Example of a request letter for concluding a forwarding agreement

When composing a letter, the name of the sending company and its details, a link to the letter of offer, as well as the signature of a representative of the enterprise must be indicated.

It should be noted that, despite the official style of the message, this type of letter is not an absolute guarantee that a cooperation agreement will be concluded, but serves as nothing more than a preliminary consent to the possibility of further business relations or concluding a deal.

Example of a contract letter

Important

OKPO ХХХХХХХХХ, OGRN ХХХХХХХХХХХХ, INN/KPP ХХХХХХХХХ July 16, 2017 No. 767-12/6543 To No. 17-14/1346 dated July 15, 2017 To Rospatent of the Russian Federation On consent to use the trademark

Nikanora LLC (copyright holder), represented by General Director A.P. Romashkina, acting on the basis of the Charter, hereby confirms:

• the copyright holder is the legal owner of the trademark “Emblem” on the basis of state registration certificate No. 14/67 dated July 12, 2015;
• copyright holder based on a request from LLC “Old City” represented by General Director M.S. Rysko, acting on the basis of the Charter, does not object to the use of Old City LLC (OKPO ХХХХХХХХ, OGRN ХХХХХХХХХХХХХ, INN/KPP ХХХХХХХХХ, legal address: 125252,

Moscow, st.

Decor

It is advisable to draw up this document on the letterhead of the recommending organization. You should leave your contact information so that the information from the letter of recommendation can be checked or clarified.

The document can be drawn up by the manager personally, a human resources employee or another authorized person.

The letter of recommendation should be certified by the employee’s immediate supervisor; in other cases, this can be done by the head of a unit, department, bureau, or chief accountant.

Is it necessary to write a letter of consent?

Today, when there is a huge number of different means of communication, representatives of some enterprises consider the formation of such letters inappropriate. However, this is a misconception. The fact is that business etiquette implies, when receiving a letter of offer of cooperation, that the response must also be prepared in writing.

In accordance with the law... Your products are not included in the list of goods exempt from value added tax. This list of goods is uniform throughout the territory...

and cannot be expanded.

Considering the above, your request cannot be granted.

Your application for privatization of the bakery cannot be accepted, since the property of this enterprise is included in the list of objects not subject to privatization.

The following phrases are often found in refusal letters:

“Your proposal was rejected for the following reasons...” “We consider it necessary to inform you...” “Your proposed timing...” “Your proposal did not receive support.”

Covering letters.

A covering letter is drawn up when sending any documents or material assets to the addressee.

• Full name of the director, position (in full), acting on the basis of Nikolai Ivanovich Kovalsky, Chairman of the Board, acting on the basis of the Charter
• Full name of the head accountant (in full) Semenikhina Maria Timofeevna

Head __________________/ Kovalsky Nikolay Ivanovich/

MP

Authorized person (full name, telephone): Nikolay Ivanovich Kovalsky, 8(6550)23 56 78

Elements of a letter of recommendation for an accountant

Experience, along with qualifications, is one of the main indicators of a specialist in the field of accounting. In order to thoroughly reveal all the main points of the work, the former employer must adhere to a certain structure of the business letter when drawing up. The paper must contain the following information:

• The length of time the employee worked for the company. Two dates and years are indicated. Additionally, you can indicate whether there was enough time to find out the qualifications of the specialist. The longer there was time for cooperation, the more valuable the letter will be.
• Under whose supervision the employee worked. The ideal situation is when the letter of recommendation is written by the immediate supervisor. But there are situations when it is written by the head of a structural unit or the entire organization. In this case, it is logical to explain the reason for this phenomenon in the text.
• A brief listing of the accountant's job responsibilities in the organization whose employee is making the recommendation. It is not necessary to rewrite all the actions specified in the job description. Three or four fundamental points are enough.
• At what level did the employee cope with the listed responsibilities? Here the adjectives “excellent” and “good” are used. You can write “at a decent level,” “competently,” or “satisfactorily.” The free form of presentation implies the presence of many options for the story. The main thing is that the essence is conveyed briefly and that the expressions do not leave the framework of business communication.
• The personal qualities of the employee are briefly listed. This could be perseverance, non-conflict, desire to improve one’s qualifications, and diligence. The presence of analytical and mathematical abilities can be stated.
• A summary of the above. Is it worth hiring a specific person as an accountant? Sometimes you can recommend placing him in the position of chief accountant. Everything will depend on how the employee performed at work.
• Date the letter was written.

A separate point: you should not embellish a person’s merits, but it is also not recommended to highlight the unpleasant aspects of your work. A free style of presentation involves an unobtrusive statement of facts.

Letter of intent to enter into an agreement: form

The letter form is here.

to CEO

(name of legal entity)

(FULL NAME )

Letter of agreement

I ask you to conclude an AGREEMENT (type of agreement).

1. Customer (full legal name):
2. Address: (Legal address, Postal address)
3. INN/KPP
4. Checking account
5. Bank name and address
6. Corr.

It is important to remember that there is no legal requirement to prepare accompanying documents, but we recommend that you always do so as they help to avoid inaccuracies and possible misunderstandings.

There are two main functions of a cover letter (or, as employees often call it among themselves, “escort”):

• an inventory of the documents sent (if an agreement, then its name, how many sheets it is drawn up on, how many copies);
• instructions for action (for example, sign the contract and return one of the copies to the sender).

Since the text of the accompanying papers includes an inventory, it is recommended to prepare them in two copies: the recipient keeps one for himself, and on the second he signs for receipt and returns it to the sender. After this, the cover letter should be registered and stored like any important correspondence.

Info

The terms of the lease remain unchanged. We hope for further cooperation.

General Director of LLC “Summer Freshness” /Nesterchuk/ E.M. Nesterchuk

Where and how does it go?

The place for presenting a letter of recommendation is often a potential employer, an organization with a current vacancy.

The applicant can send recommendations along with a resume and cover letter electronically or submit them in person during an interview.

It will be valuable to keep copies of the letter in order to find the opportunity to try yourself in interviews and selections in several places at once. A letter of recommendation does not have a unified form, but it is necessary to maintain a business style and basic structure, despite the fact that this document is of an informational nature.

We invite you to familiarize yourself with other materials from our specialists on letters of recommendation. Read how to compose it in English, as well as about writing a document for: opening a current account, a company, a nanny, a personal driver or a manager.

When making recommendations, you need to take into account the employee’s real abilities, give an objective assessment of his knowledge and qualities, which in the future will play an important role for a potential employer in making an employment decision.

A letter of recommendation to an accountant is an expression of gratitude from the manager to the employee who has worked in this position. It will certainly be a significant advantage for the employee over other candidates when subsequently applying for a new job.

FILES

It is advisable to take the organization’s letterhead for registration. It contains the contact details of the organization in which the employee previously performed his duties. This way, the paper on letterhead will add even more weight to your resume.

Letter of consent to use the trademark

Trademarks are protected by copyright.

To use someone else's trademark, an entrepreneur or organization needs to formalize a contractual relationship with its legal owner. There are 2 ways to do this, each of which requires writing a letter of consent from the trademark owner.

1. If the cooperation is planned to be long-term, a special agreement is concluded for this purpose - a license agreement, which must be registered with a notary.

In this case, as before concluding any contract, the owner of the trademark is sent an offer, to which he must respond - acceptance.
You can also send a letter through a representative or courier.

• If for some reason these methods are not suitable, then it is acceptable to send a letter via electronic means of communication (official email), as well as fax.
• As a last resort, you can use a messenger or social network, but it is still better to first make sure that the potential partner accepts this way of business communication.

Why is it necessary?

A cover letter is an important element when sending out a resume. Such a business message immediately clearly characterizes:

• your business communication skills and literacy;
• the ability to present yourself as a professional and convince of your competence.

An illiterately written accompaniment to a resume immediately spoils the overall impression.
Therefore, you need to draw it up after first familiarizing yourself with the best examples of such a letter. A well-written cover letter positions you as a business person and a specialist in accounting, reporting and other related fields.

The main purpose of the letter is to present key information from your resume in a concise form and attract maximum attention to your candidacy.

Remember: your cover letter should be such that your resume will immediately make you want to open and read it.

To better understand how to correctly compose such a document, it is best to find it on the Internet or from colleagues and consider a specific “worked out” example of a cover letter for a resume. And then - remake it to suit your personality.

Contents of the document

The application to the accounting department is drawn up according to the general rules of office work. The document is drawn up in writing by hand or using a computer and includes:

• addressee: “to the accounting department”, “chief accountant”, etc., name of the organization (individual entrepreneur);
• information about the applicant in the genitive case (from whom): full name, position and department in the organization;
• name of the document: application;
• relevant request and basis;
• an application in the form of written documents confirming the basis for the employee’s application to such a document as an application to the accounting department.

The application to the accounting department must be signed by the applicant and dated for signing and filing. The document can be submitted either by the employee himself, or his representative through the office of the organization, or directly to the accounting department.

Letter of refusal to participate in the event

When writing a letter of refusal to participate in an event, use the guidelines above for a letter of refusal to cooperate. Everything in the letter is standard, but mandatory: information about the sender and addressee, then the appeal, the refusal itself with a mention of the received proposal to participate in the event and an obligatory indication of the circumstances that served as the reason for the negative response, then the signature and date.

Confirmation letter. writing sample 2020

Confirmation letters are written when there is a need to confirm receipt of any documents. A letter can also be sent to confirm any fact, action, or telephone conversation.

Typically, confirmation letters provide assurance that verbal agreements or promises made remain valid. In addition, with the help of such a letter you can express respect and show politeness towards your partner.

The confirmation letter can be both business and personal in nature. By letter you can also confirm a hotel room reservation, respond to an invitation, inform about the receipt of goods or services, agree to a meeting, or accept the terms of participation in an event. When writing a confirmation letter, we recommend following the following outline.

If you are writing a business confirmation letter, it is advisable to use letterhead or use a formal form of writing your name and address. You can use sticker labels with this information. For personal correspondence, plain paper is fine.

You can also send a confirmation letter by email, while observing all the formalities.

You should start with a greeting that matches the content of the letter. Sometimes in business correspondence it is necessary to use the greeting form “Dear Sirs” or a similar address.

If the correspondence is informal or if the business partner is your friend, less formal forms of greeting are acceptable.

It is advisable in the letter to confirm the details of the agreement that was reached - date, time, place. Be as specific as possible.

Include all details that relate to the agreement. Data may indicate responsibility for failure to complete specific tasks or indicate tasks that require completion.

If you ask someone to take on some responsibility, ask for their consent. You can indicate in the letter what kind of confirmation you are waiting for, written or oral.

If necessary, confirm receipt of the information or item. For example, “I was glad to receive.”

The letter should end with an expression of gratitude to the recipient. For example, “Sincerely” or “Best wishes.” Write your name and subscribe. In business correspondence, only the full name is used.

Re-read the letter. This recommendation is especially important when it comes to business arrangements.

Some tips

In business correspondence, you must maintain a businesslike tone, even if you know the recipient of the letter well, avoid colloquial language.

Before sending a letter, have someone re-read it. Finding your own mistakes is always more difficult than finding others’ mistakes.

Use appropriate vocabulary in business correspondence. Avoid academic terms, but also try not to use expressions like “by the way” and “in fact”.

When deciding whether it is appropriate to write a confirmation letter, use common sense. The details of oral agreements may be forgotten over time, and then a written statement will prove to be evidence of the agreement reached.

The key phrase of the confirmation letter must include words derived from the verb “to confirm.” The letter may end with a request, wish or proposal, etc.

In such letters it is customary to use the following expressions:

• We have received your letters...
• We inform you that we have received your letter from...
• We confirm receipt
• We gratefully acknowledge receipt of your order and proceed to fulfillment...

When confirming agreement with the date of negotiations, price, delivery conditions, etc., when verifying any fact, the following wording is traditionally used in letters:

• We confirm...
• We are sending you a confirmation...
• We are pleased to confirm...
• The enterprise (name) has reviewed the letter from the director of the enterprise... from... and reports...

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Letter of guarantee to the legal address from the owner, sample 2018

Legal address is the location of the head of the LLC. The address is indicated in detail in the application P11001, and the tax office carefully checks its accuracy. Naturally, before the organization is created, it does not yet have a real location. The founders only guarantee that after successful registration of the LLC, the office will operate at the address specified in the application.

Usually, non-residential premises are rented for business, but it is impossible to conclude a lease agreement with an organization that does not yet exist. How then to confirm the authenticity of the legal address? In this case, the owner of the office issues confirmation - a letter to provide a legal address. In it, he guarantees that a lease agreement for the premises will be concluded with the created LLC.

What is a letter of guarantee

A letter of guarantee to the legal address from the owner is a document generated by practice. It has neither an approved form nor official recommendations for its preparation. If you look at what is included in the list of documents established by law submitted for LLC registration, you will not find a letter about providing a legal address there.

But the letter of the law is one thing, and the practice of registering legal entities in Russia is another. Be sure to include a letter of guarantee in the package of registration documents, otherwise you will be denied the creation of an LLC.

How to write a letter of guarantee

The document on providing a legal address is drawn up in writing in any form. It contains information by which it is possible to identify the property where the head of the created company will be located.

1. Full and detailed address - indicating the postal code, locality, street, house number and the office itself.
2. Characteristics of the premises, for example, office space with a total area of ​​12 sq. m.
3. The full name of the manager and the company name of the future company.
4. Full details of the property owner - organization details for legal entities or passport details for individuals and contact details.
5. Guarantee of concluding a lease agreement in case of successful registration of LLC.
6. Link to the attached document on the ownership of the property (copy of the certificate or extract from the Unified State Register of Real Estate).

Sample letter of guarantee for providing a legal address to the tax office

Letter of guarantee to the legal address from the owner-individual (sample 2020)

In some cases, the owner of the premises requires a deposit or advance payment towards future rent. Then a letter of guarantee for payment of rent is drawn up, but these are unnecessary conditions.

How a letter of guarantee proves the authenticity of a legal address

In order for the letter of guarantee to prove the authenticity of the legal address, the owner must verbally confirm his consent to rent out the premises. Be sure to notify the landlord so that within three working days after submitting documents for registering the LLC to the tax office, he will be in touch.

In most cases, an employee of the Federal Tax Service will contact you by phone number specified in the letter of guarantee. If the owner of the premises does not answer the call or does not confirm his guarantee, then the declared address will be considered unreliable, and the registration of the LLC will be refused.

But besides this situation, a legal address may have other disadvantages:

• mass character – registration at the address of more than 10 organizations;
• impossibility of organizing the manager’s workplace (the building is not completed, destroyed, the premises are strictly for production purposes);
• at the declared address there are objects in which registration of commercial organizations is prohibited (for example, government agencies or military units);
• incomplete indication of all elements of a complex address (especially typical for business centers, then the detailed description must be clarified with the Federal Tax Service itself);
• discrepancy between the address in the letter of guarantee and the data specified in the certificate of ownership of the property).

In such situations, a letter of guarantee and its verbal confirmation will not be able to help in registering an LLC.

Legal force of the letter of guarantee

There are serious doubts about the legal validity of the letter of guarantee. This document performs its function only at the stage of the registration procedure.

Of course, if there is a trusting relationship between the future parties to the rental transaction, then the agreement will be concluded. But there is still a risk that after registering an LLC, either the owner of the property or the company itself will refuse to rent. In this case, there is nothing left to do but to declare a change of legal address, because the data from the letter of guarantee has already been entered into the Unified State Register of Legal Entities.

Moreover, if you indicated the full address in the charter, and not just the locality, then changes to the charter will have to be registered on form P13001 with the payment of a state fee (800 rubles). In other cases, you can get by by filing an application on form P14001. We described the procedure for changing a legal address for different situations in this article.

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Letter confirming the possibility of fulfilling the contract

Contract law is the lion's share of all civil legal relations. When making any purchase, we automatically enter into an agreement, confirmed by a receipt. If the case concerns legal entities or entrepreneurs, and purchases are carried out through the conclusion of a written contract, a letter of guarantee becomes an invariable companion of such legal relations.

• What is a letter of guarantee
• Types of letters of guarantee
• What can a letter of guarantee be used for?
• Advantages and disadvantages
• Features of compilation and sample design
• Conclusion

What is a letter of guarantee? A letter of guarantee on the fulfillment of obligations under a contract is a document of the established form that establishes the rights and obligations of the parties to the contract on a particular issue.

How to write a refusal letter correctly - we teach with an example

Today we will talk about a not very pleasant, but quite common situation - a letter of refusal. Refusal occurs in a wide variety of business situations: refusal to continue/renew cooperation, refusal to fulfill requirements, refusal to hire, etc.

Despite all the different business situations, writing a refusal letter is associated with the same difficulties when:

• we cannot meet our addressee halfway (perhaps the addressee is “not bad”, but does not suit us for a number of objective reasons);
• it is unpleasant for us to refuse;
• It is important for us (personally or as a company) to maintain the goodwill and loyalty of the recipient.

I recently conducted business writing training for a large manufacturing company. The training participants were heads of departments that ensure the efficient operation of the procurement service. Due to their line of work, they often have to write refusal letters. For example, a company announced a competition (tender) to select a supplier of services or raw materials or production materials. She received applications from potential participants. The tender committee selected one or more companies for cooperation. Some companies were not selected. And in this situation, you need to formally and politely write a letter of refusal. It would seem that what is so difficult here? Take it and write: “As a result of consideration of your application, a decision has been made to refuse your cooperation.”

And this is where the difficulty arises: if you imagine yourself in the place of the addressee receiving such a letter, then for most people this formulation sounds somehow not very good and even offensive, although in fact there are no bad words here. But there are negative emotions, there is a feeling of resentment that the proposal was not appreciated, that they did not choose, that preference was given to another. And the authors of the letter are in danger of not receiving a response to their proposals in the future.

Application to the accounting department

Very often in our work activities we are faced with the need to draw up an application to the accounting department to resolve financial issues. This could be payment for travel in connection with a business trip or study, payment of financial assistance, or an application for deduction from wages. Some applications are made in the name of the employer, as they require management decisions. And only a very small part of the documents can be sent directly to the accounting department. What are these cases and how to correctly draw up an application to the accounting department - you will find answers to these questions in the article.

Application to the accounting department