Numbering corrections in work book sample
All entries in the work book are made without abbreviations and have their own serial number within the corresponding section. This information is entered into the work book on the basis of a passport or other identification document. Information about the employee is recorded on the first page of the title page of the work book. This information is entered into the work book on the basis of documents on education, qualifications, or, in the case of employment that requires special knowledge or special training, on the basis of documents on the availability of special knowledge. If an employee gets a job for the first time in a profession that does not require special knowledge and skills, then a record of the specialty profession can be made without the appropriate documents. If new employees do not have any professions, the field should be left blank, since the profession and specialty must be entered on the basis of documents confirming their qualifications. There is a direct indication of this in section II of the Rules for maintaining and storing work books. The work book contains information about hiring, transfers to another permanent job and the dismissal of an employee, as well as the grounds for termination of the employment contract and information about awards for success in work. VIDEO ON THE TOPIC: How to make notes about work in a work book?
How to correctly put the number in order in the work book 1 or 01
In column 3 of the “Work Information” section of the work book, the full name of the enterprise, as well as the abbreviated name of the organization (if any), is indicated as a heading. Moreover, this entry is not numbered. For example, if the organization OJSC “Branded Sausages” has an abbreviated name, i.e. the organization’s charter states that its abbreviated name is OJSC “FC”, then in accordance with clause 3.1 of the Instructions this abbreviated name is given after the full name ( Fig. 12).
Fig. 12 Sample of recording the name of the enterprise in the work book
Next, a record of hiring is made, for which the number of the record being made is entered in column 1, and the date of hire is indicated in column 2. In column 3, an entry is made about acceptance or appointment to a structural unit of the enterprise, indicating its specific name (if the condition of working in a specific structural unit is included in the employment contract as essential), the name of the position (work), specialty, profession indicating qualifications (Fig. .13).
Entries on the name of the job or position for which the employee is hired are made in accordance with the names of the professions specified in the Unified Tariff and Qualification Directory of Work and Professions of Workers (by industry), the Qualification Directory of Positions of Managers, Specialists and Other Employees, the All-Russian Classifier of Worker Professions, employee positions and pay grades or in accordance with the staffing table.
If the performance of work in certain positions, specialties or professions is associated with the provision of benefits or certain restrictions, then the names of these positions, specialties or professions and the qualification requirements for them must comply with the names and requirements provided for in the relevant qualification reference books. Otherwise, the employee is deprived of the right to these benefits (for example, a preferential pension).
Fig. 13 Sample entry for employment in the work book
Column 4 contains the date and number of the order (instruction) or other decision of the employer, according to which the employee was hired. During his work activity, an employee can increase his rank or class (driver), about which a corresponding entry is made in the work book (Fig. 14).
Fig. 14 Sample entry in the work book about a change in rank
In addition, an employee can master a second specialty (profession), about which an entry is made in the work book indicating the ranks, classes or other categories of these professions, specialties or skill levels. For example, an equipment adjuster in the production of food products was given the second profession “Electrician for the repair and maintenance of electrical equipment” with the assignment of the 3rd category. In this case, in the work book in the section “Information about work” in column 1 the serial number of the entry is indicated, in column 2 the date of establishment of the second profession is indicated, in column 3 the corresponding entry is made, in column 4 the certificate number and date of issue are indicated (Fig. 15 ).
Fig. 15 Sample entry in the work book about establishing a second profession
If, when establishing a second profession, an order assigns responsibilities to the employee to perform these works (Fig. 16), then the following entry is made in the “Work Information” section of the work book (Fig. 17).
Fig. 16 Sample order to establish a second profession with the assignment of additional responsibilities
Fig. 17 Sample entry in the work book about the establishment of a second profession with the assignment of additional responsibilities
Quite often, additions or changes are made to the staffing table in terms of the names of positions (professions) in connection with the corresponding changes or additions made to the qualification directories. These changes (additions) are made to work books on the basis of an order (instruction) or other decision of the employer (Fig. 18) in the following order. In column 1 of the “Work Information” section, the serial number of the entry is indicated, in column 2 the date of change of position (profession) is indicated, in column 3 the corresponding entry is made, and in column 4 the number of the order is indicated that changes are made to the staffing table.
Fig. 18 Sample entry in the work book about making a change in job title
Employment history. Rules for registration and filling
The procedure for maintaining work books is regulated by Decree of the Government of the Russian Federation dated April 16, No. 69 “On approval of the Instructions for filling out work books,” hereinafter referred to as the Instructions. In accordance with clause of the Instructions, entries in the TC are made carefully, with a fountain or gel pen, a rollerball pen, including a ballpoint pen, light-resistant ink paste, black, blue or purple gel and without any abbreviations.
Correcting an entry in the work book about dismissal - you can see a sample below. Correction of a dismissal entry is made according to the general scheme: the corrective entry is assigned the next number in order, the date is fixed, the erroneous entry is declared invalid and a corrected version is recorded containing the actual basis for dismissal and the required article, after which the details of the order are repeated.
Regulatory and legal acts that specify the rules for maintaining work books do not specify how to correctly correct the entry number in work books. In accordance with some sources that refer to the Labor Code of the Russian Federation, it is believed that there is no need to necessarily correct such technical errors, since the text of the personnel record and the documents that form the basis for its entry are accurate and cannot be disputed. Therefore, a violation in the numbering is considered a small error and can be ignored. On the other hand, a mistake made in the numbering of entries is considered an inaccuracy and may well bring a lot of trouble to the owner of the work book, in particular, when applying for a pension. At the same time, it should be said that such a mistake is still subject to correction and the personnel officer must have an idea of the process of performing this procedure.
Correction of numbering of entries in the work book.
At the same time, the inserts themselves without work books are invalid. This follows from the provisions of paragraphs 11, 38 of the Rules, approved by the Decree of the Government of the Russian Federation of April 16. As a rule, the stamp is affixed in the upper right corner of the title page of the work book. Popular questions The specific place in the work book where the insert should be sewn, Rules approved by the Decree of the Government of the Russian Federation of April 16. In practice, the liner is sewn between the last page and the back cover of the work book. After the correction process is completed, further information is entered into the insert under subsequent numbers. Let's give an example of what a corrective entry should look like if there is a numbering error in the insert.
The numbering in the work book for a previous job is wrong
It indicates the document data, its series and number. Moreover, the rules for filling out the insert in the work book speak specifically about a stamp, which means that writing this data by hand will not be very correct. Although if the work book already has a handwritten record of such information, then this is not yet a reason to invalidate such an insert. Also, the rules do not regulate where exactly such a stamp should appear in the work book. It is usually placed in the upper right corner of the first page of the title page of the work book.
The labor record is numbered from 1st to 18th place for the work year, the book is not yet completely filled out, but in the middle there are already entries for the year, then some company again continued from the first half of the book with the numbering year, although the numbering 17-18 already exists for the year. In general, there is complete confusion, in the first half there are still 7 lines left to fill out, but the 2nd half is also filled out in the wrong order, where should we fill out our data in the first half of the book where the numbering ends at number 22 in 7 lines and go to 2 if suddenly not is there enough space, or should we continue from the second half of the book where the numbering starts from number 19 to number 26??
In addition, you can correct an incorrect mark at the present workplace, but to do this you still need to visit the former manager and take from him a copy of the order, which was the basis for making an incorrect entry in the work book. Having received a copy of the order, the employee goes to his HR department, where, guided by the document provided, the HR officer will correct all errors. When reorganizing an enterprise in which an incorrect entry was made, corrections are made by employees of the personnel department of the organization that is the legal successor.
The numbering in the work book is broken
Also, logically, the next correct entry should be number 17, but in this case it will be number 24, for example.
The correction is also difficult because the employee changed 2 jobs after a numbering error was made. Without proper legislative regulation, a correctional entry may also be considered illegal. WATCH THE VIDEO ON THE TOPIC: What errors in the Work Book will not allow you to assign a Pension
? The employer formalizes dismissal for absenteeism. After which, under number 31, you need to make a record of employment and continue maintaining the insert in the general order, observing the numbering. If a personnel service employee needs to make a new entry in one of the sections of the work book, and all the columns of this section have already been filled out, then an insert should be made into the work book. It is unlawful to make a new entry in other unfilled sections of the work book. The shape of the insert was approved by the Decree of the Government of the Russian Federation of April 16.
Work books: design subtleties
Guided by this document, the personnel officer, in turn, corrects the error, certifies the changes with his signature and the seal of the organization, and then transfers the book to its owner to review the new information. After the employee is convinced that the numbering is correct, he also signs and submits the work record for safekeeping to the HR department.
What is the risk of an error? An error such as a numbering violation is not included in the list of gross violations of labor legislation, so the employer will most likely not be punished for it. At the same time, if a more serious inaccuracy is made, the manager will be obliged to pay the injured employee monetary compensation in the amount of his average earnings.
