How to make changes to the order on the composition of the commission

For what purpose are commissions created?

Commissions in organizations are formed to solve a variety of problems. It could be:

certification of employees for professional suitability;
carrying out inventory;
control over technological processes;
checking equipment and vehicles;
assessment of the quality of food products and other inventory items upon receipt or sale, etc.

Commissions can be permanent or created for one-time events.

Duty to take inventory

When making an inventory, you must be guided by the Methodological Guidelines for Inventorying Property and Financial Liabilities, which are approved by Order of the Ministry of Finance of the Russian Federation dated June 13, 1995 No. 49 (hereinafter referred to as Order No. 49). They establish in which cases inventory is mandatory (clauses 1.5, 1.6 of Order No. 49). For example, these are the following situations:

for annual financial statements;
if theft or damage to property is detected;
if the financially responsible person changes;
in other cases.

Permanent and working commissions are created for inspection. The personal composition of the working inventory commission is approved by the manager.

Who appoints the commission and who is included in it?

Any commission is always appointed by a separate order of the director of the enterprise and includes several people (at least three).

Usually these are employees from different departments of the organization who have the necessary education, qualifications, work experience and are trusted by management - as a rule, these are middle managers and narrow specialists. At the same time, sometimes they are joined by workers from other companies and outside experts.

Among the members of the commission, the chairman and ordinary members stand out - the chairman bears maximum responsibility for carrying out the necessary actions and generating accompanying documentation.

The procedure for conducting a cash register inventory

Immediately before the start of the inventory, all cash transactions are stopped, and the commission is provided with the latest incoming and outgoing cash documents. Financially responsible persons confirm that all expenditure and receipt documents have been submitted to the accounting department or transferred to the commission, all valuables received under their responsibility have been capitalized, and all withdrawn funds are written off as expenses.

Next, the cash register inventory itself is carried out, which includes a full count of the available cash in the cash register. The money is recounted under the strict supervision of all members of the commission. The identified amount of funds is compared with the balances according to primary documents and the accounting program, and cash register indicators are also checked.

If the organization carries out cash payments using cash registers, the cash register inventory begins with checking the actual availability of cash register equipment in the operating cash registers, and documents related to the acquisition, registration and commissioning of each cash register must be available.

In practice, three options for the result of a cash register inventory are possible: compliance of accounting data with the actual availability of funds, a shortage is identified, and a surplus of funds in the cash register is detected.

In what cases is it necessary to write an order?

The composition of the commission is almost always approved in advance - several days before its members begin to perform their assigned duties.

But it happens that during this period one of the previously appointed members of the commission “fails” - falls ill, goes on an urgent business trip, takes time off, quits, etc. In such situations, it is necessary to put another person in his place, for which an order is written to amend the composition of the commission.

In this case, it is not necessary to cancel the previously issued order.

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In such situations, it is necessary to put another person in his place, for which an order is written to amend the composition of the commission. In this case, it is not necessary to cancel the previously issued order.

Document format Today there is no single standard for an order to amend the composition of the commission. That is, representatives of organizations can do it, guided by their own vision of the document and the needs of the company - in any form.

But if the enterprise has a developed order template, approved by management, then, of course, the order must be made according to this template. The format of the order must be indicated in the company's accounting policy.

What to rely on when creating a document All orders (and this one is no exception) must be justified and based on something.

In the form of justification, it is necessary to enter the actual reason for preparing the order. The basis is considered to be a reference to a section, article, clause of the law that is directly related to this order, or a reference to a local document of the organization (an official or memo, act, provision of internal documentation, etc.).

Accounting, registration and storage of the order to amend the composition of the commission

After the final formation of the order and familiarization with it against the signature of all interested parties, information about the document is entered into a special accounting journal, which is most often kept by the secretary or another employee close to the manager.
Next, the document is filed in a folder with other similar administrative acts and stored in a place where access is limited. The duration of its preservation is determined either by the internal rules of the organization or by the standards established in Russian legislation.
After the order’s storage period has expired, the document can be sent to the enterprise archive or disposed of (also in compliance with certain regulations).

How are committee meetings held?

Commission meetings are held as needed. Members of the commission must be notified in a timely manner of the place, date and time of the meeting. This is due to a mandatory requirement – their personal presence. You cannot make a decision by absentee voting, in the form of video conferencing, or delegate your powers to other persons. This is stated in Part 8 of Article 39 of Law No. 44-FZ and explained in the letter of the Ministry of Economic Development of Russia dated June 22, 2020 No. D28i-1824.

The decisions made by the commission based on the results of its meetings are binding on all procurement participants. Any participant can appeal them only in the manner established by law (Part 1, Article 105 of Law No. 44-FZ).

Sample order to amend the composition of the commission

If you are faced with the need to create an order for changes in the composition of the commission, check out the example below - with its help you can easily draw up your own form.

To begin, enter into the document:

Name of the organization;
number and name of the order;
place and date of its formation.

After that, formulate the main part. Write here:

in connection with what circumstances there was a need to draw up an order for changes in the composition of the commission (dismissal, sick leave, vacation, etc.);
a link to the document that served as the basis for the creation of this order (note its number and date);
after the word “I order” - an indication of the replacement taking place in the composition of the commission;
the position and full name of the person being excluded from the commission and similar information about who occupies the vacant position;
the date from which the new commission member must begin to perform his functions;
person responsible for the execution of this order.

If you consider it necessary, supplement the form with other information that is important in your particular case, mark information about available applications (certificates, certificates, acts, etc.) separately.

After this, collect all the necessary signatures.

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How many commissions need to be created?

To identify suppliers in a competitive manner, the customer may create one or more of the following commissions:

competitive;

auction;

quotation;

to review applications for participation in the request for proposals and final proposals.

The customer can also create a single procurement commission, which will combine the functions of all the above commissions.

This is stated in parts 1–3 of Article 39 of Law No. 44-FZ.

In this case, a commission of any type must:

accept and consider applications for participation in a competition (auction), request for quotations and request for proposals;

determine the winner (future supplier);

reject applications submitted for participation in determining a supplier (contractor, performer) if their content does not meet the established requirements;

draw up protocols at each stage of identifying a supplier.

This is stated in Part 3 of Article 39, Article 52, Parts 3, 5 of Article 53, Parts 3, 6 of Article 67, Parts 7–8 of Article 78, Parts 10, 16 of Article 83 of Law No. 44-FZ.

In addition, each of the commissions performs its own specific functions related to the peculiarities of the methods for determining the supplier. At the same time, a single commission can perform any functions depending on how the supplier is determined in each specific case (Part 3 of Article 39 of Law No. 44-FZ).

Amendments to the order on the creation of an assets commission

Questions and answers on the topic

In connection with personnel changes, by order of the head, an employee was excluded from the commission for the receipt and disposal of non-financial assets and a new employee was included in his place. Which Order of the head, the old one on the creation of a commission for the receipt and disposal of non-financial assets or the new one on making changes to the composition of the commission, should be indicated in the act on the write-off of inventories OKUD 0504230 in the line “Commission consisting of__________appointed by order (instruction) dated ________No__”?

Bulat Akhmutinov answers:

expert

Indicate the order with the current commission, that is, indicating the changes.

Make the necessary changes directly to the order to create the commission. But if only an order for changes is adopted. In this case, indicate, for example, this: assigned by order (instruction) dated 02/01/2013 (as amended on 01/31/2015).

Order on the creation of a permanent commission for the receipt and disposal of assets

State institution Research Institute "Alpha" INN 7708123459, KPP 770801001, OKPO 98756423

ORDER No. 2 on the creation of a permanent commission for the receipt and disposal of assets

Moscow 01/11/2015

Based on paragraph 34 of the Instruction, approved by order of the Ministry of Finance of Russia dated December 1, 2010 No. 157n,

1. To monitor the safety of fixed assets and determine the feasibility of their write-off (disposal), create a permanent commission for the receipt and disposal of assets in the following composition: – director A.V.
Lvov (chairman of the commission) ; –
chief accountant A.S.
Glebova ; –
economist A.S.
Kondratiev .
2. Assign the following responsibilities to the commission: – inspection of non-financial assets (for the purpose of acceptance for accounting); – determination of the current estimated value of non-financial assets (for the purpose of acceptance for accounting); ... – inspection of non-financial assets subject to write-off (disposal); – making a decision on the feasibility (suitability) of further use of non-financial assets, on the possibility and effectiveness of their restoration; – determining the possibility of using individual components, parts, and inventories of liquidated objects; – determination of the reasons for write-off (physical and moral wear and tear, accident, natural disasters, etc.); – identification of the perpetrators (if the object is liquidated before the end of its standard service life due to circumstances that arose through someone else’s fault); – preparation of an act on the write-off of a non-financial asset and documents for approval by a higher organization; ...

3. The HR department should familiarize A.S. Glebov and A.S. Kondratyev with this order signed.