Submission for bonuses to employees: example of filling out the form

Bonus options

Remuneration for each specific employer can be formed from several components (Article 129 of the Labor Code of the Russian Federation):

• the salary itself, intended to pay for the work duties performed;
• additional payments to compensate for work under certain working conditions;
• incentive payments aimed at encouraging labor achievements.

The composition of the applied remuneration system is fixed in a special internal regulatory act of the employer (regulations on remuneration or collective agreement). In the same document or in a separate one, called the provision on bonuses (or on incentive payments), the rules for the appointment and payment of bonuses are written down (Article 135 of the Labor Code of the Russian Federation). For individual employees whose bonuses are awarded on an individual basis, these rules can be included in their employment contracts.

When incentive payments are included in the remuneration system, they are regular in nature and are paid at certain intervals for certain indicators. These include, for example, monthly, quarterly, annual bonuses, to which an employee is entitled if:

• the employer has achieved certain financial indicators that make it possible to pay bonuses;
• the employee has fulfilled all the conditions under which he can qualify for a bonus;
• there are no reasons to deprive an employee of the opportunity to receive a bonus.

At the same time, the remuneration system may also provide for the payment of one-time bonuses, which will be associated with certain irregular events. These may include events both related to achievements in work activity and not related to it. The latter include, for example, bonuses for anniversaries and holidays.

If a one-time bonus is not provided for by the wage system, this will serve as a reason for the employer not to take it into account in costs, but to include it in other expenses that cannot be taken into account in the income tax base. But for the employee it will still be included in his income and will be subject to personal income tax and insurance contributions on a general basis.

To learn how one-time bonuses are taken into account when calculating average earnings, read the article “Are bonuses taken into account when calculating vacation pay?”

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What needs to be specified?

Most examples of characteristics for awarding a certificate of honor contain the following information:

• Title (capital letters, top of the document, in the middle of the sheet).
• The purpose of the document, the purpose of its preparation.
• Information about the employee (they are most often presented in the form of a questionnaire). For internal characteristics, it will be sufficient to indicate the last name, first name, patronymic, position and place of work of the worker.
• Much attention is paid to work experience - enrollment in the staff, moving up the career ladder, changing positions. It is important to cover not only the activities at a given enterprise, but also the work experience preceding it (if it exists). It is necessary to competently assess the professional development of an employee even before meeting a real employer.
• Objective assessment by the manager of the employee’s professional activities. It can be not only positive, but also negative. Both necessarily have a basis - specific examples of achievements, level of theoretical knowledge and professional experience, relationships with colleagues, timely fulfillment of work obligations.
• Description of a person’s personal and moral qualities, the manifestation of which is appropriate in a business environment. If we look at examples of writing characteristics for an employee for awards, we will see that managers always mention his resistance to stress, responsiveness, self-control, communication skills, desire for self-development and improvement of existing skills.
• The descriptive part ends with a list of not only incentives, but also penalties. As for the latter, their maximum statute of limitations is 1 year. After this period, mentioning penalties is considered a gross mistake.
• Date of writing.
• Information about the official who compiled the reference: surname, initials, signature.

  

When do you need a memo about nominating an employee for a bonus?

Regular bonuses provided for by the wage system do not require the execution of any additional documents to consider the issue of bonuses to an employee. The procedure for assigning and paying such bonuses is already provided for by the internal regulations on bonuses.

But for one-time, irregularly issued bonuses, it is necessary to clarify a number of indicators that are essential for bonuses:

• reasons for payment;
• circle of persons awarded;
• the period to which the bonus will relate;
• forms of bonuses;
• premium size.

The right to make the final decision on the payment of bonuses - both regular and irregular - still remains with the head of the organization. Only in the first case does he approve the results of the distribution of the bonus fund, and in the second must he make a decision on payment or non-payment of the bonus.

To learn how the timing of bonus payments is determined, read the material “How to make bonus payments from October 3, 2016?”

Registration of business paper

If you look at the examples of characteristics for awarding a certificate of honor, you will see that they are properly formatted. There are no specific legal requirements here, but managers still take these rules into account:

• The document is printed on an A4 sheet.
• The acknowledgment is published on company letterhead.
• The creation of the characteristics is carried out by a low-ranking manager who knows the employee being awarded well and is in direct contact with him. In some cases, text writing is entrusted to personnel department employees or directly to applicants for the award.
• The author himself (if he is a manager), a superior officer or director of the organization must endorse the employee’s characteristics for the award.
• The reference must bear the official seal of the institution.

How to submit a nomination for an award: sample

A proposal for a bonus, which can also be called a request for a bonus or a memo for a proposal for a bonus, is drawn up in any form and can be issued to several employees at once. The presentation is usually made by the head of the department in which the employee works. But it can also be submitted by another person. For example, an employee of the HR department.

The submission is addressed to the head of the organization who makes the decision to pay the bonus. It must indicate the position and full name of the person submitting this document.

The main part of the submission outlines the essence of the appeal: in connection with what, to whom (position and full name), for what period, in what form and to what extent it is proposed to award a bonus. Additionally, the following may be listed here:

• characteristics of the employee’s business qualities;
• indication of additional incentive motives;
• information about work experience with this employer;
• a note from the HR department about the absence of labor violations.

In the final part, the submission must contain the signature of the person submitting this document, with a transcript of the signature. The date of compilation is required.

A sample memo on nomination for an award can be seen on our website.

Who has the right to fill out the bonus paper?

Attention! Most often, a proposal for a bonus is written by the immediate manager of the team that is subject to the bonus.

In some cases, such an initiative is taken by personnel department employees. A third option is possible - an ordinary employee who has such powers can write (they must be specified in his collective agreement). So, a representation can be written:

• supervisor;
• personnel officer;
• an employee specially authorized for this purpose.

Paying a bonus is always a pleasant process. To carry out the procedure correctly, you need to know how an order for bonuses is drawn up for an employee. Read the articles of our experts about the nuances of drawing up this document to reward an employee for a professional holiday, anniversary, for work results, and also learn how to calculate and accrue payments of annual and monthly bonuses, as well as after dismissal of one’s own free will.

Why do you need an employee incentive plan?

Permanent bonuses, which are paid every month or every quarter and are specified in the employment contract, do not require any additional paperwork.
Employees receive them regularly, on an ongoing basis (unless, of course, anyone was punished with a deprivation of bonuses). Bonuses that require a manager's introduction include unexpected rewards for special achievements . This issue falls within the competence of the manager. To do this, he must submit a petition for bonuses to his employees and write a special memo - a proposal to reward the employee.

Before writing a proposal for an award, you need to decide on the following questions:

1. What are you paying the premium for?
2. Who do you want to reward (a complete list of workers is required)?
3. For what period of time are you rewarding?
4. The amount of the monetary reward itself.

You have all this data, as well as the desire to encourage someone - feel free to start writing a presentation.

Types of possible incentives

Article 191 of the Labor Code of the Russian Federation describes the following types of incentives for the workforce:

1. issuance of certificates for work merits;
2. announcement of gratitude from the company management;
3. ceremonial awarding with a gift;
4. petition for awarding the title of best employee of the month, year;
5. transfer of bonus money.

In addition, the organization itself may provide other types of cash bonuses. It is possible that then it would also be appropriate to submit a presentation for a bonus, a sample of which can be seen below.

The availability of incentives not mentioned above may be enshrined in a collective agreement or internal regulations. Also, the relevant aspects of incentives may contain internal rules for remuneration and bonuses.

This is interesting: Regulations on internship for newly hired employees: sample

However, the employer needs to remember that regular bonuses are awarded without a separate submission for the bonus (memo or petition from the manager). Since such payments are considered part of the salary. This should be indicated in one of the company documents. For example, the provision on bonuses.

Document preparation

This is an official document, so it must have all the necessary attributes of official correspondence:

1. requisites;
2. contents of the document;
3. signature of the author of the submission.

Let us tell you in more detail about the rules for drawing up the document.

It must indicate the data of the management of the organization (in whose name the document is written). Next, you need to enter information about the author of the letter (who writes it). It is necessary to indicate in the title what kind of letter it is.

The date must be indicated in the submission. Then, in the text itself, the manager indicates specifically who needs to be encouraged (maybe one person or a list of names of all employees of the department or management).

You can view the list of reasons for payment here, and from this article you will learn how to draw up an order with the correct wording of bonuses for full-time trade union workers.

What is a characteristic for rewarding an employee?

Let’s make it clear right away that the sample testimonial for an award is not a submission for an award. That is, the characteristic only accompanies the written position of management on the need to reward the employee for his professional contribution to the development of his business. Therefore, include the wording in the description - worthy of an award, etc. - meaningless.

Characteristics for an employee for awarding a certificate of honor, a sample of which is presented in the article, is an evaluation document. It describes professional achievements, work activities, business and personal qualities. For managers, it is important to reflect in the document the presence of a cohesive and stable team, management and organizational abilities.

Despite its evaluative nature, the reference for rewarding an employee is an official document. It must reflect the employee’s services to the enterprise or organization, which are the basis for reward. The document is drawn up in writing in an official business style (there should be no inaccuracies, ambiguity, corrections, speech repetitions, etc.).

Step-by-step instructions: how to compose correctly?

To draw up a presentation, two things are needed: desire and the presence of employees who need to be rewarded.

So, according to the general rules of office work, you need to indicate in the right-left corner the data of the manager (to whom you plan to send your submission for consideration), and below your data (who is writing this document).

In both cases, the full surname is indicated, and the first and patronymic names are written as initials. In addition, you should indicate your position and that of your manager before your full name.

Next, you need to title the document. In the middle of the document, slightly departing from the text in the left corner, we write: “Introduction to bonuses (incentives).” Then we write down all the necessary information from the paragraph.

• Evgeniy Arkadyevich Sidorchuk, a third-class electric and gas welder, needs to be encouraged. In a difficult situation for the company, he coped with the assigned tasks and exceeded the required quota twice as much. For two weeks, on my own initiative, I went to work on weekends and regularly stayed late at work.
• In this regard, the company was able to fulfill the terms of the contract, avoided paying penalties, and made a profit of one million rubles.

It is better to confirm your words with documents, for example, attach a certificate of completion of work, a report on the work done by an employee or the entire department .
Therefore, after the main text of the letter, you need to indicate that the letter contains an attachment. It should look like this: “Attachment: certificate of work performed by Sidorchuk E.V. on three sheets."

At the end of the document, in the far left corner, the author of the submission indicates his position, and below is the date. In the right corner he indicates his last name and initials. Then the document is signed.

In the photo you can see a sample presentation of encouragement.

Therefore, it is very important to justify in the text of the presentation why you want to encourage someone . The arguments must be unconditional, and the achievements must not be in doubt.

After considering the submission, the head of the organization leaves the resolution on the document. He either agrees with the arguments stated in the submission or he does not. If the manager does not mind your subordinates being encouraged, then he issues an order and the personnel department employees prepare a special order. On the basis of which worthy members of the team receive a well-deserved bonus. Such a scheme allows us to eliminate various types of manipulation and shadow schemes for undeserved bonuses.

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Reward idea (sample)

It is possible to encourage an employee not only in a human way - the legislation lists a number of reasons and provides examples of how to draw up a document on encouraging an employee (order). Such relations are regulated by the Labor Code of the Russian Federation.

Types of employee incentives

Art. 191 of the Labor Code of the Russian Federation provides for encouraging an employee for the conscientious performance of work duties in the following ways: nomination for the title of the best in the profession, awarding a certificate of honor, a valuable gift, payment of a bonus, and an announcement of gratitude.

Also, each organization has the right to develop and apply its own types of employee incentives, which is previously indicated in the employment contract. In addition, an employee can be encouraged at the state level for special labor services to the state and society - in this case, the employee is nominated for a state award. However, it is worth remembering that bonuses, which are paid regularly and are part of the general remuneration system, are not employee incentives.

How to draw up an employee incentive document

Types of incentives and grounds for applying employee incentives are prescribed in the local regulations of each organization. As a general rule, an employee’s incentive can be formalized using a proposal for incentives and a corresponding order.

First, a presentation is drawn up, on the basis of which an order to reward the employee will be issued. Such a basis may be a memorandum from the head of the unit, decisions or acts of the council of the labor collective, or trade union bodies. This also includes a report or memorandum, on the basis of which the manager can give consent to reward the employee, establish the type and status of the reward, as well as its size, if we are talking about cash payments. Can be handwritten or printed.

The submission is addressed to the head of the organization and signed by the head of the structural unit. The first part of the text of the submission indicates the general characteristics and assessment of the employee and his professional activities, and the second part indicates the basis, motive and type of application of the incentive. Other visas are also possible at the presentation if this is provided for by the internal regulations of the organization.

As a rule, the HR department submits the submission for signature to the manager. The manager, after consideration, puts his resolution on it, which must contain agreement with everything stated, indicate the executor and the deadline for execution, as well as the signature and date.

Next, to formalize employee incentives . Having the consent of the manager, she draws up the corresponding order according to the unified form No. T-11. If several employees are nominated for promotion at the same time, use Form No. T-11a. In accordance with the form, the employee’s full name, personnel number, position and structural unit are indicated. Then in the content part the motive and type of encouragement are indicated.

Example of an employee incentive proposal:

When filling out the form, you must be guided by the provisions of the State Statistics Committee of the Russian Federation of March 24, 1999 No. 20 “On approval of the Procedure for using unified forms of primary accounting documentation” and indicate all amounts not only in numbers, but also in words.

If the submission already has the manager’s visa, then the order is immediately sent to him for signature; if not, the project is given to him for approval. In the case where the internal regulations require a visa order, it is placed at the bottom of the sheet on the back. Only after this the order is given to the employee for signature.

The original order is kept in the personnel department. Based on it, all information is entered into the employee’s personal card and work book. All information is recorded in it identically to the order no later than a week after it is signed.

The order is issued in at least two copies: one for the personnel department, the other for the accounting department for calculating incentives. Another one must be filed in the employee’s personal file. In general, the question of how to draw up a document on employee incentives (order) should not cause difficulties.

Mark in the work book about promotion:

Reward note on the employee’s personal card:

Sample order for promotion:

Guide to writing employee references for awards: 6 key points

What is an award feature?

The procedure for awarding a specialist with a distinction is associated with the preparation of certain documents. Among them, an important place is occupied by the characteristic for nominating an employee for an award. So, how to correctly write a reference for an employee for awarding a certificate of honor?

What is the characteristic for awarding a certificate of honor?

A guide to independently calculating the profitability of an enterprise with examples is here.

Types of characteristics per employee

If it is necessary to mark an employee within the department or city, an internal reference for the employee for awarding a certificate of honor. The recording method is free, but takes into account specific requirements for language, structure and order of presentation of thoughts.

Documents required when purchasing a secondary apartment, description 2019

In form and content, both characteristics are professional letters of recommendation of a positive nature.

You can find out what a positive reference from a place of work is and how to compose it correctly by following the link.

An example of the correct design of a specification.

1. The text is written in a formal business style of speech. The content is presented briefly, accurately, consistently.
2. Information is reported in the present, past tense from a third person.
3. The characteristics indicate:

• document's name,
• personal information about the employee,
• assessment of professional or service activities,
• description of a person’s business and moral qualities,
• the purpose of writing the document, its purpose,
• date of registration,
• surname and initials of the officials who endorsed the document.

How to staple documents correctly? Step-by-step instructions with photos are contained in our new article at the link.

1. The specification is prepared on A4 paper, letterhead.
2. A recommendation is made by a low-ranking manager who knows the employee well. It is possible for the text to be written by an employee of the HR department, the applicant for the award himself.
3. The document is signed by the executor of the order, the head of the organization or only the director. Certified with the seal of the enterprise.

A sample description for awarding a certificate of honor can be downloaded from this link.

Example of characteristics for awarding a certificate of honor:

An example of a reward characteristic.

What are the characteristics for awarding a certificate of honor from the Ministry?

It is created on the basis of State Standard R 6.30-2003 , which provides unified rules for drawing up documents. The necessary details are indicated on the A4 format form.

How to get a loan to open a small business from scratch and what needs to be done for this - read the link.

An example of an incorrect description.

Components of a document form

1. Certificate of the organization that issued the reference: postal address, email address, telephone number, etc.
2. The title of the document in capital letters, including a summary of the characteristics.
3. Outgoing number, signature date.
4. Personal information about the employee.
5. Description of career growth, employee qualities: professional, business, personal.
6. Detailed information about achievements in the implementation of projects, contributions to the development of production, and innovative developments.
7. Participation in symposia and conferences.

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We detail the personal data of the award applicant:

• Full Name;
• year of birth;
• education that I completed;
• family situation;
• position, work responsibilities;
• general work experience;
• length of service at this enterprise;
• previous awards, titles;
• scientific works.

What primary documentation is, how to properly maintain and store it, you can read here.

An example of characteristics for awarding a certificate of honor to an accountant.

Example of characteristics for awarding a Certificate of Honor from the Ministry of Education

Orenburg region

SOROCHINSKY CITY DISTRICT

MBOU "SECONDARY SCHOOL No. 99"

Orenburg region, 461900, Sorochinsk, st. Protsyshina, 21, tel., e-mail

Ref. No. 123

04.11.2011

Ministry of Science and Education

Russian Federation

CHARACTERISTIC

FOR AWARDING THE MINISTRY'S CARD OF HONOR

Last name, first name, patronymic: Vorobyova Svetlana Pavlovna

Year of birth: 1950

Education: higher, graduated from the Chelyabinsk State Pedagogical Institute in 1977

Specialty: Russian language and literature

Qualification: secondary school teacher

Total work experience: 45 years

Teaching experience: 33 years

Work experience in the specified institution: 22 years

Scientific works: “Methodology of psychological and didactic support in teaching children with disabilities”, “Problems of integration of children with special needs (needs and reality)”, “Mechanism and means of education for children with special needs”.

Awards, incentives, titles: “Specialist of the highest category”, “Teacher-methodologist”. (List gratitude, certificates, diplomas; for what merits received).

Marital status: married, has a daughter

Svetlana Pavlovna Vorobyova has been working at secondary school No. 99 since 1988. During her career, she proved herself to be an innovative teacher.

https://youtu.be/jNNpJS7ckvA

Based on an individually differentiated approach, the teacher draws up individual programs, develops methodological, educational and didactic materials, and recommendations. Developments are published in printed and electronic publications.

Fulfilling the requirements of state policy regarding children with special educational needs, Vorobyova S.P. directs her pedagogical activities to providing such students with opportunities to realize their constitutional rights.

Svetlana Pavlovna shares her work experience on issues of inclusive education during speeches at teacher councils, at meetings of methodological commissions, pedagogical readings, and scientific conferences.

Vorobyova Svetlana Pavlovna solves social and humanitarian problems of a family in which a child with disabilities is being raised, provides advisory services to parents, awakens in them wisdom, a sense of responsibility for the upbringing and education of the child.

Svetlana Pavlovna is respected and loved by her students and colleagues.

Vorobyova S.P. was recommended by the school staff for awarding a Certificate of Honor from the Ministry of Science and Education.

Application for promotion of a police officer, completed sample

Assess the overall results of the employee’s work in his previous position, his role in implementing important plans of the organization and performing special tasks.

Indicate the employee’s attitude to the job, analyze the quality of performance of job duties. Note professional skills and individual abilities.

8. Complete the final part of the submission with the following details: the signature of the document’s author, the completion of the HR service experts (in the absence of another structural unit of the organization), a note on the employee’s consent to be transferred to another position. 9. Take note: for any organization, personnel changes are invariably painless when the use of a “source of internal reserve” is predictable.

Encouraging and rewarding employees of internal affairs bodies

Incentives applied to employees of internal affairs bodies are moral, material and mixed.

Thus, honorary titles of the Russian Federation make it possible to assign an employee the qualification of a mentor, and the badge “Honorary Employee of the Ministry of Internal Affairs of Russia” gives the qualification of a first-class specialist, which has a positive effect on bonuses to the employee’s official salary.

The heads of all federal executive bodies, if there are grounds for doing so, can encourage (reward) employees of internal affairs bodies with their departmental awards (insignia, certificates, thanks, etc.).

Order to reward an employee.

Forms T-11 and T11a

And regardless of who is filling out the document, it must be submitted to the director of the organization for approval. As the current law states, an order for bonuses can be issued in a free form. However, many enterprises and organizations continue to actively use previously approved and generally applicable

1. Form T-11 (if one employee is nominated for a bonus)
2. or form T-11a (if bonuses are intended to be given to a group of employees).

Both of these forms are quite similar in both structure and content.

The adherence to the “old” forms is quite understandable: they include all the necessary data, including information about the employer and the employees being awarded, information about the reason for the bonus and the award itself, etc. The order can be issued in two versions: either in writing, by hand, or in printed form.

But no matter which one is chosen, it must always contain the original signature of the manager and the signatures of the awarded employees.

Example of filling out order T-11a

This order form is filled out when a group of employees is expected to receive bonuses.

The first part of form T-11a almost exactly repeats the contents of form T-11 and is also filled out in the same way. The difference is that the full name and department in which a particular employee works is not indicated here, but instead the incentive motive and its type are written.

In the second part of the document, first there is a table in which the full name of each bonused employee, his personnel number, as well as the structural unit to which he belongs are entered in order (it should be noted that employees may belong to different departments of the enterprise). Then the position of the employees and the amount of bonus due to each of them is indicated (the amount of the bonus may vary).

Next, in the line below the basis , with reference to the date and document number, and the signature of the manager is also affixed. After the order is approved by the director, it is handed over to each employee for review, who must put his signature in the appropriate table opposite his last name.

What is included in the concept of encouragement?

Such nuances should be reflected in the local regulations of each enterprise. As additional measures to encourage the employee, the collective agreement includes the following:

1. awarding the title of “Honored Employee”;
2. awarding the title of “Best Employee” - per month or per year;
3. Thanksgiving letters;
4. payment for vacation and medical vouchers at the expense of the enterprise.
5. drawing up a Board or Book of Honor and entering the employee’s name and photo there;
6. sending letters of gratitude to the employee’s family;
7. issuance of company insignia;

Moreover, each of these measures must be recorded in some document of the organization.

You cannot draw up an order with a new incentive, and only then enter it into other regulatory documents. The main regulator of ideas of this kind is the Labor Code of the Russian Federation.

Encouraging employees of internal affairs bodies (internal affairs bodies): theory and practice

The forms and methods of organizing the processes of providing material resources in the system of the Ministry of Internal Affairs, financial and economic activities in this area should be organically combined with the solution of those social and economic problems that are currently put forward by the practice of building law enforcement agencies in the country.

In the methodology for the formation and development of the personality of an employee of internal affairs bodies, an important place is given to the method of encouragement. It always carries evaluative and stimulating functions.

How to correctly spell presentation of additional payment 133

• The essence of an individual increase
• The need for individual allowances
• Various types of individual allowances
• Who gets an individual increase and who doesn’t?
• Registration of an individual increase
• Cancellation of individual increase
• Fundamental aspects of individual increases

Abstract 1 Determine what specific type of letter of encouragement needs to be written. This can be a memo, presentation or feature. In the memo, indicate your proposals for encouraging the employee. In your submission, describe the professional characteristics of the awardee and his level of qualifications.

Simply put, at least every employee should have the opportunity to achieve a positive result;

• Manager's position and place of work.
• Manager's name.
• The employee's position and full name.
• The title of the application (“on consent to perform the work”).
• Request for an increase in the volume of obligations.
• Content and scope of work, duration of their introduction.
• Amount of surcharge.

Sample submission for employee bonuses

At the same time, he does not need to justify his position.

An award submission is not a required document for the payment processing process. However, if there is an indication that it is mandatory in the local acts of the enterprise, then it must be drawn up.

Otherwise, the manager may refuse to award a bonus for non-compliance with the procedure. The award must be submitted in writing and include the following information:

1. a list of employees who should receive a bonus;
2. justification of the position (motives for bonuses);
3. date, signature.
4. bonus amount;
5. about the author of the submission;

The submission may contain information about one employee or several, at the discretion of the head of the department.

As for the justification for bonuses, we can talk about both the fulfillment of certain indicators and, for example, the absence of fines or reprimands for the reporting period.

management of measures to detect and neutralize (destruct) explosive objects on the ground (objects). In some cases, other persons may be awarded medals for providing assistance to the Russian Ministry of Internal Affairs in performing tasks to detect and neutralize (destruct) explosive objects on the ground (objects).

The Medal of the Ministry of Internal Affairs of Russia “For Courage in the Name of Rescue” is awarded to employees of internal affairs bodies, federal civil servants and employees of the Ministry of Internal Affairs of Russia for their courage and dedication in saving people during natural disasters, on water, underground, when extinguishing fires and others. circumstances. The medal of the Ministry of Internal Affairs of Russia “For merits in service under special conditions” is awarded to employees of internal affairs bodies, federal civil servants, employees of the Ministry of Internal Affairs of Russia for their courage and dedication during