How to correctly write a certificate of employment for presentation to various authorities

Analytical report: rules of compilation and sample

An analytical report is a document that indicates data from research conducted in a particular area.
It is created to formulate problems that have arisen. This includes several options for getting out of the current situation. The basis is information that is available to everyone. Dear reader! The article describes the most common legal problems and ways to solve them. If you want to find out how to solve your particular problem, contact a consultant for free help:

Moscow, Moscow region: +7 (499) 288-72-46

St. Petersburg, Leningrad region: +7 (812) 317-60-18

Regions, Federal number: +8 ext. 859

24/7, FREE, FAST

Rules for issuing a certificate

The same requirements apply to analytical reports as those established by GOST for official business documentation. For example:

1. Printing on A4 sheets.
2. Margins: 3 cm on the left, 1.5 cm on the right, 2 cm on top and bottom. The top, bottom and right margins can be reduced, but the left margin is required exactly this way (to make it easier to file the document in a folder).
3. Font when typing on a computer - no less than 12.
4. The text should only appear on one side of the sheet.

Structure

The volume of the certificate, as well as its form, is not strictly regulated. The following elements serve as the basis:

• annotation;
• content;
• introduction;
• founded part;
• conclusion;
• signatures;
• application.

The abstract briefly summarizes the essence of the main document. These are, first of all, the reasons and circumstances, as well as the goals and objectives of a particular object. An equally important factor in this case is the methods and results of the work.

Contents of the document

The content outlines structural additions and provides recommendations. An introduction is required. In some cases it is not allocated as a separate heading.

All data is entered in compliance with logical sequence and accurate presentation of information. The presenters rely on additional literature as well as their own sources. Data reporting and analysis is carried out in several stages. All hypotheses must have justification.

The analytical report contains forecasts and conclusions, and sets out certain recommendations.

The information presented is taken as the basis. The appendix contains tables with diagrams, graphs and additional information.

Procedure for drawing up documents

There are no uniform forms for certificates. The company compiles them in free form or has its own templates for all documents. The following information is required for any form of document:

• Company name
• required data
• document issue date
• manager's signature

There is no need to put a stamp on the document, since since 2020, business managers certify certificates with a signature. They are drawn up on a form indicating the details of the organization:

• organization address
• phone numbers

The following must not be allowed in the document:

• typos
• errors
• blots, corrections, inaccuracies

All papers attached to the document are specified in the entry about them.

Objectives of the document

One of the most important tasks of an analytical report is to conduct research in any area, for example, an analysis of an enterprise’s activities for the year. For objectivity, information is requested from different institutions. Scientific terms in most cases are understood only by specialists; they should be replaced with expressions that will be understandable to the majority.

Each section is usually done on a new page. The document is issued in the form of a brochure only after approval by the manager. Such documentation is widely used to visualize experience in teaching practice, in enterprises and in the business sphere.

Document preparation

The certificate is written in free form:

• On sheets in A-4 format containing the details and signature of the head of the enterprise

  Read also:  Sample act of destruction of expired documents
• Their volume is individual and depends on the amount of information required
• It is acceptable to submit a certificate by hand or in a printed version
• The number of copies corresponds to the request of the authority that requested the certificate with the correct execution of each and them

The recipient is obliged to check the entries in the certificate for errors and inaccuracies. If available, ensure that a competent document is issued.

General recommendations

When drawing up an analytical note, you should adhere to certain recommendations:

• All text should be aimed at achieving a specific goal (in most cases there is only one).
• It is necessary to make a preliminary request for additional information, which will increase the objectivity of the note.
• During preparation, available methods are used and facts are compared.
• Facts should not be considered in conjunction with extraneous information.
• The text must be written so that it is clearly understood. The use of expressions and scientific terms is encouraged.
• Detailed disclosure of the material presented.
• The note must be at least 7 pages long.
• The presentation is made after approval.

The analytical note is always certified by the responsible person and submitted for verification and correction to the competent department. The document is carefully studied and certain changes and additions may be made to it.

Scope of application

Such documents are widely used as confirmation of the literature or information studied. They are used by teachers and students of higher education institutions. Based on production data, for example, volumes of products produced or sold, it is possible to analyze the performance of an individual enterprise. Forecasting for the future is done using data collected over several years. Ultimately, a conclusion is drawn regarding the economic activity of the enterprise.

If a company is just entering the market and needs to assess the prospects for its development in the industry, an analytical report is prepared for it.

This will be a kind of information work to analyze the problem. Such a document allows you to determine the essence of certain issues; their scale in this case does not matter. For this purpose, complete information is provided on the state of the industry, as well as all kinds of trends. In addition, this may be data from a certain market segment or information about the company.

Sample certificate confirming work in the organization

Organizational administrations often have to deal with requests for employment certificates for employees, both current and former. It must be issued following certain design rules. Below in the text you will find sample certificates that you can download completely free of charge.

Certificate of employment at the place of requirement: general characteristics

The legislation does not have a specially developed form for the information provided. The main thing is that from the document you can obtain information about such basic parameters of the employee’s employment as:

• recruitment;
• job title;
• salary size;
• schedule;
• seniority.

Despite the fact that the document is drawn up arbitrarily, it is necessary to indicate the name, location and other details of the organization that issued it, for example, for presentation to the embassy of a foreign state.

Why do you need a certificate from your place of work?

The need to use a certificate of employment form arises when a request comes from:

1. Social protection authorities who need to know about a citizen’s employment in order to provide the latter with social assistance, for example, benefits for parental leave.
2. New employers who need a response indicating wages and length of service for subsequent sick leave payment. To do this, you will need to use the form established by Order of the Ministry of Labor No. 182n in 2013 (as amended in 2020).
3. The employer who hired an external part-time worker to clarify employment at the main place of work.
4. A bank or online cash desk of a microfinance organization that provides a loan and verifies the borrower’s ability to repay it.
5. A court that verifies employment and income levels.
6. Migration Service when applying for a visa.
7. Pension Fund for calculating pensions.

Requests about the employee’s employment are also received from other structures.

Types of certificates

These documents can be classified according to different parameters. For example, based on who needs them, they issue a certificate of employment for the court or the Pension Fund.

It’s easier to understand the types of answers from the place of employment, taking as a basis what information they want to receive, i.e. which confirms the answer. Then a document is provided about income or position, about the duration of work, or simply confirming employment.

Who issues

Who will issue the document depends on the nature of the information requested. The answer that the employee works here can also be printed by the clerk. To obtain a certificate about the period of work, you will need the help of personnel department employees. Data on income received (salary) will be issued by an accountant in the accounting department.

The document provided (to certify its authenticity) must contain the number and date, signature of the manager and the specialist who prepared the response.

Certificate at the place of requirement about the period of work: when needed and visual examples

It is important to know where a certificate of employment is required. Knowing who needs to provide it determines the order of compilation and the form in which the document will be printed. The form of the document being drawn up is determined by whether it will be sent, for example, to the Pension Fund or whether it is needed for housing and communal services.

To the MFS for a visa

When confirming the employment of an employee who has applied for a Schengen visa, the text is usually written in English.

By providing the migration service with data on the length of service and the amount of wages, they supplement them with a guarantee that upon return the employee will continue to work at his previous place of employment, and he is provided with paid leave during the voyage abroad.

It is also advisable to provide form 2-NDFL, possibly in place of the main document.

From last place of work

Once you are on sick leave, you will not have to ask your new employer to request information from your previous place of work. For a former employee, they are required to give them upon dismissal, so that he is paid sick leave in accordance with the acquired insurance experience.

you can here

To social security

Confirmation of work is requested by social security authorities when it is necessary to apply for child benefits. The provided sample for filling out the certificate must mention that the employee was not provided with social support for which the other parent applied. Therefore, the standard sample will need to be supplemented.

you can here

To the guardianship authorities

A citizen who decides to:

• adopt children;
• establish guardianship or guardianship over the child.

The guardianship authorities check whether the adoptive parent (guardian, trustee) can support the child. The document provided must convince them of financial solvency.

you can here

Certificate of employment from the employer in the Pension Fund of Russia

A worker who is several months away from reaching the age that gives him the right to grant a retirement pension must take information about his work activity from his main place of work. It should be submitted to the Pension Fund of the Russian Federation, to the branch at the place of registration, so that the necessary calculations can be made there.

Among the materials of interest to Pension Fund employees is a certificate of employment from the employer for the period before 2002. The Pension Fund does not have a single database confirming contributions to the fund over these years. Therefore, when assigning a pension, they request documents confirming the employee’s employment for two consecutive years during this period.

The importance of the document for the future pensioner is great, because it will increase the individual coefficient when assigning an insurance pension and ensure a dignified old age.

you can here

To the military commissariat

When an employee is about to register for military service, the military registration and enlistment office asks where he works, in what position and in what profession. This is a legal requirement.

you can here

For kindergarten

When going on vacation with small children on a vacation package, parents will have to find out what the document provided to the kindergarten looks like, which will allow them not to lose their hard-won place in the preschool institution.

To court

There are several cases where it is mandatory to provide a certificate of employment for the court. This happens when you need:

• recover from wrongful dismissal;
• assign alimony;
• to pay damages;
• make a decision on an administrative violation.

Based on the specified samples, the court will receive data regarding the average monthly salary. They will allow you to determine how much alimony should be paid monthly or compensation for damage caused.

To banks

For a bank or other financial institution providing loans, you need to fill out form 2-NDFL. Although many banks prefer to assess the level of financial solvency of a potential borrower using reporting forms independently developed for him.

Certificate from individual entrepreneur

A document issued by an individual entrepreneur for a driver or other employee will not show the amount of average monthly earnings broken down for each individual month. It will have one general indicator.

For university

The part-time student will be required to provide a certificate of employment to the university to confirm the fact of employment. Please note that such a document may be required by any educational institution, not just the university.

A certificate is needed in order to have a basis for attracting a student to study for a certain period, i.e. take you away from work.

What do you need to obtain a certificate from your place of work?

To receive a response from the HR department about the place of work, a statement is written. In small organizations, sometimes you can do without it. When you have to make a request in an organization where you no longer work, especially if there is a pass regime there, you will need to present your passport. Most likely, you will also be asked to provide your address and telephone number.

The applicant must be asked to consent to the disclosure of his personal data.

To avoid red tape, it is worth making sure that the application is properly registered, giving it the force of an official document.

How to write a certificate from your place of work. Rules

The existing procedure does not require that the design be uniform. It is acceptable to write by hand or print in the number of copies specified by the applicant. But it is preferable to use a form developed by the organization for this; fortunately, it already contains its details.

Form

There seems to be no mandatory form, but in order to correctly compose a document, certain data must be displayed. Let it be compiled in free form, but you can’t do without:

• organization details;
• FULL NAME. the person to whom the certificate is issued;
• title of the document;
• data required for confirmation;
• mandatory elements of office work.

Instructions

It's not just the help text that matters. It is important how to compose it. For registration, it is customary to use forms with the organization’s details. Standard requirements for document flow are observed.

As for affixing the organization's seal, this action is considered optional. Although, out of habit, for greater reliability, documents continue to be certified with a seal.

Sample of a certificate of employment

For a certificate of employment, the sample used is mainly this:

you can here

It is used to confirm the required information. To formalize as standard, indicate provision at the place of request.

Example of a certificate of employment for obtaining a visa

When documents are drawn up for an employee who wishes to obtain a visa or international passport, the sample looks something like this:

you can here

Although it is advisable to provide it in English.

Certificate from the place of work at the place of requirement

If you need to confirm your place of work, use the simple example below:

you can here

Sample certificate of employment to the Employment Center

At the request of the employment service, information about the work of a person applying for unemployed status is provided on the form:

• organization – last place of employment;
• regional model (in Moscow it was approved by order of the Department of Labor and Social Protection of the Population No. 638 in 2014, supplemented with Appendix 1);
• approved by order of the Ministry of Labor No. 182n.

The last option is the most detailed and mandatory for issuance upon dismissal:

you can here

This completed form is also provided when transferring to another organization.

Does an employer have the right to refuse to issue a certificate?

In Part 1 of Art. 62 of the Labor Code contains a requirement for employers to provide employees with documentary materials related to their work activities free of charge, upon receipt of a corresponding written application.

For example, a certificate from your place of work for the court. For the most part, no problems arise, even if you repeatedly request the same thing.

The answer may have been lost or there was a delay, causing the time limit during which it can be used to expire.

A three-day period is given to fulfill the request received from the employee.

Conclusion

A stable procedure has developed regarding the issuance by employers of documents confirming the employment of workers and their level of earnings.

There are no officially approved samples, with the exception of the form proposed by Order of the Ministry of Labor No. 182n.

But it is customary to use letterheads containing the basic details of organizations, as well as to prepare responses to requests from certain structures, for example, the migration service, in accordance with their wishes.

Source: https://TrudoPrav.ru/trudovaya-deyatelnost/spravka-s-mesta-raboty.html

Sample analytical report

Dear reader! The article describes the most common legal problems and ways to solve them. If you want to find out how to solve your particular problem, contact a consultant for free help:

Moscow, Moscow region: +7 (499) 288-72-46

St. Petersburg, Leningrad region: +7 (812) 317-60-18

Regions, Federal number: +8 ext. 859

24/7, FREE, FAST

Features of the analytical report

The goal of the specialist preparing the analytical report is to record the results of his research. The subject of study may be a specific market segment or the educational process in a specific class, or even historical events. Students, marketers, teachers - everyone is familiar with situations where it is necessary to draw up such a document.

The key advantage of the document is concentrated information that visualizes only the final result of extensive work. That is, you can convey information to the target audience by omitting tedious details and referring to them only if any clarification is necessary.

Why a certificate may be needed

A certificate of employment is an official document containing the information necessary for presentation to a specific organization.

. Usually it confirms data on labor relations, position held and salary amount.

The form of presentation of the material and its volume depend on the place and purpose of providing information. Most often, information is issued for the following organizations:

The form should reflect only the data required by the employee

, so there cannot be a strict pattern for it.

It is necessary to treat the preparation of the certificate very responsibly, since in many cases it is the determining moment for receiving a positive or negative answer

at a bank or consulate.

Structure of the analytical report

Naturally, depending on the profile of the researcher and the subject of study, the analytical report will have different content. At the same time, the general guidelines applied to the structure of the document will remain unchanged:

• table of contents on the title page or in the header of the first page;
• a brief description of the goals and subject of study (abstract);
• contents of the document indicating the page numbers occupied by each part;
• semantic part (most of the document);
• conclusion based on the arguments of the semantic part;
• investigators' initials and signatures;
• applications with graphics and additional materials.

At the request of the compiler or the requirement of the target audience, the structure can change, expanding or contracting. The table of contents includes the title of the document, the object of study, the author of the study and the date of its completion/execution. If desired, if the document turns out to be voluminous, the header can be duplicated on each page in the footer. The conclusion should contain not only current conclusions and forecasts, but also recommendations for improving the situation.

Design features

Typically, the organization's letterhead is used to write data. The form of compilation is arbitrary. If a specific document template is used in personnel records management, this should be indicated in the acts on internal accounting policies.

In this case, the following information is required:

1. Title of the document.
2. Name of the organization.
3. Registration number and date.
4. Basic information described as requested.

The document must be certified by the signature of the head of the organization

. It is necessary to obtain the signature of the employee responsible for the information provided.

Organizations presenting information on a company bank have the right not to certify it with their own seal. In order to avoid conflicts and misunderstanding on the part of the addressee, it is better not to use this right, but to put a wet stamp on the document.

Basic rules for filling out a certificate at the place of request:

1. The information provided in the document must be reliable. Providing false or distorted information has serious consequences for the enterprise in the form of fines.
2. Applications will be considered invalid if their list is not included in the form.
3. Handwriting a document is not prohibited, the main thing is that the handwriting is legible, and the information written in numbers does not have multiple reading options.
4. The data is presented on a standard A4 paper sheet. You should not save paper by using the reduced A6 format; in some organizations, for example, consulates, such a form will not be accepted for consideration.
5. The minimum number of copies is 2. The maximum number is not limited, the main thing is that each copy is certified and executed properly.
6. No corrections allowed. After receiving it in hand, the applicant must carefully study the contents of the document. If inaccuracies or blots are found, they cannot be corrected. The employee has the right to request the issuance of a new certificate. To do this, he does not need to write a new request.
7. The issuance of the completed document to the applicant must be recorded in a special registration journal. The employee records receipt of the document with a handwritten signature indicating the date.

Depending on the information provided, various departments of the organization are involved in issuing the certificate. Job and position data is provided by the HR department. Salary information – accounting department.

For the visa

Some foreign countries accept Russian citizens with only a foreign passport. To visit certain countries you will need a visa, which is accompanied by the collection of numerous certificates and documents. There are especially many of them for visiting the countries of the Schengen zone.

In order not to be denied a visa due to incorrect execution of a certificate from the place of work, the document must be drawn up in strict accordance with the following rules:

• information is written on the organization’s letterhead. It must contain complete information about the organization:
• Name;
• actual and legal address;
• contact details: phone, fax, email.
• the document must have an originating number and registration date;
• it is necessary to indicate the details and contact telephone number of the employee responsible for the accuracy of the data provided;
• When presenting data, abbreviations are not allowed. That is, full name. his position and other information are written down in full to avoid discrepancies;
• the document must contain information about the date of conclusion of the employment contract;
• The following phrase must be present - “that during the absence of Ivan Ivanovich Ivanov, his position and workplace are retained.” It is not necessary, but it is advisable to note the date of entry into work;
• it should be indicated that the employee has been granted regular leave during the trip;
• Salary information is provided for the last six months. Usually it is necessary to break down the data by month with a final summary. Information is provided in Russian rubles. There is no need to convert your earnings data into foreign currency;
• the data is certified by the seal of the organization and the signature of the head. Since the information is of a financial nature, the certificate should be supplemented with the signature of the financial director or chief accountant;
• The certificate must contain information about the addressee in the form of an exact indication of the name of the consulate in the upper right corner of the document or a general phrase - “provided at the place of request.”

The timing of data release is of great importance.

There is no need to order it in advance. Usually it is valid for no more than one month from the date of issue. All telephone numbers indicated must be real and working, since consulate staff very often check the information provided by personal call.

For more information on what kind of certificate you need to provide to obtain a visa, watch the video.

From previous place of work

A resigned employee has the right to demand a certificate from the employer

. Since the employer and the employee are no longer connected by any relationship, requiring confirmation, an employee relieved of his position can request data only on his salary. Typically, such information is needed to apply for social assistance.

A resigned employee has the right to request information on wages accrued for the two years preceding the dismissal.

. When you get a new job, this data will be useful for calculating sick leave amounts.

To social protection

Such certificates are usually needed to apply for various types of social assistance.

. If data is provided to receive child benefits, the text should contain information about whether it was issued or not at the enterprise itself.

You should also provide the following information:

• whether or not the employee is on parental leave;
• the period for which the leave was granted;
• information about the child: year of birth and full name.

The form of this document has not been approved. In this case, it is better to specify the addressee precisely. This can be done in the upper right corner directly under the “header” of the document or when filling out the last line, immediately after the main text.

To the employment center

Providing a certificate is necessary to assign unemployment benefits

. Its size depends on the amount of the average salary. Therefore, at the time of registering for unemployment, a person must provide this information by obtaining a document from the former employer.

The document is drawn up in any form or on a standard form issued by the employment center.

Certificate of employment at the place of request is the most frequently issued document

. There are not many directions for its use. Therefore, it is enough to develop several different samples and design it in full accordance with them.

“How to write an analytical report sample”
- this query is often entered into the search engine by those who need to formalize the results of their research on some problem. How exactly is such a document drawn up and are there any official requirements for it?

Samples on how to write an analytical report

When writing an analytical report, it is important to understand the characteristics of the industry in question. For example, if we are talking about issuing this type of document according to the Federal State Educational Standard or for a teacher in a preschool educational institution, it should include such criteria for assessing work with children as:

• care for maintaining and strengthening physical health;
• assistance in personal growth;
• conducting playful leisure activities;
• mental development.

By describing what technologies a particular teacher uses in his work and what results they produce, one can draw a conclusion about the effectiveness of the work. Similar principles are used in other cases (the work of a methodologist, school performance). When compiling a certificate of progress in certain classes at school, information is collected by quarter, by subject, and by teaching program.

The results of certification by a psychologist should be displayed in the certificate in the following order: information about the reason for admission, then the result of individual and comprehensive sessions. As a conclusion, the final state for a certain period.

A correctly compiled certificate must fully answer the initially posed questions of the target audience. In addition, the recommendations that the researcher can give based on the results of the study are important.

Recommendations for writing help

Whatever the purpose of compiling an analytical document, there are general recommendations that will be useful to the compiler in any field:

1. It is better to start each section on a new page.
2. You should not deviate from the topic, describing in detail, for example, the history of a school, university or enterprise, if the problem being studied is not caused by the past.
3. Use numbering and paragraphing to structure your text more logically.
4. If quotations or references to literature are used, the references must also be prepared in accordance with the relevant standards.
5. It is better to compile a list of literature that was used in the preparation of the analytical report separately and place it as an appendix to the document.
6. If an Internet resource was used as a source, then it must also be indicated. Moreover, it is better to indicate the full-size version of the address, and not just the name of the site.
7. The optimal size of the certificate is from 5 to 12 pages.
8. It is necessary to avoid both excessive brevity and incomplete disclosure of material, as well as excessive inflating the volume of the text.
9. It is necessary to describe not only the current situation, but also, if possible, a forecast of its development in the future.

Example of a certificate

Certificates of an official nature are used for presentation to the head of the organization on his instructions or to a collegial body. In such cases, the certificate can be issued on a blank sheet of paper, but indicating the same details. The help text may consist of several sections and paragraphs. It includes a link to the time period to which the data included in the certificate relates, as well as a link to the documents that served as the basis for drawing up the certificate. Unlike memos, the text of the certificate contains only a listing of some facts or a statement of the history of the issue.

Personal certificate

Personal certificates, as a rule, are issued to employees of organizations to confirm the fact of their work, salary, length of service, etc. The certificate must have the following details: name of the organization, name of the type of document, registration number, date, text, signature, seal.

When preparing certificates, stencil texts are often used, in which the main part of the text is printed in advance, and variable data can be entered by hand or on a typewriter.

The text of the personal certificate should begin with the surname, first and patronymic of the employee (in the nominative case). It is not recommended to use archaic phrases like: “This certificate is given...”, “This is hereby confirmed that it really works...” etc.

The text of this document must indicate the organization to which the certificate is provided. The certificate is signed by an official (secretary, personnel service inspector), and the signature is certified by a seal.

A certificate is not strictly a reporting document, and therefore you can take any sample certificate from your place of work. As a rule, this document is issued by the employer in free form, on the letterhead established by the company or without it, indicating the information that the employee requires. This document is usually required to obtain a foreign visa or travel abroad, benefits, sick leave, when changing jobs, to the police, court and other government agencies.

A certificate of employment is issued and signed by authorized persons of the enterprise at the request of the employee. In small organizations, it is allowed to request a document by oral submission. But large companies require a written application indicating exactly where it will be provided. According to the law, an employee has the opportunity not to indicate this information in the application.

In large companies, office management rules imply that information about the employee’s income and personal data is taken into account by accounting and personnel services. If the required information concerns the size of the salary, then you should contact the accounting department for registration, and if we are talking about the position held and length of service, then the personnel department. Therefore, an organization can issue two types of documents:

• About income for a certain period in accounting;
• About the position and experience in the HR department.

There is also a separate form of certificate from the place of work about income 2-NDFL, which can be issued by the accounting department. It completely shows all the employee’s income for the period of interest. Based on Article 62 of the Labor Code of the Russian Federation, the organization is given 3 days to provide the document requested by the employee on an official letterhead with a stamp.

The validity period of the document is determined by the organization to which the document is submitted.
Usually this period is 2 weeks. During this time, the employee must request information and give the paper to the place of request. If the company does not want to provide the requested document, the employee has the opportunity to go to court.
A terminated employee is also entitled to receive this type of document, but only with respect to information that relates to wages.

Why do you need an analytical note?

Usually the purpose of creating a note is

• preventing similar problematic situations,
• competent planning of company expenses in the future,
• increasing labor productivity,
• improving control over certain areas of business.

The document can serve as a great help in determining the further course of development of the company.

Sometimes analytical notes are used during presentations, seminars, meetings, and other internal corporate events.

In some cases, this document may become evidence in court proceedings, so its preparation must be done extremely carefully and with full responsibility.

Who writes the analytical note

Typically, the responsibility for drawing up an analytical note falls within the competence of employees of a specialized analytics department or a specialist from a structural unit who is aware of the problem. In any case, the person writing the analytical note must be competent and fully possess all the necessary information on the problem discussed in the note. It is also useful to involve employees from other departments and structural units in its development, who can supplement the analytics with some of their own important data.

Rules for the preparation and registration of an analytical note

The note is drawn up in two copies, one of which is given to the manager to familiarize himself with the problem and make decisions on further actions, and the second remains in the structural unit (just in case).

You can write a document either by hand or print it on a computer. The first option is currently used extremely rarely; most often, notes are prepared in printed form. This is largely due to the fact that often when leaving a note, various tables, graphs, diagrams, diagrams and drawings are used - in special computer programs it is much more convenient and faster to draw them (by the way, for clarity and a more pronounced effect, it is best design in color).

The volume of an analytical note is not limited in any way - sometimes it can reach several pages, but it is believed that their number should not exceed 6-7 sheets. Moreover, if the document is multi-page, it must be fastened in a special way using strong thread, placed in a thick cover, or ordered bound from a printing house.

It is not necessary to register an analytical note, but if the company monitors the movement of internal documents (officials, memos, acts, etc.), then, of course, it is worth registering it.

The document can be either single in nature or used on a regular basis (for example, when preparing quarterly or annual reporting).

Requirements for registration and example of a certificate from the place of work

The form of the certificate is optional. It is drawn up by an employee of the HR or accounting department on A4 sheet or on company letterhead in printed or handwritten form. The paper must include the following information:

• Name, company details, as complete data as possible;
• Details of the addressee or about;
• Title, date and document number;
• Confirmed information;
• Data and visa of an authorized representative of the organization, stamp.

In some cases, you may not indicate for whom the paper is intended, but simply write the purpose of issuance. The company's letterhead must contain details in accordance with the requirements of GOST 6.30-2003, that is, emblem, name, INN, KPP, OKPO, OGRN, reference data.

Information about the company that prepared the information must be extremely detailed. Abbreviations are not allowed in the document. A personnel employee must take information about the position and periods of work for reference from the employee’s personal card, orders for admission, transfer to another department or change of position, that is, on the basis of available evidence. Information about an employee’s income is indicated on the basis of the staffing table and payroll statements.

The employment certificate must contain reliable and up-to-date information, otherwise the company may be fined. In the case where additional documents are attached, this should be recorded in the certificate itself in the form of an appendix. Upon receipt of the paper, the applicant is required to check it for errors and request a new version if any are found.

The document is passed from hand to hand personally to the employee. The organization does not have the right to provide information about the work activities of another employee according to the law on the protection of personal data (FZ-152).

The law does not prohibit a company from preparing certificates in English or another foreign language.

The form of a certificate of employment must contain the following points:

• The name of the organization is placed at the top, then the legal address and telephone number at the bottom;
• The next date is the date the certificate was prepared. In the center is the name of the document “Help” and its number;
• Below are the necessary data and certainly the full name of the employee to whom it was issued;
• Afterwards it is indicated for what purpose the document was issued (or “at the place of request”);
• At the bottom, the paper must be endorsed by either the head of the company or his authorized representative, indicating the position and deciphering the signature. If the company has a seal, then a seal is affixed.