Methodological recommendations for maintaining military records in organizations in the Russian Federation in 2020

Military registration in the organization

The need to conduct training is imposed by Federal Law No. 61 on all organizations, regardless of their form of ownership. According to this standard, even the presence of the only employee in a company who has the status of a person liable for military service already imposes on the manager a system for maintaining appropriate records.

The seriousness of the implementation of this procedure is clear from the goals pursued by military accounting. The general principles look like this:

• Ensure the staffing of the RF Armed Forces in peacetime.
• During mobilization, instant provision of human resources in the required composition and number.

Military registration in the organization in 2020 is being implemented in various directions. There are different types of accounting:

• general;
• special type;
• with the possibility of booking.

Carrying out any of these types, along with personnel reservation, as well as the reservation of workplaces in institutions, is assigned to designated representatives, since special accounting is always compatible with personnel reservation.

Basic information on keeping records of citizens in organizations

Military registration at an enterprise is a set of actions for this purpose, which are carried out by company managers and employees in other responsible positions.

Its purpose is to register persons charged with the corresponding responsibility, analyze the degree to which this structure is provided with specialists in the event of a potential military conflict, assist military registration and enlistment offices in the course of relevant activities, and facilitate the appearance of citizens when they are drafted to the appropriate place.

The number of employees who carry out activities in this profile at the enterprise is as follows:

If there are two or more such persons, then a military registration table is organized. They are appointed to this unit by order of the head.

The costs of activities in this area are borne by the enterprise itself.

The employees who conduct it are required to provide appropriately equipped premises and iron furniture to guarantee the safety of the papers.

Booking

One of the forms of military registration is the citizen reservation system. The purpose of this action is to provide the necessary personnel to government agencies and government departments in the event of mobilization activities.

The regulations for carrying out reservations are prescribed in the law on military registration. According to the standards, the task of special accounting and reservation is to provide institutions that perform extremely important functions for the state with management and employees with the necessary qualifications.

In peacetime, these persons have the status of persons liable for military service, exempt from conscription during mobilization. These same persons are not called up for military training within the period of imposition of armor on them.

The main characteristic of the definition of a paramilitary reserve consists of the observance of consensus creating a balance between existing personnel. This lies in the balance between employees who are important for maintaining the level of efficiency of the enterprise with employees who can replenish the personnel of the Armed Forces if necessary.

When compiling lists for reservations, they are guided by precisely this principle with reference to the state order consisting of persons necessary for the formation of the HF at a certain time. Military registration and reservation in an organization is a multilateral process that includes the following actions:

• Maintaining registration of persons liable for military service, personnel and persons undergoing training who have a registration certificate.
• Determination of the quantity and payroll to be reserved.
• Documentation of the right to apply for a deferment from conscription.
• Control over registration of reserve personnel with the district military registration and enlistment office.
• Drawing up reports and meeting deadlines for submitting them to relevant structures.

This is important to know: Do they take you into the army after surgery?

Military registration information for the stand

For example, penalties imposed on the employer for violations in the organization of accounting will be indifferent to the employee, but personal liability for failure to fulfill duties is of interest to almost all those liable for military service. Information about special registration is also considered relevant, provided that the organization is reserving citizens for the period of wartime.

Here it is necessary to clearly state who can apply for a deferment during general mobilization. Every employee should have an idea of ​​his assignment in case of war.

• Applications. This block can be filled with any practical documents. For example, after filling out a personal card, an employee’s signature is required. However, this usually happens in a hurry, so not everyone is able to quickly check the accuracy of the information.

It contains information about the reservation of those liable for military service, the purposes of maintaining military records, duties and offenses. It is worth noting that there is no strict form according to which the stand is designed.

Despite this, the person responsible for military registration at the enterprise must post certain information on it.

Which employees are subject to military registration?

The correctness of the military training consists in the initial registration of all the company’s employees liable for military service. These include:

• Persons of military age, but who have not served in the Armed Forces.
• Persons with received military ID.

The following employees are not subject to registration and are not considered liable for military service:

• women (except for persons with a military specialty);
• persons exempted from performing military duties under Federal Law No. 53;
• undergoing military (alternative) civilian service;
• permanently living outside the Russian Federation;
• employees of the Russian Foreign Intelligence Service and the Russian FSB with military ranks of officers are in reserve.

You can determine which employee is subject to registration as a person liable for military service by looking at the special mark on page 13 of the civil document. This must be done during the initial acceptance of documents for employment.

Military registration documents and their purpose for the 2020 stand

In the work on stand design, an analogy can be traced with the layout of a document. Here one heading is created and individual blocks are associated with sub-headings.

Maintaining a general style. When preparing material describing the responsibilities of citizens regarding military registration, it is necessary to select only graphic support for military topics for the stand.

Moreover, a large number of illustrations, rainbow colors, and turning the blocks at a certain angle will turn the propaganda material into a real comic book. Therefore, it is necessary to adhere to a strict, restrained style.

• The information provided must be up to date at all times.

Responsibilities

Expert opinion

Davydov Dmitry Stanislavovich

Deputy Head of the Military Commissariat

Work carried out on military registration in companies is subject to inspection. The Code of Administrative Offenses provides for administrative penalties for violations of registration activities for VU and the regulatory duties of a competent employee.

The applied sanctions are collected in the table:

The employee was not notified of his call to the military registration and enlistment office

The information submitted to the military registration and enlistment office is not true

The degree of fulfillment of assigned duties is checked by management. Why is an internal audit prescribed? Activities are reviewed in accordance with standards, and any flaws found are recorded. The person in charge eliminates the violations found, which allows the administration to avoid being fined.

According to the duties, the authorized person is obliged to make any changes regarding the employee’s data. There is a personal card for this. The district military registration and enlistment office is also informed about the changes.

Standard changes subject to adjustment:

• data on marital status;
• completed advanced training;
• passing courses where military specialty was obtained;
• changes in the fixed residential address.

An authorized employee is obliged to provide information to the government agency about citizens who are not registered, but, in his assessment, should be registered. Analyze the enterprise's supply of reservists.

The responsibility of the responsible person is simple. The main thing is the instructions for keeping records. In your work you need to follow the instructions, be careful with documentation and strictly adhere to reporting deadlines.

This is important to know: Which doctors do you need to undergo at the medical examination for the military registration and enlistment office?

Step-by-step instructions for organizing military registration in 2020

Carrying out military registration is not a difficult procedure for trained clerks. But if you neglect to perform your duties efficiently, the organization may face monetary sanctions. Therefore, it is worth taking a step-by-step look at the procedure for implementing military records in companies:

• It is important to register with the district military registration and enlistment office in a timely manner. Temporary regulations - within five days from the date of recording the opening of a legal entity in the ERGUL. To register, the manager contacts the district commissariat where the company belongs. If an institution changes its legal entity. address, then affiliation with the commissariat changes simultaneously. And registration must be done at the new address.
• Develop instructions for the person responsible for military records that clearly define his responsibilities. No special edition of such instructions has been approved. You can, following the example received at the commissariat or downloaded on the Internet, create it yourself for your own enterprise.
• By order, appoint an employee who will manage the VU. There are no restrictions on the choice of an authorized person. It can be maintained by the chief executive of the company, as well as other employees appointed by him, including part-time workers. In order to correctly assign a duty to an elected employee, additional points should be added to his job description.
• Obtain approval of the events from the district military registration and enlistment office. According to the instructions for maintaining VU, each organization develops an action plan for VU. The organization draws it up at its own discretion. The form records the timing of the activities and indicates the specialist responsible for their implementation. It is also his job to report on the completed items of the plan.
• Drawing up reports. To obtain complete information for military accounting, reports of various forms with their own deadlines have been developed and implemented. The submitted information is filed in folders and stored for at least three years.

The presented step-by-step instructions can be supplemented by an authorized person in the organization based on the specific accounting features.

Military registration documents and their purpose for the stand download

In this case, with 4 thousand employees, two personnel officers are needed.

If there are two or more such employees in the organization, a corresponding division in the company should be identified - the military registration desk. As in any other department, you need to appoint a head of the department.

In this case, the appointment to this position must be confirmed by the military registration and enlistment office. This is done to agree on the appointment.

In addition, you will be introduced to the functional responsibilities that are prescribed in the General Staff Instructions for military registration officers.

Maintaining military records in an organization

After familiarizing those responsible with all the necessary documents, we recommend proceeding directly to identifying those liable for military service, collecting the necessary information and transferring it to the military registration and enlistment office.

Guidelines

Military registration at the enterprise has been carried out for a long time. Since the origins of its existence, adjustments have been made in documentation and instructions to conduct more accurate and transparent accounting.

Currently, all methods of working on VU are collected in legislative documents. The following acts are considered the most used in actions:

• Law No. 61 “On Defense”;
• Law No. 31 “On mobilization preparation and mobilization in the Russian Federation”;
• Law No. 53 “On military duty and military service”;
• Decree of the Government of the Russian Federation No. 719, designated as “Regulations on military registration”;
• approved by the General Staff of the RF Armed Forces dated July 11, 2017 “Methodological recommendations for maintaining military records in organizations.”

Organization of military registration and reservation of citizens in reserve

Subsection “Organization of military registration and reservation of citizens in reserve”

created to provide methodological assistance to the heads of city organizations and employees carrying out military registration and reservation of citizens in reserve and working in these organizations.

Here you will find information and methodological materials for organizing work on military registration and reservation of citizens in the reserve.

Some of the information regarding the reservation of citizens staying in reserve is classified as information of limited distribution, so it cannot be placed in this subsection.

The obligation of organizations to register their employees who are liable for military service has existed since Soviet times and no one has canceled it. However, some organizational leaders neglect this requirement. It’s good if these organizations, when hiring, check for a military ID and make entries in the employee’s personal card (Form No. T-2). Often, in such organizations even these formalities are not fulfilled.

Absolutely all organizations must maintain military records, regardless of their organizational and legal form, form of ownership and number of personnel. Even if there are no persons liable for military service at the enterprise, annual reports must be submitted in this case as well.

The leader bears personal responsibility for organizing and maintaining military records.

ATTENTION MANAGERS OF ENTERPRISES AND INSTITUTIONS!

If your organization does not organize military registration and reservation of citizens in the reserve, or the organization is not included in the commission of the city of Krasnoyarsk for the reservation of citizens in reserve, then you need to appoint a person responsible for maintaining military registration by order of the organization, and coordinate the order with the head of the department Military Commissariat of the Krasnoyarsk Territory for the region of the city of Krasnoyarsk (at the location of your organization) and notify the city reservation commission. Consultations on military registration and reservation of citizens in reserve, as well as methodological materials, can be obtained from the mobilization department of the Department of the Head of the City Administration of the city of Krasnoyarsk (Mira Ave., 63, room 456, 445, tel. 211-97-40, 211 -97-22, 211-97-33).

Guiding documents on military registration and reservation issues

1. Federal Law of May 31, 1996 No. 61-FZ “On Defense”.

2. Federal Law of February 26, 1997 No. 31-FZ “On mobilization preparation and mobilization in the Russian Federation.”

3. Federal Law of March 28, 1998 No. 53-FZ “On Military Duty and Military Service.”

4. Decree of the Government of the Russian Federation of November 27, 2006 No. 719 “On approval of the Regulations on military registration.”

5. Decree of the Government of the Russian Federation of March 17, 2010 No. 156 “On approval of the Rules for the reservation of citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies with reserves, and working in government bodies, local governments and organizations.”

6. Methodological recommendations for the reservation of citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation and working in organizations for the period of mobilization and during wartime (approved by the resolution of the Interdepartmental Commission on the reservation of citizens who are in the reserve, dated 07/05/2017).

7. Methodological recommendations for maintaining military records in organizations (General Staff of the Armed Forces of the Russian Federation, dated July 11, 2017).

Military registration

Military registration in the Russian Federation means

state system of accounting and analysis of conscription and mobilization human resources available in the country.

The main purpose of military registration is

ensuring full and high-quality staffing of the conscript human resources of the Armed Forces of the Russian Federation, other troops, military formations and bodies in peacetime, as well as ensuring during periods of mobilization, martial law and wartime:

a) the needs of the Armed Forces of the Russian Federation, other troops, military formations, bodies and special forces for mobilization human resources through the advance assignment (assignment) of citizens in reserve to their composition;

b) the needs of state authorities, local governments and organizations in labor resources by assigning (reserving) to them the required number of managers and specialists from among the citizens in reserve working in these bodies and organizations. The main tasks of military registration are:

a) ensuring that citizens fulfill military obligations established by the legislation of the Russian Federation;

b) documentation of military registration information about citizens registered with the military;

c) analysis of the quantitative composition and qualitative state of conscription and mobilization human resources for their effective use in the interests of ensuring the country’s defense and state security;

d) carrying out planned work to prepare the required number of military-trained citizens in reserve to ensure the transfer of the Armed Forces of the Russian Federation, other troops, military formations and bodies from peacetime to wartime during the period of mobilization and maintaining their staffing at the required level in wartime time.

The main requirement

The requirement for the military registration system is to constantly ensure the completeness and reliability of the data that determines the quantitative composition and qualitative state of conscription and mobilization human resources.

Personal military registration of citizens at their place of residence

carried out by military commissariats of districts (municipalities) of the Krasnoyarsk Territory and military commissariats of districts of the city of Krasnoyarsk.

Reservation Reservation

citizens in the reserve, is a set of measures aimed at providing state authorities, local governments and organizations with labor resources during the period of mobilization and in wartime through their advance and rational distribution between the Armed Forces of the Russian Federation, state authorities, local authorities self-government and organizations.

The main task of booking citizens

, who are in the reserve, is assigned for the period of mobilization and in wartime to state authorities, local self-government bodies, as well as to organizations of managers, specialists, highly qualified workers and employees from among the citizens who are in the reserve, by registering them with special military records in departments (municipal) of the military commissariat of a constituent entity of the Russian Federation.

Citizens who are in the reserve and have the right to a deferment from conscription, but are not enrolled in special military registration due to their failure to register deferments, are subject to conscription for military service upon mobilization and in wartime. Reserved citizens who are in the reserve are exempt from conscription for military service upon mobilization and in wartime for the duration of the deferment granted, as well as from conscription for military training in peacetime.

Management, control, regulatory and methodological support for the work on the reservation of citizens in reserve in the Russian Federation is carried out by the Interdepartmental Commission on the reservation of citizens in the reserve of the Armed Forces of the Russian Federation, federal executive bodies that have reserves, and those working in government bodies, local governments and organizations.

Methodological guidance and organization of work on the reservation of citizens in reserve in the city administration and in organizations whose activities are related to the activities or which are within the purview of the city administration are carried out by the Krasnoyarsk City Commission for the reservation of citizens in reserve.

To carry out the work of reserving citizens in reserve, organizations receive, in the prescribed manner, a list of positions and professions for which citizens in reserve are reserved (extracts from the list) and Methodological recommendations for reservation.

Basic requirements for organizing military registration and reservation of citizens in the reserve.

All organizations registered in the city are required to be registered with the Krasnoyarsk city commission for the reservation of citizens in reserve

.

To maintain military records and reserve citizens in the reserves, organizations must employ special employees based on the following standards:

a) 1 employee performing part-time duties - if there are less than 500 citizens registered with the military;

b) 1 exempt employee - if there are from 500 to 2000 citizens registered with the military;

c) 2 exempt employees - if there are from 2000 to 4000 citizens registered with the military;

d) 1 exempt employee for every subsequent 3,000 citizens registered with the military.

The personnel composition and functional responsibilities of employees for maintaining military records and booking citizens are determined by order of the head of the organization.

The appointment of workers involved in military registration and reservation of citizens is carried out in agreement with the military commissariat of the region of the city of Krasnoyarsk (in which the organization is registered), with the exception of organizations that have mobilization bodies (mobilization workers).

The military registration documents on the basis of which military registration is maintained and section II “Information on military registration” of the employee’s personal card (form No. T-2) is filled out are:

- for citizens in the reserve - military ID

(
temporary certificate
issued instead of a military ID);

- for conscripts - a certificate of a citizen subject to conscription for military service.

In case of temporary departure of an employee who carries out military registration and reservation of citizens in reserve, the head of the organization appoints another employee by order. In this case, the newly appointed person is given, according to the act, all the documents necessary for the work on military registration and reservation of citizens in the reserve, including special registration forms (Form No. 4), personal cards of employees registered with the military (Form No. T -2).

To familiarize citizens in the reserves or working in an organization with the provisions of regulations on military registration in the organization, it is recommended to have a stand with information on military registration

(list of governing documents, responsibilities of citizens for military registration, table of age limits for being in the reserve for citizens, extracts from regulatory documents, etc.). Due to the fact that military registration in organizations is carried out mainly by personnel department employees, the stand can be placed near the personnel department premises. You can make a stand yourself in an organization or order it from an advertising agency.

Officials guilty of failure to fulfill duties for military registration and reservation of citizens in the reserve bear responsibility in accordance with the legislation of the Russian Federation.

Information about the commission of the city of Krasnoyarsk for the reservation of citizens staying in reserve

Sketch of a stand for military registration

Form No. 18

Form No. 6

Form No. 19

Extract from the “Code of the Russian Federation on Administrative Offences”

Documentation

In the regulations of the Methodological Recommendations of the General Staff, the implementation of military registration is accompanied by the following documentation:

• The initial order on the organization of a temporary residence permit for citizens - employees of the enterprise, which also reflects the moments of booking reservists. The order is registered in the appropriate journal along with other orders for the enterprise.
• Measures coordinated with the district military registration and enlistment office for registration and reservation of citizens - reservists.
• T-2 (personal cards), which form the organization’s file cabinet.
• A log of checks on military affairs, created according to the rules of office work (numbered, laced, certified by the signature of the head and endorsed with a stamp).
• Receipts for accepting papers received from citizens regarding military records.
• Office work on VU issues.
• A certificate of reservation (if there are reservation powers), which, in turn, obliges the issuance of regulations on the procedure for issuing certificates.
• Forms for issuing certificates of deferment.
• Profile reference literature on military training and mobilization training.

This is important to know: How conscripts are distributed by branch of the military

Sample documents can be found in the regulations. The movement of the listed securities is recorded in the target journal.

Periodically, the organization submits reports to the district military registration and enlistment office. Basic information is the data shown in the table:

List of registered employees hired or dismissed

About the number of employees submitted by the enterprise for military registration

By age category of conscripts

About male persons who are registered for the next year

Simultaneously with maintaining documentation, an authorized employee is required to create a visual corner. At its stands all primary documentation of the company and promotional materials relevant to the topic are presented.

How to set up a stand for military registration, simple rules

Always free legal assistance:

As you know, there are two main ways a person perceives information – visual and auditory. The visual method is based on the manifestation of the so-called visual memory. It is considered the most stable and defining for most people. To prove it, it’s enough to remember the folk wisdom that “it’s better to see once...”. Visual information, in turn, is divided into text and graphic. Their successful combination helps to attract attention, effective assimilation and memorization.

A promising way to present visual information is a presentation, poster, propaganda or information stand. When designing any stand, it is necessary to take into account two components - informational and aesthetic, and in terms of the effectiveness of assimilation of the material, the latter plays as important a role as the first. In this article we will talk about how you can set up an information stand on military registration.

How is military registration checked?

Verification of military registration is carried out by the military registration and enlistment office or local government bodies. In companies with more than 500 employees, inspections are usually carried out once a year. In small legal entities, inspections can be carried out no more than once every three years.

Accounting inspectors, in particular, will be interested in the following documents:

• order on maintaining military records;
• work plan for maintaining military records;
• personal cards of citizens using which records are kept;
• record keeping audit log;
• receipt of receipt of military registration documents from citizens;
• official paperwork on the issue of maintaining military records.

When checking the accuracy of accounting, the supervisory authority evaluates:

• implementation and organization of military registration in the company;
• completeness and accuracy of the information contained in the personal cards of employees, according to which records are kept.

The results of checking the maintenance of military records are entered into the journal.

Responsibilities of employees

Among the responsibilities of employees charged with maintaining such a system at enterprises are: