How to work with the EGAIS program

EGAIS (Unified State Automated Information System) is an automated system designed for state control over the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products. EGAIS (Unified State Automated Information System) is an automated system designed for state control over the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products.

Why do you need the EGAIS system?

Each enterprise that is engaged in the retail sale of alcoholic beverages must necessarily connect to the EGAIS system and install a special software module at the cash desks, which will allow data to be transferred to this alcoholic beverages accounting system. Data transfer using this program is carried out automatically. Thanks to this system, the completeness and reliability of data related to the production and circulation of drinks that contain alcohol is ensured.

Using the EGAIS system, all imports of certain brands are controlled, and low-quality goods can also be identified. The EGAIS system allows you to analyze the development of this type of industry.

What is EGAIS

EGAIS (Unified State Automated Information System) is a database that contains detailed information about all alcoholic products produced and sold in the Russian Federation. Rosalkogolregulirovanie (Article 5 of the Federal Law No. 171 of November 22, 1995, Decree of the Government of the Russian Federation No. 522 of May 25, 2006) and CenterInform (providing the technical part) are responsible for the functioning of this system.

Almost all participants in the circulation of alcoholic beverages should connect to EGAIS. The main task of the system is absolute control from the moment of alcohol production, delivery of products to points of sale and sale to the end consumer.

Do I need to connect to EGAIS to sell beer in 2020?

note

, that the retail sale of beer, beer drinks, as well as cider, poire and mead, is not recorded in the Unified State Automated Information System. At the same time, LLCs and companies engaged in this activity are required to connect to the system to confirm the purchase (fact of receipt) of products for subsequent sale.

What is needed to connect to the EGAIS system

To connect to the EGIS system you will need the following:

How much does it cost to connect to EGAIS?

Estimated cost estimate for connecting to the system:

note

, at the request of Rosalkogolregulirovanie, in order to work with EGAIS, each retail outlet with a separate checkpoint must have a separate JaCarta crypto-key with an electronic signature certificate recorded on it. If there are several points of sale at the same address with the same checkpoint, there may be one key.

Step-by-step instructions for connecting to the EGAIS system

In order to connect to the EGAIS system, you must comply with certain requirements and do everything in a certain sequence, namely:

1. Check the availability of the Internet on the computer where this system will be installed;
2. Purchase a qualified electronic signature on the Rutoken or JaCarta media, with which an electronic document will be signed for subsequent data transfer to the EGAIS system;
3. Installation of the JaCarta Unified Client or Driver on Rutoken EDS 2.0, which corresponds to the bit level of the selected operating system (32-bit or 64-bit);
4. Installing the latest version of JAVA;
5. Install the component “Fsrar-Crypto 2”;
6. Make sure that the INTERNET EXPLORER browser version 9 or higher is installed on your computer;
7. Using INTERNET EXPLORER, go to the egais . ru and click on the “enter your personal account” , then click on the “ Read the terms and conditions and check their compliance”
8. After this, connect the key drive to the computer and click on the “Start scan” . During the scan, you will be asked to install the components that are necessary to work with electronic signatures and allow work with ActivX.

Important!!! If the last step was not completed during the check, then you need to install the driver on the appropriate media.

For "Rutoken" - the "Rutoken" control panel

For "JaCarta" - the single client program "JaCarta"

After successful verification, the “Go to your personal account” button will become available .

1. “Go to your personal account” button, you must enter the PIN code in the appropriate fields (For Rutoken it is 123456789, for JaCarta - 987654321), after entering, click on the “Show certificates” and the certificate of the organization that is registered on the egais . ru
2. To enter your personal account, you need to click on the certificate with the mouse.

After the connection has been successful and you have entered your personal account, you need to check the availability of retail outlets, obtain an RSA key, make settings for the universal transport module,

How to update UTM EGAIS

To update the EGAIS UTM version automatically (if there is a more recent version), you must give permission to the special service responsible for updating the program to perform the update. When the UTM icon flashes, you need to right-click on it and agree to the update.

Why can’t I update the UTM?

• The antivirus on the PC is turned on and is preventing the program from updating the module version.
• The operating system firewall is preventing the update from installing on your computer.
• UTM is not launched with full access rights and not on behalf of the account (PC administrator).

What is needed to update the EGAIS module

• Disable anti-virus programs on your computer or add UTM services to allowed (exceptions).
• Configure your firewall so that it does not affect the operation of the module.
• Provide UTM with all access rights or restart the module on behalf of your accounting system.

Updating UTM to version 3.0 8

1. A pop-up notification “UTM update available” should appear in the lower right corner. You will notice a flashing icon.
2. Click on the icon and select installing UTM updates. A notification appears indicating that the service has started.
3. Test the module for errors. How to check UTM EGAIS? To do this, click on the icon again and click to go to the home page.
4. If everything works correctly, then the UTM has been updated successfully.

What to do if you can’t update the EGAIS UTM:

1. Exit the UTM program.
2. Turn off your antivirus program completely.
3. Restart UTM (to restart the program, go to the control panel, select the administration/services section.
4. A list of running services will open. Find and stop the UTM EGAIS Transport, Transport-Updater, Transport-Monitoring services. Turn them on again).

1. Open the agent file as administrator C:\UTM\agent\bin\agent.bat
2. Checking UTM EGAIS: test again by going to the home page.

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Checking retail outlets

In order to check whether all retail outlets have been added to the EGAIS system, you need to go to the “Get key” section. This section reflects all the retail outlets that the company has. Each retail outlet must have its own checkpoint. If the enterprise has several points and they all have one checkpoint, then you need to contact the Federal Tax Service to obtain a checkpoint that will apply only to one outlet. Each outlet must have its own carrier, either Rutoken or JaCarta.

Obtaining an RSA key for each department

An RSA key is a key that provides a secure connection between the workstation and the EGAIS system. It is recorded on the same media as the CEP. Each retail outlet must have a separate key medium on which the RSA key and EPC will be recorded.

You can get an RSA key in your Personal Account in the “Get Key” section. In this section, select the outlet for which you need to generate a key and click the “Generate key” button. A window will open for entering a PIN code (for JaCarta 11111111, for Rutoken 12345678) and click “Generate key”. After this, the RSA key will be written to the media, and a corresponding notification will appear.

Setting up UTM for working with EGAIS

To configure the universal transport module, you need to go to the “Transport module” section in your personal account. Then clicks the “Download transport module” button. To install, you need to run the downloaded file. At the final stage of preparation for installation, you must specify the RSA key to be used. To do this, enter the PIN (12345678 for Rutoken or 11111111 (8 units) for Jacarta), click the “Search” button and tick the found RSA key. Next, UTM will ask you to select Internet access settings. Select the option you want and click Next. UTM will check access to FSRAR servers and display the results. Click Next. In the next window, enter the PIN for the CEP (12345678 for Rutoken or 0987654321 for JaCarta), click “Search” and select the found certificate. UTM will check access to FSRAR servers and display the results. Click Next. In the next window, enter the PIN for the CEP (12345678 for Rutoken or 0987654321 for JaCarta), click “Search” and select the found certificate. Next, the UTM will be automatically installed and configured. Upon successful installation, the interface will be displayed in the browser at https://localhost:8080

Penalties for not connecting to the EGAIS system

According to the Code of Administrative Offenses (Administrative Code of the Russian Federation), all organizations and individual enterprises are required to connect to the Unified State Automated Information System, but if after a certain date they do not connect to the specified system, then penalties will be imposed on the enterprise, namely:

In addition to the administrative fine, organizations that have not connected to the EGIS system will not be able to confirm the goods received from the supplier. At this moment, the supplier’s balances in the EGIS system will not be written off. And therefore, suppliers will stop shipping goods to those buyers who are not connected to the EGIS system.

What happens if you don’t work at EGAIS?

For individual entrepreneurs and companies producing and distributing alcoholic beverages, violation of the work procedure in the Unified State Automated Information System (EGAIS) threatens with administrative fines:

• organizations – 150-200 thousand rubles;
• Individual entrepreneurs and officials of organizations - 10-15 thousand rubles.

Even if an individual entrepreneur or organization has all the software installed and is registered in EGAIS, but the sale of alcohol was not entered into the system, a fine cannot be avoided.

In addition, from January 1, 2020, the supplier cannot ship goods to a customer who does not have registration in EGAIS and write them off from its warehouse. Therefore, working with alcohol without registering in the system is practically impossible.

To be able to prepare in advance for an inspection and protect yourself as much as possible from fines, you need to know exactly whether and when you will be inspected. How to do it?