Head of VET, deciphering his functions and tasks in construction

What does a construction director do, what are his main tasks and responsibilities?

Sample job description structure

General section of instructions

Functions of the construction director

Job responsibilities of the construction director

Rights of the construction director

Responsibility of the Construction Director

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What does a construction director do, what are his main tasks and responsibilities?

The construction process includes not only the direct construction of the facility, but also the preparatory stage, when projects are developed and permitting documentation is prepared, quality control of work at each stage of construction and commissioning of the finished facility. In addition, in parallel, work is carried out with suppliers from whom construction materials are purchased, and contractors who perform certain types of work.

In construction companies, it is customary to single out activities directly related to the construction of objects (most often capital construction), and put a separate manager at its head - the construction director. At the same time, the position may have a different name, depending on the structure of the administration, for example, deputy director for construction. By the way, this is exactly what the position is called in the Unified Qualification Directory of Positions for Managers, Specialists and Other Employees, approved by Order of the Ministry of Labor No. 37 of August 21, 1998.

The responsibilities of a construction director usually include managing the construction process, solving daily problems, and monitoring the quality of work. At the same time, only general functions are fixed in his employment contract, while specific responsibilities are already described in the job description.

What is a site in production and construction

In the production and construction process, a site is a unit that is assigned the function of performing a specific task within the overall production or construction cycle. The overall completion date of work on a specific project also depends on the coherence and timeliness of work on a specific site. As a result, we can conclude that a lot depends on the head of the site, how he can organize the process and rally the team to complete the task.

Sample job description structure

There is no approved form of job description that would be mandatory for use, so each company develops its own sample, which is then applied to each staff member. In practice, a job description most often includes the following sections:

1. General provisions.
2. Functions.
3. Job responsibilities.
4. Rights.
5. Responsibility.

For reference: when developing a job description for a construction director, in addition to the company’s local acts (staffing schedule, etc.), you can use the CAS, taking as a basis the position of deputy director for capital construction. The main thing is to take into account the real tasks assigned to the manager and note this in the instructions.

Legal nature and meaning of job description

The presence of job descriptions at an enterprise is to promote a correct understanding of their duties by staff, a rational distribution of labor and the correct selection of personnel. The document describes the requirements for work experience and education, his rights and responsibilities, the instructions help to avoid duplication of functions performed by the position of “site manager”. The responsibilities of such a leader are also of paramount importance. When assuming the rights of a site manager, a person must understand what is required of him and what liability may be for failure to perform the functions assigned to him, and how work is assessed.

General provisions of the instructions

This section begins with the name of the position as it appears in the staffing table (in our case, “construction director”). It should also be noted who the employee reports to. Usually he is directly subordinate to the head of the enterprise - it is he who issues orders both on the hiring of the construction director and on his dismissal. It also indicates who is subordinate to the construction director, and also determines the procedure for replacing an employee during his absence.

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The section below lists the qualification requirements for a person applying for the position described. Thus, in the EKS, the deputy director for construction can be a person who has a higher professional (technical) education and work experience in management positions in the field of capital construction for at least 5 years. In private companies, the employer can also set requirements that are important specifically for him (for example, experience working with inspection bodies).

The general provisions section ends with a list of regulations that guide the construction director in his work and which he must know without fail: documents regulating the procedure for obtaining a construction permit, putting a facility into operation, etc. It also lists the general knowledge required in the employee’s work: the procedure for developing a capital construction plan, drawing up design estimates and business contracts, the procedure for conducting claims work, etc.

Functions of the construction director

In each company, the construction director is entrusted with his own amount of work, but the general areas of activity of such employees in most cases coincide. The following functions of the construction director can be distinguished:

• construction planning;
• management of the company's activities in the field of construction;
• technical support for construction work;
• monitoring compliance with quality standards during construction work;
• coordination of activities of subordinate units;
• ensuring safe working conditions during construction.

At the employer's discretion, the construction director may also perform other job functions.

Head of production department

Depending on the scope of production, a specific site performs its own functions, but in general, the responsibilities of the site manager in production are as follows:

• general management of the personnel of the assigned unit;
• timely and high-quality completion of assigned tasks;
• full control over the systematic operation of technological equipment and tools;
• placement of personnel on site;
• prevention of violations in the field of labor safety;
• control over discipline.

Job responsibilities of the construction director

As part of each job function, the Construction Director must perform a number of responsibilities. This section defines the entire array of job responsibilities of the employee, which may include:

• ensuring the execution of the company’s construction work;
• compliance with the targeted and rational use of investments and resources;
• organization of technical re-equipment of the company;
• reducing the volume of unfinished construction;
• management of work to improve all stages of construction, improve the quality of work, reduce costs, reduce construction time;
• development of long-term and current construction plans;
• drawing up requests for materials and equipment for facilities;
• organization of drawing up business plans for the technical re-equipment of the company;
• identification of necessary financial resources, including from investors;
• concluding agreements with contractors and suppliers;
• monitoring the fulfillment of contractual obligations by contractors and suppliers;
• organizing the execution of banking transactions under financial agreements with counterparties;
• organizing the application of sanctions to violators of contractual obligations;
• tracking the directions of use of funds allocated for construction;
• organizing control over compliance with requirements relating to environmental protection and labor safety;
• organization of technical control and supervision over the quality and timing of construction work, their compliance with norms and standards;
• coordination with supervisory authorities for the installation of equipment at construction sites;
• organizing, together with contractors, the commissioning of facilities and their commissioning.

This is an indicative list of job responsibilities for a construction director; it can be adjusted and changed if necessary.

Construction site manager

The position implies management and organization of the construction process on the entrusted site. The job responsibilities of a site manager in construction involve coordinating the work of subcontractors. For the position of “site manager,” responsibilities include: timely provision of work to subordinates and subcontractors, as well as provision of all auxiliary devices and tools.

Before starting construction work, he must familiarize himself with the design documentation, know the exact dates for the start and completion of work, and adhere to the plan.

Other responsibilities of a site manager in construction:

• filling out work logs;
• preparation of all accompanying documentation, acts of hidden work, acceptance and transfer;
• compliance with occupational health and safety regulations;
• prevent emergencies;
• drawing up a schedule for the work and the construction team’s departure to work;
• registration of documents for consumables, from receipt to write-off.

Responsibilities also include rational distribution of materials and avoidance of overuse.

Rights of the construction director

As a leader, the construction director has expanded powers. His rights include:

• disposal of entrusted property and funds in accordance with the requirements of the law and the purposes for which they were allocated;
• signing and endorsement of documents within the scope of competence;
• holding meetings with heads of other departments on construction issues;
• obtaining information/documentation regarding the construction process from all company employees;
• Carrying out quality checks of completed construction work;
• putting forward a requirement to suspend construction work in cases of violations of norms and standards;
• giving instructions to eliminate violations and shortcomings at the construction site;
• Negotiating with contractors and suppliers on behalf of the company.

At the request of the employer, the construction director may be granted other rights necessary to perform his duties.

_________________________________ (name of enterprise, institution, organization)

JOB DESCRIPTION OF THE MANAGER (DIRECTOR) OF A SMALL CONSTRUCTION ENTERPRISE

I approve

______________________________ (head of institution, organization, other official,

______________________________ authorized to approve

______________________________ job description)

_________ ____________________ (signature) (last name, initials)

«___» ____________ ____

I. General provisions

1. The head of a small construction enterprise belongs to the “Managers” category.

2. Appointment to the position of head of a small construction enterprise and dismissal from it is carried out _______________________________ in compliance with the requirements of the Labor Code of Ukraine and current labor legislation.

3. The head of a small construction enterprise is accountable to the founders of the enterprise represented by ___________________________________________________.

4. ______________________________________________________________ ______________________________________________________________________.

II. Job responsibilities

Head of a small construction enterprise:

1. Manages all services of the enterprise.

2. Organizes financial, production and economic activities directly and through the administration.

3. Provides study of the industry market, takes measures to provide the enterprise with the necessary raw materials, materials, basic means of production and construction products.

4. Monitoring the fulfillment of contractual obligations, the quality of construction work and products is carried out by the enterprise and its divisions, compliance with production, labor and technological discipline.

5. Implements measures for the further development of the enterprise, the introduction of advanced production technologies, social development of the team, ensures communication of the enterprise with other organizations and enterprises, fulfills the duties provided for by the charter and internal rules of the enterprise.

6. Ensures compliance with current legislation on issues of the enterprise’s activities, organization and labor protection.

7. ______________________________________________________________ ______________________________________________________________________.

III. Rights

The head of a small construction enterprise has the right:

1. Without instructions to act on behalf of the enterprise.

2. Represent the interests of the enterprise in relations with citizens, legal entities and government bodies.

3. Conclude employment contracts with employees.

4. Make suggestions:

— On bringing workers who have violated production and labor discipline and are guilty of causing material damage to the enterprise to financial and disciplinary liability;

— On the moral and material encouragement of employees who have distinguished themselves.

5. Issue powers of attorney for transactions, representation, etc.

6. Within your competence, sign and endorse documents.

7. ______________________________________________________________ ______________________________________________________________________.

IV. Responsibility

The head of a small construction enterprise is responsible

1.1. For improper performance or failure to fulfill their official duties, as well as for non-use or directly of their rights provided for in this job description - within the limits determined by the current legislation of Ukraine.

1.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.

1.3. For causing material damage - within the limits determined by the current labor legislation of Ukraine.

1.4. ____________________________________________________________.

2. The head of a small construction enterprise bears personal responsibility for the consequences of decisions made by him that go beyond the scope of his powers as defined by the current legislation, the Charter, and other regulatory legal acts. The head of a small construction enterprise is not exempt from liability if actions entailing liability were carried out by persons to whom he delegated his rights.

3. The head of a small construction enterprise who unfairly uses the property and funds of the association in his own interests or in interests contrary to the interests of the founders, bears responsibility within the limits determined by the civil, criminal and administrative legislation of Ukraine.

4. ______________________________________________________________.

V. The head of a small construction enterprise must know:

1. The Constitution of Ukraine, laws of Ukraine, resolutions and decisions of the Cabinet of Ministers of Ukraine on issues of the industry.

2. Prospects for technical and economic development of the region.

3. Management methods.

4. Technology and organization of construction production.

5. Achievements of science and technology, advanced domestic and foreign experience.

6. The procedure for holding auctions (tenders), concluding and executing contracts (agreements).

7. Fundamentals of planning, statistics, construction financing, working with securities, taxation, management, marketing, commercial activities, psychology.

8. Possibilities for using organizational and computer technology.

9. Ethics of business communication and negotiations.

10. Labor legislation.

11. Rules and standards of labor protection and industrial sanitation, fire protection and environmental protection.

12. _____________________________________________________________.

VI. Qualification requirements

— Higher education in the relevant field of study (master, specialist or bachelor). Postgraduate education in management. Work experience in the profession: for a master's degree or specialist - at least 2 years, for a bachelor's degree - at least 3 years.

— _______________________________________________________________.

VII. Relationships (connections) by position

1. In the absence of the head of a small construction enterprise, his duties are performed by a deputy (in the absence of the latter, a person appointed in the prescribed manner), who acquires the corresponding rights and is responsible for the proper performance of the duties assigned to him.

2. To fulfill duties and exercise rights, the head of a small construction enterprise interacts:

2.1.3 __________________________________ on questions:

________________________________________________________________.

2.2.3 __________________________________ on questions:

________________________________________________________________.

2.3.3 __________________________________ on questions:

________________________________________________________________.

2.4.3 __________________________________ on questions:

________________________________________________________________.

2.5.3 __________________________________ on questions:

________________________________________________________________.

Head of structural unit

______ (signature)

______________________ (last name, initials)

“___” __________ ____ AGREED BY: Head of Legal Department ______ (signature)

______________________ (last name, initials)

“___” __________ ____ I have read the instructions: ______ (signature) ______________________ (last name, initials)

«___» __________ ____

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Responsibility of the Construction Director

As a managerial employee, the construction director, in addition to the usual types of liability (disciplinary, administrative, criminal, material), may be held personally liable:

• for the results and efficiency of the company’s construction activities;
• the consequences of an unreasonably made decision, which entailed a violation of the safety of property, as well as the damage caused by this.

It is not customary to describe in detail the mechanism for holding an employee accountable in this section of the job description; usually they limit themselves to a simple listing of certain types of violations and responsibility for them.

In conclusion, it remains to be said that when developing a job description for a position such as a construction director, it is especially important to take into account what tasks are assigned to him and what the company basically does. For example, if contractors are hired to carry out certain types of work, the construction director is responsible for both these works and for cooperation with the contractors. All the nuances of this employee’s work in a particular organization should be displayed in the relevant sections of his job description.

General description of the job description of a site manager in construction

General provisions

This section describes the subordination at the enterprise; if it is small, then the head of the site may report directly to the head of the enterprise, may report to the production director, and so on. The process of appointment to a position and how release from it occurs is indicated.

The paragraph also specifies the general educational requirements for the employee and the required work experience. It is indicated who replaces the specialist in case of his absence.

Knowledge requirements

The position implies knowledge of SNiPs and GOSTs, rules for the technical operation of construction equipment and tools, work technology, rules and regulations for the write-off of materials. The supervisor must know the safety regulations for construction and installation work. You can indicate what other specific local, industry and state acts the construction site manager should use.

Job responsibilities

The main task of the boss is to organize the construction process and provide workers with the necessary materials and components. Adhere to the work plan and avoid violating the quality standards required for a specific construction stage of work. Plan the entire construction process, draw up reports and all the necessary documents that accompany certain stages of construction.

The responsibilities of the construction site manager also include coordinating the work of subcontractors if they are involved at a certain stage of construction.

The manager is directly involved in the selection and evaluation of personnel. Coordinates the work of all subordinate employees and keeps track of working hours. Monitors discipline and makes proposals to management regarding bonuses or disciplinary sanctions for his subordinates.

The official is obliged to monitor compliance with safety regulations.

Rights

The head of a section has the right to establish official duties for his subordinates. Participates in the preparation of local documents for subordinates. Has the right to demand from senior management compliance with the norms of current labor legislation and make proposals to improve working conditions.

Responsibility

The site manager is responsible for failure to comply with the requirements of the job description, legal norms that regulate labor relations, safety rules and fire safety standards.