What documents are needed for Rospotrebnadzor inspection?

Scheduled inspections of Rospotrebnadzor

Conducted according to the schedule, the frequency of Rospotrebnadzor inspections is every 3 years (except for medical enterprises).
Also, if the supervisory authorities have received a notification about new types of activities that require a commission. The schedule (plan) of inspections can be found on the official website. Supervisory authorities must warn in advance about the visit of the individual entrepreneur or the head of the company (at least 3 days in advance). This is due to the fact that in the absence of the head of the enterprise or a senior employee at the workplace, an inspection cannot be carried out.

Scheduled inspections are inevitable for all newly created entrepreneurs and companies.

There are visiting and documentary (office) commissions.

find out whether your organization is subject to scheduled inspections for 2021 by Rospotrebnadzor here - Rospotrebnadzor inspection schedule for 2021

What you need to know about the rules for routine inspection of the Sanitary and Epidemiological Station

2018-08-08 City Disinfection Station
Inspections by specialists of the State Sanitary and Epidemiological Supervision concern almost all companies, regardless of their form of ownership. There are several tens of thousands of enterprises under the supervision of doctors in any region. Therefore, it is important for managers and other enterprise employees responsible for certain areas to know the inspection procedure and the responsibility that may arise if sanitary standards are not met.

Who can be inspected and what exactly will be inspected?

Sanitary legislation controls all places where people can live, work or relax. These are different companies of any form of ownership; individual entrepreneurs and individuals are subject to inspections. All of them must comply with legislation in the field of sanitation, developing the company in any field of activity.

Almost complete control by the SES is intended to ensure the well-being of the population, which depends on compliance with sanitary and epidemiological standards. Everything that people create can be examined in the laboratories of the State Sanitary and Epidemiological Service, as stipulated by Federal legislation.

How often should inspections be carried out by the State Sanitary and Epidemiological Service?

The rights of both legal entities and individuals are protected by law, and at this time the number of checks is reduced to a minimum. A SES specialist cannot come to the site more than once every year or two.

The inspector will be able to enter the facility only when he comes with an order from the head doctor of the state sanitary and epidemiological supervision, which clearly states the purpose of the upcoming inspection.

However, these rules will not be observed if violations in this area are noticed at the enterprise.

How is the company notified of an upcoming inspection?

Typically, the company's management is warned that an audit will occur. But such a norm is not approved by law. Management is notified so that responsible persons are required to be present at the workplace and are ready to sign a protocol on the results.

About penalties

If it is discovered that sanitary standards have been violated, certain sanctions may be applied to the organization. If these are fines, then their sizes are regulated by the code regulating administrative offenses, as well as by who the subject is. This means that different amounts will be accrued to a legal entity or individual, and the official will also pay a different amount:

If violations are noticed by an individual, he can get off with a verbal warning and a fine not exceeding five times the minimum wage.
The fine for a company official is higher, from five to ten minimum.
The largest amounts of fines threaten a legal entity, from one hundred to two hundred minimum.

About other measures of influence

Supervision officers have the opportunity to influence violators not only through fines, they can also take other measures. Often this is a preventive type of influence when a violation report is drawn up. The inspector also issues a sanitary order to the enterprise, which indicates the necessary actions and the time frame for their implementation.

And only if preventive measures do not work, administrative, that is, penalties, are applied. In this option, inspectors draw up a protocol on the detected offense with its precise definition. There they indicate the type of responsibility that the offender will bear. Administrative measures include not only a fine, but also a warning. If the problem is significant, it is even possible to remove a person from the tasks performed, or stop the work of the enterprise.

For violations of sanitary legislation, liability is provided: not only disciplinary, but also criminal, there is also such an option.

About inspections of hotel companies

Sometimes the question arises whether organizations engaged in the provision of legal, consulting and similar services are inspected by the SES authorities.

This type of activity does not require an SES conclusion, but when a workplace opens, their certification must be carried out to ensure that good working conditions are created. Next, in a certain order, specialists will check whether the workplaces comply with sanitary requirements.

Lack of workplace certification

There is an understanding that it is necessary to create safe workplaces not for specialists from the supervisory authority, but for those who will work there. Any company owner or manager must understand that there is legislation governing occupational safety and health that they must comply with. These are a number of laws, and you need to know them.

If workplace certification has not yet been carried out and you have not yet had an inspection, initiate this work yourself.

As an example, consider a private entrepreneur who is trying to obtain permission to open a hairdressing salon. This can be done by providing documents according to a certain list.

He has the right to start work, having in hand the conclusion of the SES, but the final decision on whether the enterprise will be opened is with the local authorities.

Catering enterprises

Certain documents will be needed by an enterprise that will produce or sell products. First of all, it will not be able to work unless it receives permission from the SES for a certain type of activity.

There is also an established procedure for providing SES authorities with products for inspection. A list of documents will be submitted with it, which depends on the purpose of the study. The inspection body can examine products to issue a certificate and can carry out production control. Another type of check is if there is an individual application. The products to be examined are selected by the SES worker.

On inspections of companies providing services to the public

If a company is engaged in providing individual services (tailoring, shoe repair), that is, it is a household enterprise, it should also be inspected by specialists, checking compliance with sanitation and lighting standards, assessing the microclimate and how the work process is organized.

The company will definitely be asked for a contract concluded for waste removal, and employees must present sanitary certificates, because they come into contact with people.

Author of the material: Vladimir Egorov

Disinfector Experience in the field for more than 4 years

Unscheduled inspections of Rospotrebnadzor

Attention!

Since 2015, Rospotrebnadzor has the right to conduct unscheduled inspections without warning !

Unscheduled inspections by Rospotrebnadzor without warning have been possible since 2015 after changes to the federal law “On the quality and safety of food products.” Without warning, an on-site inspection by state supervisory authorities may threaten any catering enterprise, manufacturer or organization selling food products.

Rospotrebnadzor commissions are outside the deadline specified in the schedule.

Grounds for an unscheduled inspection by Rospotrebnadzor:

poor quality of products and services provided
unscheduled on-site inspection by Rospotrebnadzor based on a buyer (consumer) complaint

The following have the right to file such complaints:

ordinary consumers
employees of self-government bodies following civil initiative
government departments

These checks are intended to confirm or refute the facts, the violation of which is indicated in the complaint.

Owners of enterprises are also notified about these inspections - no later than 24 hours in advance. Exceptions occur when urgent measures are needed, for example, if there is reason to suspect serious forms of poisoning or dangerous infections.

What is Rospotrebnadzor

Rospotrebnadzor is a government agency that monitors the work of organizations in order to protect consumer rights and human health. The composition of Rospotrebnadzor includes the Hygiene and Epidemiology Centers it supervises and all territorial SES that carry out commissions and respond to citizens’ complaints about cases of non-compliance with sanitary standards.

Some of the functions for sanitary control of enterprises and other measures to protect consumer rights are carried out by the Center for State Hygiene and Epidemiology, and some are carried out by territorial bodies.

Rospotrebnadzor monitors the sanitary and epidemiological situation:

at catering outlets (all cafes, restaurants, canteens)
at any production enterprises related to food products and not only (working conditions, condition of premises, also residential)
during the development of construction schemes, during the construction process

Functions and powers of Rospotrebnadzor. What does Rospotrebnadzor check?

The powers of Rospotrebnadzor during an inspection include:

checking all documents of an organization of any form of ownership, employment contracts, medical records, conclusions of the fire service and sanitary authorities,
keeping logs of necessary sanitary measures, licenses for goods and services, certificates, operation of cash register machines at retail enterprises
issuing instructions to correct identified violations, checking compliance with instructions
drawing up protocols, assigning fines
monitoring the implementation of the law on the protection of consumer rights
issuance of SEZ upon successful completion of the commission
checking the sanitary and hygienic condition of objects
certification of employees involved in the production, sale, etc. of food and drinking water
accounting, statistics, coordination of departments
monitoring the condition of air, soil, waste disposal
checking the availability and timeliness of sanitary measures

Rospotrebnadzor has the right to study the sanitary documentation of companies, conduct visual inspections and other surveys.

Types of Rospotrebnadzor (SES) inspections

planned
unscheduled

What threatens an inspection by Rospotrebnadzor - sanctions for violations

The supervisory service, in case of detection of non-compliance with the requirements of the law, may take the following measures:

issuing an order to correct detected violations
imposition of fines for violations within the competence of the SES
suspension of the entrepreneur’s activities for the period necessary to correct violations
filing an application with the court (in case of a threat or accomplished fact of mass disease due to the fault of the enterprise)

Actions that cause the spread of infection are punishable by fines (from 100 to 200 minimum wages), as well as possible imprisonment (from 2 to 5 years, depending on the scope of the epidemic).

If non-compliance with sanitary standards is detected, the fine is not so large - 5-10 minimum wages (minimum wage) or suspension of activities for 3 months to allow for correction. If the violations found concern premises, operational standards identified during an inspection by Rospotrebnadzor, the fines for the inspection will amount to 10-20 minimum wages.

In case of gross violations, when a fine is not a sufficient measure, the perpetrator risks going to prison by a court decision.

So, the average fine is 20-200 thousand rubles. Often it is necessary to provide an explanatory statement to the supervisory authorities, along with the provision of the necessary documentation. A protocol on bringing to administrative responsibility is drawn up.

The amount of the fine is determined, among other things, by those who are guilty - officials of the institution, the company itself, ordinary employees. The fine for a legal entity will be greater than the amount of money collected from an individual (individual entrepreneur or, for example, a seller).

To ensure that your enterprise does not suffer from sanctions, comply with sanitary requirements, and remember - it is better to pay off fines immediately, and correct violations and inconsistencies without delay.

Common violations of organizations during Rospotrebnadzor inspections:

Inspection of beauty salons and hairdressing salons by Rospotrebnadzor

Frequently encountered inconsistencies when checking beauty salons by Rospotrebnadzor:

mismatch of room areas
no ultraviolet bactericidal irradiators (for air disinfection)
lack of accounting for the functioning of irradiators
not following the rules for handling tools
manicure and pedicure are done in the same room
there is no room for storing hair, waste, or a designated place for washing clothes
rules for storing fluorescent light bulbs are not followed
no foot bath in the pedicure room
no triple tool kit installed
no pediculicidal drugs
poor sanitary condition of premises
There are no markings on the containers containing disinfectants about their intended use.
employees have not undergone medical examinations
no sign at the entrance to the hairdresser or beauty salon

Documents for a beauty salon and hairdresser required for Rospotrebnadzor inspections

Inspection of medical institutions by Rospotrebnadzor. Common violations

contracts for the provision of paid services (for example dentistry) do not indicate warranty periods, terms of service provision and other necessary information
lack of information about the qualifications of doctors at the information stand in the clinic
failure to comply with the norms of the anti-epidemiological regime, equipment processing, sterilization of consumables (dentistry)
equipment is not disinfected, the concentration of disinfectants is incorrectly chosen
there is no independent exhaust system in the bathroom
personal hygiene of workers – lack of conditions for compliance
incomplete set of HIV first aid kit
disposable instruments are not disinfected before removal and destruction
no markings on containers for surface disinfection
the dimensions and decoration of the premises do not correspond to the standards of a hospital or clinic
absence or incorrect design of price tags for related products on sale
workers do not receive proper training before working with sources of ionizing radiation
there is no individual dosimetry check of employees, dose cards are not filled out

Package of documents for inspection by Rospotrebnadzor of a medical center

Pharmacy establishments. Common violations during inspection of pharmacies by Rospotrebnadzor

violations of SanPin regulations regarding microclimate (temperature and humidity conditions)
The process of washing linen and workwear is not organized correctly
failure to undergo preliminary and regular medical examinations of employees on time
storage conditions for medicinal products and their sales deadlines are violated
thermolabile drugs are stored at unacceptable temperatures
the client does not receive complete information about the drugs, such as: composition, indications, price, side effects

What documents are required when checking pharmacies by Rospotrebnadzor

What documents are needed for inspection by Rospotrebnadzor in dentistry?

The list of documents for Rospotrebnadzor when it conducts inspections of dental enterprises is expanding more and more every year. The reason here is trivial - non-compliance by the providers of these services with the requirements for sterilization of instruments. We list the documentation that will be needed during verification:

Samples of contracts for the provision of paid services (the check will concern whether they contain information about treatment periods, warranty periods, etc.).
Original diplomas of all employees working in the dental clinic.
Certificate confirming the implementation of technology for processing instruments and their sterilization.
Constituent documentation and originals of all available licenses.
Employee training book.
Personnel documentation (including health records, etc.).

Rospotrebnadzor food inspection

Inspection of public catering organizations by Rospotrebnadzor. Common violations

It must be said that Rospotrebnadzor pays the greatest attention to catering and food trade enterprises. And this is understandable - what we eat must be tested and safe for health.

The main violations detected in catering establishments:

The organization's space does not correspond to the assortment that is declared
the requirements for the operation and maintenance of ventilation systems are not met
the flow of the technological process is disrupted (finished products “intersect” with raw and semi-finished products, clean dishes with dirty ones)
people working who have not undergone a medical examination
there is no marking on cutting equipment, there is no necessary equipment and personnel for cleaning and cleaning
non-compliance with food manufacturing technology (repeated freezing of fish or meat), violation of shelf life of semi-finished products during storage, food processing regime does not meet standards
there is no timely rejection of manufactured food products
acceptance and sale of expired products, without documentation (confirmation of safety, quality), labeling; or the markings on the products contain a future date
work is carried out with equipment without hygienic coverings convenient for sanitary treatment
laboratory and production control of products is not implemented properly

Documents for public catering (cafe, restaurant, canteen, hookah bar), required for inspection by Rospotrebnadzor

Inspection of the store by Rospotrebnadzor. Common violations

sanitary and technical characteristics of the premises do not meet the requirements
there are no measuring instruments to control temperature and humidity conditions for storing products in warehouses
food products are stored in unauthorized places, outside the warehouse
disorganization of production control, failure to follow the CPD program
lack of examination reports
volume and frequency of studies not observed
storage and sale of products without markings, Russian-language information, or with markings that do not comply with the norms of the legislation of the Russian Federation
incorrect design of price tags, lack of complete information on them

Store documents required for Rospotrebnadzor inspections

In addition to these organizations, private kindergartens and schools, car washes, gas stations are also significantly subject to inspections by Rospotrebnadzor, regardless of the organizational form of the enterprise - LLC, individual entrepreneur, etc.

What documents are drawn up based on the results of Rospotrebnadzor inspections?

Sanitary and epidemiological conclusion. It is necessary as an indicator of product compliance with all necessary sanitary standards. Many product customers prefer to work only with those supplies whose goods have a sanitary-epidemiological conclusion. The examination is carried out at the request of the supplier or manufacturer of the product.

Rospotrebnadzor inspection report. The inspection algorithm of Rospotrebnadzor involves filling out a document that reflects the results of the SES commission. One copy of the report remains with the inspectors, the second is issued to the enterprise or individual entrepreneur who conducted the inspection. A receipt is issued to the enterprise regarding the presence and transfer of the act, and an entry is made in the inspection control log.

If inconsistencies and violations are found, they are recorded in a protocol certified by Rospotrebnadzor employees and the representative of the company being inspected responsible for the violations.

What Rospotrebnadzor has no right to do

According to the regulations, those conducting an audit are not required to:

go beyond the limits of your competence when checking mandatory requirements
conduct an on-site inspection in the case of the head of the organization, his deputy or an authorized person (except for situations where the need for inspection is due to a direct danger to life, public health, harm to the environment and various emergency situations).
request irrelevant information, any documents, and even more so, take away such documents
conduct surveys and take product samples, environmental samples, without recording your actions, or exceed the established number of required samples
information based on the results of the inspection is a state secret and is protected by law - it cannot be distributed
go beyond the deadlines when conducting an inspection

Any inspection must be carried out in strict adherence to inspection regulations.

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How to prepare for a Rospotrebnadzor inspection

The best option is constant compliance and maintenance of sanitary standards and rules in the company, control of proper documentation. Then you won’t have to hastily think about how to eliminate the shortcomings.

If there are still inconsistencies, or you want to be one hundred percent sure of successfully passing the test, you can contact a specialized organization. The SES-DOK company will help at all stages of preparation for the Rospotrebnadzor inspection and collection of documents, carrying out sanitary measures, and consulting personnel in connection with the inspection.

How to behave during an inspection by Rospotrebnadzor

So, you have prepared for the test as best you could, and the hour has come. Carefully check the permitting documents for the commission - any violations or lack of information give you the right not to accept the inspection. Read the regulations in advance. And remember, the procedure for conducting an SES inspection dictates that only the manager or a person who has received a power of attorney can represent the organization. If, for example, an inspection comes to a store, and there is only a salesperson there who is not authorized by management to receive an inspection from Rospotrebnadzor, this is grounds for refusal by officials. You can state in advance in the employee’s job description that he does not have the right to represent the organization during inspections.

If an inspection arrives and the employee is not supposed to meet it, he should immediately present the relevant documents to the commission, notify his management and offer to wait for the director or authorized person to arrive. The employee should not sign any documents. If there is no other way, you need to study them thoroughly, not acknowledge possible accusations and negative circumstances, perhaps use general phrases “with comments, objections that will be provided later.”

Don’t be nervous, communicate with the commission in a calm, business-like manner, be open, but do not provide excessive information that may inadvertently give rise to speculation. This applies to both management and employees, who should be instructed in advance how to behave during an inspection by Rospotrebnadzor, about the best course of action. Remember, the overall purpose of the inspection visit is to ensure the sanitary well-being of the enterprise, and not to find a reason for sanctions. But be prepared for the commission to approach the matter scrupulously.

You also need to defend your rights in a calm and confident manner - knowledge of your rights will give you confidence; you should not turn the situation into a conflict. Remember that the decision on fines must be reasoned and recorded, otherwise it is bribery, which is a crime.

Important: the enterprise must have a standard inspection log

, where detailed information about the event, data of participants, and the results of the inspection of the company are entered. This will benefit your organization, first of all - for example, if you need evidence that an inspection has already come.

Documents for Rospotrebnadzor in 2021

The SES-DOC service will provide you with a list of documents for the SES for any type of activity, as well as a general list of documents.

In short, these are the company’s constituent documents, documents related to the functioning of the building, premises, contracts (for waste removal, etc.) and logs of sanitary procedures and bacteriological examinations. Depending on the specifics of the organization’s activities and the SES requirements for the type of activity, the main list is supplemented.

What interests sanitary doctors

a complete and correctly executed package of company sanitary documents
maintaining proper sanitary conditions at the enterprise, working conditions
regularity of necessary sanitary procedures, inspections, events.
SES-DOK Moscow company offers highly qualified assistance in preparing for Rospotrebnadzor inspection at any stage of your activity

What Rospotrebnadzor has no right to check

The powers of Rospotrebnadzor are not unlimited, and its employees do not have the right to perform the following actions:

Verify compliance with requirements assigned by other authorities that do not fall within the competence of Rospotrebnadzor.
Conduct a routine inspection of the enterprise without the presence of its representatives. The only exceptions are situations when these actions are carried out when there is a threat to the health, life of the population, or nature.
Seize original documents that do not relate to the subject of the control measure.
Require the provision of samples and papers not related to the inspection.
Exceed established inspection deadlines.
Selection for research of material and samples in violation of standards.
Request product samples for research without recording information in documents.
Disclose information obtained as a result of supervision and control activities and protected by law.

When conducting an inspection of an enterprise, Rospotrebnadzor may need a considerable list of documentation. The required minimum is listed in this article, but it is worth considering that in some circumstances it is increased or decreased. In any case, it is permissible to clarify the information in the provision of any papers from the employees themselves who carry out the verification activities.

ATTENTION!

Due to recent changes in legislation, the information in this article may be out of date!
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Documents for opening a laundry
To avoid all the pitfalls and draw up a package of documents for the SES laundry as needed, contact the SES-DOK company.

Documents for hotel and hotel

If you do not have enough time to understand the topic of sanitary documentation for a hotel or inn, contact the SES-DOC service. The case will be taken over by specialists: sanitary doctors and lawyers with nine years of experience working with sanitary documents.

Types of checks

The procedure for conducting Rospotrebnadzor inspections is regulated by the following regulations:

Federal Law “On the protection of the rights of legal entities and individual entrepreneurs in the exercise of state control (supervision) and municipal control” dated December 26, 2008 No. 294-FZ.
Order of Rospotrebnadzor “On approval of the Administrative Regulations for the execution of state functions by the Federal Service for Supervision of the Protection of Consumer Rights and Human Welfare...” dated July 16, 2012 No. 764.

Based on Art. 9, 10 Federal Law No. 294-FZ, inspections that this body can initiate are divided into 2 types.

Scheduled inspections of Rospotrebnadzor

Can be carried out no more than once every 3 years in relation to the same enterprise (organization, other person) on the basis of an approved plan. A different periodicity may be established by a decree of the Government of the Russian Federation. The inspection plan is publicly available on the Rospotrebnadzor website. For more information about what Rospotrebnadzor checks in this case, see the article “What does Rospotrebnadzor check during a routine inspection?”

Unscheduled inspections of Rospotrebnadzor

As a rule, they are carried out on the basis of complaints received from consumers, as well as from government bodies, after receiving signals about low-quality products and, as a consequence, mass poisonings and diseases. Also, such an event can be carried out to monitor the implementation of previously issued orders to eliminate identified violations.

For information on the procedure for conducting inspections by Rospotrebnadzor, read the article ConsultantPlus. If you do not yet have access to the ConsultantPlus system, you can obtain it free of charge for 2 days.