Article 30. Passage of municipal service. 1. Completion of municipal service is reflected in the personal file of a municipal employee. The personal file of a municipal employee is maintained by the Admini personnel service

Personal file of an employee upon transfer to another organization

Application A document on the basis of which active transfer actions begin - an application. The paper can be drawn up in two ways depending on the circumstances:

If an employee, on his own initiative, wishes to resign and immediately begin work in a new place, then the application states: “I request that you be dismissed from your position and relieved of the assigned responsibility related to material assets. Please make a payment due to transfer to another organization.”
If the transfer begins with an invitation from the employer, then the employee must write in the application about his consent to dismissal and transfer to another company.

After writing, the document must be signed by the employee and the current manager, and then filed with the employee’s personal file. resignation letter by transfer.

How to transfer staff from one company to another

So, for example, according to Decree of the Mayor of Moscow dated June 15, 2011 N 44-UM “On the procedure for maintaining personal affairs of state civil servants of the city of Moscow” (together with the “Regulations on maintaining personal affairs of state civil servants of the city of Moscow”):

The transfer of the personal file of a civil servant is carried out at the written request of the head of the government body with the execution of an acceptance certificate.

How to correctly transfer the case of a dismissed employee to another organization?

When a civil servant is appointed to a public position of the Russian Federation or a public position of a constituent entity of the Russian Federation, his personal file is transferred to the state body at the place where the public position of the Russian Federation or the public position of a constituent entity of the Russian Federation is filled. Personal files of civil servants dismissed from the civil service (with the exception of civil servants specified in paragraph 22 of these Regulations) are stored by the personnel service of the relevant government body for 10 years from the date of dismissal from the civil service, after which they are transferred to the archive.

If a citizen, whose personal file is kept by the personnel service of a state body, enters the civil service again, his personal file is subject to transfer by the specified personnel service to the state body at the place of filling the civil service position.

Transfer of an employee to another organization and transfer of personal files

Attention The new employer does not have the right to refuse to conclude an employment contract until the expiration of a month from the date of dismissal due to transfer. 3. If a refusal to hire was received from the management of the new job after a month, you can legally seek to invalidate the dismissal from the previous job. 4.

When hiring a new job through dismissal with transfer, you can take leave earlier than half a year in case of maternity leave, minor age or adoption of an infant. 5. With this method of changing jobs, the length of service is not interrupted.

Disadvantages 1. The new employer is not obliged to maintain the same level of wages. 2. Vacation earned at the old place of work is not transferred.

Nuances of dismissal during the transfer process There are few nuances during the transfer and every employee of the HR department will be able to cope with the registration.

Personal file: we form and formalize

Calculation What an employee who transfers to another company is entitled to:

Payroll calculations up to the last working day.
Payment of funds for unused vacation days.
Payment for sick leave in cases where the dismissal order occurred during the employee’s illness.

Upon receipt of the calculation, the company’s accounting department provides the employee with data on his income for the last month and data on contributions to the pension fund and tax service.

Work off In fact, there should be work off, but given the manager’s notification of the transfer in advance (14 days), management can cancel it. Pros and cons for the employee Pros 1.

An employee transferred to a new company begins his activities as a full-time employee. 2.

Dismissal by transfer to another organization: registration procedure and documents

Also read: Is it possible to fire a pregnant woman and the procedure for dismissal during vacation. Advantages and disadvantages of dismissal We will consider all the positive and negative aspects of dismissal due to transfer in the table. Advantages Disadvantages For the employee 1.

There are no probationary periods established at the new location; 2. Mandatory employment within 1 month; 1. Leave is not saved For the manager 1. When staffing is reduced, the employee is not fired, but transferred. 1. Loss of specialists; 2. Search for new personnel.

Conclusion Dismissal due to transfer to another organization is a simple process. Important But, nevertheless, it requires certain knowledge from the manager and the HR department.

We hope that after reading our article, you have learned a lot of new things and now you can easily file a dismissal for a transfer of any complexity.

Dismissal of an employee by transfer to another organization in 2018

In accordance with paragraph 21 of the Regulations on personal data of a state civil servant of the Russian Federation and the management of his personal file, approved by the Decree of the President of the Russian Federation of May 30, 2005.

N 609, and on the basis of the letter (indicate the state body, date and number), the Federal Service for Environmental Technological and Nuclear Supervision transferred, and (indicate the state body) accepted the personal file of the federal civil servant No. Last name, first name, patronymic Number sheets in file 1. Kublanov Valery Mendelevich 71 (according to the inventory) Submitted by: Position I.O. Last name M.P. signature date, contact telephone number Accepted: Position I.O. Last name M.P. signature date, contact telephone number We advise you, based on the documents discussed above, to establish in a local regulatory act the procedure for transferring personal files of civil servants.

Dismissal by transfer is the termination of an employee’s contract (employment contract) with one employer and its simultaneous conclusion with another employer. For example, an employee occupies a permanent position in one organization, but he was offered a more profitable job at another enterprise.

Then he can transfer from one place of work to another. In fact, the employee quits the old enterprise and gets a job at a new one. But before dismissing a transfer employee, the manager must have certain reasons. This is a letter of invitation from a future employer to a present one. Subject to the employee's consent and written request, the current manager may dismiss the transfer employee. The Labor Code does not prescribe a clear algorithm for the manager’s action in this case. Mention of transfer to another organization can be found in Article 77 of this document.

If he agrees with the transfer, the employee writes a letter of resignation in the order of transfer, on the basis of which a dismissal order is issued, an entry is made in the work book, personal card, final payment is made, and documents are issued in person (work book and income certificate for 2 years). With them, the employee goes to a new place of work, where he is hired.

Option 2: The initiative comes from the manager. There are times when an organization urgently needs to reduce its workforce or fire some staff. In this case, the employer can independently find a new place of work for the employee.

Managers discuss all the nuances and receive written consent to the transfer from the employee. A tripartite agreement is signed, which specifies the position, salary, working conditions, etc. The standard transfer procedure follows.

When appointing a civil servant to a public position, transfer his personal file to the state body at the place of filling the public position (clause 22 of the Regulations approved by Decree of the President of the Russian Federation of May 30, 2005 No. 609).

The personal files of employees dismissed from the civil service (with the exception of employees appointed to government positions) must be kept by the personnel service for 10 years from the date of their dismissal. After this period, transfer your personal files to the archives.

If a citizen whose personal file is kept by the personnel service re-enters the civil service, transfer his personal file to the state body at the place of filling the civil service position. Keep personal files of civil servants containing information constituting state secrets in accordance with the requirements established by Law No. 5485-1 of July 21, 1993.

A self-completed and signed application form by the citizen with a photograph attached. The form of the questionnaire was approved by order of the Government of the Russian Federation of May 26, 2005 No. 667-r.3. Documents confirming the completion of a competition to fill a vacant position in the civil service (if a citizen is appointed to the position based on the results of a competition). 4.

Copy of passport and copies of state registration certificates of civil status.5. A copy of the work record book or document confirming military or other service.6.

Copies of documents on education and qualifications, as well as documents on qualifications that confirm the increase or assignment of qualifications based on the results of additional vocational education, documents on the award of an academic degree, academic title (if any).7.

Source: https://redtailer.ru/lichnoe-delo-rabotnika-pri-perevode-v-druguyu-organizatsiyu/

Electronic personal file

Nowadays, many Russian companies have implemented or have begun to implement HR automation. It can hardly be called following fashion, rather a necessity. Employees' personal files are increasingly maintained and stored in computer databases.

For example, a questionnaire, resume, characteristics, etc.

Copies of protocols and resolutions on election to a position (if it is elective);
A person's application for employment;
Employment contract (employer's copy);
A copy of the acceptance order, preferably with the signature of the accepted employee;
Copies of other personal documents (passport, TIN, SNILS, military ID);
Copies of documents on existing qualifications and education;
The employee’s consent to the processing of his personal data;
Conclusion of the initial medical examination (if necessary);
Personal card in form T-2;
Sheets for familiarization with various local documents of the organization (job description, collective agreement, internal labor regulations, etc.)

Documents generated during employment

The list of such documents and their number largely depends on the specifics of the work performed, length of service and corporate policy of the organization.

These include:

Documents generated upon dismissal of employees

This includes documents on the basis of which the employment relationship is terminated; their list depends on the grounds on which the dismissal occurred.

This group can include:

The lists of documents given in all groups are not exhaustive and can be shortened or supplemented at the discretion of the employer.

Is a personal card in the T-2 form included in the personal file?

You can often find information that an employee’s personal card should not be included in the list of personal file documents and should be stored separately.

Personal file of a municipal employee, sample documents - PPE, standards, instructions

Pleshkova Elena Viktorovna 64 Plyakina Tatyana Aleksandrovna 65 Pogorelova Olga Viktorovna 66 Poleva Nadezhda Ivanovna 67 Polupoltinnykh Tatyana Ivanovna 68 Potapchuk Anton Viktorovich 69 Roslyakova Natalya Viktorovna 70 Rubtsova Yulia Nikolaevna 71 Slakaeva Galina Fedorovna 72 Sarkisya n Anait Rubikovna 73 Severinova Natalya Mikhailovna 74 Sedova Elena Nikolaevna 75 Semenova Irina Alexandrovna 76 Skuratovich Alexey Georgievich 77 Stepanova Svetlana Alekseevna 78 Tarasenko Daria Ivanovna 79 Tomchanina Liliya Igorevna 80 Fateeva Tatyana Ivanovna 81 Fedorova Anna Stepanovna 82 Feoktistova Elena Anatolyevna 83 Kharlamova Elena Anatolyevna 84 Tsvetkova Valentina Aleksandrovna 85 Chugunkova Anna Vyacheslavovna 86 Chugunova Tatyana Nikolaevna 87 Shaposhnikova Lyudmila Vasilievna 88 Shubina Tatyana Ivanovna 89 Shugaeva Natalya Alekseevna 90 Shcherbakova Tatyana Vasilievna 91 Yarmetova Fainat Rafikovna Abbreviations: L.D.

Example of an act of transfer of affairs | sample

Attention Certificate of acceptance of transfer of personnel documentation This is the main document that ends the work activity of the personnel officer. The document is drawn up as follows:

the name of the company, place and date of drawing up the act are written down;
the director's approval stamp is inserted;
it is written - who transfers documents to whom;
the table is filled in;
visas of all commission members are affixed.

You can download an approximate transfer act here. The following columns can be added to the table:

sub-item number;
title of the document (or case);
number of sheets;
time period of documents;
data on the absence or damage of documents or files.

attention! Important: in the last column you can indicate that the document has not been executed, for example, it has not been signed by an employee or director.

Certificate of acceptance and transfer of cases sample form

As a rule, it consists of a list of specific items. The number of copies of the transfer-acceptance act is determined by the number of interested parties.

All additions to it are issued in the form of an appendix. The act is sealed with the signatures of the receiving and renting parties, the chairman of the commission, members of the commission and is submitted for approval to the head of the organization.

The act of acceptance and transfer of cases. The act of acceptance and transfer of cases is a document transferred from one person to another, which contains a list of documents reflecting the financial condition of the enterprise. The preparation of this document is necessary to avoid disputes and disagreements that may arise in the future.

Persons interested in drawing up this document are the head of the enterprise, the accountant who made the decision to dismiss, as well as the newly arrived accountant who takes over the affairs of the enterprise.

Lawyer Directory

For the period: 2011–2016. Quantity: 72. Number of pages: 94.”

After listing all transferred documentation in the table, it is necessary to reflect all discovered shortcomings and features of personnel records management.
Next, the employees submitting and accepting the documentation, as well as all members of the commission, put their signatures.

IMPORTANT: due to the fact that the person responsible for maintaining, storing, recording and issuing work books is appointed by a separate order (clause

45 Rules for maintaining and storing work books, approved by Decree of the Government of the Russian Federation of April 16.

2003 No. 225), the transfer of work books, including previously unclaimed by dismissed employees and blank forms, is recommended to be carried out by a separate acceptance certificate.

How to transfer personnel documents to a new personnel officer

As an organizational and administrative act, the document has a number of data required to be indicated:

filled out on the organization’s letterhead;
full company name;
document type;
number according to registration;
place of compilation;
approval note;
the text of the act itself;
indication of the presence of applications;
signatures of both parties.

The storage location of such a document is determined by the manager: it can be in the office, in the personnel department, it can be attached to the employee’s personal file, or the archive of the department within which the transfer event was organized can be sent. Below is a standard form and a sample act of acceptance of the transfer of cases, a version of which can be downloaded for free.

Act of acceptance and transfer of cases

articles

1 Reception and transfer of personnel documentation
2 Create a commission
3 We begin checking documents
4 Certificate of acceptance of transfer of personnel documentation
5 Certificate of acceptance of transfer of work books
6 If there is no one to hand over the documents
7 Conclusion

Reception, transfer of personnel documentation Neither relations with the director, nor negative reasons for dismissal should be reflected in the work. A personnel officer can’t just drop everything and leave like that.

The act of transferring the personal file of a municipal employee

There are two parties involved: the first is, as a rule, a temporarily absent or already resigned employee, the second is a new employee or a person specially appointed by the employer. The latter, in order to avoid accusations of his predecessor’s mistakes, can initiate the creation of an inventory of the documents that he accepts.

Cases must be transferred no later than the last working day of the outgoing employee. The law does not regulate the process of transferring cases, but the employer can set its own standards that are mandatory within the team.

They may be embodied in: • instructions necessary for office work; • regulations governing the work of personnel; • rules regulating the employee’s internal work schedule; • position related to a specific unit in the structure. There are other options for fixing them; this issue is at the discretion of the employer.

Information about the approval of the act by the management of the organization (date of approval, data of the manager, signature).
The composition of the commission indicating the surnames, first names, patronymics and positions of its members.
Information about other persons present during the transfer of cases (as a rule, these are the employees handing over and receiving documents if they are not included in the commission).
Information about who transmits and who receives documents, as of what date.
The list of transferred documentation is traditionally written in a table containing the following columns:

sub-item number;
names of documents and cases;
periods or years of document/case management;
number of documents;
total number of pages;
note.

For example, a table row can be filled in like this: “The following are transmitted: 1. Orders for personnel.

Act of transfer of personal files of employees

The Federal Law of July 27, 2004 N 79-FZ “On the State Civil Service of the Russian Federation” is important. In accordance with paragraph 21 of the Regulations on personal data of a state civil servant of the Russian Federation and the management of his personal file, approved by the Decree of the President of the Russian Federation of May 30, 2005.

N 609, and on the basis of the letter (indicate the state body, date and number), the Federal Service for Environmental Technological and Nuclear Supervision transferred and (indicate the state body) accepted the personal file of the federal civil servant Act of acceptance and transfer of cases (sample) on January 13 2013, , Section: Documents The act of acceptance and transfer of affairs is an act that documents the transfer of all documents of the enterprise to another person.

Certificate of acceptance and transfer of personal file of a municipal employee sample

The act of acceptance and transfer of personnel documents - sample 2020 can be useful to lawyers, as well as specialists conducting personnel records, as template documentation. This article will tell you when the act of acceptance and transfer of personnel documents is useful and what its main content is.

In what cases is an act of acceptance and transfer of personnel documents drawn up? Sample act of transfer of personnel documents: main content In what cases is an act of acceptance and transfer of personnel documents drawn up? The execution of an acceptance certificate for personnel documentation should always accompany the change of the employee responsible for personnel records management.

Sample act of acceptance of transfer of personal files

Source: https://rossiz.ru/lichnoe-delo-munitsipalnogo-sluzhaschego-obraztsy-dokumentov/

What documents should be in the personal file of a civil servant in 2018

For other categories of employees, disclosure of personal data is also a gross violation of labor discipline, only the grounds for dismissal will be different - paragraphs. “c” clause 6, part 1, art. 81 Labor Code of the Russian Federation.

Please note that the employee processing personal data and responsible for storing it may be subject to not only disciplinary measures, but also administrative ones. So, on the basis of Art. 13.11 of the Code of Administrative Offenses of the Russian Federation for violation of the procedure established by law for collecting, storing, using or distributing information about citizens (personal data), a fine may be imposed on officials in the amount of 500 to 1,000 rubles, on legal entities - from 5,000 to 10,000 rubles .

Please note that criminal liability may also occur. But this applies only to cases of disclosure of information constituting a state secret (Article 283 of the Labor Code of the Russian Federation).

How to transfer a personal file of a municipal employee

This is stated in paragraph 23 of the Regulations, approved by Decree of the President of the Russian Federation of May 30, 2005 No. 609.

Responsibility for violations in the work with personal files What liability is provided for violations of the procedure for maintaining and storing personal files of civil servants For violation of the established procedure for maintaining and storing personal files, as well as for the disclosure of confidential information, information constituting a state secret (contained in personal files), civil servants may be subject to disciplinary and other liability. Such information is classified as restricted information. Therefore, the court, upon the proposal of the prosecutor, may fine the official guilty of disclosing them. The fine is from 4,000 to 5,000 rubles. This follows from Part 5 of Article 20 of the Law of July 27, 2004.

Personal file - rules of conduct

Attention Employees authorized to maintain and store personal files may be brought, in accordance with current legislation, to disciplinary and other liability for disclosure of confidential information contained in these personal files, as well as for other violations of the procedure for maintaining personal files established by these Regulations. 8. Personal files of dismissed employees are stored for 10 years from the date of dismissal, dismissal, or termination of the employment contract, after which they are transferred to the archive. If a citizen, whose personal file is kept by the personnel service, enters the municipal service again, his personal file is subject to transfer according to the method of filling a position in the municipal service. 9. When transferring a municipal employee to another structural unit of the village council administration, the personal file is transferred according to an act to the official in charge of personnel records. eleven.

Ardatovsky municipal district

When the personnel service transfers the personal file of a civil servant to another state body or for archival storage in the book of personal files of civil servants, a corresponding entry is made.
The form of the transfer act can be viewed, for example, in Appendix No. 9 to the Instructions for personnel records management in the Federal Service for Environmental, Technological and Nuclear Supervision RD-20-04-2008: FORM OF THE ACT OF TRANSFER OF PERSONAL FACILITIES Act of acceptance and transfer of the personal file of a federal civil servant Federal Service for Environmental Technological and Nuclear Supervision Kubakov Valery Mendelevich, dismissed on the initiative of a federal civil servant in accordance with paragraph 3 of part 1 of Article 33 of the Federal Law of July 27, 2004 N 79-FZ “On the State Civil Service of the Russian Federation.”

Legal aspects of maintaining a civil servant’s personal file

Russian Federation; a medical report in the established form confirming that the citizen does not have a disease that prevents him from entering or completing municipal service; a statement of consent of a municipal employee to notify a representative of the employer (employer), prosecutors or other government bodies about all cases of any person contacting him in order to induce him to commit corruption offenses; written consent of a municipal employee to the processing of his personal data; obligation of non-disclosure of confidential information. 7. Collecting and entering into the personal file of a municipal employee information about his political and religious affiliation, private life, membership in public associations, including trade unions, is prohibited. 3. The procedure for maintaining the personal file of a municipal employee 8.

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Article 30. The procedure for maintaining a personal file of a municipal employee 1. A personal file is opened for a municipal employee, to which are attached documents related to his entry into the municipal service, its completion and dismissal from the municipal service.

2. The personal file of a municipal employee is kept for 10 years. When a municipal employee is dismissed from municipal service, his personal file is stored in the archives of the local government body, the election commission of the municipality at the last place of municipal service. 3.

Details in the materials of the Personnel System: 1. Answer: How to register a personal file of a civil servant Maintaining a personal file Who should maintain the personal file of a civil servant The personal file of a civil servant should be maintained by the personnel service of a government agency.

The personal data of the civil servant and other information related to entry into the civil service, its completion, dismissal and necessary to ensure the activities of the government body are entered into the personal file.

This is stated in paragraph 10 of the Regulations approved by the Decree of the President of the Russian Federation of May 30, 2005.

No. 609. The personnel service must receive personal data personally from the civil servant. If it is necessary to obtain data from a third party, the civil servant should be notified in advance of the purposes, intended sources and methods of obtaining information, and his written consent should be obtained.

How to transfer the personal file of a municipal employee to another organization

Important

In particular, to fulfill such duties, it is necessary to appoint those responsible for organizing the processing of personal data from among the employees of this body and develop a special job description for them.

The full list of measures is given in the list approved by Decree of the Government of the Russian Federation of March 21, 2012 No. 211.

Composition of a personal file What documents are included in the personal file of a civil servant Initially, the personal file includes documents accompanying the procedure for registration of admission to the civil service, since it is opened immediately after the issuance of an order on appointment to a civil service position.

During the service, the personal file is supplemented with other documents. As a result, the personal file of a civil servant may include the following documents: 1. Written application for admission to the civil service (filling a civil service position). 2.

When appointing a civil servant to a public position, transfer his personal file to the state body at the place of filling the public position (clause 22 of the Regulations approved by Decree of the President of the Russian Federation of May 30, 2005 No. 609).

If a citizen whose personal file is kept by the personnel service re-enters the civil service, transfer his personal file to the state body at the place of filling the civil service position.

Keep personal files of civil servants containing information constituting state secrets in accordance with the requirements established by Law No. 5485-1 of July 21, 1993.

Is it possible to transfer the personal file of a municipal employee?

Documents related to obtaining access to information constituting state or other secrets (if the performance of duties in the civil service position being filled involves the use of such information).20. Information about the income, property and property-related obligations of a civil servant.21. A copy of the insurance certificate of compulsory pension insurance.22.

A copy of the certificate of registration of an individual with the tax authority at the place of residence in Russia (TIN).23. A copy of the compulsory medical insurance policy.24. A medical certificate in the established form confirming that the citizen does not have a disease that prevents him from entering or completing the civil service.25.

The personal file of a municipal employee is drawn up within a week after the citizen enters the municipal service. 9. Documents attached to the personal file of a municipal employee are bound and pages are numbered. A list of documents is attached to the personal file of the municipal employee.

Documents of the personal file are placed in a special folder, on which the serial number assigned to it is affixed in advance. Serial numbers are assigned by the personnel service. Under this number, a personal file is registered in the logbook of personal files of municipal employees, which is kept by a specialist from the administration of the Khripunovsky village council of the Ardatovsky municipal district of the Nizhny Novgorod region.

10. After the dismissal of a municipal employee, his personal file is removed from this folder.

Source: https://abm-a.ru/kak-peredat-lichnoe-delo-munitsipalnogo-sluzhashhego/

Ensuring the protection of personal data of personal affairs

As we found out, the bulk of documents placed in a personal file contain personal data. This means that the employer will have to take measures to protect them from distribution and unauthorized access.

For example, for state civil and municipal employees, clause 5 of the Regulations establishes that when receiving, processing, storing and transferring their personal data, the personnel service of a government body must comply with the following requirements:

— personal data should be obtained personally from a civil servant. If it is necessary to obtain his personal data from a third party, you should notify the civil servant about this in advance, obtain his written consent and inform about the purposes, intended sources and methods of obtaining personal data;

— it is prohibited to receive, process and attach to a personal file personal data about political, religious and other beliefs, private life, membership in public associations, including trade unions, not established by federal laws;

— transfer of personal data of a civil servant to a third party is not permitted without his written consent, except in cases established by federal law.

Regarding the personal files of employees of autonomous, budgetary, government institutions, as well as executive authorities, we can safely say that personal data is also protected, only when organizing proper storage, processing and transfer, employers are guided by the norms of Chapter. 14 of the Labor Code of the Russian Federation, Law No. 152-FZ and partially the Regulations.

Personal file of a municipal employee and the procedure for maintaining it

If relatives changed their last name, first name, patronymic, it is also necessary to indicate their previous last name, first name, patronymic.

Degree of relationship Last name, first name, patronymic Year, day, month and place of birth Place of work (name and address of the organization), position Home address (registration address, actual residence) 14.

Your close relatives (father, mother, brothers, sisters and children), as well as husband (wife), including former ones, permanently residing abroad and (or) preparing documents to leave for permanent residence in another state (last name, first name , patronymic, since when they have been living abroad) 15.

Stay abroad (when, where, for what purpose) 16. Attitude to military duty and military rank 17. Home address (registration address, actual residence), telephone number (or other type of communication) 18. Passport or a document replacing it ( series, number, by whom and when issued) 19.

MU; o) a certificate of the results of a preliminary and (or) periodic medical examination (examination) (if required in accordance with the requirements of current legislation); o) copies of the employer’s orders on hiring (appointment to a position), dismissal (termination of an employment contract); p) a copy of the employment contract, as well as copies of additional agreements to the employment contract; c) documents related to obtaining access to information constituting a state or other secret protected by law (if the performance of duties in a position involves the use of such information); r) documents on certification results; s) copies of documents on state registration of acts of civil status; (paragraph “y” as amended)

Article 30. procedure for maintaining the personal file of a municipal employee

The internal inventory of documents available in the personal file must contain information about serial numbers, names of case documents, number of sheets, dates of inclusion of documents in the personal file and removal from the file, as well as by whom the document was seized and for what reason. The internal inventory is compiled on a separate sheet according to the established form (Appendix 2).

When numbering case sheets, internal inventory sheets are numbered separately. When preparing personal files for transfer for storage to the internal inventory, a final record is drawn up, which indicates in numbers and in words the number of documents included in it and the number of sheets of the file.

Attention

The internal inventory is signed by its compiler, indicating the position, transcript of the signature and the date of compilation of the latter. 5. All documents of the personal file are placed in a standard folder, on which the serial number assigned to it is affixed in advance.

Personal file of a municipal employee and the procedure for maintaining it, sample

The personal file is kept in the administration of the Khripunovsky village council of the Ardatovsky municipal district of the Nizhny Novgorod region for 10 years from the date of dismissal from municipal service, after which it is transferred to the archive.

The personal file of another municipal employee is placed in the vacated folder under the same number.

When transferring a municipal employee to a municipal service position in another local government body or upon entering the state civil service, a specialist from the administration of the Khripunovsky village council of the Ardatovsky municipal district of the Nizhny Novgorod region, upon request, transfers the personal file of the municipal employee by courier against signature or sends it by registered mail to the personnel service at the new place of replacement positions in the municipal service or civil service.

Construction mechanization

A personal file is formed for a municipal employee, to which are attached documents related to his entry into the municipal service, its completion and dismissal from the municipal service. When a municipal employee enters the municipal service of a local government body, a municipal body of another municipal entity or the state civil service, his personal file is transferred to the place of his service. Maintaining several personal files of a municipal employee is not allowed. The maintenance, storage and transfer of the personal file of a municipal employee is carried out in the manner established for the maintenance, storage and transfer of personal files of state civil servants.

Ardatovsky municipal district

Administration of the city of Tyumen dated October 27, 2017 N 734) t) copies of documents on awards, conferring honorary and (or) special titles, a copy of the employer’s order on promotion; s) copies of the employer’s orders related to work activities, including the application and removal of disciplinary sanctions; t) consent to the processing of personal data in the form established by the municipal regulatory legal act of the Tyumen City Administration; x) application for choosing a credit institution. 2.2. Other documents provided for by federal laws and other regulatory legal acts are attached to the personal file of the AGT employee. His written explanations are also attached to the personal file of the AGT employee, if such explanations were given by him after familiarizing himself with the documents of his personal file. 3. The procedure for creating a personal file of the head of a municipal unitary enterprise, municipal unit 3.1.

Russian Federation; 25) a medical report in the established form confirming that the citizen does not have a disease that prevents him from entering or completing municipal service; 26) a copy of the medical insurance policy for compulsory medical insurance of citizens; 27) a certificate of the results of verification of the accuracy and completeness of information on income, property and property-related obligations submitted to municipal employees, as well as information on the municipal employee’s compliance with the restrictions established by federal law. 28) data on the familiarization of a municipal employee with the documents of his personal file. 2. Written explanations of the municipal employee are also included in the personal file, if such explanations were given by him after familiarizing himself with the documents of his personal file. 3.

What documents should be in the personal file of a civil servant?

Before transferring it to the archive, it is advisable to make an inventory of your personal file, if it was not completed from the very beginning.

It is a named list of all documents contained in it with page numbers.

This can be a template developed by the organization, where only pages fit, or a list filled out by hand or using a computer.

In accordance with the law, the storage period for personal files is 75 years.

Documents included in personal records

As the employee works, his applications for leave, memos, reports, explanatory notes, acts of offenses, nominations for awards, etc. are filed in the employee’s personal file.

The employee’s work record book should be stored separately from his personal file in a specialized cabinet, preferably in a safe, since it is a strict reporting form and is registered in the work record book.

Sample of filling out the title page and inventory of a personal file

The name of the company and its structural division is indicated on the front side of the title page. In the right corner the case number is written down, as well as the number of inventory sheets.

Full name is filled in in the central part of the document. the employee against whom the case is being filed. In the lower right corner the start and end dates of the case are indicated, as well as the number of sheets in it and the storage period. When sending a case to the archive, an index is placed on the title page, according to the accepted nomenclature of cases.

The inventory must contain the number and title (full name) of the case for which it is being compiled.

At the end of the list, you need to write down the total number of applications, as well as inventory sheets, in numbers and in words. The list is signed by the responsible person, indicating his position, personal data, as well as

Procedure for managing personal affairs in 2020

Each company has the right to develop rules for registering and maintaining personal files of employees, taking into account the specifics of its activities.

In addition to these documents, among the first to be filed in the folder are copies of documents on education and the employee’s qualifications, as well as copies of TIN and SNILS certificates.

In addition, when registering employees’ personal files, they file the following:

orders for transfer or change of position, salary, internship, etc.;

documents confirming the results of certification, tests when hiring;

employee characteristics;

copies of documents on awards, penalties or incentives.

Please note: Since from July 1, 2020, the requirements for the collection, processing and storage of personal data have been significantly tightened, it is recommended to file the employee’s written consent to the collection, storage and processing of his personal information in his personal file.

Since the personal files of employees are classified as long-term storage documents, when they are compiled, they do not include those documents whose storage period does not exceed five years.

If the decision is positive, it is necessary to ensure the safety of confidential data.

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Document “personal file of an employee”: features of maintenance

The so-called personal file of an employee is a set of documents characterizing his labor relationship with the employer, the labor process and other similar aspects. According to accepted requirements, personal files of employees begin to be maintained no more than a week after a person enters the service.

This procedure is regulated by the legislation of the Russian Federation. In accordance with the regulatory act, namely the decree of the President of the Russian Federation of 2005, the need to maintain personal affairs is prescribed for all federal and municipal level institutions in relation to their employees.

The absence of such personal files is a violation that may be subject to disciplinary action against the manager. As for all other types of institutions, including commercial companies, the rules for them are somewhat different. The law does not say that their documentation should be structured as personal files, so this is largely a choice of the organization's management.