Form ADV-3. Application for issuance of a duplicate insurance certificate

What is it even needed for?

When applying for a job, a person provides a passport, education documents, TIN and SNILS. The latter is needed to transfer insurance premiums. Without this document, the employer will not know where to send the contributions. A certificate is also required for:

• pension formation;
• receiving benefits from the state;
• receiving electronic government services.

SNILS is often used as an additional identification document, for example, when applying for loans.

Statement

An application in form ADV-3 for the issuance of a duplicate insurance certificate is filled out in the event that a document containing the insurance number of an individual personal account (SNILS) has been lost.

The updated Form ADV-3 was approved in 2020. The Documents PU 5 program, which was developed by the Russian Pension Fund, has an electronic service that allows you to create an application and check whether it is filled out correctly. You can fill out the form manually or on a computer.

When registering it, you need to take into account the following rules:

• information must be entered in printed capital letters;
• if filled in manually, this should be done with a ballpoint pen with a blue refill;
• Only one symbol fits into one cell.

If errors are detected in the form when reconciling data, the Pension Fund will refuse to issue the applicant a duplicate insurance certificate.

The form is submitted to the Pension Fund by the employer of the person who lost the document. The application consists of two parts: the first is filled out by the employee, the second by the employer. It is permissible for the form to be completely filled out by the employer’s service, which is authorized to perform such actions, for example, the human resources department or accounting department.

However, the insured person must check it and sign it personally. If there are reasons that do not allow this to be done (the employee is sick or has gone on a long business trip), the manager has the right to certify the paper.

The prepared application is sent to the Pension Fund authority. A copy of the lost certificate, if available, and a list of documents made according to the ADV-6-1 form are attached to it.

Download sample ADV-6-1

The legislation allows one month for consideration of a person’s appeal and making a decision. If a decision is made in favor of the applicant, the employer is notified in writing. He also receives an accompanying statement, which the employee will have to sign when he receives the certificate. The completed document must be issued within 7 days.

Form ADV-3:

What to do if SNILS is lost and your passport is under a new name?

If you lose a document, there is no need to panic: such a situation is far from uncommon these days. Whether the certificate is present or lost, the personal number in the database will not disappear or change. Moreover, you can request a duplicate SNILS an unlimited number of times throughout your life. It doesn’t matter for what reasons the document was lost, it is advisable to restore it as soon as possible. This can be done by contacting the employer, or independently.

If you lose your SNILS, you can restore it in 2 ways:

• through your employer;
• on our own through the MFC of the Pension Fund.

Typically, employed Russians who have lost their certificate prefer to turn to their employer for help, who will prepare for the Pension Fund an application in form ADV-1 for the initial issuance of SNILS. And from a legislative point of view, this is an absolutely correct decision: after all, the responsibility for restoring a lost document rests with the employer in accordance with Federal Law No. 27.

After the personnel department specialist is notified by the Fund employee that SNILS has already been issued to the employee of the organization by the Pension Fund, the personnel officer fills out form ADV-3 and sends it to the Fund. The HR department employee must provide the employee with a completed certificate within 7 days from the date of receipt of it from the Pension Fund.

Up to 14 years old

Until the age of 14, responsibility for restoring the child’s document rests with his parents or official representatives. In this case, instead of a passport, a birth certificate of the baby and a passport of the legal guardian are provided.

After 14 years

Teenagers over 14 years of age can apply to the Pension Fund branch on their own. The recovery procedure is the same as for adults.

Loss of a pension insurance certificate is the most common reason for its restoration. Due to the fact that today even an infant can get a SNILS, it happens that children lose the “green card”, so it is not unusual that adults are necessarily involved in the process of replacing it. For them, in this situation, the question of what to do if they have lost their child’s SNILS is not an idle one.

Parents of teenagers who are already 14 years old are less involved in solving this problem, because children at that age can do it on their own, which will only help their further socialization, and at the same time they will learn where the Pension Fund branch is located in their city.

If an adult’s SNILS is stolen, options for restoring the document will depend on whether the citizen works. In the case of official employment, a person who has lost his pension insurance certificate can restore it in two ways:

• on one's own;
• through the employer.

If the SNILS of an individual who does not have a job or works unofficially is lost, the document will have to be restored independently.

You will also have to issue a duplicate pension insurance certificate in the event of a fire or flood. Such incidents, fortunately, do not happen so often, but they cause moral and material damage, and in addition, almost all documents have to be restored.

Another reason why SNILS will need to be obtained again is theft. Of course, it is difficult to imagine that a “green card” could be stolen purposefully, since bags or purses are stolen quite often, and they contain not only documents. But if you are absolutely sure that the goal of the thief or robber is to take possession of the certificate of pension insurance, then in this case the attackers are targeting your pension savings.

If SNILS is lost or damaged, you should apply for its restoration within a month. As practice shows, it is during these periods that people most often apply, since the pension insurance certificate is a frequently used document and is simply necessary for applying to some organizations.

On the Internet, you often come across the request “How to restore SNILS in another city,” and this is not surprising, because people often take documents with them on business trips or long trips to relatives and friends, who sometimes get lost.

In case of loss of a “green card” outside the region of permanent registration or residence, Russian citizens and foreigners working in our country have to find out whether it is possible to restore SNILS at a location other than their place of registration. The answer in this case is positive, since in order to solve this problem, it is not necessary to wait until you return home; it is enough to visit the local branch of the Pension Fund of Russia.

There are several ways through which an interested person can find out how to restore a lost SNILS.

Instructions for restoring SNILS in the Pension Fund:

1. Show the Pension Fund employee a passport or other document confirming the citizen’s identity. Make a photocopy of the document in advance. Such important papers include: Passport for trips abroad;
2. Driver's license;
3. Temporary ID.

To restore SNILS through the Multifunctional Center, follow the following algorithm:

1. Seek help from government officials;
2. Provide the employee with documents: Identity document;
3. An application in the prescribed form ADV-3, the form of which will be issued to the applicant by an employee of the Multifunctional Center.

Advantages of MFC:

• The client of this organization will have the opportunity to receive an appointment with a specialist remotely. A citizen can do such actions using: a computer;
• mobile application that is installed on the phone;

Through State Services

If the applicant got married or there is another reason why the last name was changed, then to restore the lost SNILS you need to:

1. Independently contact the pension organization or Multifunctional Center where the citizen is registered at his place of residence;
2. The applicant will have to submit to an employee of the state pension institution: A personally written application of the established form;
3. A photocopy of the passport containing the new surname;
4. A photocopy of the marriage certificate or other document indicating the reason for the change of surname.

Unfortunately, no one is immune from an unpleasant situation when the person concerned simultaneously loses their passport and insurance plastic card.

In this situation, you need to act like this:

1. Contact the passport office employee located in the registration area of ​​the interested citizen;
2. The applicant provides the employee of the state organization with a list of documents: Application for passport restoration;
3. Paid receipts, which include: Receipt for payment of state duty. The cost of such a duty is currently 300 rubles;
4. Receipt for payment of a fine for the loss of an identity document. If the applicant lives for a long time at the place of registration without a passport, then for such persons the Russian Legislation provides for fines that amount to 2000-3000 in the regions, and 3000-5000 in Moscow. The passport service employees of the locality where the applicant lives will be able to tell you the exact amount of the fine. The fine must be paid within sixty days.

How to replace the SNILS certificate when changing your last name?

» Pension insurance » OPS

The SNILS number is unique and belongs to only one person throughout his life.

https://www.youtube.com/watch?v=YUxMpm_LiL0

All data on insurance premiums accrued and paid by the employer throughout the citizen’s working life are entered into this account.

SNILS (individual personal account insurance number) is not only a way to calculate a worker’s pension, but also practically the cornerstone of a new document system that is gradually being introduced in the Russian Federation.

So, with the help of SNILS you can:

• receive at the end of 2014 (for Moscow) and over the next few years (for the rest of Russia) a universal electronic card that will combine the functionality of a bank card, passport, TIN, medical insurance policy, driver’s license and other documents;
• register on the government services portal in order to subsequently receive all the necessary information, bypassing the bureaucratic apparatus. In addition, using this portal, online petitions are held, where citizens can propose bills for discussion in the State Duma of the Russian Federation;
• receive benefits without fear of being embarrassed by a bureaucratic error. Thanks to SNILS, a new system for distributing benefits will be built, which will counter the corruption of officials and the slowness of the old bureaucracy with all the electronic power of modern technologies.

Do you want to know how to apply for SNILS for a child?

Or read THIS article on where to restore SNILS if lost.

Let's start with the fact that the new approach to eradicating bureaucracy is immediately visible - thanks to it, you will have to do almost nothing, even if you need to change your SNILS due to a change of surname.

All organizational issues will affect your employer.

You will be required to write an application to replace your SSOPS (insurance certificate of a mandatory pension certificate - that green card on which nine digits of the main code and two digits of the checksum are written, together making up SNILS).

After this, you can calmly wait for the issuance of a new SSOPS (takes about two weeks, maximum a month), on which your new last name will be indicated.

Indeed, if information about an employee changes, including his surname, patronymic or first name, the territorial body of the Pension Fund of the Russian Federation must issue a new insurance certificate of pension insurance with the same insurance number of the individual personal account - SNILS (clause 4 of article 7 of the Federal Law of 01.04. 1996 No. 27-FZ).

To inform the Fund about the changes that have occurred, you need to submit a set of documents, including an application for the exchange of an insurance certificate and a list of transferred documents. To ensure that filling out ADV-2 when changing your last name does not cause any difficulties for the personnel officer, our specialists have prepared a completed sample.

Possible reasons for replacement

Since the SSOPS does not have an expiration date, the need to replace/restore it does not arise for every person. Therefore, many do not know how to act in such a situation. So, you need to apply for a new certificate if:

• it was stolen;
• the document was lost or damaged (for example, cut or broken);
• The personal data specified in the document has changed.

Most often, women who got married and took their husband's surname apply for a new SNILS. This fact obliges them to replace all identification documents, including the SSOPS.

Personnel documents

To make changes to personal data, issue an appropriate order (see Example 3).

Example 3 Sample order to amend an employee’s personal data

You should change information about the employee in paper documents: in a personal card (see Example 4), personal account, vacation schedule, work record book, etc. All corrections are certified by the signature of a personnel service employee.

Example 4 Fragment of clauses 1 and 11 of section I of the employee’s personal card (form No. T-2)

The legislation does not stipulate anywhere the employer’s obligation to make changes to the employment contract when the employee’s last name, first name, or patronymic changes. However, we recommend doing this. This indirectly confirms Part 3 of Art. 57 of the Labor Code of the Russian Federation, which states that the employment contract must be supplemented with missing information, which is entered directly into the text of the employment contract.

https://www.youtube.com/watch{q}v=2V64c8dFwJ4

If you keep personnel records in any program, then change the information about the corresponding employee there too.

A citizen’s change of name is not grounds for termination or change of his rights and obligations acquired under his former name (Clause 2 of Article 19 of the Civil Code of the Russian Federation).

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Responsibility for loss or damage to a document

If a person’s bag, which contained a driver’s license, passport, SNILS and other important documents, was stolen, then the first step will be to restore the passport at the Main Migration Department of the Russian Ministry of Internal Affairs. But, in principle, a copy of a citizen’s passport is enough for employees of the Pension Fund MFC to accept an application for the loss of SNILS.

To receive a duplicate card you will need to provide the following information:

• passport;
• 11-digit number;
• a copy of the lost green card.

Not all citizens remember the certificate number by heart. You can clarify it in the personnel department, on the State portal. services, if registration has been made before, as well as in the database of the nearest territorial MFC PFR.

If parents or official guardians for any reason have lost their child’s pension insurance certificate, the first step in solving the problem is to find out what is needed to restore SNILS for the child. Do not forget that children under fourteen years of age cannot resolve this issue on their own; parents will have to contact the Pension Fund office.

Of course, you can go to the Pension Fund unprepared and, just in case, take all the documents you have at home, and then figure out what is needed and what is not. But in order not to take extra papers with you and save time, it is better to look in advance for information on how to restore a lost SNILS in 2020.

When contacting the Pension Fund of Russia office, citizens over 14 years of age must have a passport with them. There, an application of a special form - ADV-3 - is filled out, after which the citizen is assigned a day to receive a duplicate pension certificate.

Parents are often interested in how to replace SNILS if they are lost, because they are the ones who will go to the Pension Fund office. In this case, you must take with you not only your passport (or other identification document), but also the child’s birth certificate, which indicates the parents, or a decree establishing guardianship of the minor.

It is no secret that documents should be handled with care and not transferred to third parties, but not always and not everyone succeeds in adhering to these rules. As a result, you have to spend time figuring out how to get SNILS again to replace a lost one, or TIN, or passport, etc. Negligent handling of certain documents, including their repeated loss, is fraught with a fine for citizens, but SNILS is not one of them. Therefore, without any penalties, you will be given a new duplicate of the Russian Federation pension insurance certificate in the event of loss, even repeated loss.

Now let's take a closer look at where you can get SNILS if you have lost it. Many people associate the document recovery procedure with bureaucratic red tape; fortunately, now this process is not so long and exhausting.

In connection with the emergence of a “one-stop service” - a panacea for all problems in the struggle of citizens with government agencies and their paperwork, many Russian residents are interested in whether it is possible to restore SNILS if it is lost through the MFC. The vast majority of citizens are confident that when contacting this institution they will be able to avoid long lines and save their time, which is fully true.

The development of a single portal of State Services today cannot be ignored. This site makes it possible to check and order many documents, so Internet users often look for information on how to restore SNILS through State Services if lost. However, the answer will not satisfy them, because the pension insurance certificate is a confidential document and cannot be restored via the Internet. The Russian Pension Fund has taken such measures to protect the data of insured persons.

Therefore, do not even waste your time on queries like “Where can I order a copy of SNILS online for free?” it is impossible to obtain such information legally, even if you are lucky enough to find a site that promises to provide this service, under no circumstances leave your personal data there, since most likely it belongs to scammers.

Thus, the list of institutions where a resident of Russia can contact if they lose their SNILS is as follows:

• Pension Fund of the Russian Federation;
• employer organization (if the citizen is employed);
• MFC.

There is another way to restore a pension certificate, but only children who study at an educational institution can use it: the educational institution itself can replace the document.

As for military personnel, they can obtain a duplicate SNILS by contacting their military unit.

The good news for those who have lost or damaged their SNILS is that there will be no sanctions for the damage caused, since the legislation of the Russian Federation does not provide for a fine for the loss of SNILS.

If SNILS is lost, the citizen is issued a duplicate document. Moreover, it can be obtained in two forms:

1. Paper. A more traditional option. This SNILS is issued upon personal application to the MFC, Pension Fund or through an employer.
2. Electronic. A similar document is sent to the applicant’s email if an application is submitted through the citizen’s personal account on the website of the Pension Fund of the Russian Federation.

The electronic format allows you to quickly receive your account number. True, citizens prefer to have a paper SNILS in their hands.

It is noteworthy that you cannot obtain a duplicate SNILS on the State Services portal. In the corresponding section on document restoration, you can only read about the nuances of the procedure and find the nearest Pension Fund branch.

The formation of the application documentation under consideration is carried out in several stages:

1. A personal card of an employee of a certain organization is developed and filled out.
2. A basic package of documents is being formed.
3. The established printing forms are prepared.
4. A reporting file is developed, which is subsequently checked for compliance with the requirements of the Pension Fund.

The report for each form is a list of completed documentation for individual accounting.

To develop it in a specialized program, you must follow the following algorithm of actions:

1. Go to the menu section on the Pension Fund website.
2. In the tab with information about the place of birth, indicate personal information about the citizen - all components of this detail are written in the nominative case using the names of settlements, territories, republics, and so on.
3. In the line with information about the locality, only the name of the city or town is indicated without nuances associated with the type.
4. The line with information about the district indicates the name of the specific district without abbreviations.
5. In the field with information about the region, territory or republic, all information is written without abbreviations.

In cases where the actual place of birth cannot be registered in accordance with the established scheme, then a special note about the place must be indicated. In this case, the full name of the place of birth can be indicated in free form.

After this, the applicant must click on the “OK” button for the program to begin processing all the information entered into the application form. The following are the conditions for preparing the report:

• selection of persons for whom reporting is prepared - if there are several persons, they are preliminarily noted in a special list;
• registration form and initial numbering of the questionnaire;
• pack number;
• date of compilation - can be indicated using the integrated systems of the operating system of the working computer.

Form ADV-3 is an application for the issuance of a copy of a social insurance certificate, which is submitted to the territorial office of the Pension Fund. This is done if a citizen loses a document. The relevant documentation is completed exclusively by the insured person or his official representative.

It is worth noting that in certain cases, it is allowed to fill out application documentation by recruitment agencies and any other authorized persons. The correctness of the specified data in each specific case is confirmed by the signature of the insured citizen.

To understand the specifics of filling out, it is necessary to familiarize yourself with the established role and norms of the document, with the procedure and sample, with the current list of required details, with the rules for filling out, as well as with situations when the insured person makes a mistake when forming an application.

Basic moments

An application for a duplicate insurance certificate is submitted to the territorial regulatory authorities only if the original is lost or unusable. The document is drawn up in accordance with established standards, which are clearly regulated by current federal legislation.

Based on the insurance certificate, the current amount of pension contributions is formed. The document is prepared in the format of a green card, which indicates all personal information about the insured person. The certificate is always opened along with the birth certificate.

The document is required to solve the following tasks:

• creating an individual account for employee contributions to social insurance;
• prompt registration on the website for the provision of public services;
• development of a specialized electronic card that can significantly facilitate interaction with government organizations;
• transfer of information about a person between authorized departments;
• obtaining by a citizen the rights to additional social security and benefits.

It is worth noting the fact that every citizen must be registered with the Pension Fund of Russia branch in order to organize official employment. In cases where a person gets a permanent job for the first time, the employer can draw up the document directly to ensure social guarantees for his employee.

In case of loss of SNILS, the certificate must be restored without fail.

To do this, you must follow the following algorithm of actions:

• contact the nearest territorial branch of the Fund;
• provide the authorized employee of the organization with a passport and a copy of the lost certificate, if available;
• fill out the prescribed form, which will be the only legal basis for issuing a duplicate.

Recovery Features

The procedure for action in case of loss of SNILS is prescribed in Law No. 27-FZ.
According to this document, an employed person who has lost SNILS must inform his employer about this within thirty days. To do this, you must fill out an application in form ADV-3. The application must indicate passport data and SNILS data (a copy of the document must be in the human resources department of the organization). As a rule, the application is filled out by the personnel service employees themselves, and they also apply to the Pension Fund with an application to issue a duplicate document (if desired, the employee can independently organize this process).

After receiving the application, Pension Fund employees review the documents and make a duplicate of the SNILS within one month, while the personal account number remains the same. If errors are found in the certificate, you must fill out the correction sheet and submit it to the Pension Fund along with the received duplicate.

Unemployed citizens, individual entrepreneurs and children who have lost their certificate must independently apply to the Pension Fund at their place of registration. To restore the lost certificate of a child under 14 years of age, an application must be submitted by one of his parents (or a person replacing him - an adoptive parent, guardian, etc.).

After submitting the application, a duplicate certificate must be produced within one month.

• child's birth certificate;
• civil passport of the parent or adoptive parent;
• a copy of the lost insurance certificate.

Children over 14 years of age submit applications and documents independently. Instead of a copy of SNILS, you can simply provide its number. An individual entrepreneur also restores SNILS on his own. He must apply for a duplicate certificate as an independent policyholder.

As we have already noted, when submitting an application you must indicate your SNILS number. In addition, there are situations when the number is needed urgently, but the certificate itself is not available.

• by contacting the organization’s HR department (the SNILS number must be saved in the employee’s personal file);
• by contacting the Pension Fund employees (fund employees, as a rule, do not refuse to provide this information upon presentation of a civil passport);
• by looking at the government services website (this method is suitable for those who are registered on the portal; the SNILS number can be found in your personal account in the “Pension” tab, where information about the personal account number is stored).

Sometimes SNILS is lost along with the passport. In this case, the first step is to restore the passport. Only after its restoration can you write an application for a duplicate insurance certificate. Another option to solve the problem is to present a foreign passport, driver’s license or other identification document - Pension Fund employees, as a rule, meet citizens halfway in such situations.

Sometimes the issuance of a duplicate certificate may be refused. The basis for refusal may be the provision of an incomplete package of documents or the non-compliance of the submitted documents with the established requirements. Moreover, if a person believes that he received an unreasonable refusal, he can file a corresponding complaint - by personally contacting the Pension Fund or through the fund’s website with the imposition of an electronic digital signature.

Thus, the procedure for restoring SNILS does not take much time and effort.

In practice, filling out the ADV-3 sample usually does not cause difficulties. The main thing is to do this in clear block letters. The following can fill out form ADV-3:

• personally the person who lost him (brought him into obscene form);
• HR officer of the enterprise, other authorized person.

Also see “Changing SNILS when changing your last name.”

Shown below

insurance certificate.

SNILS is a citizen’s insurance number in the pension insurance system. It is individual and cannot be transferred to another person. You can see the SNILS number on your pension certificate - a green plastic card issued to you by the Pension Fund.

If for some reason you have lost your pension certificate, then you must restore it, that is, obtain a duplicate document.

Even if you filed a statement with the police about the loss (theft) of documents, including a pension certificate, you do not have to wait until the case is closed and all the necessary investigative actions are carried out. And even more so, you shouldn’t run around the police station and shout: “I lost my SNILS (How to restore it?”)! Where exactly you need to go in this case - read below.

Remember one simple thing: you only lose a document - a pension certificate. The SNILS number, which was assigned to you when you first applied to the Pension Fund and registered you as an insured person, remains with you for the rest of your life. Therefore, if you lose your SNILS, the Pension Fund will only issue you a duplicate pension certificate with the same SNILS number.

There is no need to pay any state duties or other fees to obtain a duplicate; everything is done absolutely free.

You can order a duplicate of SNILS only from the Pension Fund or the MFC. Unfortunately, to date this service has not been activated on the government services portal.

SNILS is a green card on which the person’s personal data is entered. They start her once for the rest of her life. They do this when they issue a birth certificate or after starting their first job. In the first case, the card entitles you to certain benefits when receiving medical and social services.

Purpose of the insurance certificate:

• creating an account in which employee contributions intended for social insurance will be accumulated;
• the ability to undergo accelerated registration on the State Services portal;
• receiving an electronic card, which makes interaction with government agencies easier;
• ensuring the transfer of various information about a person between departments;
• the opportunity to receive various payments from the state, including social benefits.

A prerequisite for official employment of a person is his registration with the Pension Fund of Russia. The procedure involves issuing a personal account. Based on the accumulated insurance contributions in the future, the person’s pension will be calculated. In case of registration for the first job, provided that the person does not have a certificate, the employer is responsible for its registration.

If this document is lost, a person has the right to receive a duplicate. The only basis for this is the completed Form ADV-3. It is impossible to obtain the certificate again in any other way.

Scheme of actions and movements [form ADV-3] in case of loss of a pension certificate

Users, and this is especially true for young and middle-aged people, when they lose their SNILS, often turn to the State Services portal. Unfortunately, it is impossible to restore a green card this way. Either the pension fund simply does not trust this function, considering it unsafe for citizens’ pension savings, or the function of restoring SNILS through the State Services portal has not been worked out by IT specialists.

The pension fund is present on the State Services portal, offering to find out the number of points, pension savings, sign up for the electronic queue at the pension fund, apply for a pension, etc. The site seems to cover everything you can do when visiting a pension fund.

Everything except restoring SNILS. And this moment is, to say the least, puzzling. When trying to restore SNILS through the State Services portal, a citizen is kindly invited to independently visit the Pension Fund or contact the MFC.

There is an MFC (short for “Multifunctional Center”) in almost every city in our large country; it is also called “My Documents”. Many services that seemed like a pipe dream just a few years ago can be obtained here in a matter of minutes. Of course, queues remain one of the main problems of the MFC today, but sometimes SNILS is needed so urgently that a person is ready to spend his time on it.

To restore your SNILS number, you will need to personally visit the MFC and write a statement there, or this can be done by another person if he has a power of attorney from the person who has lost his card.

It will be possible to receive a green card at the MFC only after a few days or weeks, until the request is processed by the Pension Fund. After this, the card “arrives” at the MFC and you can pick it up there in person by showing up with your passport. More exact terms of how long to wait for a duplicate card can be found at the MFC.

To get more information, you should call the hotline at the MFC. Each city will have its own number. To find out, just type “MFC Nizhny Novgorod phone” in the Yandex or Google search bar without quotes, indicating your city.

It is also advisable to call the hotline in your city to find out where you can pick up a duplicate SNILS card: at the MFC or you need to go to the Pension Fund. In Moscow, it is delivered directly to the MFC, and can be picked up there.

Terms and cost of restoring SNILS

1. Employer notification.
2. Filling out form ADV-3.
3. Transfer of documents to the Pension Fund.
4. Issuance of a duplicate certificate.

To launch the mechanism for issuing a new certificate, an employee of the enterprise must contact his employer and fill out the provided ADV-3 form. Such a document should not contain corrections, blots, typos or factual errors. Data can be entered using a ballpoint pen in block letters using ink of any color except red and green. It is also possible to fill out the form using a computer.

You can view the document and a sample of how to fill it out here

The application must contain current information about the applicant - full name, date and place of birth, address of registration and actual place of residence. If the initial data changes (change of surname or place of residence), it is necessary to indicate this point.

In a situation in which the certificate holder cannot fill out the application in person due to being on a business trip, such responsibilities can be assumed by an official representative of the employer.

After filling out the application, the employee must collect the necessary package of documents and also provide it to the employer. After this, all papers are sent to the nearest Pension Fund branch. The period for issuing a duplicate certificate may vary depending on many different factors. However, most often it may take about a month to resolve this issue.

When receiving a new document in your hands, you must very carefully check the data specified in the certificate. The presence of errors obliges the applicant to re-submit the document for the production of a new card.

Stage No. 1. Contacting the Pension Fund

It is most advisable to contact the territorial office of the Pension Fund no later than a month from the moment the document is lost or damaged. If you delay in resolving this issue, the applicant may experience certain difficulties. To restore the certificate, you must fill out an application in form ADV-3.

Stage No. 2. Making a decision to issue a duplicate

After a detailed study of the specific situation, representatives of the Pension Fund of the Russian Federation make a decision on the possibility of issuing a new document. Under certain circumstances, the applicant may be denied a duplicate certificate.

Stage No. 3. Receiving a new certificate in hand

The speed of document recovery in this case will be slightly higher than when resolving the issue through the employer. This can be explained by the fact that the applicant will personally pick up the certificate at the Pension Fund office, so there is no need to send documents to the employing company. In this case, the duration of the restoration procedure varies from two to three weeks.

In case of refusal to restore the insurance certificate, the applicant must clarify the reason for such a decision and consult with a representative of the territorial authority on how to change the current situation.

1. Application form ADV-3, which must be filled out independently;
2. Original and photocopy of the applicant’s identity document;
3. Original and photocopy of the birth certificate, if SNILS is restored for a child under 14 years of age.
4. A photocopy of the insurance certificate made from the lost original SNILS. But this copy is provided upon request, because information from SNILS is available in the information base of the pension institution.

1. The application is filled out by the citizen in whose name the lost SNILS is registered;;
2. When filling out the application, be careful and careful, as errors cannot be corrected on this form;
3. The interested person certifies with his signature that all personal data specified in the document are correct;
4. If the applicant is unable to personally come to the civil service to submit an application, for example, due to an illness lasting more than a month, then this valid reason is indicated in the document;
5. If a citizen doubts that he will be able to fill out the application form correctly, then he can ask the personnel service of the organization where he officially works to fill out the form in form ADV-3, or contact government employees.

How much SNILS will be restored depends on the institution:

1. If a person works and, in order to receive a duplicate of a lost SNILS, wrote a special application to the personnel department, then he will receive a new document within two weeks. The day of receipt of the restored certificate will be counted from the date when the documents were transferred to the Pension Fund;
2. If you independently contact a government organization that restores a lost SNILS, then after the organization’s employees receive the necessary papers from an individual, they will set a date for receiving a new document. The standard time for renewal of a certificate is ten working days, counting from the date on which the application was submitted;
3. If a citizen submitted an application to the MFC, then the lost SNILS will be processed for one month.

This difference in the production time of a SNILS duplicate is due to the fact that sometimes in order to restore a lost plastic card it is necessary to transfer the applicant’s documents between government agencies.

In paragraph 5 of Art. 7 No. 27-FZ states that if an insurance certificate is lost, its owner must apply for a new document no later than 1 month. The same period is established for replacing a document due to a change in personal data.

What happens if a person does not apply for SSOPS in the 1st month after the loss? The official website of the Pension Fund of the Russian Federation states that no penalties are applied to citizens under such circumstances. They are not installed even when SNILS changes due to a change in personal data.

When applying directly to the Pension Fund of Russia, 5 days are given for the production of SNILS (clause 14 of Order of the Ministry of Labor of the Russian Federation No. 230n). The application received from the employer is processed for the same amount of time. But in this case, the time frame from the moment of filing the application may be delayed, since the employer needs time to process and transfer the papers to the Pension Fund.

Regardless of the number of requests from one person, a duplicate of the SSPS is issued without charging a fee.

How to change an insurance certificate?

As soon as a person’s personal data has changed and he has received a document confirming these changes (if a last name is changed, this is a marriage certificate), the insured person must contact the employer (HR department or other authorized structures) and provide a copy of the marriage certificate , fill out the ADV-2 form, sign the completed questionnaire and hand it all over to the employer. The employer's authorized structures can fill out an application in form ADV-2.

Where can I go?

Information about SNILS of all Russians and foreign citizens (if they participate in the system) is stored in the Pension Fund. He is solely responsible for issuing the SSOPS and replacing it if necessary (clause 11 of Order of the Ministry of Labor of the Russian Federation No. 230n dated March 2, 2020). No other authorities provide this service.

However, to obtain a new certificate, a person does not have to go to the territorial branch of the Pension Fund of Russia. The functions of an intermediary are also performed by:

• multifunctional centers (will provide consulting support, help prepare documents);
• employers (they are obliged to replace or restore SNILS at the request of their employee).

The second option is available exclusively to officially employed persons, but the unemployed and individual entrepreneurs are forced to apply to the MFC or the Pension Fund of the Russian Federation.

Key filling principles

The application on this form of obligation must be completed in accordance with the following rules:

• If the form is filled out by hand, you can only use a blue ballpoint pen. Letters must be printed. You can also use a computer.
• All information about a citizen must be reflected in the nominative case and in large block letters.
• There is no need to write down the citizen’s gender in full; only the first letters – M or F – are indicated.
• Dates are indicated in the format: DD, month name, YYYY (for example, August 18, 2017).
• When indicating your birth address and registration address, you should remember that they must be written in exactly the same way as in a person’s identity document.
• You cannot include information in applications that is not in the citizen’s identity document.
• Abbreviations are allowed when filling out.
• Only one symbol can be entered into one cell.

What to do if SNILS is lost and your passport is under a new name?

The SNILS number is assigned to a citizen only once - when he first applies for registration with the Pension Insurance Fund. This number is attached to the person for life or until citizenship changes. The card on which the code appears, issued to the payer of pension contributions, is only evidence of this fact.

If the card is lost, a new number will not be assigned. The system stores personal data of each registered citizen. Based on the documents provided, the Pension Fund restores the assigned number and produces a duplicate card.

IMPORTANT! SNILS itself cannot be lost, since it is just a set of characters assigned to you. The document on which this set is recorded - a pension card - can be easily restored.

An individual personal account number is generated for each citizen only once in his life. The presence of the code confirms that the individual’s data is in the unified system of the Pension Fund. Therefore, if you lose your card, you just need to get a new duplicate.

An important question is when to report the loss of a document and what will happen if you postpone the procedure for its restoration indefinitely: suddenly the document is declared invalid. In fact, such fears are unfounded. A “green card” is needed only by its holder in case of a change of name, transfer to a new job, etc. All information about the taxpayer is already contained in electronic form in the Fund.

Through State Services

There are cases when a citizen leaves for business in another locality, and there the loss of the insurance SNILS occurs.

To restore a lost plastic card you need:

1. Contact the government organization at your place of temporary stay in person. The organizations will be the Pension Fund or the Multifunctional Center;
2. Provide the employee of the institution with the following documents: Original and photocopy of the passport or other document identifying the applicant;
3. An application filled out personally by the individual concerned;
4. Original and photocopy of the document. An important document is a certificate indicating the residential address.

Instructions on how to fill out an application for exchange of a certificate

Let's consider a special case of how to fill out ADV-2 when changing your last name due to marriage.

1. Enter the SNILS number and the full name indicated in it.

2. Then the personal data that has undergone changes is indicated.

3. The type and details of the identity document are indicated.

4. The application is signed by the insured person and the date of completion is indicated.

Sample of filling out ADV-2 when changing surname

Procedure

When an employee applies for reinstatement of an insurance certificate, the employer must provide him with an application form. When subsequently transferring papers to the Pension Fund of the Russian Federation, a representative of the employing organization must additionally draw up an inventory of documents in the ADV-6-1 form.

Before you understand the procedure for obtaining a new SNILS, you must first select the document format.

Issuance of an electronic duplicate is possible only when submitting an application for restoration through the citizen’s personal account on the website of the Pension Fund of the Russian Federation.

You can log in to the system if you have a valid account on the State Services portal. To enter you will need a phone number/SNILS and a password.

In the window that appears, you will only need to check the box next to the request to create a duplicate SNILS and indicate the mail for receipt.

After some time, the paper will be delivered to the specified email.

Officially employed citizens prefer to restore their SNILS through their employer. This saves time. The employer receives an application form from the employee (its form depends on the reason for the restoration of SNILS) and transfers it along with personal data to the Pension Fund branch where contributions are made.

The employer is required to submit documents for reinstatement not only for officially registered employees, but also for those who are just joining the company.

Regulatory regulation

The regulatory framework regarding writing applications in form ADV-2 is regulated by Resolution of the Board of the Pension Fund of the Russian Federation No. 192 dated July 31, 2006, edited on January 20, 2015. This document sets out the rules for filling out and provides a single sample form. The form can be obtained from the Pension Fund itself, or on its official website.

The application must be submitted within two weeks, especially if the person has just started a job. An employer who fails to submit an application on time faces penalties (Government Decree No. 318 dated March 15, 1997). The absence of an insurance number or incorrect submission of details does not pose any threat to an employee.

Can I be fined for losing SNILS?

To understand how to restore a pension insurance certificate, you should familiarize yourself with the situations in which the need for such measures arises. An application for document restoration should be submitted in the following cases:

• loss of document;
• damage to a document;
• change of surname;
• updating personal data;
• errors in the preparation of the certificate.

The recovery mechanism largely depends on the status of the document owner. The procedure for carrying out activities to restore a document for working and non-working citizens will be slightly different.

How to get ADV-2

When you passed ADV-2, how to obtain an updated insurance certificate is described in the Instructions on the procedure for maintaining individual (personalized) records of information about insured persons (approved by order of the Ministry of Health and Social Development of 2009 No. 987n).

Also see “Individual accounting in the compulsory pension insurance system: how the system works.”

The law gives an enterprise exactly one week to issue certificates after receiving them from the Pension Fund. In this case, when signing for receipt, you need to check that all data has been updated correctly. from the moment you passed the ADV-2 and how to receive it.

If an employee is on a long business trip or on long-term sick leave, the company signs for him, checks the accuracy of the updated pension card and decides how to transfer it.

How to restore SNILS for a child

Under 14 years old

If you ordered SNILS for your son or daughter before they turned 14, and it was lost, it can always be restored. To do this, parents or other legal representatives of the child (one person is enough) need to come to the Pension Fund office with their passport and the baby’s birth certificate. The presence of the child himself is not necessary for this procedure.

14 years and older

A teenage child who already has a passport and SNILS card has all the rights of an adult in this regard and must act entirely according to the “adult” procedure:

• visit to the Pension Fund with your passport;
• filling out a loss form;
• after the allotted time - receiving a duplicate.

FOR YOUR INFORMATION! The law does not insist on the mandatory presence of parents when a teenager visits a Pension Fund office and takes actions aimed at restoring SNILS.

The procedure for restoring this document for a child depends on his age:

• if he is not yet 14 years old, then the documents are submitted with the participation of a parent (both the adult and the child need to confirm their identity, the presence of the second is not necessary);
• upon reaching 14 years of age, the child himself can restore the paper without the presence of his parents, but he must have a passport with him.

Otherwise, the terms and procedure for applying remain unchanged and do not have any special features.

Read also: Salary certificate for subsidy: form 1

Cases of filling out the form

The most common reason why people have to form this application is a change of surname. For example, due to marriage, or vice versa – divorce. Also, you will have to fill out an application and change all the necessary documents if you change other personal data:

• Name;
• Patronymic name (if it is gone, indicate “canceled”);
• Gender (according to the medical report);
• Date or place of birth;
• Citizenship;
• Place of residence.

Sample form ADV-3

You can get a sample that will help you fill out the ADV-3 form at the Pension Fund branch. But even without it, anyone can easily fill out an application, since the fields of the document are not anything complicated.

Which fields are filled in and for what purpose:

• Data taken from the lost certificate is entered to make it possible to reconcile the provided information with the federal database.
• The section containing information that is relevant at the time of submitting the application is important to fill out in case of any changes: the person changed his last name, received a new passport, changed his place of residence, etc. All this information must be provided to the Pension Fund authority.
• As for the section in which you need to indicate a person’s identity document, most often it indicates the passport and its basic details. But it could be some other document.
• When entering the date of the application, it must be taken into account that the number must necessarily include two digits, the month is written exclusively in words, and the year has the form of a four-digit number.

You can also apply for free on a specialized website on the Internet.