Electronic sick leave in 1C - algorithm for interaction with the Social Insurance Fund

Sick leave is a document confirming the temporary disability of an employee. Based on this, the employee is paid benefits.

From July 1, 2020, along with paper sick leave, medical institutions can issue certificates of incapacity for work in electronic form (ELN).

An employee can receive electronic sick leave if:

• the medical institution issues electronic certificates of incapacity for work;
• the company in which the patient works draws up an ELN and has entered into an agreement with the Social Insurance Fund. For registration questions, contact your local fund office;
• the patient gave written consent to receive an electronic certificate of incapacity for work.

For an employer, switching to ENL is not mandatory.

If an organization sends calculations using an electronic certificate of incapacity for work to the Social Insurance Fund and at the same time participates in the “Direct Payments” pilot project, it must still provide a register of information.

How it works

1. Upon discharge, the employee receives a sick leave number and passes it on to the accountant.
2. The accountant requests an electronic certificate of incapacity from the FSS, indicating the FSS registration number, SNILS and sick leave number.
3. The FSS sends the ENL to the employer.
4. The accountant fills in the electronic sick leave data to calculate benefits and sends it to the Social Insurance Fund.
5. The employer pays the employee benefits.
6. The Social Insurance Fund reimburses the company for the amount paid.

ONLINE.SBIS.RU

IN VLSI

In the new interface

In the old interface

Create sick leave

1. Go to the “Reporting/Benefits and Sick Leave” or “Accounting/Reporting/Benefits and Sick Leave” section (depending on the configuration). If you calculate your salary in VLSI, you can also create sick leave in the “Employees/Salary/Sick Leave and Benefits” section.
2. Click "Create" and select "Sick Leave."
   If an organization is participating in the Social Insurance Fund pilot project, there is no need to create a separate register of information for payment of benefits. It will be generated automatically along with the sick leave bill.
3. Indicate the employee for whom the sick leave is issued and check the details.
4. Fill out the sick leave sheet depending on the form in which the employee provided sick leave.
   .
5. .

How to apply for and receive an electronic sick leave certificate through your FSS personal account

From July 1, 2020, Russian citizens have the opportunity to apply for an electronic sick leave in the Social Insurance Fund office on the portal of the Social Insurance Fund of the Russian Federation. It is issued for temporary disability, as well as for pregnancy and childbirth.

Every month there are more and more medical institutions using this opportunity.

Therefore, if employees are served in such clinics, accountants are recommended to connect to this program and start working with their personal account.

The instructions for receiving, filling out and making payments are simple and do not involve complex actions on the part of either the employee or the employer.

What are they needed for

Electronic sick leave is much more profitable and convenient for the employer than paper sick leave.

1. In the FSS system, online sick leave is protected from counterfeiting. This allows the employer to protect himself from deception and prevent unjustified costs. Alas, fake paper sick leave certificates can be bought in almost every city. But in the case of a digital document, such fraud is impossible.
2. Filling out electronic sick leave simplified the registration process. In the case of a paper document, you must be careful, be focused and attentive, and use a certain pen. And when filling out a sick leave in the office of the FSS website (https://fss.ru/), you don’t have to be afraid of making a mistake. A typo can be easily corrected, and the form will not be damaged, as is the case with the paper version.
3. Electronic sick leave in the FSS office (https://cabinets.fss.ru/) is stored without time restrictions. You no longer have to create a separate folder and be afraid of losing the employee’s certificate of incapacity for work.

An employee can view his electronic sick leave in the FSS office (https://lk.fss.ru/recipient/). To do this, you no longer have to run to an accountant and distract your colleagues from their work.

To do this, he needs to register on the State Services website. After receiving your personal password, you will be able to log in to your account. You can check your electronic sick leave through State Services or in the same account of the Social Insurance Fund. These two services are connected to a single system and are interconnected. The password from the State Services website is suitable for entering the FSS personal account.

For more information on how an insured person can register in his FSS personal account, read the article.

How it works?

The interaction between the clinic, the Social Insurance Fund, the employer and the employee may seem complicated at first glance. Despite the fact that the electronic sick leave form was adopted in mid-2020, they began to be used only in December 2020.

Therefore, not all employers are yet connected to the FSS personal account system, and not every clinic issues virtual sick leave. It is expected that soon all medical institutions will switch to a convenient system of working with the Social Insurance Fund.

The procedure for obtaining an ELN in the FSS office is simple:

1. the employee seeks medical help at a clinic or hospital, where an electronic sick leave is issued to him;
2. after discharge, the specialist signs an electronic document with a qualified electronic signature indicating the period, cause of disability and other necessary nuances for the Social Insurance Fund;
3. the employee is given a sick leave number to work with in his personal account, with which he goes to the accounting department at his enterprise;
4. Using the specified data, the accountant finds an electronic sick leave in the personal account of the FSS policyholder. This is a section on the fund’s website where a legal entity or individual entrepreneur can register.

How to get an electronic sick leave

The employee has the opportunity to choose in what form he will be provided with a certificate of incapacity for work. It is necessary to first clarify whether the accountant is ready to issue a virtual document. It happens that an employee has used a new service, but his electronic sick leave is not accepted.

In this case, the medical institution will cancel the submitted form and issue a paper form. If you first find out whether the employer is ready to accept the new format, then these problems can be avoided. Using the FSS personal account and issuing certificates of incapacity for work today is not the responsibility of the employer, but his right.

When drawing up a document, a person must give the doctor written consent to process personal data and issue a sick leave certificate online. The document does not have to be certified by the chief physician and the receptionist.

The sick leave will be assigned a unique code, by which the document can be found in the FSS personal account. It is enough to bring it to work or simply tell your accountant by phone.

Actions of the employer in the FSS office

Electronic sick leave certificates from the Social Insurance Fund are easy to find and issue. You must first register in the program and receive an individual legal entity access code to your account. To do this, you need to register in the Unified Integrated Information System “Sotsstrakh”.

Read about how to gain access to the FSS policyholder’s account.

Having understood the algorithm and repeated the steps several times, the policyholder will soon get used to it and will be able to appreciate the simplicity and convenience of working with the system.

1. You can register on the unified portal of public services using the link (https://esia.gosuslugi.ru/registration/). After this, you need to obtain a password that gives access to your FSS personal account. To register, you will need the details of a legal entity and details.
2. Log in to your account on the Social Insurance Fund portal. To access FSS data, you must enter the phone number that was registered with State Services and a password.
3. To work with electronic sick leave in the FSS personal account, it is worth appointing a separate accountant who must familiarize himself with the functionality of the system.

After access to the FSS personal account is gained, the employer should notify its employees that they can now use the service and fill out an electronic sick leave certificate at their medical institution, if it is provided there. After providing the individual document number (special sick leave code), it must be transferred to the accountant. Further actions of the policyholder will be as follows:

1. log into your FSS personal account and find the document by number;
2. obtain data from the virtual form about the period of validity of the electronic sick leave for further payment calculations;
3. enter your information into the electronic sick leave in the FSS.ru account about the organization, the length of service of the insured person and the average salary;
4. check the filled information. If there is an error in the electronic sick leave, then correct it at this stage;
5. send the completed form from your account to the FSS department by pressing the appropriate button.

When filling out a virtual document in the FSS personal account, an accountant can use a sample electronic sick leave certificate.

Payment of benefits for electronic sick leave in 2020 is carried out directly from the Social Insurance Fund or through the employer.

In the latter case, the accountant needs to perform the calculation and give the money with the provision of the next salary.

After that, he makes compensation from the Social Insurance Fund according to the usual system (by submitting an electronic application or visiting the office of a Social Insurance Fund specialist).

Some regions are participating in a project that involves direct payments. To pay for such an electronic sick leave in 2018, the employer must fill out an application in the FSS personal account on behalf of the insured person who received the certificate of incapacity for work, and then send it to the fund.

How can an employee check his sick leave certificate in his personal account?

The employee has the opportunity to view the status of electronic sick leave at any time. To receive data, you must also be registered on the State portal; enter your phone number and password. After logging into your FSS personal account, you can see all your electronic sick notes and find out:

• virtual sick leave is open, closed or extended;
• to what extent the benefit is accrued;
• what dates are considered a period of incapacity for work;
• whether the employer completed the document correctly.

Setting up electronic sick leave in your personal account allows you to receive notification of status changes by email.

In the personal account of the insured person there is an interesting option - a payment calculator. The employee can approximately calculate in advance how much is due to him due to illness. To do this, click on the calculator in the upper right corner and fill out all the fields.

The FSS website will ask you about the period and cause of disability, whether you were in a hospital, and even whether you violated the regime. You will also have to remember when you started your current job and the exact amount you earned over the past two years. The regional coefficient also matters.

After this, click on the “Calculate” button, and the Social Insurance Fund website will name the approximate amount that the accountant will calculate based on the electronic sick leave.

Source: https://kabinet-fss.ru/elektronnyj-bolnichnyj

https://youtu.be/xSJlkI2iazE

Create sick leave

1. Go to the “Reporting” or “Accounting/Reporting” section (depending on the configuration). If you calculate your salary in VLSI, you can also create sick leave in the “Employees/Salary/Sick Leave and Benefits” section.
2. Click "+ Create" and select "Sick Leave".
   If an organization is participating in the Social Insurance Fund pilot project, there is no need to create a separate register of information for payment of benefits. It will be generated automatically along with the sick leave bill.
3. Indicate the employee for whom the sick leave is issued and check the details.
4. Fill out the sick leave sheet depending on the form in which the employee provided sick leave.
   .
5. .

Questions and answers

My husband is on sick leave, the clinic only issues electronic sick leave.
They don’t accept him at the factory, they say they will give him absenteeism. What to do? Expert:

An electronic sick leave certificate is an analogue of a paper sick leave certificate. Confirmation of an employee’s illness, compensation for lost wages. The only difference is that today all information is entered into a virtual database or electronic medical record immediately as soon as the patient seeks medical help. When returning to work The specialist is obliged to provide the manager (company or individual entrepreneur) with this document. Since only in this way can he explain the missed working time (clause 1 of the Procedure approved by order of the Ministry of Health and Social Development of the Russian Federation). In 2020, the Government of the Russian Federation initiated bill No. 27110-7 on electronic sick leave; it was finally adopted in the third reading on April 14, 2017 by Resolution No. 1372-7 of the State Duma. Art. has undergone changes. 13 of Law No. 255-FZ of December 29, 2006 and Art. 59 of Law No. 323-FZ of November 21, 2011. Finally came into force on July 1, 2020, because there were amendments. Federal Law of November 21, 2011 No. 323-FZ “On the fundamentals of protecting the health of citizens in the Russian Federation”, certificate of incapacity for work can be issued both in the form of a document on paper, and (with the written consent of the patient) in the form of an electronic document signed using an enhanced qualified electronic signature by a medical professional and a medical organization. This is possible if the medical organization and the insurer are participants in the information exchange system for the purpose of generating a certificate of incapacity for work in the form of an electronic document. The letter of the Federal Social Insurance Fund of the Russian Federation dated 08/11/2017 No. 02-09-11/22-05-13462 notes that the electronic certificate of incapacity for work (hereinafter referred to as ESL) from 07/01/2017 has equal legal force with the certificate of incapacity on paper. If the employee has issued an electronic sick leave, and the employer is not technically ready to accept it, the medical organization must replace the certificate of incapacity with a paper one. At the same time, doctors will make a note on the electronic sick leave about termination. If you are denied a replacement at the hospital, a complaint to the heads is filed. doctor, in two copies, keep one for yourself. You can also file a complaint with the Ministry of Health, they will conduct an inspection. Good luck.

They issued an electronic sick leave, citing the presence of the enterprise where I work in the FSS database. (my company is also on the list of organizations). The HR department said that the system is not established and they do not accept electronic sick leave. What was once an isolated case, payments were made only two months later. What should I do, an employee?

Expert:

Svetlana.

According to Part 5 of Art. 13 of the Law on Compulsory Social Insurance,

the appointment and payment of benefits for temporary disability, pregnancy and childbirth are carried out on the basis of a certificate of incapacity for work issued by a medical organization in the form of a document on paper or (with the written consent of the insured person) generated and posted in the information system of the insurer in the form of an electronic document signed using an enhanced qualified electronic signature by a medical worker and a medical organization, if the medical organization and the policyholder are participants in the information exchange system for the purpose of generating a certificate of incapacity for work in the form of an electronic document.

Therefore, the employer is obliged to pay you sick leave regardless of the form in which it is issued - on paper or electronically.

Expert:

The refusal of the HR department to accept electronic sick leave is unlawful and illegal. The fact that there was a failure in the system, according to the latter, has nothing to do with labor legislation - sick leave of any valid form is required to be accepted and appropriate payments made within the time limits established by law. Otherwise, you have many options left to you, starting from the labor inspectorate, the ombudsman for human rights, the prosecutor's office, the court, etc., right up to the President of the Russian Federation, who in turn is the guarantor of the protection of the rights and legitimate interests of his voters.

On March 13, 2018, I went to the hospital. The therapist took sick leave from 03/12/2018.

Electronic sick leave was launched. When asked to issue a paper one, the hospital staff refused, because... There are no more forms and they now work electronically.

I reported this situation to the employer, to which he replied that the company did not enter into an agreement with the Social Insurance Fund and would not pay for electronic sick leave.

1) Can the doctor correct the electronic sick leave for the 13th (since I worked the full day on the 12th)?

2) What to do in a situation with an electronic sick leave, if the hospital does not issue a paper one, and the company does not accept an electronic one?

Expert:

Good day! Please contact the hospital officially regarding this issue. Apply in person (2 copies of the application), one will be marked as acceptance of your application and returned to you. If they do not accept the application or refuse to mark it (it’s the same), then we apply in writing. We send via mail, registered mail with notification. Then appeal this answer to the prosecutor's office. Monitoring and monitoring compliance with legislation is their responsibility. It is not possible to provide more detailed advice, since there is not enough information, and these cases are specific and individual. If anything remains unclear or you need additional help, please contact me, I will be happy to help. Good luck and success to you.

My main job is at a university, and my part-time job is at a publishing house. After the illness, I took only 1 sick leave and submitted it to the publishing house. At that moment, the university had no workload and did not require me to come to work. However, she did not take into account the following fact: on the sick leave the publishing house was noted as the main place of work. On this basis, the personnel officer refuses to pay for sick leave, demanding its replacement and an indication that this is a part-time job. What should I do in this situation?

Expert:

Elizabeth,

everything is very simple. You go to the medical institution that issued the sick leave and report the error. Let them make a correction there by adding “corrected to “place of part-time work” - believe.” This question is not a legal one at all: there is a technical error, and that’s it. Since the personnel officer is such a bore and a formalist, do him a favor!

Good luck!

Expert:

Elizabeth,

According to paragraph 57 of the Procedure for issuing certificates of incapacity for work, approved by Order of the Ministry of Health and Social Development of Russia dated June 29, 2011 No. 624n, when filling out the spine of the form of a certificate of incapacity in the line “Part-time work N”, an o is made if the certificate of incapacity for work is issued for presentation at the place of work in an external part-time and indicate the number of the certificate of incapacity for work issued for presentation at the main place of work.

Thus, if it is necessary to submit a certificate of incapacity for work at a part-time job, the specified Procedure provides for the mandatory issuance of two certificates of incapacity for work.

As follows from paragraph 56 of the Procedure for issuing certificates of incapacity for work, if there are errors in filling out a certificate of incapacity for work, it is considered damaged and a duplicate certificate of incapacity for work is issued in its place.

Therefore, you need to contact a medical organization to issue a duplicate certificate of incapacity for work.

Expert:

You need to correct an error on your sick leave certificate. The line “main/part-time” must indicate that this job is part-time. In this case, the words “part-time” must be underlined and the series and number of the bill of lading issued for provision at the main place of work must be indicated.

The HR department employee is not a bore, but performs his duties efficiently. And, by the way, it’s for your benefit. Since you brought a medical certificate from your place of work, FSS employees will classify such a case as a violation of the sick leave regime by a part-time worker, because it is considered that the employee continued to perform job duties at his main place of work. If the sick leave regime is violated, the amount of benefits paid to the employee should be reduced. (Article 8 of the Federal Law of December 29, 2006 No. 255-FZ “On the provision of benefits for temporary disability, pregnancy and childbirth to citizens subject to compulsory social insurance”).

Send calculation

1. Fill in the benefit amount.
   If you calculate your salary in VLSI, the benefit amount will be filled in automatically according to accounting data.
2. Click "Submit Calculation".

   If the employee provided:

   • ELN number and “the region is not participating in the pilot project” - VLSI will send the calculation using ELN.

   Paper sick leave and “the region is participating in a pilot project” - .

3. ELN and “the region is participating in the pilot project” - calculation according to ELN and.

If you do not want the information registry to be sent along with sick pay, disable your organization's participation in the pilot project.

Also, the registry will not be sent automatically if:

• the primary LN indicates a period of incapacity for work of less than 3 days and does not indicate the period for payment of benefits at the expense of the Social Insurance Fund;
• in the “Other” field the disabled status is set to “died”;
• the cause of disability is indicated “04 - industrial accident” or “07 - prof. disease".

How to apply for electronic sick leave through VBIS?

Electronic sick leave is an analogue of a regular bulletin, which is issued on paper. The purpose of the electronic version of this document is no different: it, like the paper sick note, is intended to confirm the temporary disability of citizens. The advantages of electronic sick leave are:

• In fact, one hundred percent protection against counterfeiting.
• Simplified process of filling out the form: it is filled out quickly, and errors are easily corrected, without the form being damaged.
• You can find and view your electronic sick leave on the FSS website (after registration). It is stored there without any time restrictions.
• You can also check such a ballot through State Services. To do this, you need to register on this portal and then log in. The password on State Services allows access to your account on the FSS of the Russian Federation.

All information about incoming electronic sick leave is stored in the Federal Social Insurance Fund of the Russian Federation. The Employer can request the necessary information on it at any time and repeatedly. When conducting an inspection by employees of the FSS of the Russian Federation, it is not necessary to submit electronic ballots.

The form of the document is the same in both the first and second cases. The current updated form was introduced by the Ministry of Health and Social Development of the Russian Federation and has been used since July 1, 2011 (Federal Law of the Russian Federation No. 86). Only the appropriate medical institution has the right to issue it when a disease is detected in a patient.

Important! The employee can independently choose the form of the sick leave certificate: electronic or paper. He must inform the attending physician about this.

Electronic sick leave is equivalent to a certificate of incapacity for work issued on paper.

Website of the FSS of the Russian Federation.

If a patient wants to receive an electronic sick leave, then he should check in advance whether such a notice is issued at his work. For your information, today this area of ​​work in the Social Insurance Fund system (participation in information interaction for the purpose of generating electronic sick leave) is the right of the employer, but not the obligation.

The policyholder organization, which has decided to participate in such information interaction, enters into a corresponding written agreement with the FSS of the Russian Federation. The standard validity period of this document is one year. Each party has the right to terminate it on its own initiative, notifying the second participant 3 months before termination.

The electronic hospital bulletin began to be issued on July 1, 2017. It should be noted once again that not all doctors and employers have switched to the electronic format of working with the FSS of the Russian Federation. Today, only those employees who are served in medical institutions that have this opportunity can receive electronic sick leave.

Rules for registering electronic sick leave in a medical institution

As is customary, if a sick employee feels unwell, he goes to his clinic for medical care. In general, he is given a regular sick leave, which, upon recovery, must be properly completed and handed over to him.

This standard procedure for applying for medical care has not changed today and is fully applied when issuing an electronic sick leave. Only when contacting a medical institution, the employee should tell his attending physician about this. Thus, while visiting a doctor, the patient should:

• Consent to the processing of personal data and to the preparation of an electronic newsletter form. A special documentation form is provided for it.
• Get a sick leave number and then report it to the accounting department at your place of work.

There is no need to certify the electronic ballot with the seals of the head physician, and then at the registry office. In fact, this is where the patient’s “mission” ends.

Further actions are performed by the accountant through the VLSI system. The only thing the employee can do is look at the current status of the ballot in his account on the website of the Federal Social Insurance Fund of the Russian Federation (or through the State Services portal).

Employee’s personal account on the website of the Federal Social Insurance Fund of the Russian Federation: checking sick leave and independent calculation of social benefits

So, in order to gain access to information about his electronic sick leave certificate, the employee must register on the website of the Federal Social Insurance Fund of the Russian Federation (the State Services portal).

For your information, through the user’s personal account you can configure the delivery of messages about the current status of sick leave by email.

How can an employer apply for and submit an electronic sick leave through the VLSI system ()

Information interaction between the policyholder, the insurer, and medical institutions regarding the formation of an electronic hospital bulletin is determined by Government Decree No. 1567 of December 16, 2017.

In this situation, the employer must fill out his section on the sick leave and then send the document to the Social Insurance Fund to assign and pay social benefits to the employee. He can do this either directly on the FSS website or through the State Services portal.

In 2020, social payments based on sick leave are made directly by the Social Insurance Fund or the employer. If the employer has paid the required sickness benefit, then he then applies to the Social Insurance Fund for compensation in the usual manner.

Filling out an electronic sick leave by the employer

As noted earlier, the employer must complete his section of the electronic document. Entering the necessary information is carried out in accordance with the applicable user manual.

Required amounts for average and average daily earnings, earnings for 1 and 2 years, amounts of benefits at the expense of the employer and the Fund, social benefits payable, date of issue

The listed mandatory information may be changed and supplemented by the two parties to the agreement.

Common mistakes in information interaction between the policyholder and the Social Insurance Fund

Error 1.

Contrary to popular belief, the policyholder (employer) cannot always request the necessary information about an employee’s electronic sick leave in his personal account. This operation (sending a request and receiving a response) is possible only when the newsletter is closed.

Example 1: Corrections to an e-newsletter

The employer can repeatedly make the necessary changes to the completed electronic ballot form. There are no restrictions on the number of corrections. To do this you should:

• Find and click the “Edit” tab.
• Make the necessary changes by filling out the fields regarding the reason and justification for the correction.
• Click on “Save”.

Updated and saved information will be displayed in the corresponding field in the “To be completed by employer” section.

Answers to frequently asked questions

Question #1:

With his consent, an electronic newsletter was issued to the employee at the clinic. But he was not accepted at work, because the organization does not work with such virtual documents. What should an employee do?

You should issue a regular sick leave certificate on paper through your clinic.

Question #2:

The sickness benefit based on the electronic newsletter must be paid by the employer. When, according to the law, can an employee receive his money?

First, that is, the next salary.

Source: https://zen.yandex.ru/media/id/5b017ea555876b749b0f191f/5bc6e43535b68100aa418662

Request sick leave

1. In the “FSS” section, click “New Report”. On the “Advanced” tab, select “Electronic Sick Leave”.
2. Select the employee for whom the sick leave is issued.
3. In the form that opens, check the employee’s SNILS and registration. employer's social security number.
4. Indicate your sick leave number.
5. Click "Submit".

Within a few minutes, the FSS will send an electronic certificate of incapacity for work (click “Get answers and requirements”) - the name of the entry in the registry will change from “Request ELN: Full Name” to “Sick Leave: Full Name”.

The concept and main advantages of VLSI when working with sick leave

VLSI is an electronic document management system that allows an accountant to generate various types of reports and send them to organizations with which mandatory interaction is carried out.

VLSI is an accounting and warehouse reporting system that can be used not only to organize interaction between various financial reporting units of one organization, but also between organizations, especially if this requires the mandatory preparation of financial statements.

When sending certificates of incapacity for work to the Social Insurance Fund, the VLSI system is also used to make payment for them, since it has a number of advantages:

• the reliability of the information sent, which is due to the fact that such a sick leave certificate (submitted electronically) is more difficult to falsify due to the uploading of patient data from various registries into it;
• ease of use, since if an organization uses any electronic document management system, the VLSI functionality is quite easy to integrate into it, which will allow you to include data from existing registries in the organization in the generated reports, and upload data from the VLSI itself to such registers;
• ease of generating an electronic sick leave, which implies the ability for a doctor, knowing the employee’s return date to work, to close the sick leave electronically and immediately send it for verification to the Social Insurance Fund and the employer, which significantly reduces the processing time of available data;
• Since the generated electronic certificate of incapacity for work (ELN) is filled out on the basis of data contained in the registers of the employer, the Social Insurance Fund and various medical institutions, it is enough to fill out the basic data about the patient (aka employee) once, and then only adjust those information that may change;
• the ability to monitor compliance with the deadlines for acceptance, verification and subsequent payment of the provided sick leave due to the features of the VLSI functionality (each status of the accepted ESN is displayed in the form of changing registry entries).

Send calculation

1. Open a sick leave, read the data received from the Social Insurance Fund.
2. In the “Calculation” section, enter information about the employee’s salary, length of service, and benefit amount.
   The number of calendar days for which payments are taken into account is filled in automatically. Leave the default value (730 days) or change it.

   If the region is participating in a pilot project, you can create a register of information directly from the sick leave. To do this, click “Create a register of Social Insurance Benefits”.

3. When all the information is provided, click “Finish.” Submit the sick leave for signature and send it to the Social Insurance Fund.

The calculation of the electronic tax benefit is considered accepted when a calculation protocol with the status “OK” is received from the Social Insurance Fund - regularly receive answers in the VLSI Electronic reporting.

How to fill out an electronic sick leave certificate for an employer in SBIS

From July 2020, sick leave can be issued both in traditional form (on paper) and in electronic form. In this regard, many enterprises are mastering the use of this innovation.

The use of electronic sheets is especially relevant where the VLSI electronic document management system is already used. Let's figure out what this looks like in practice.

• Pros and cons of working with a document in the system
• Step-by-step instruction
• Underwater rocks

Pros and cons of working with a document in the system

The use of electronic sick leave (electronic sick leave certificates, also known as electronic sick leave) is not yet mandatory as of 2020, but more and more enterprises and medical institutions are switching to their use.

FSS for compensation.

How to fill in the data?

After the electronic sick leave is received from the Social Insurance Fund, you can enter the employee’s data into it in the following ways:

• Automatically . In this case, the accountant downloads the archive with the electronic tax data sent from the Social Insurance Fund, uploads it to the accounting system and makes calculations in it.

The system itself will send the electronic signature encrypted electronic signature back to the FSS.

In addition, if errors were found in the already submitted report, they can be corrected . This is done as follows:

1. In the VLSI “Calculation” tab, you need to enter new amounts.
2. In the “Reasons for adjustment” section, you need to indicate the code of the error made and, if necessary, provide an explanation on what grounds the accrued amount is changing.
3. Regenerate the report and, having signed it with an electronic signature, send it to the FSS.

Underwater rocks

One of the main advantages of ELN in those regions where the direct payment system is used is the transfer of money to the employee’s account, regardless of the day of the month and the timing of the payment of wages at the enterprise. However, as of 2020, there are some significant problems with ELN.

This operation (sending a request and receiving a response) is possible only when the newsletter is closed.

Request sick leave

1. Go to the "Sick Leave" section.
2. Click "Add", select "Sick Leave" and create an "Electronic Sick Leave".
3. Specify the employee and check his details.
4. Fill in the number of the certificate of incapacity for work and click “Request to the Social Insurance Fund”.

Within a few minutes, the FSS will send an electronic certificate of incapacity for work - the entry in the “Sick leave” section will have the status , and in the document itself “Sick leave received.”