Sample log of industrial accidents

What is subject to investigation as an accident

Incidents that occurred with staff of the enterprise or other persons who participate in production activities (business travelers, students, contractors, etc.) and perform work on behalf of the employer or in his interests (Article 227 of the Labor Code of the Russian Federation) are subject to investigation and recording.

The basis for the investigation are events that occurred during working hours (breaks are taken into account) or at other times, when carrying out actions that are due to the performance of work duties, including on business trips, when performing overtime work, including weekends and holidays (full the list is specified in Article 227 of the Labor Code of the Russian Federation), and which entailed:

• temporary or permanent loss of the employee’s ability to work;
• the need to transfer to another job for health reasons;
• death.

The procedure for organizing the work of the commission to investigate industrial accidents, the timing of the investigation and the measures taken based on the results of the investigation, including if there are disagreements, are regulated by the provisions of Articles 227 - 231 of the Labor Code of the Russian Federation and Resolution of the Ministry of Labor dated October 24, 2002 No. 73.

>Sample of filling out a form for registering accidents at work

WE'RE PREPARING FOR AN OCCUPATIONAL HEALTH INSPECTION: part 11

11. Ensuring, in accordance with the procedure established by law, the investigation and recording of industrial accidents, the development and implementation of measures to prevent them.

The procedure for investigating and recording industrial accidents and occupational diseases is established by the Rules for the investigation and recording of industrial accidents and occupational diseases (Resolution of the Council of Ministers of the Republic of Belarus dated January 15, 2004 No. 30).

The forms of documents required for the investigation and recording of industrial accidents and occupational diseases are established by Resolution of the Ministry of Labor and Social Protection of the Republic of Belarus and the Ministry of Health of the Republic of Belarus dated August 14, 2015 No. 51/94.

The procedure for technical investigation of the causes of accidents and incidents that occurred at hazardous production facilities and (or) potentially hazardous facilities, as well as the procedure for recording such accidents and incidents, is established by the Instruction on the procedure for technical investigation of the causes of accidents and incidents, as well as their recording (resolution of the Ministry of Emergency Situations Republic of Belarus dated July 12, 2016 No. 36).

ACCIDENT REGISTRATION
JOURNAL _____________________________________________________________________ (name of organization, employer, insurer)

Notes:

1. The accident registration log is drawn up within no more than two working days after the completion of the investigation of the first accident (microtrauma) that occurred in the organization, with the insured.

2. The accident register must be numbered, laced, certified by the signature of an authorized official of the organization, the insured (the insured is an individual) and sealed (if any).

3. The storage period for the accident log is 45 years from the date of the last entry.

JOURNAL
of registration of occupational diseases
Started __________ Ended __________ (date) (date)

Notes:

1. A journal for registering occupational diseases is opened within no more than one working day from the date of receipt of the first report on an occupational disease, form PZ-1, from the territorial center of hygiene and epidemiology.

2. The register of occupational diseases must be numbered, laced, certified by the signature of an authorized official of the insured, the insured - an individual (territorial center of hygiene and epidemiology) and sealed (if any).

3. The storage period for the register of occupational diseases is 45 years from the date of the last entry.

Read more - LET'S PREPARE FOR THE OCCUPATIONAL SAFETY INSPECTION: part 12.

Read earlier - PREPARING FOR THE OCCUPATIONAL SAFETY INSPECTION: part 10.

Filling procedure

All information entered into this journal must be taken from official documents, the main one of which is the Accident Report (Form N-1). There is no need to rely on your memory; indicate everything exactly as stated in the official documents following the investigation. If there is a discrepancy between the information contained in the Act and the journal, the employer may receive an order from the State Labor Inspectorate on the need to eliminate them.

Step 1. Assign a serial number

The first column indicates the serial number. If an incident occurred for the first time in production, it is assigned the first number, then in order.

Step 2. Record the date and time of the incident

The date and time when the emergency actually occurred is indicated here.

Step 3. Write down the employee’s full name

We indicate the full last name, first name and patronymic of the employee. Next, we write his date of birth and his total work experience.

Step 4. Enter information about the position of the victim

We indicate the position in accordance with the staffing table.

Step 5. Indicate where the incident occurred

If an emergency happened in an office, we indicate that this is an office space, the office number is such and such.

If it is on the street, we write such and such a street, next to or opposite the house of such and such.

If in production, write specifically where (workshop, site, post, etc.)

Step 6. Specify the individual workplace number

This information can be taken from the Report based on the results of a special assessment of working conditions (we remind you that organizing and conducting special labor conditions is the responsibility of the employer). In this case, an emergency may not necessarily happen at the workplace of the injured person; for example, the employee could go to his friend’s place, where they both subsequently received injuries. You must indicate the number of the exact workplace where the emergency occurred.

If the incident did not occur on the employer’s premises, this column is not filled in.

Step 7. Briefly describe the nature of the incident

In a nutshell, we indicate the essence of the incident:

• electric shock;
• burn or frostbite;
• drowning (suffocation), etc.

Step 8. Describe the circumstances of the incident

Here we indicate what happened in essence, briefly, where it all began and how it ended.

Step 9. Specify the details of the Accident Report

We write the number of the Act and the date when it was approved, and not when it was drawn up.

Step 10. Indicate the consequences of the incident

This information is taken from documents provided by medical institutions (sick leave).

Step 11. Measures taken

Here we write what measures have been taken to prevent similar incidents in the future.

Occupational accident log form

Now let’s talk about who fills out this document and how long it should be kept.

1. The log is filled out by a labor protection specialist.

If this specialist is absent from the organization, then the person responsible for labor protection, appointed by order of the employer, fills out the document. If there is no such person, then the employer himself fills it out.

1. The log must be kept permanently.

On the one hand, Article 230 of the Labor Code of the Russian Federation states that the shelf life of the magazine is 45 years. On the other hand, paragraph 630 of the List of Archival Documents, approved by Order of the Ministry of Culture dated August 25, 2010 No. 558 (registered with the Ministry of Justice No. 18380 on September 8, 2010), states that this document is stored permanently, i.e. throughout the existence of the organization. We recommend not to engage in legal disputes, we simply advise: keep this journal all the time, it does not charge money for its storage.

Now about the necessity of its presence. Regardless of what you may hear in a professional environment, please note that the magazine should be in the organization from the first days of its existence. If you hear that this is not regulated anywhere or anything, believe me - when something happens, you will have no time for magazines. The presence of this document will not burden you in any way, but its absence during verification may result in a fine of up to 80 thousand rubles.

conclusions

It is very good if the logbook for recording and recording accidents at work remains empty. But if the incident does change, then the labor protection specialist must know how to fill out the document correctly, so that if something happens, the inspection and inspection bodies cannot find fault. But the absence of such a journal threatens with administrative liability.

After an emergency, a commission is first created, and a journal is filled out based on its act. Moreover, if the incident occurred due to the fact that the employee was under the influence of alcohol or drugs, this is not considered an industrial incident and is not entered into the log.

Recording of industrial accidents

All incidents at work as a result of which an employee was injured must be recorded in the accident log. In such a situation, the law considers employees of the enterprise, home-based or temporary, seasonal personnel to be employees, subject to the conclusion of an agreement with them for a period of up to two months.

NS are registered in a journal and executed in compliance with all legal requirements. If such incidents were not recorded, then there is no need to make special records about this.

The GIT inspector can conduct an additional investigation, even if the accident occurred several years ago - the statute of limitations does not matter. The State Tax Inspectorate will once again study the circumstances of the incident and, at the same time, conduct an unscheduled inspection of the organization, for example, if an injured employee has complained. Find out in what cases the inspectorate initiates an additional investigation, how it proceeds and what the employer faces after this.

45 years is the period of storage of the magazine provided by law. When a legal entity is changed, the original documents are transferred to the legal successor.

If an organization is liquidated or the work of an individual entrepreneur is terminated before the expiration of the storage period, all documents are transferred to the state archive. Don't forget to notify the Labor Inspectorate about this.

Sample of filling out the register of industrial accidents

How to Keep a Workplace Accident Log

When carrying out accounting, certain rules must be observed:

1. The title page reflects the basic data about the organization - for individual entrepreneurs, TIN and number in the Unified State Register of Individual Entrepreneurs, for legal entities of any form of ownership - name according to OGRN.

2. The date from which the journal was kept is indicated on the title page.

3. All pages are numbered in order, preferably in the middle of the sheet, so that the number is retained during use.

4. All pages are bound and the magazine is sealed by the legal service of the enterprise.

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When changing a legal entity, there is no need to change the entries on the title page. The journal is simply transferred to the legal successor, since a change of ownership relates to civil law.

The magazine can also be sealed with special pattern seals. This is done to minimize the risk of records being tampered with or destroyed. Store it in a fireproof safe.

If an employee is injured during work, an order is issued to appoint a commission responsible for investigating the accident. On this date, the left side of the registration log is filled out.

At the end of the investigation, the commission draws up an accident investigation report, all necessary entries from it are transferred to the journal, on the right side of the spread.

Accounting for taxable income in production is carried out in order to protect the rights of workers. The facts reflected in the logbook may be needed when making a decision on accruing a pension to an employee, or for conducting legal proceedings, therefore, when registering, it is recommended to follow the following rules:

1. Entries should be made in neat, clear handwriting so that even after a large number of years they can be easily identified. As an analogy, we can cite the example of entries in work books, which were made back in Soviet times and are still perfectly readable.

2. Crossing out and correcting the text is not allowed; in case of an error, the entry is simply repeated with the same number.

Before entering the text, you can practice on a separate piece of paper or type the entry on the computer to avoid incorrect wording and errors.

Monitoring the conduct of labor safety briefings and testing knowledge takes a lot of time. Using the service “LaborOkhrana 360. Automated workplace for labor protection”, you can quickly create schedules for briefings and knowledge tests, taking into account the latest legal requirements. The service will relieve the occupational safety specialist from routine work and allow him to devote more time to analyzing the state of occupational safety, identifying hazards, assessing the magnitude of risks and developing corrective measures. Take advantage of free demo access right now!

Responsibility for the absence or loss of a register of accidents at work

Keeping a log of accidents is regulated by Art. 230 Labor Code of the Russian Federation. Its absence is a gross violation of labor safety standards and is regarded as an administrative offense.

The occupational safety service or department is responsible for maintaining the log, and if there is no such structure in the organization, a specialist in this profile. During an inspection, the labor inspectorate may require you to present it and, if not, issue a fine.

According to Art. 5.27 of the Code of Administrative Offenses, a decision on liability is issued for an identified administrative offense. Punishment in the form of a fine can be imposed on the head of an enterprise in the amount of one thousand to 5,000 rubles, as well as on an organization in the amount of 30-50 thousand rubles.

Every accident that occurs at work is subject to mandatory documentary recording, in accordance with Part 1 of Art. 230.1 of the Labor Code. The employer is obliged to draw up a special accident register in Form 9, maintain and store it. The form of the document was approved by Resolution of the Ministry of Labor dated October 24, 2002 No. 73.

Consequences for not journaling

The book should be in every production facility. It must be preserved for 45 years . For its absence, administrative liability is provided, since this violates labor protection rules. Punishment is expected to be a fine. The presence of the document at the enterprise is checked by a GIT inspector.

Cases of injury that occurred during the year must be entered from the log into a special form. After which it is sent to the statistical authorities. This is necessary to track the dynamics of industrial injuries. Providing false information or concealing accidents is an administrative offense.

After the victim’s certificate of incapacity for work expires, the enterprise must send a corresponding message to the state labor inspectorate in the prescribed form.

Cases to be investigated as an accident

In the process of performing his labor functions at an enterprise or organization of any form of ownership, an employee may, due to circumstances, be injured. Such an incident requires consideration and recognition as an industrial accident.

According to Article 227 of the Labor Code, not only persons hired under an employment contract, but also citizens performing labor duties in his interests can take part in the activities of the employer. For example, students under an apprenticeship contract, convicts hired to work, citizens performing socially useful work, members of peasants and farms.

Any events that result in injury to an employee (injuries, burns, heat strokes, bites, etc., as well as death) are subject to investigation if they occur:

• while traveling to the workplace and back on the employer’s transport, or personal transport, which, by agreement of the parties, is used for official purposes;
• on the employer’s premises or other place where work functions are performed during working hours, during established break hours, as well as overtime, on weekends, and on holidays;
• during official travel on behalf of the employer on official or public transport, as well as on foot;
• while traveling to the place of business trip and back;
• during inter-shift rest and presence at the workplace as a shift worker;
• when taking measures in the interests of the employer aimed at preventing an accident, accident or catastrophe.

Cases not related to production are defined in Article 229.1 of the Labor Code:

• damage or death caused by alcohol, drugs or other intoxication, when the medical organization determined it to be the only one;
• suicide or death resulting from a general illness, in accordance with a certificate from a medical institution;
• injury as a result of a criminal offense, qualified by law enforcement agencies.

The incident is recognized as an accident on the basis of an investigation by a commission involving eyewitnesses of the incident, as well as on the basis of a survey of the employer and, if possible, the victim himself.

Rules of conduct

In each organization, an order must appoint a person responsible for labor protection. In the absence of such a person, the manager bears responsibility. Maintaining a log of incidents at work is the responsibility of the specified employee.

The pages of the magazine are numbered and stitched with a cord, the ends of which are fixed with a sticker indicating the full name of the responsible person, his position and signature. The cover of the accounting book and the sticker with the seal of the organization are certified.

The title page must contain information about the person responsible for labor protection in the organization, the name of the structural unit, as well as the start and end dates of journal keeping.

Since the main document for recording an accident is the Report in Form N-1, all information in the journal should be presented in accordance with it. Entries are made in chronological order, neatly without erasures. Inconsistency between the information in the journal entries and the Act makes it invalid.

Logging Rules

The registration log is kept by hand and is kept in the organization for at least 45 years. Records are not made immediately after the incident (or during it), but when the preliminary work is completed:

• the victim received first aid (if necessary), the threat to life was eliminated (if we are not talking about a fatal outcome);
• if an accident leads to the death of an employee, the employer is obliged to notify his relatives, as well as the labor inspectorate, prosecutor's office, local administration, and the social insurance fund (within 24 hours);
• an investigation was organized to establish the causes of the accident;
• measures have been taken to prevent a recurrence of the incident;
• an act was drawn up in form N-1.

Filling out a table in a journal usually does not raise any questions - the name of the columns and their contents are quite clear. Let's dwell only on some details. In the “Type of incident” column, it is necessary to very briefly formulate what exactly happened to the victim. For example, “electric shock”, “thermal burn”, “chemical burn”, “frostbite”, “suffocation”, “bruise”, “fall from a height”. There is no need to describe in detail here, just characterize the type of incident.

In the next column “Description of circumstances” you also need to briefly describe what happened: what the employee did and where, what went wrong, how it ended.

In the “Consequences” column they write the number of days of incapacity for work, whether the disability was received or whether a death occurred. Also brief, without unnecessary descriptions.

The final column, “Measures Taken,” focuses on what the employer has done to prevent a recurrence of this type of accident. Measures may include:

• unscheduled safety briefings;
• repairing broken equipment or purchasing new equipment;
• changing work regulations, attracting additional specialists, etc.

This form of document is used to document accidents that occurred with adults at work during the performance of official duties. Unfortunately, various unpleasant incidents can also happen to pupils in a preschool educational institution (kindergarten) or to students at school. They are subject to mandatory documentary recording, but in a different form - see Appendix 6 to the order of the Ministry of Education and Science dated June 27, 2020 No. 602. The structure of these documents is very similar.

If a mistake was made while filling out the log, it cannot be corrected. You need to cross out the entry and duplicate it in the line below.

Before making an entry in the journal, an investigation is carried out to determine whether the incident is an industrial accident

Filling out the log step by step

Each log entry is made in the following order:

1. The record number is entered in accordance with the chronology. The first case is recorded in the journal under number 1.
2. The actual date of the incident and the exact time of the event are indicated.
3. Next, indicate the details of the victim: full name, date of birth, length of service, position.
4. The scene of the incident is described accurately, indicating the number of the office or workshop where the emergency occurred.
5. The individual workplace number column is filled in only in the case of a special assessment of working conditions. If it has not been carried out, then it is left blank.
6. The type of incident is indicated briefly: fall, fire, accident, etc.
7. The circumstances of the accident are also briefly stated, to the point.
8. The consequences record the number of days of sick leave, assignment of disability or death.
9. The following are the details of the Report drawn up by the commission to investigate this accident.
10. Measures taken to eliminate the causes and prevent a recurrence of the episode.

How is such a log stored and where?

The storage period for the register of incidents at work is determined by Part 1 of Article 17 of the Federal Law of October 22, 2004 No. 125-FZ “On Archiving” and is 45 years. This is due to the fact that the consequences of a work injury can appear after a long time. In case of controversial situations, the inspection body has the right to request a log and determine whether the cause of the employee’s illness is a previous injury.

When an organization is liquidated, all documents, including this accounting register, are transferred to the archive. The log is kept in the department of the enterprise by the person responsible for labor protection.

Who needs an accident log and why?

The register of industrial accidents is drawn up in accordance with Article 230.1 of the Labor Code, has a unified form numbered 9. The document is filled out by a labor protection engineer.

If an accident occurs at work, the head of the enterprise creates a commission consisting of:

• senior labor safety inspector;
• shop manager;
• department head, occupational safety specialist or engineer.

They find out the cause of the incident, and then, within 3 days, an entry is made in the Occupational Accident Register. The document, in specially designated columns, indicates information about the victim, the essence of the incident and its circumstances, the consequences of the incident and the measures taken.

Journal of business transactions: a sample of filling out with postings, as well as step-by-step instructions for maintaining it at the enterprise are in our new article at the link.

What is an accident log?

How are records kept?

Industrial accidents can be individual, when 1-2 people were injured, or group, when more than two people were injured as a result of the accident.

Immediately after the incident, a special commission is organized to investigate the causes and determine those responsible for the accident.

Based on the investigation, an act in form N-1 is drawn up, as well as protocols for interviewing the perpetrators and responsible persons and witnesses to the incident.

The following accidents are taught and recorded:

• Injuries, including from another person.
• Injuries.
• Burns and heatstroke.
• Bites of animals, insects, reptiles.
• Burns.
• Frostbite.
• Drowning.
• Exposure to electric current.
• Damage resulting from explosions, destruction, emergency buildings and unreliable structures.

After the investigation of the accident, all entries must be transferred to the register of industrial accidents according to standard form 9.

The document must be kept for 45 years, but most experts agree that this document should be stored permanently as long as the enterprise operates.

Form and basic details of the register of industrial accidents

The occupational accident log is an important official document, so it is necessary to:

1. the title page is filled in - the full name of the company, full name and registration information of the manager, the start date of journaling and the end date;
2. pages are numbered;
3. the magazine is laced, and the ends of the lacing are secured with the seal of the enterprise;
4. on the last sheet there must be a record of the lacing of the document, certified by the signature of the responsible person.

How to correctly fill out the registration log for introductory briefing on labor protection? A sample and step-by-step instructions are in the article at the link.

Accident log form.

After each incident, an entry about it is made in the Journal, the form of which contains the following columns:

1. First name, patronymic, last name, date of birth and work experience of the victim.
2. The position held by the victim.
3. The place where the accident happened.
4. The exact time of what happened.
5. Type of accident and detailed description of the event.
6. Serial number of the act.
7. Consequences for the employee.
8. List of measures taken to prevent such incidents.

The cashier-operator's journal: purpose, requirements and rules of maintenance were discussed in detail in the legal article at the link.

Where can I get the document?

Journal of registration of accidents at work - you can download a sample

And here is a journal form for later filling out.

Sample of filling out a logbook for recording accidents at work.

Is registration required?

According to Art.
230 of the Labor Code of the Russian Federation, a logbook for registering accidents, form 9, must be mandatory at any enterprise. This is a mandatory document, for the absence of which responsible persons may be punished.

For a manager, the fine will be in the region of 1-3 thousand rubles, and for an organization the fine will be up to 50 thousand rubles.

A registration log is started not after the first accident, but immediately during the organization of the enterprise. Even if the document lies empty for several years, its presence is still required.

At the same time, if there are no accidents, then nothing needs to be written down in the document, the title page just needs to be signed and the organization’s seal affixed. In this case, all pages must be bound and numbered.

Procedure for filling out standard form 9

The standard form of the journal is approved by Resolution of the Ministry of Labor of Russia No. 73 dated October 24, 2002, as amended. dated 11/14/2016.

You can print the accounting and registration log yourself using Form 9 or buy it in a store.

First of all, fill out the title page. It indicates the name of the organization, its details, as well as the name of the magazine itself.

The document is filled out on the basis of a report drawn up by the commission investigating the incident.

Rules for filling out columns of the Form 9 log when registering accidents:

• The first column of Form 9 indicates the serial number assigned to the accident.
• The second column is the date and time when everything happened.
• The third column is the employee’s full name, date of birth and full length of service.
• The next item is the position of the injured employee.
• Location of the incident (name of workshop, territory, specific machine). If everything happened not indoors, but on the street, then the address with the main coordinates is recorded.
• Indicate the number of the workplace where the incident occurred. However, it does not have to be the victim’s workplace.
• The next column is a brief description of the incident.
• Then detailed circumstances in a separate column. Here it is necessary to indicate what exactly happened, what it led to and all the details of the incident.
• Column 8 indicates the number of the act issued by the commission that investigated the emergency.
• Consequences of the incident, including the number of deaths. If we are talking about temporary disability, then the registration log, Form 9, indicates how many days the employee was on sick leave.

The last paragraph of the table indicates all the measures that have been taken to eliminate the consequences, as well as to prevent a recurrence of the incident.

The log form 9 must be filled out by the chief occupational safety specialist. Corrections in the document, as well as torn and damaged pages are considered unacceptable.

standard journal for recording accidents at work according to Form 9 - word.

filling out the journal form 9 – word.