trying to find a job send a written request to the former employer asking him to give his characteristics. To avoid problems with the law, you need to consider the following:
- the document contains personal data, the presentation of which to external users is possible only with the consent of the citizen;
- Art. 65 of the Labor Code of the Russian Federation does not call the reference a document required for employment in a company.
The above means that the new employer cannot oblige the driver to provide a reference. The previous employer who received the request has the right to limit itself to issuing a copy of the job description and other personnel documents.
As a rule, documentation written in a positive manner does not raise questions among employees. For example, a reference to a car driver for an award, to approve a loan or to resolve a legal issue in his favor will not give rise to claims. The opposite situation is possible: the company has a negative attitude towards the driver because of disciplinary actions committed and expresses such an opinion on paper.
If a driver is given a negative rating, he has the right to challenge it by contacting management with a written complaint. The document sets out why the citizen believes that the facts about low qualifications, an abundance of fines, and disciplinary sanctions are false. Please note: you will be able to prove that you are right only if the negative opinion does not correspond to reality.
Example of a negative characteristic
State budgetary educational institution for additional education of children
Specialized children's and youth sports school of Olympic reserve "Allur"
TIN 12345678987, KPP 123456789, account number 12345678987654321234, BIC 123456789 in PJSC Sberbank of the Russian Federation
Address: Moscow, 3rd Budget passage, 1
Fedor Fedorovich Fedorov, born in 1985, has been an employee of the Allur Youth Sports School since 2014. He worked as a stable boy.
Despite some positive character traits and external activity, Fedorova F.F. can be characterized as an employee with low professional potential. He often failed to cope with his immediate responsibilities. Without constant monitoring, he did not monitor the quality of forage storage, the availability of drinking water for horses, or the condition of the animals. The school lost one of the horses because Fedorov F.F. did not pay attention to the first symptoms of the disease.
He has proven himself to be a disorganized and undisciplined employee. He was often late without a good reason and missed meetings.
He did not participate in the social life of the school, had no friends among his colleagues, and, moreover, several times entered into serious conflicts.
He committed violations of his job description, neglected internal labor regulations, and did not strive to improve his professional level. At the same time, he did not tolerate criticism addressed to him; he reacted unrestrainedly and aggressively to comments.
He was repeatedly subjected to disciplinary action and was deprived of bonuses several times.
Was dismissed at the initiative of the employer (caused serious harm to the health of horses).
The specification has been compiled for presentation at the place of request.
Director of Youth and Youth Sports School "Allur"
Sources:
- https://101million.com/dokumenty/harakteristika/na-voditelja.html
- https://znaybiz.ru/kadry/kadrovaya-politika/obshhie/harakteristika-na-voditelya-s-mesta-raboty.html
- https://glavkniga.ru/situations/s505235
- https://efridman.ru/obrazec-harakteristiki-na-voditelja-dlja/
- https://dogovor-obrazets.ru/sample/Characteristics/Driver_Characteristics
- https://nalog-nalog.ru/kadrovye_dokumenty_i_obrazcy/harakteristika_na_voditelya_s_mesta_raboty_obrazec/
- https://docskey.ru/sample/23-harakteristiki/pozitivnaja-harakteristika-voditelja-avtomobilja.html
- https://nsovetnik.ru/harakteristika_s_mesta_raboty/harakteristika_s_mesta_raboty_v_sud_obrazec/
- https://online-buhuchet.ru/obrazec-napisanie-xarakteristiki-na-rabotnika/
- https://buhguru.com/effektivniy-buhgalter/kharakteristika-na-voditelya-s-mesta-raboty.html
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Differences between documents
When compiling a production characteristic for transmission to the ITU to the driver and accountant, the organization’s letterhead is used. Both options are written in free form, using general recommendations for filling out.
Differences can be traced in the description of working conditions, the specifics and nature of the work.
For example, for a driver you can put a dash in the “mental load” section, but for an accountant this is the main point. There are differences in schedules, working conditions, harmfulness, danger to life and health, and description of the workplace.
For specialists of the expert medical commission, a well-drafted document facilitates the development of a rehabilitation program, allows you to correctly determine the category of disability, and, accordingly, make life as easy as possible for a person with disabilities.
For clarity of the above, we provide descriptions of the characteristics.
Per driver
- Information about the employee: Full name, full years.
- Company name, address.
- Department, direction, position, category.
- Fulfillment of plans, indicators, quality of work.
- Salary level for the current year.
- Working conditions.
- Causes, diseases affecting performance and performance of duties.
- Is it possible to transfer to a more gentle job or position?
- Absences due to illness, duration and reasons indicated.
- Date, signatures of officials, seals.
For an accountant
- Personal information about the employee, level of education.
- Name of the organization, legal address.
- Labor factors: conditions, environment, tasks performed.
- Tension and workload.
- Earnings for the last 12 months.
- Number of sick leaves, frequency, duration, reasons.
- Date of compilation, printing and signature of the manual.
In both cases, a standard filling template is used for both the accountant and the driver. It is filled out strictly point by point, with the obligatory indication that the characteristics are provided to the ITU FB bodies for the employee for examination and determination of disability.
Standard form
A generally accepted job description consists of the following aspects:
- the name of the document is indicated at the very top;
- personal data of the employee, which includes: full name; date of birth and possible writing of passport data;
- position held in the organization indicating the name of the company;
- date of hire of the employee;
- information about education: awarded qualifications, when and which educational institution was graduated from;
- data on military service: the years when the employee was in the army, details of the military unit and the rank that was received;
- a description of the personal and business qualities of the accused, drawn up by the immediate supervisor;
- an indication that it was drawn up for sending to court;
- date of writing, signature (position, full name).
https://youtu.be/gjL4QZ2lz7I
Considering the consideration of writing a characteristic for a driver’s trial, the text also requires the following points to be indicated:
- driver's license category;
- full driving experience;
- whether traffic violations were committed that caused accidents.
A sample and example of filling can be found here
The main part, that is, the characterization itself for the court from the manager, must fully disclose all known information about the qualities of the employee. The main rule is objectivity. You should not ignore all sorts of achievements of the employee, as well as conceal violations of labor discipline, if any. Next, you can describe your work activity, indicating career growth and significant achievements in the professional field.
A prerequisite for writing a high-quality document is a detailed narrative about the business and personal qualities of the employee. This may include a description of his level of professionalism, desire to complete assigned tasks, desire to develop, as well as what incentives or penalties he received. The level of performance is also important. In addition, his ethical and psychological qualities are indicated; here one can focus on ambition, responsibility and hard work.
An important point in any characterization is the communication skills of the accused, that is, you need to talk about his relationships with colleagues and bosses; whether any interpersonal conflicts arose and how other employees of the unit spoke about him.
Distinctive features of the form
This document is filled out if the employee will undergo a medical and social examination in order to register a disability. It indicates the degree of workload at the workplace and how a person copes with his responsibilities.
This paper can be of any shape or filled out on a special form. As a rule, the following information is required:
- Business name.
- Complete information about the worker.
- The position he holds.
- The nature of the functions performed.
- Length of working day.
- Employee productivity.
- Period of illness.
- Other information.
IMPORTANT! For additional information, to find out exactly what data needs to be provided, please contact directly the organization that requested this paper.
Depending on the position held, the main points of such a document may differ.
Let's look at the example of a driver and an accountant. These are different professions, so the form of the document itself will not be the same.
So, when filling out this document for a driver for VTEK, you can skip the “intellectual load” item: this profession is mainly associated with physical activity. While an accountant deals more with mental work, filling out this column will be a prerequisite.
That is, the characteristic for the ITU for the driver will have the following points:
- Full Name.
- Name of the organization.
- Address.
- The department where he works.
- Job title.
- Copes with responsibilities.
- Salary for the last year.
- Working conditions.
- Causes of disability.
- Date of completion.
- Signatures, initials, seal of officials.
The characteristics for VTEC for the driver will look like this:
- Personal information about the employee.
- Name of company.
- Object name: workshop.
- Profession: driver.
- Experience: 17 years.
- Job description (the column is filled in from the job description).
- Conditions of professional activity: spends 90% of the time in the car.
- Working position: sitting.
- Physical activity: does not take part in unloading.
- Neuropsychic tension: present.
- Productivity: 100%.
- Payment.
- Disability.
- Possibility to transfer to another job: no.
- Signatures, seals.
The accountant's profile will include the following points:
- Employee information.
- Information about the organization.
- Labor factors (conditions, loads).
- The tension of the profession (emotional, intellectual stress).
- Earnings for the last year.
- Certificates of incapacity for work.
- Date of completion, signatures, seals, initials of employees.
What should be included in the paragraphs?
- Last name, first name, patronymic of the employee.
- Company address.
- Branch: Department of Finance.
- Form of employment organization: individual.
- Position: accountant.
- Circumstances of working conditions: mode (5-day working week, 8-hour working day), working conditions (in the office), place of work (stationary).
- Working conditions: works in an office, with organic equipment and documents.
- Workplace: stationary.
- Posture while busy: sitting, standing. Can change body position.
- Severity of work performed: light.
- Physical activity: does not lift heavy objects, moves in space for a distance of up to half a kilometer.
- Emotional stress: responsibility for the main work, for fulfilling the professional duties of the entire department.
- Intellectual load: carrying out simple tasks according to instructions, checking, monitoring, processing material.
- Brief description of the work: extract from the instructions.
- Enjoys easier working conditions: no.
- Is it possible to transfer to another job: no.
- Performance: copes.
- Earnings for the last year.
- Number and duration of temporary disability per year: from... to... 12 working days.
- Manager, doctor, wet stamp, date.
This document does not have a clearly approved form. The main thing is to display all the working conditions of a person.
