When is it issued?
There is a list of gas-hazardous work performed exclusively with special permits. This is what the clearance order is.
Permits are needed for work activities that are not part of the technological process and permanent place of work.
It is performed by different groups of performers. Such actions are carried out according to pre-approved special instructions.
The permit is valid for one day and is issued for each place individually, as well as for each team and shift. When the work cannot be completed within 24 hours, the person who issued the permit may extend it.
Important! Attached is a diagram indicating the installation of plugs and connections of gas and steam pipelines.
List of gas hazardous work performed according to the permit:
- connection of new gas pipelines;
- gas start;
- installing or removing plugs;
- disconnecting equipment from the wire;
- reconstruction;
- draining and filling operations;
- removing water from the gas pipeline;
- preparation and inspection of cylinders;
- searching for gas leaks;
- welding.
All of the above operations are related to the gas pipeline. The permit for carrying out the specified actions is issued in the amount of two pieces, one of them is handed over to the persons responsible for carrying out gas-hazardous work.
A permit is issued in advance to allow preparation for the activity.
Only persons who have reached the age of majority and have completed medical training can obtain permission. examination, special instruction and certification.
Drawing up the KS-2 form
Every month, foremen draw up the KS-2 form in 1C: USO using the document “Execution of work on the calendar plan (KS-2) (Katran)”.
The document “Execution of work on the calendar plan (KS-2)” is intended for foremen to confirm the volume of work performed by their teams and subcontractors, and is the basis for writing off materials for work performed, in accordance with the specified standards, and calculating wages to employees. The document is filled out according to the completed orders.
The document is automatically filled in according to work orders generated by the foreman; KS-2 only includes work with o.
Then the KS-2 form generated in the USO is submitted for approval to the curator of the construction site and the responsible estimator. Acceptance of the actual scope of work and approval of the KS-2 form may look like this. The stages of verification and approval of the KS-2 form may vary depending on the structure and needs of the organization.
Form KS-2 in 1C: USO may look something like this:
If necessary, the foreman prints out the KS-2 form from the document
There are several modifications of the KS-2 form: with a labor cost rate, with a material consumption rate, and much more. For example, a form with material consumption rates looks like this.
What does drawing up the KS-2 form in the USO give for a foreman?
- Form KS-2 is filled out automatically based on work orders.
- When drawing up KS-2, foremen will not have to study estimates or design documentation.
- With the help of various printed forms, it is easy to view labor costs, material consumption rates and other information.
- It is more convenient to create the KS-2 form for the next month, since you can easily and conveniently view work accepted last month, work not yet accepted, and much more.
Registration procedure
The clearance order does not have a strict form and is not approved by law, but the document must contain the mandatory information:
- document's name;
- Name of the organization;
- position, full name a person authorized to perform dangerous work;
- the exact location of the work performed;
- composition of the working group (team);
- period of beginning and end of work;
- sequence of necessary operations;
- safety measures and means of protection;
- visas of responsible persons and approvals.
To carry out work, a one-time permit must be issued with the signature of the person responsible for issuing the document.
Corrections to such documentation are not permitted. All entries must be clear, legible and identical in each copy. The document must be filled out exclusively with a pen; the use of a pencil is prohibited.
Errors in such documentation can lead to the organization being held liable. This is especially dangerous if an accident occurs.
and sample filling
Standard form for permission to perform gas-hazardous work – word.
Sample of filling out the form when carrying out gas hazardous activities - word.
We also offer work orders for:
- electrical installations;
- on high;
- earthen;
- fire;
- welding;
- near power lines.
Approval procedure
Each company has a specially authorized person responsible for issuing permits for hazardous gas work.
This can be a specially trained and certified person who has a certificate.
He first coordinates the permitting documentation with the gas rescue service or the labor safety department.
After this, the work order is approved by the chief engineer (his deputy or production manager).
Only after the document has been approved can it be issued to the team to begin work. Before performing it, instructions must be given.
For the purpose of efficiency, it is allowed to coordinate clearance orders via electronic communication. But subsequently, the electronic approved order must be replaced with the original document.
For complex work, a plan for upcoming gas-hazardous work is additionally agreed upon with the chief engineer of the enterprise. The plan contains a strict sequence of work performed, including the placement of personnel.
It also provides for measures to ensure the safety of the upcoming work.
Validity
The permit has a certain validity period - one day. When the work for the specified period is not completed, it is allowed to continue to perform the labor function.
But the person responsible for performing the work must report the results daily.
In the work order, in a special column after the end of each shift, a note about the extension is placed.
How long is it stored?
The documentary permit for hazardous gas work has a shelf life of at least one year from the date of its closure.
Exceptions include situations where an accident has occurred. Then the clearance order is attached to the investigation documentation and sent along with it to the archive for a longer period.
Useful video
The organization and conduct of gas hazardous work is described in detail in this video:
Maintaining and storing orders, books, cards and magazines.
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14.1. At each judicial precinct, by the beginning of the year, the assistant magistrate draws up a list of orders, cards, books and magazines, which is approved by the magistrate.
When compiling the nomenclature, it is necessary to be guided by the Approximate nomenclature of cases and documents generated in the activities of justices of the peace in the Chelyabinsk region, provided for by the Instruction on the procedure for selecting documents for storage in the archives of justices of the peace in the Chelyabinsk region, their compilation, recording and use.
Additions to the nomenclature are made with the permission of the magistrate after consideration at a meeting of the expert commission of the judicial district.
14.2. All executed official documents are filed in orders, which are created according to the subject (thematic) principle, taking into account the established storage periods for documents. As a rule, orders are issued for one year in accordance with the Nomenclature.
All correspondence on the same issue is filed in one order in chronological order.
It is not allowed to file unfulfilled documents in orders.
Filing must be done systematically.
14.3. The documents are filed in such a way that the full possibility of free reading of the text is preserved, and the sheets do not protrude beyond the edges of the cover. In cases where the text on documents is located close to the edge of the sheet, a strip of paper is glued to such a sheet for filing it in an order.
14.4. On all documents filed in the work order, a serial number is written in pencil in the upper right corner. The numbering of sheets in each volume of the order begins with the first number. Blank sheets are not numbered.
A sheet folded and hemmed in the middle is numbered as two separate sheets. A sheet folded several times and stitched at one edge is numbered on the top fold as one sheet.
Maps, diagrams, drawings, photographs and other materials that are impossible or impractical to file in an outfit can be stored in separate bags (envelopes) during the assignment.
When filing documents, metal fasteners (pins, paper clips, etc.) are removed. Filing drafts and extra copies into the outfit is not allowed.
Genuine personal documents are not filed in orders, but are returned to their owners. If necessary, only certified copies of these documents are filed in the work order.
The thickness of the outfit should not exceed 4 centimeters. Each work order can contain no more than 250 sheets; if there are more documents, then another volume of the work order is created.
14.5. On the cover of the order, its number and name according to the nomenclature, the name of the judicial district, the start and end date of maintenance, the number of sheets and attachments, and the period of storage in the archive of the judicial district are indicated. If an order consists of several volumes, then on the cover of the first volume the number of volumes of this order is indicated, on subsequent volumes - the number of the next volume.
14.6. The same information is indicated on the covers of books (magazines) as on the covers of outfits. Each book (magazine) you start must be numbered by sheet with a pen.
Entries in accounting books (magazines) are made in pen. Any correction must be agreed upon and certified by the signature of the person correcting it. Erasures are not allowed.
At the end of each order, a blank sheet is filed for the certification inscription ( Form No. 50 ). This inscription indicates in numbers and in words the number of numbered sheets. The certification inscription in books and magazines is made on the last page.
14.7. Inscriptions on the covers of outfits, books and magazines are written in pen, legibly, without abbreviations. If a title page made by printing is pasted onto the cover, then the inscriptions on it are allowed to be typed.
14.8. If some orders, books or magazines need to be continued next year, they are transferred to the nomenclature of the next year, indicating in the corresponding column of the nomenclature against the name of the corresponding order, book or magazine what number they are included in next year.
14.9. Outfits, books, accounting logs, as well as official documents not filed in the assignments, must be stored in cabinets, safes or drawers, locked and sealed. Storing documents in unlocked cabinets, safes, and boxes is prohibited.
15. Drawing up and execution of official documents.
15.1. When drawing up and processing official documents, it is necessary to be guided by the State Standard of the Russian Federation GOST R 6.30-2003 Unified documentation systems. “Unified system of organizational and administrative documentation. Requirements for the preparation of documents”, adopted and put into effect by Decree of the State Standard of the Russian Federation dated March 3, 2003 No. 65-st.
15.2. Documents must be concise, clear and free of erasures; their content must be complete, objective and avoid any reason for repeated correspondence.
The text of the official document must consist of two logically connected parts: the first indicates the reasons, grounds, goals for drawing up the document, and the second (final) contains decisions, conclusions, requests, proposals, recommendations. The text may contain one final part (for example: letters, statements - a request without explanation).
15.3. Documents can be prepared handwritten or on a personal computer. Service documents for their production by computer must be written clearly, legibly, in ink.
They should have clearly marked paragraphs. Each sheet of the document, whether on a letterhead or without it, must have margins of at least: 20 mm - left, 10 mm - right, 20 mm - top, 20 mm - bottom.
Document forms should be prepared on white paper or light-colored paper.
15.4. Documents are addressed to an organization, department, institution, their structural divisions or a specific official.
When indicating the addressee on a document, the following rules are observed:
— the name of the organization, department, institution and their structural divisions is indicated in the nominative case;
- when sending a document to an official, the name of the organization, department, institution is indicated in the nominative case, and the position, initials and surname of the addressee are in the dative case; when addressing a document to an official, the initials are indicated before the surname;
- the postal address is indicated in full: street name, house number, name of the settlement, district, region, post office index (it is allowed to indicate the index of the main post office),
— the document should not contain more than four addressees; the word “copy” is not indicated before the second, third, fourth addressees; If there are more recipients, a document distribution list is created.
15.5. When answering queries, the number and date of the document to which the answer is being given must be indicated at the beginning of the text.
The date of the document is the date of its signing or approval, for the protocol - the date of the meeting (decision making), for the act - the date of the event. The date of the document is written in Arabic numerals in the sequence: day, month, year. The day and month are written in two pairs of Arabic numerals separated by a dot, and the year is written in four Arabic numerals.
For example, the date February 5, 2020 should be issued as 02/05/2016.
A verbal-numeric method of formatting the date is allowed, for example, February 05, 2020, as well as formatting the date in the sequence: year, month, day, for example: 2020.02.05.
15.6. A note indicating the presence of the attachment named in the body of the letter is formatted as follows:
Application: for 5 l. in 2 copies.
If the letter has an attachment that is not named in the text, then indicate its name, the number of sheets and the number of copies; If there are several applications, they are numbered.
For example:
Appendix: 1. Certificate of... on 3 p. in 2 copies.
2. Letter about... on 2 sheets. in 2 copies.
If the application is not sent to all the addresses specified in the document, then a note about its availability is drawn up as follows:
Application: for 3 l. in 5 copies. only to the first address.
15.7. Under the text of the document or under the instruction on the attachment of documents on the left, the name of the position that signed the document is indicated (full if the document is not drawn up on the document form, and abbreviated - on the document drawn up on the form), personal signature, signature transcript (initials, surname).
Below is a note about the artist.
15.8. The mark about the executor includes the name, patronymic and surname of the executor of the document, and his telephone number. A mark about the performer is placed on the front or back side of the last sheet of the document in the lower left corner.
15.9. Each outgoing document must have a copy, which is certified by a magistrate. After signing the document, a copy is filed in the order or file.
15.10. When sending a document to several recipients, all sent copies are signed.
Official documents must be signed legibly, without abbreviations or flourishes.
15.11. When signing documents drawn up by a commission, they indicate not the positions of the persons drawing up the document, but the distribution of responsibilities within the commission.
15.12. Documents that require special certification of their authenticity are affixed with an official seal. A seal impression certifies the authenticity of an official’s signature on documents requiring special identification.
When certifying the compliance of a copy of a document with the original, a certification inscription is placed below the signature details: “True”, the position of the person who certified the copy, personal signature, transcript of the signature (initials, surname), date of certification.
15.13. Amendments made when signing the document on the first copy are transferred by the contractor to the remaining copies.
It is prohibited to make any corrections or additions to the signed documents.
On documents certified with the official seal, erasures and unspecified corrections are not allowed.
15.14. All signed documents are sent only through the assistant magistrate in the prescribed manner.
Before handing over a document to the clerk for sending to the addressee, the assistant magistrate must:
— check the correct spelling of the address, the presence of attachments and signatures indicated in the documents. On letters with several addressees, mark the address of the correspondent to whom this copy of the letter is sent;
— availability of date and outgoing number.
15.15. Procedural documents are drawn up according to the rules provided for by procedural legislation.
16. The procedure for registering telegrams, telephone messages and faxes.
16.1. Telegraphic correspondence is permitted only for urgent matters. The text of the telegram is stated briefly, without conjunctions, prepositions or punctuation marks, unless its content is distorted. Word breaks, amendments and corrections are not allowed in the telegram.
The telegram is printed in two copies. The category of the telegram is indicated before the telegraphic address. Under the text of the telegram, the abbreviated position and surname of the person who signed the telegram are indicated, and below the line - the surname and position of this person, the address of the court district without abbreviations and the date the telegram was sent.
16.2. The transmission of information using telephone messages is carried out orally through telephone channels.
The requirements for the presentation of the text of telephone messages are similar to the requirements for the presentation of telegrams. The telephone message is compiled in one copy. The text of the received telephone message is printed by the recipient on a sheet of paper in A-4 format in one copy or recorded in the log of reception and transmission of telephone messages and faxes. Telephone messages signed by an employee of the magistrate's office (sender) are registered, and after transmission they are marked with the date and time of transmission, the last name, first name, patronymic and telephone numbers of the transmitter and the recipient. The date of the telephone message is the date of its transmission.
If a telephone message is intended for several addressees, a list and telephone numbers to which it is transmitted are attached. The transmitted telephone message is filed in the materials of the court case.
The incoming telephone message must have the same details as the outgoing one.
The received and sent telephone message is registered in the journal for recording the reception and transmission of telephone messages and faxes ( Form No. 2) . The telephone message is marked with a registration serial number. The sheets of the journal for recording the reception and transmission of telephone messages and faxes must be numbered, laced, certified by the signature of the magistrate and his seal.
16.3. Facsimile communication tools are designed for prompt transmission and reception of document texts. The documents are submitted for sending under the signature of the magistrate.
The fax message is registered in the register of receipt and transmission of telephone messages and fax messages, indicating the serial number of the fax message, date of transmission, summary content, number of sheets, and the name of the magistrate who handed over the document for sending.
On the fax message received at the court station, Fr. Faxograms are delivered to the magistrate on the day they are received, urgent immediately.
17. Accounting, use and storage of official publications and fixed assets and inventories.
17.1. When working with fixed assets and inventories, you must be guided by the Instructions for Budget Accounting, approved by Order of the Ministry of Finance of the Russian Federation dated December 1, 2010 No. 157n.
In accordance with the Instructions for Budget Accounting, each object, except for objects valued up to 3,000 rubles inclusive, is assigned a unique inventory serial number. The inventory number is assigned by the Main Department of Justice of the Chelyabinsk Region and is applied by the responsible person with an indelible marker (black or white, according to the color of the application surface) in a visible place.
At each court site, as of October 1 of the current year, an inventory list of material and technical equipment is compiled, indicating the number of factory and inventory numbers. The inventory is compiled by the assistant magistrate and approved by the magistrate.
The originals of invoices (distribution sheets) for material assets received in the prescribed manner are stored in the appropriate order.
At the court site, the assistant magistrate maintains a book of warehouse records of materials, in which material assets received at the court site are recorded, and according to which they are issued to the employees of the court site.
When there is a change in the financially responsible person (dismissal, maternity leave, etc.), the transfer of material assets to another financially responsible person is carried out by a commission of 4 people. A transfer and acceptance certificate is drawn up, an inventory list is drawn up, and a liability agreement is drawn up for the new financially responsible person.
Official publications include all codes received by the court for general use, official publications and other collections of current legislation, bulletins of higher courts, instructions, regulations and other sets of rules regulating official activities, textbooks, reference books and other similar publications.
Legal journals are registered in the Register of Official Publications and Legal Journals. A stamp indicating the serial number is placed on the first page of the cover in the lower right corner in accordance with registration in the Book of Accounting of Official Publications and Legal Journals.
Legal literature is registered in the Journal of Registration of Legal Literature; a stamp is placed on the first and seventeenth pages in the lower right corner indicating the serial number in the Journal of Registration of Legal Literature.
An inventory of legal literature available at the court site is carried out annually. The write-off of legal literature that has lost its practical value due to significant physical wear and tear or the editorial office is not valid at the time of inventory is carried out by a commission of 3 people. The act of writing off legal literature is drawn up in 1 copy. The act indicates the inventory number of each publication, its name, year of publication, price and basis for write-off. The act is signed by the commission members and approved by the magistrate. If written-off literature is not destroyed, the title page indicates the fact of writing-off, the date and number of the act on the basis of which it was written off. In the Journal of Registration of Legal Literature, in the “note” column, notes are made about the write-off of legal literature.
The transfer of legal literature from one employee to another (dismissal, transfer to another position, etc.) is carried out according to a special act, which is drawn up similarly to an inventory act.
Magazines and newspapers are bound into month-by-month sets and stored for one year.
18. Procedure for work during the temporary absence of a justice of the peace.
18.1. The rules and procedure for working with court documents during the temporary absence of a magistrate are established by the Regulations on the procedure for conducting office work at the court site during the temporary absence of a magistrate, approved by order of the head of the Main Department of Justice of the Chelyabinsk Region dated 12/07/2015. No. 177-o.
18.2. All office work at the court site during the temporary absence of a justice of the peace is carried out by employees of the office of the absent justice of the peace.
18.3. In case of temporary absence (business trip, study leave, illness, etc.), a certificate is drawn up on the number of cases and materials (being processed by the magistrate and those received but not accepted for production).
The certificate is drawn up in 3 copies, signed by the staff member who compiled it and the magistrate. Within 24 hours from the date of performance of duties, it is handed over for review to the replacing magistrate, who makes an appropriate note on the certificate. One copy of the certificate is filed in order No. 06-44 “Acts of checking the state of the magistrate’s office work, reports, notes, protocols and other materials on the work of the magistrate, his staff” of the judicial districts of the absent and substitute magistrate. The third copy for control is sent to the chairman of the city (district) court, on whose territory the court district of the temporarily absent magistrate is located.
18.4. In the event of termination of the powers of a magistrate or his prolonged absence from the court, the availability of all received and ongoing cases and materials, documentation and material assets is checked. The commission, which is created by a resolution of the chairman of a higher court, includes employees of the office of the absent magistrate (if possible, the magistrate himself) and a representative of the higher court. Based on the results of the inspection, an act of availability of cases and an inventory thereof are drawn up in 2 copies, one of which remains at the court site and is stored in order No. 02-04 “Acts of acceptance of transfers, attachments to them, drawn up when changing the magistrate, assistant magistrate ", the other is transferred to a higher court.
18.5. If the loss of cases, documentation, official publications, or property is discovered, the magistrate, together with two employees of the apparatus, draws up an act of loss of cases, documentation, official publications, or a shortage of property and sends it to the Main Department of Justice of the Chelyabinsk Region, where the issue of ordering an official investigation is decided. Lost criminal, civil cases and cases of administrative offenses are restored in accordance with current legislation.
18.6. On the last day of performance of duties, an employee of the office of the absent magistrate draws up a certificate on the number of cases considered by the substitute magistrate. The certificate is signed by an employee of the office of the absent magistrate and a substitute magistrate. If the period of performance of duties was long and the document flow was significant, then the specified certificate is drawn up separately for categories of cases.
18.7. If the period of performance of duties by a substitute magistrate ends with the transfer of powers to another magistrate, then at the court site of the absent magistrate a certificate is drawn up on the number of pending cases, but is signed by the magistrate whose powers to perform the duties of the absent magistrate have ended.
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Recommended pages:
conclusions
Let us highlight several important points on this topic:
- Permit orders for gas-hazardous work are drawn up only if they are of a one-time nature. When work activity in this area is of a permanent, periodic nature, permitting documentation is not issued.
- The law does not approve a specific form for such documentation, but there are mandatory items that are recommended to be included in the form.
- The permit is valid for 1 day. But if the activity is not completed, it is extended. Only the responsible person needs to report on the results every day.
- The employer must retain such documentation for one year after its closure.
- The work must be coordinated with the gas rescue service, the labor safety department and the manager.
- Only a person who has undergone training or medical training may be assigned to gas-hazardous work. examination at the age of eighteen.
Calculation of workers' wages
After accepting the work declared in the KS-2 form, the foreman needs to calculate the workers’ wages. Wages are accrued only for accepted work.
To calculate wages, the foreman uses the document “ Salary Report”
».
Workers' piecework wages are calculated depending on the volume of implementation of the construction calendar plan. The amount to be distributed is calculated as follows: for each work performed there is a certain price, which is multiplied by the amount of work completed and accepted in the current month.
The document also allows you to indicate payments in the form of salaries, bonuses, and other non-piece-rate payments on a separate tab.
The document also allows you to use wage reserves: withhold wages for poor quality work into the reserve or pay from the reserve if work was performed at low prices or there was a lot of unaccepted work.
What does the salary calculation in USO provide for a foreman?
- Piece wages are calculated automatically based on work completed and hours worked according to the time sheet. All that remains is to set the KTU, thereby adjusting the distribution of wages between workers.
- The ability to quickly work with salary reserves, you can view reserves for each team using the “Reserves by team (Katran)” report
- When calculating wages, it is possible to view work from work orders completed by workers, i.e. control what kind of work the payment will be for - this allows you to withhold wages only for poor quality of certain work, and also monitor the acceptance of work - whether all work performed has been accepted and will be paid to the workers.
- Using the “Executive Salaries (Katran)” report, you can quickly and at any time view workers’ salaries for any period. Without going to the accounting department.
