Cashier job description - sample 2020 is required for any organization working with cash. The article discusses the general requirements for drawing up a job description for a cashier and the most common cases when the specifics of the activity require addition or clarification of standard duties.
General characteristics of cashier functions
Job description of an accountant-cashier
Job Description for Cashier Administrator
Job Description for Senior Cashier
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General characteristics of cashier functions
Cashier is an employee who is responsible for handling cash, securities and strictly accountable documents (for example, tickets). The Law “On the Use of Cash Register Equipment” dated May 22, 2003 No. 54-FZ, payments with plastic cards are also classified as cash payments.
In practice, additional functions related to the specifics of the enterprise’s activities are often added to the employee’s duties as a cashier. When drawing up a job description, it is advisable to especially take into account such additions, as well as to present the employee with the appropriate requirements for education and work experience when applying for employment.
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The main responsibilities of a cashier in a store
In other organizations, cashier job descriptions look a little different. For example, a cashier in a store combines the functions of a cashier and a salesperson. Maximum attention is also required from him. But, in addition to this, the employer will require knowledge of a computer, office programs, 1C, cash discipline, and the procedure for preparing cash documents. Although work experience is often not required, skills in working with a cash register will only be a plus. In general, the main job responsibilities of a cashier in a store look like this:
To get a job as a cashier in a trading company, it is enough to take specialized courses to obtain the necessary skills. It is not necessary to graduate from a specialized university. But if the employee has the following specialties: “Economics and Accounting”, “Finance and Credit”, “Banking”, “Commodity Research and Quality Examination of Consumer Goods”, he can apply for the position of cashier.
Cashier job description.
A sample cashier job description can be downloaded from our website:
This template is designed for the most “standard” cashier functions in an organization. The provisions and responsibilities that may vary for a particular employee and in a particular organization due to the specifics of the activity are highlighted in underlined color font.
IMPORTANT! The work of a cashier is one of the jobs for which the employer can conclude an individual agreement with the employee on full financial responsibility. The list of such work is established by Decree of the Ministry of Labor and Social Development of the Russian Federation dated December 31, 2002 No. 85. Please note that financial liability is established by contract (agreement), and not by job description.
Online cash register and “paws”
Example
Angelina has been working in a construction company for more than three years.
Performs the duties of an office manager. After the implementation of the online cash register, she began to combine her position with that of a cashier. Her introduction to the cash register was short and clear. In a few minutes they showed how to enter a check in 1C and placed a fiscal recorder on her desktop, which previously only had a laptop and a cosmetic bag. On Monday morning the office was empty and Angelina decided to get a manicure. The procedure reached the stage of coating the nails with varnish. At that moment the phone rang. The girl was distracted. And as a result, red lines formed on the light body of the online cash register. KKT has become much more beautiful. But Angelina clearly understood that the manager would definitely not like such modern art.
It was necessary to act. I applied nail polish remover to a cotton pad and began wiping away the stains. Some of the moisture got inside the cash register. But even here the heroine was not at a loss. I used a nail file to pry off the lid and blot off any remaining liquid with a dry cloth. Then I pressed the parts tightly so that they “stick together” themselves.
Naturally, none of the company’s management found out about this incident in time.
Some time later, after an on-site inspection by the tax inspectorate, Angelina paid 10,000 rubles for a manicure according to the price list, and the manager’s wallet, as the owner of a “miracle salon,” became 30,000 rubles lighter. Somehow a little expensive for ten fingers)
What mistakes did the employee make?
Angelina unknowingly opened the online cash register and broke the central service station seal.
The cash register is working, what are you afraid of?
The Federal Tax Service of the Russian Federation checks not only the availability of an online cash register, but also compliance with the basic rules for its use:
- Use of equipment approved for operation (Check the Register of Cash Register Equipment)
- Use of cash register equipment with a fiscal fund of the established format (Check in the register Register of fiscal drives)
- Registration of equipment in the prescribed manner on the website of the Federal Tax Service (Registration of cash register equipment)
- Transfer only reliable data
- Availability of all necessary details on the check
- Presence of central service station seals on the body of the online cash register
Violation of the last paragraph is interpreted by tax officials as non-use of cash registers. The amount of the fine is 25-50% of the amount subject to the fine, minimum 10,000 rubles. for a cashier and 75-100% of the fined amount for a legal entity, minimum RUB 30,000.
In addition to fines, the entrepreneur comes under close scrutiny and is subject to additional inspections by tax authorities.
How to conduct induction training for a cashier?
An online cash register is not just equipment, it is a technical means of transmitting data to the tax office. The cashier should be given access to it only after detailed instructions. Actions of the manager before the employee starts working with the cash register:
- Sign a full liability agreement with the cashier
- Conduct training on how to use the online cash register and give it to the employee for signature, instructions on how to work with cash register equipment in the company
- Draw up and sign a job description
- Discuss the procedure for emergency situations (internet signal failure, power failures)
- Familiarize the employee with the basics of operating cash register equipment and hand over the operating instructions for cash register equipment for signature.
Be sure to voice the following prohibitions:
- Do not open or damage the integrity of the online cash register and maintain the seal on the case
- Do not clean the CCP with chemicals
- Do not allow third parties to repair the CCP
- Do not allow third parties to work with CCP
- Do not leave the checkout area unattended
- Do not leave the cash register without first counting the cash
- Do not hand over keys to the cash drawer or leave them in the lock, etc.
Preventing an unpleasant situation from occurring is cheaper and more reliable.
PS Fines will not be imposed on those entrepreneurs who can identify shortcomings before the Federal Tax Service inspector.
Job description of an accountant-cashier
An accountant-cashier, in addition to the functions of a cashier, can also perform accounting duties in terms of:
- control over the correct execution of all primary documents related to the receipt and disbursement of funds;
- entering data on cash transactions into accounting registers and accounting computer database;
- interaction with banks on transactions for depositing and receiving cash, acquiring agreements, obtaining the necessary certificates and confirmations;
- interaction with regulatory authorities during checks of cash and financial discipline;
- keeping records of settlements with accountable persons, including drawing up and monitoring advance reports and conducting them in accounting registers and a computer database;
Read about the features of working with joint-stock companies in the material “Features of advance reports in accounting .
- participation in internal control activities related to cash, such as inventories.
An example of working with an online cash register
How to work with an online cash register? Let's look at the example of one working day.
- The employee has already familiarized himself (with signature) with all internal documents regulating the operation of cash register equipment and studied the instructions in detail.
- Before the start of the working day, it is necessary to prepare the workplace, for this you need to obtain the keys to the cash register, “change”, consumables (for example, a roll of receipt tape).
- Next, you need to generate a report about the start of a new shift. The document, which by default is transferred to the OFD, will contain information about the cash register and the employee who opened the shift. At some cash registers you can open a shift simply by scanning the barcode of the product. This method of opening has one significant drawback - an employee can mistakenly open a shift under the account of another user (if the account was not logged out when closing).
- Next, the cashier performs operations, which include sales, returns, and withdrawal of reports.
- If we are talking about a 24-hour store, after an astronomical day has passed from the opening of a shift, it should be closed and a new one should immediately open. If the cashier ignores the need to close after 24 hours, the cash register will stop generating cash receipts.
- After the end of the shift, the cashier forms a PKO and formalizes the transfer of funds to the main cash register of the enterprise (safe).
- Next, the keys to the cash register are handed over to the responsible person.
- By the end of the shift, the cash desk employee must double-check the presence of all necessary documents for the cash register shift, for example, return applications, explanatory notes for correction checks, if any, etc.
Job Description for Cashier Administrator
Often, revenue management is combined with administrative functions. For example, the administrator of a private clinic, beauty salon or fitness club can both interact with clientele and staff and accept revenue for services.
In this case, it would be advisable to supplement the job description of such an employee with a separate section devoted to administrative work. This may include:
- responsibilities for communicating with visitors, including informing them about the services offered and their prices, current promotions, etc.;
- forming a client base, clarifying the preferences and wishes of clients (for example, through questionnaires);
- formation of a plan for the current work of specialists through a pre-registration system, taking into account work schedules and the demand for various services;
- ensuring the operation of the enterprise by solving certain economic issues. For example, purchasing necessary consumables;
- resolving possible conflicts and promptly making management decisions in non-standard situations.
This is useful to know! The assignment of an employee to a certain category of personnel is regulated by the “All-Russian Classifier of Professions” (adopted by Decree of the State Standard of the Russian Federation on December 26, 1994 No. 367). According to it, the cashier belongs to the category of employees (code 3 4212). However, when assigning additional responsibilities to a cashier, they will move through categories based on those responsibilities. Thus, an accountant-cashier will need to be classified as a specialist (code 2 2411), and an administrator-cashier will need to be classified as an administrative personnel (code 2 3431).
Continuation of instructions: rights and responsibilities
The next two sections of the job description are devoted to the rights and responsibilities of the cashier.
So, the employee has the right:
- leave the workplace after receiving permission from the senior cashier;
- contribute through their actions to the prevention of conflicts;
- make proposals to management to improve the organization of the work process;
- make decisions within their competence without agreement with superior employees;
- transmit information to management about shortcomings in the organization of activities;
- receive additional information on issues directly related to the performance of their duties.
If you move on to the new section, it is worth listing what actions the cashier is responsible for:
- causing material damage to the company, customers, other employees or suppliers;
- failure to fulfill official duties;
- violation of established deadlines and management orders;
- disclosure of confidential information;
- transferring false data to clients.
Separate liability has also been established for non-compliance with labor protection, fire safety and labor discipline standards established at the enterprise.
Job Description for Senior Cashier
The job of a senior cashier also includes administrative responsibilities. First of all, these are control functions and office work functions. The job description of a senior cashier can be supplemented with the following items:
- management and control of the work of a group (shift) of cashiers, including setting tasks, explaining work issues, training junior staff (if necessary);
- control over the correct execution of all primary documents, receipt of funds, and use of cash register systems;
- organizing the delivery of cash proceeds to collectors;
- maintaining a cash book, closing shifts of junior cashiers, including receiving, recalculating and checking revenue;
- Carrying out cancellations on cash registers, carrying out returns from customers. Preparation of primary documents for these operations;
- control over the quality of banknotes, compiling an inventory of old banknotes, an inventory of questionable banknotes, organizing the transfer of such banknotes to the bank;
- preparation for inventory and participation in inventory;
Read about the procedure for carrying out mandatory inventories in the article “How to conduct an inventory before annual reporting .
- preventing conflict situations with customers and within the team;
- informing management about shortcomings in work identified during the performance of the senior cashier’s duties and making proposals for their elimination.
Job responsibilities
Cashier:
— carries out operations for the reception, accounting, issuance and storage of funds and securities with mandatory compliance with the rules ensuring their safety; — draws up documents and receives, in accordance with the established procedure, funds and securities from bank institutions for the payment of wages, bonuses, travel allowances and other expenses to workers and employees; - maintains a cash book based on receipts and expenditure documents; — checks the actual availability of cash and securities with the book balance; — draws up an inventory of old banknotes, as well as relevant documents for their transfer to bank institutions for the purpose of replacing them with new ones; — transfers funds to collectors in accordance with the established procedure; - maintains cash records; - treats the values entrusted to him with care; - takes all measures to ensure the safety of funds and securities entrusted to him and to prevent damage. — informs in a timely manner …………………………………………………………………………………………
(chief accountant, head of the relevant accounting department)
about circumstances threatening the safety of funds entrusted to him; - never, never, in any way, disclose information known to him about operations for storing valuables, their transportation, security, as well as about official information on the cash register; — carries out other assignments of the chief accountant (his deputy).
General provisions
1.1. The cashier belongs to the category of employees (technical performers) and is directly subordinate to _____________________________________ (name of the position of the immediate supervisor).
1.2. A person who has primary vocational education without requirements for work experience or secondary (complete) general education and special training according to an established program without requirements for work experience is accepted for the position of cashier.
1.3. The cashier is hired and dismissed from work by order of __________________________________________ (position of the head of the organization).
1.4. The cashier must know:
- regulatory legal acts, regulations, instructions, other guidance materials and documents on the conduct of cash transactions;
- forms of cash and bank documents;
- rules for receiving, issuing, accounting and storing funds and securities;
- procedure for processing incoming and outgoing documents;
- limits on cash balances established for the enterprise, rules for ensuring their safety;
- the procedure for maintaining a cash book and preparing cash reports;
- basics of labor organization;
- rules for operating computer equipment;
- basics of labor legislation;
- internal labor regulations;
- rules and regulations of labor protection.
