Waybill for an automobile (self-propelled jib) crane

Document name: Waybill for an automobile (self-propelled jib) crane Format: .xls Size: 52 kb

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A waybill for an automobile jib self-propelled crane is a document that is issued for one or several days. It is used by specialized enterprises to take into account the work of a truck crane during hourly payments to crane drivers who service special equipment. It is quite easy to download the crane waybill form if you go to a specialized legal website.

The waybill is prepared by the dispatcher or a person authorized to do so, in 1 copy. The document is issued per shift, for a whole day or for a decade. Registration of departure and return of the truck crane is carried out by a dispatcher, mechanic or driver.

The front side of the sheet contains information about the tasks performed by the driver of special equipment and information about the volume of transported products. The results of the work, as well as the downtime of the truck crane, are reflected on the other side of the sheet and are certified daily with a stamp and signature of the person who orders the work. Thus, the truck crane waybill form must be filled out on both sides.

A special feature of the document are the technical safety rules, which are described in it specifically for crane drivers. Before the truck crane leaves the garage, its technical condition must be confirmed by the mechanic and crane operator by signing.

Truck crane waybill

The document must certainly contain the company’s stamp, as well as its details.

A truck crane is a special vehicle. To take into account the operation of a truck crane, it is necessary to use a sample document under number 3-special “Way list for a special vehicle”. The document was approved by order of the State Statistics Committee dated November 28, 1997 under number 78. The sample number 3-special is designed for carrying out tasks directly from 2 customers.

It may be noted that since 2013, unified document templates may not be used. An enterprise can develop its own document for a truck crane. The details that must be indicated are listed in section II of the order of the Russian Ministry of Transport dated September 18, 2008 under number 152.

A sample document for a truck crane is approved by order of the head of the enterprise in the form of an annex to the accounting policy (Article 313 of the Russian Tax Code).

You can download the truck crane waybill for free on our website. Here you can see a sample of filling out a road crane waybill.

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Hello! Please help me figure it out. Is it necessary to prepare a waybill for a forklift (it does not leave the warehouse)?

Waybill for an automobile (self-propelled jib) crane

I often see in explanations that it is necessary to issue a special waybill for a forklift. car, but a forklift is equipment (like a machine, for example) and not a vehicle. Can I write off fuel and lubricants according to the work and fuel consumption record sheet, which regulatory document can I use as a guide?

You are being advised

Mazurina L.A.

tax consultant

Galina Ivanovna

accounting and legal consultant

Answer:

Good afternoon. Expenses for the purchase of fuel and lubricants can be taken into account for profit tax purposes as part of material expenses in accordance with paragraphs. 5 p. 1 art. 254 of the Tax Code of the Russian Federation as the costs of purchasing fuel, water, energy of all types spent for technological purposes, generating all types of energy, heating buildings, as well as costs of production and (or) acquisition of power, costs of transformation and transmission of energy (Letters of the Ministry of Finance of Russia dated June 22, 2010 N 03-03-06/4/61, Federal Tax Service of Russia dated July 16, 2010 N ShS-37-3/6848). Therefore, fuel costs for a forklift can be taken into account for the purpose of calculating income tax, but only if the requirements of paragraph 1 of Art. 252 of the Tax Code of the Russian Federation. In this case, expenses are recognized as justified and documented expenses incurred (incurred) by the taxpayer, provided that they were incurred to carry out activities aimed at generating income. Justified include economically justified costs, the assessment of which is expressed in monetary form (in other words, the amount of expenses must be economically justified), and documented costs include costs supported by documents drawn up in accordance with the legislation of the Russian Federation or business customs applied in a foreign country , on whose territory the corresponding expenses were incurred. By virtue of paragraph 1 of Art. 9 of the Federal Law of November 21, 1996 N 129-FZ \"On Accounting\" all business transactions carried out by the organization must be documented with supporting documents. These documents serve as primary accounting documents on the basis of which accounting is conducted. As a rule, waybills are used to document the costs of purchasing fuel. Unified forms of waybills are approved by Resolution of the State Statistics Committee of Russia dated November 28, 1997 N 78, they are used by legal entities of all forms of ownership that operate construction machinery, mechanisms, vehicles and are senders and recipients of goods transported by road, that is, in specialized organizations Order of the Ministry of Transport of Russia dated September 18, 2008 N 152 approved the Mandatory details and procedure for filling out waybills. Because forklifts are not classified as vehicles, are not required to use unified forms approved by Resolution of the State Statistics Committee of Russia N 78, and also comply with the requirements of Order of the Ministry of Transport of Russia N 152. Therefore, as documentary evidence, it can use the waybill form developed by you yourself, including in it when additional details required. This should be reflected in the accounting policy of the enterprise. For example, a waybill for a forklift can be supplemented with such details as: - date of preparation of the document; — hour meter readings when the forklift leaves the garage and returns, in other words, information about the operating time of the forklift will appear on the waybill (mileage data is not recorded, since the forklift is not equipped with an odometer); — data on fuel movement. Sincerely, Natalia

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New waybill form in 2020: special requirements

A vehicle waybill is required when any vehicle leaves for work purposes, regardless of whether it is the organization’s own car or a rented one. Strict requirements for maintaining this primary document are established only for motor transport companies, however, for all others it is a document of strict accountability and must contain mandatory details.

In 2020, there was more such information - at the end of 2017, officials added the obligation to indicate in the waybill information about the driver undergoing pre-trip control of the technical condition of the car. In addition, the mandatory round stamp on the issued form was abolished.

If a unified form is not suitable for an organization, it can develop its own version, which must take into account all the mandatory details and necessary indicators. The use of the new form must be indicated in the accounting policy of the organization, as defined in paragraph 4 of PBU 1/2008.

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Thus, new waybills for 2020 must contain the following information:

name and number of the document itself;
details of the car owner (OGRIP and OGRN);
date of issue;
validity;
information about the vehicle driver;
data about the vehicle itself;
information about the vehicle owner;
data on passing technical inspection before the flight.

The document must be certified by the signature of the dispatcher who issued it and the head of the organization. The seal needs to be affixed only to those organizations that use it in accordance with their Charter. The form is drawn up in one copy and given to the driver.

After this, it must be returned to the authorized person against signature; in this case, it is considered closed and goes to the accounting department. From this point on, you need to find out why waybills are needed at all.

There are no changes to travel plans in 2020. The latest updates came into force in December 2020 (approved by orders of the Ministry of Transport of Russia dated September 18, 2008 No. 152 (as amended on January 18, 2017) and dated November 7, 2017 No. 476).

If the organization decides to approve its form of waybills, then the mandatory requirements should be taken into account:

Name of the document, number and date of issue. When numbering, it is necessary to observe chronology.
Validity period of the voucher. The maximum period is one month.
Information about the owner of the car. Now it is mandatory to indicate the OGRN.
Information about the driver of the vehicle (full name, driver's license number).
Information about the car (state license plate, make).
Odometer data before leaving for a trip and upon returning to the garage (parking lot).
Date and time of departure and return to the parking lot.
Signature and full name the responsible employee who indicated the odometer readings, date and time.
Date and time of pre-trip and post-trip medical examination of the driver.
Stamp, signature and full name. the health worker who performed the medical examination.
Information about passing the pre-trip technical inspection indicating the date and time (DD/MM/YYYY, as well as hours and minutes).
Signature and full name person responsible for vehicle inspection (mechanic, inspector, foreman).

The completed document is signed by the dispatcher and the head of the institution or persons authorized by the head. If the company uses a seal (as defined by the charter), then the voucher is sealed.

Rules for issuing a waybill for a truck crane

A truck crane waybill is a document that is issued for one or several days. The waybill for a truck crane is used in specialized organizations to record the work of a truck crane when paying hourly. This document serves as the basis for obtaining initial data when calculating wages for crane drivers servicing the truck crane. The waybill for the truck crane is drawn up by the dispatcher or an authorized person in one copy and is issued per shift, per day or per decade. The dispatcher, mechanic or driver arranges the departure and return of the truck crane. The truck crane waybill form must be filled out on both sides. The front side of the form contains information about the tasks performed by the truck crane driver and the amount of goods moved. The results of the work and downtime of the truck crane are reflected on the back of the document and are confirmed by the signature and stamp of the customer every day.

Filling out the waybill for a truck crane

Info

The document form must be filled out on both sides, one of which must contain information about the tasks performed by the truck crane driver, as well as the number of goods moved. The reverse side contains the results of vehicle operation or downtime. Everything is confirmed by the signature of the responsible persons and the stamp of the customer daily.

The main feature of the waybill is the main safety rules it contains for crane drivers. The mechanic and driver must check the technical condition of the car before leaving. Their signatures serve as proof of security. The waybill must bear the stamp of the organization, and all its details must also be indicated. You need to write out the truck crane sheet in a single form. Various downtimes may also be indicated.

Waybill for truck crane sample form

Attention

In this case, such a form should be approved by a special internal order and its use should be recorded in the accounting policies of the organization. Read about filling out a waybill for a construction vehicle here. Manipulator waybill form The road crane waybill (3special form) can also be used to record the operation of the manipulator.

In addition, for this purpose you can use forms 4-C or ESM-2. Read about the 4-C form in the article “Truck waybill in accounting (form).” Results The owner has the right to develop the form of the truck crane waybill independently or use a unified one. When preparing the document, it is important to take into account the requirements of the Ministry of Transport of the Russian Federation, approved by Order No. 152 dated September 18, 2008.

Registration of the ESM-2 form

The work operations carried out by the truck crane are described in documentation, which is drawn up in accordance with the generally accepted form ESM-2 “Construction Vehicle Waybill”. Many companies use it during payroll processing for their employees. The document is issued for one shift or several, depending on the nature of the work performed. It is used to record the operation of other construction machines - tractors, bulldozers, excavators, pipe layers.

The following information is indicated on the title side of the ESM-2 form:

Construction vehicle waybill - form ESM-2

name of the organization (owner of the equipment);
customer contact information;
brand and number of the truck crane;
last name, first name and patronymic of the driver;
Address of the object;
time of arrival at the site;
fuel consumption (normative and actual);
number of hours worked.

The reverse side of the form is designed in the form of a table and is filled out by the customer and the owner of the truck crane. This indicates the nature of the operations being performed, the cost of the work, the presence of downtime, etc. All information is confirmed by the customer by leaving the signature of an authorized person and, if possible, printing.

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Many enterprises can independently develop their own form of document, which must contain all the details of the organization provided for by the Federal Law “On Accounting”. Namely:

date of preparation of the document and its name;
the full name of the organization from which it is compiled;
initials of citizens who are responsible for the correct execution of the document and the completion of the business transaction;
measuring business transactions in financial terms;
signatures of the indicated persons (personal signatures of persons).

The waybill form developed by the enterprise should be approved by order on the company's accounting policy, and then attached to this order. Please note that the waybill must be assigned a number and the date of its issue must also be indicated.

Deadlines

You can issue a waybill for a construction vehicle for different periods of time. In the vast majority of cases, this time is a day or a work shift. But there are design options that require ten-day terms. It is worth noting that the waybill for the truck crane is issued separately and is in no way connected with the document described.

FOR YOUR INFORMATION! This form ESM-2 has been used since December 1, 1997.

The organization is obliged to ensure the safety of vouchers for a period of 5 years, this is established by order of the Ministry of Transport of Russia dated September 18, 2008 No. 152. The same period is established by Art. 29 of Law No. 402-FZ for primary accounting documents.

Responsibility for the correctness of the compilation and reliability of the specified information lies with the persons who provided this information, as well as the head of the institution. An incorrectly compiled voucher is considered void.

Truck crane waybill: form, sample filling

To obtain certification, loading and lifting equipment undergoes a full technical inspection. The purpose of the technical inspection is to establish a serviceable condition for commissioning. First, technical examination is carried out by the quality control department assigned to the manufacturer.

In case of repair, technical certification is carried out by the quality control department of the organization that carried out the repair work before sending it to the new owner. All data on the conduct and results of the inspection are included in the “Passport” and secured with signatures. The dates of inspections must be indicated.

Inspection of a truck crane

To determine the compliance of the crane and its mechanisms with the requirements of the documentation, an examination is performed. This is stated in the “Rules” and is mandatory. To obtain certification, a truck crane must undergo a full technical inspection. Its purpose is to determine the condition of the equipment and its suitability for long-term operation.

Technical examination of cranes

Initially, the examination is carried out in the technical control department, which is assigned to a specific manufacturer. If this procedure is performed after repairs have been completed, it is carried out by other structures. Most often, this is the quality control department of a specific repair company. After the inspection, its results are entered into the “Passport” and confirmed with the signatures of the responsible persons.

Sometimes technical certification is carried out unscheduled. This is necessary when reconstructing, overhauling the crane, or replacing its main structural elements. Scheduled inspection of equipment is carried out at least once a year (partial) or three years (full).

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Truck crane waybill - download free form (2017-2018)

Important

These coupons will subsequently be required to calculate costs and generate an invoice for the customer. You can download form 3 special on our website. Download form 3 special Form of waybill for a loader The form of a waybill for an automobile crane can also be used for a loader. Depending on the work performed by the loader, the appropriate primary document is selected to record its working time.

So, if a forklift leaves the permanent parking area, a waybill for an automobile crane (form 3special) or a waybill for a construction vehicle (form ESM-2) can be used. If the forklift works exclusively on the territory of its owner's warehouse, a simpler form can be developed to record its working hours. In this case, the loader’s waybill is drawn up on a self-developed form with the necessary details.

Information about the results of the work, as well as about possible downtime, is entered on the reverse side and signed daily by the customer with a stamp. The difference between a waybill for an automobile crane and similar documents (for example, a report on the operation of a tower crane) is that it contains safety rules for crane operators. The technically sound condition of the crane is confirmed before departure and upon arrival by the mechanic and crane driver, about which they sign in the designated places.

In a simplified version, instead of a truck crane waybill, form 3 special can be used. Each waybill for a truck crane must contain the basic details of the enterprise and its stamp.

Design rules

The preparation of a waybill for a construction vehicle of any purpose and type is carried out by a dispatcher or another company employee who has been entrusted with this work. It is compiled for different periods of time - for a day, a shift, a month, a decade. The waybill for a truck crane must contain the following mandatory information:

Truck crane waybill

date of issue;
seal of the organization that owns the truck crane;
general information about the driver of the equipment;
general information about the truck crane, its registration state number;
data on the time the car left the garage and arrived at the site, the duration of work, the presence of downtime and the reasons for this.

How to format correctly

It is customary to draw up a waybill for a construction vehicle in a single copy. If necessary, this document can be issued in two pieces and transferred to the customer in response to his request.

The form must be filled out on both sides. First, all tasks for the driver are indicated for a specific work shift or for a longer period. On the reverse side there is more detailed information. The nature of the work performed, the number of hours spent, the presence of downtime and its reason are indicated.

Each item on the back of the form is signed by the customer and sealed with his seal. This document is filled out by the customer’s authorized person. He signs the waybill and always indicates his position, surname and initials.

Such requirements for filling out documentation will protect companies from misunderstandings and will guarantee its truthfulness. The waybill for an automobile crane is classified as a strict reporting document, so it should be treated with particular care.

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On one of the sides (front) the tasks prescribed for the truck crane and the amount of cargo being moved are indicated. The reverse side indicates the result of the work, the amount and downtime. Performance indicators are confirmed every day with a stamp, as well as with the customer’s signature.

The truck crane waybill form contains one feature - it specifies safety rules for the crane operator. Before loading equipment is prepared to leave for the site, it undergoes a thorough inspection in the garage, during which the full serviceability of the device is determined. This fact of good technical condition is certified by the mechanic and directly by the driver himself.

The waybill for the truck crane must also contain a stamp from the company to which the equipment is assigned. The document also indicates the details of the enterprise.

Add to favoritesSend by email Truck crane waybill - you can download the form for free on our website. This document is used to record the work of a special vehicle with an hourly form of payment. In our article you will find detailed information about the form of this primary document.

Waybill for an automobile jib self-propelled crane Form of a waybill for a loader Form of a waybill for a manipulator Summary Waybill for an automobile jib self-propelled crane To account for the work of such a special vehicle as a self-propelled crane, many organizations use primary documents drawn up according to the 3special model. The form of the waybill for a truck crane using this form was approved by Decree of the State Statistics Committee of the Russian Federation dated November 28, 1997 No. 78.

Document name: Waybill for an automobile (self-propelled jib) crane Format: .xls Size: 52 kb

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Rules for preparing accompanying documents

Basic documents confirming the completion of the work and technical specifications:

download samples of waybills:

Waybill

Waybill ESM-2

Waybill ESM-7

Waybill for an automobile (self-propelled jib) crane

The waybill for a truck crane is a primary document used to record the work of a jib self-propelled truck crane using the hourly method of remuneration, and is also the basis for calculating the driver’s wages. The document must include the following details:

• Date of issue of the waybill, stamp of the vehicle owner’s organization;

• Information about the organization that owns the vehicle;

• Information about the crane driver;

• Information about the truck crane, state number;

• Data on the operation of the truck crane, time of departure from the garage, time of arrival and start of work at the customer’s site, downtime and their reasons. The dispatcher is responsible for issuing the waybill. The waybill is drawn up in one copy.

If necessary and at the request of the customer, it is possible to issue a second copy and transfer it directly to the customer. The travel form must be filled out on both sides. The front side is intended for filling out data about tasks for the driver.

Information about the nature of the work and the number of hours worked, as well as about possible downtime, is entered on the reverse side and signed and stamped by the customer daily.

The customer, represented by an authorized representative at the site, is obliged to enter information into the waybill about the operating time of the truck crane, its downtime and the end of work. The waybill MUST be signed by the customer's representative, with a clear indication of the name and position of the representative.

If the representative has a personal seal or an organizational seal at the facility, then the waybill must be stamped. This simple procedure for filling out a waybill will help in the future to avoid misunderstandings when exchanging accounting documents between our companies.

Unfortunately, many foremen ignore such simple rules for filling out waybills, which leads to dissatisfaction with accountants. The waybill is a document of strict accountability, and therefore requires filling out in accordance with the requirements of the regulatory authorities. You can download the form for the waybill for an automobile (self-propelled jib) crane from the link, as well as see that it is filled out correctly and completely.

Construction vehicle waybill. Form ESM-2

The work of an automobile (self-propelled jib) crane is subject to accounting in the ESM-2 form called “Construction Vehicle Waybill.” This form is used by some enterprises as a source of initial data for calculating wages to employees.

This waybill can be issued for one work shift or for several work shifts. The dispatcher is responsible for issuing the waybill. He also carries out registration of departure and arrival of the truck crane to the garage. In our organization, this function is performed by the chief mechanic or truck crane operator in the absence of the chief mechanic.

A waybill in the ESM-2 form can be used for waybills for construction vehicles:

• Tractor waybill

• Bulldozer waybill

• Excavator waybill

• Pipelayer waybill The waybill form must be filled out on both sides. The front side provides fields for the name of the organization, customer contact information, make and number of the machine, and the driver’s full name.

The address of the facility, the time of arrival at the facility and a stamp on the time worked must also be indicated. Individual columns are filled in with data on fuel consumption. At the bottom of the form, actual and standard fuel consumption is calculated.

The reverse side of the form consists of two parts. One part is filled out by the customer, the second by the car owner. Here they reflect information about downtime, cost of work, amount of time worked, types of work.

These forms must be signed by the responsible person on the customer’s side and, if possible, the customer’s stamp must be affixed.

Report on the operation of a construction machine (mechanism). Form ESM-3

The work of construction machines at each enterprise using such equipment must be taken into account using the ESM-3 form, this form was approved by Decree of the State Statistics Committee No. 78 in 1997. This form is called “Report on the work of a construction machine (mechanism).” For a period of work of up to 10 days, one copy of this report is issued.

This can be done by an official authorized to carry out calculations, as well as a foreman or site or construction manager. Both sides of the report form must be filled out – front and back.

On the title side they indicate general information about the vehicle, the full names of the drivers, the company that owns the vehicle, the name and address of the customer.

In addition, the front side provides two tables - one for indicating the operations performed in specific areas, and the other for entering data on fuel consumption and confirming the health of the machine. On the reverse side of the form, information about the main indicators for calculating payment for the work done is entered. The following data is entered into the tabular form:

• Name of the customer's company;

• Customer contact information;

• Address of the object;

• Cost of work;

• Downtime hours with codes for their reasons and the culprit;

• Payroll indicators;

• Signatures and seals of the customer (affixed daily). After the stated scope of work has been completed, the report must be signed by the foreman, driver, site manager and persons responsible for the calculations. Filling out the report must be taken seriously and be sure to have the seals and signatures of the responsible persons. After this, the document can be sent to the accounting department.

Help for payments for work (services) performed. Form ESM-7

To confirm the work performed by truck cranes and other construction mechanisms, as well as for the organization’s settlements with customers for these works, a certificate for payments for services performed in the ESM-7 form is used. The ESM-7 certificate is issued for each construction machinery report or its waybill.

As a rule, a certificate in the ESM-7 form is filled out by the contractor’s accounting department on the basis of the waybill. Since the certificate is issued for a separate mechanism operating at the site, information about these mechanisms is entered on the title side after entering information about the name and address of the organization of the contractor and the customer. It is also necessary to indicate the full name of the truck crane operator.

The tabular part of the form displays the types of work done with codes and the number of hours worked. The cost of the work performed is indicated in the contract prices specified in the contract or in the application. The cost of work is added to the cost of downtime due to the fault of the customer, if any. The total cost of the work is indicated first without VAT, then including VAT.

The certificate must be certified by the contractor and sent to the customer’s accounting department.

Source: https://www.avtokran77.ru/oformlenie

Truck crane waybill - download free form (2017-2018)

The document must certainly contain the company’s stamp, as well as its details.

It may be noted that since 2013, unified document templates may not be used.

An enterprise can develop its own document for a truck crane. The details that must be indicated are listed in section II of the order of the Russian Ministry of Transport dated September 18, 2008 under number 152.

A sample document for a truck crane is approved by order of the head of the enterprise in the form of an annex to the accounting policy (Article 313 of the Russian Tax Code).

You can download the truck crane waybill for free on our website. Here you can see a sample of filling out a road crane waybill.