T-2 GS (Personal card of a civil servant)

When hiring a new employee, the personnel officer prepares various documents. One of them is a personal card. You are unlikely to find a mention of this document in the Labor Code, however, by virtue of Resolution No. 1, personal cards must be kept by all enterprises and organizations, regardless of their legal form and form of ownership. The same decree unified the form of this document - T-2, T-2 GS (MS). Today we will tell you who should fill out a personal card, what information must be entered into it, and whether the information needs to be encoded.

Legal basis

There has long been no doubt about the need to maintain a personal card - this is required by paragraph 2 of Resolution No. 1 and the Rules for maintaining and storing work books: the employer is obliged to familiarize it with each entry made in the work book about work performed, transfer to another permanent job and dismissal owner against signature in his personal card (it repeats the entry made in the work book).

A personal card is filled out by a personnel service employee for persons hired on the basis of:

— order (instruction) on hiring (form T-1 or T-1a);

— passport or other identity document;

— work book or document confirming work experience;

— insurance certificate of state pension insurance;

— military registration documents (for those liable for military service and persons subject to conscription for military service);

— a document on education, qualifications or special knowledge (when applying for a job that requires special knowledge or special training);

— information provided by the employee about himself.

In some cases, taking into account the specifics of the work, in accordance with the current legislation of the Russian Federation, it may be necessary to present additional documents, for example, containing information about income, property, property obligations, and a medical certificate.

Note. The personal card of a state (municipal) employee (form T-2 GS (MS)) is used to record persons holding state (municipal) civil service positions.

We note that in accordance with clause 658 of the List of standard management archival documents generated in the process of activities of state bodies, local governments and organizations, indicating storage periods, approved by Order of the Ministry of Culture of the Russian Federation dated August 25, 2010 N 558, a personal card must be stored for 75 years old. The same order of the expert-verification commission allows this document to be classified as one that is stored permanently.

Since you will have to store the card for a long time in any case, we recommend printing it on thick paper. You can also enter initial data into the electronic form of your personal card. However, it will still have to be printed, since the employee must certify with his signature that the information entered is correct and complete. And subsequently, during his working life, the employee will have to be familiarized with the entries in the card, so a paper copy cannot be avoided.

For your information. In addition to the personal card of the employee, in scientific, research, educational and other institutions and organizations operating in the field of education, science and technology, the registration card of a scientific, scientific and pedagogical worker (form T-4) is used.

Since personal cards contain personal data of employees, they must be stored in a safe or cabinet that can be locked with a key.

Note that some employers, based on the unified T-2 form, develop their form in electronic form, while removing individual columns, which are subsequently printed. You can't do that! The procedure for using unified forms of primary accounting documentation, approved by Resolution of the State Statistics Committee of the Russian Federation dated March 24, 1999 N 20, establishes that deleting details from unified forms is prohibited. If necessary, changes can be made to the unified form:

— expansion and narrowing of graphs and lines, taking into account the number of characters in indicators;

— inclusion of additional lines and loose sheets;

— entering additional details.

In this case, the changes made must be documented in the relevant organizational and administrative document of the organization.

Filled out by an employee of the personnel service for persons hired on the basis of: an order (instruction) on hiring (form No. T-1 or No. T-1a); passport or other identification document; work book or document confirming work experience; insurance certificate of state pension insurance; military registration documents - for those liable for military service and persons subject to conscription for military service; a document on education, qualifications or the presence of special knowledge - when applying for a job that requires special knowledge or special training, as well as information provided by the employee. In some cases, taking into account the specifics of the work in accordance with the current legislation of the Russian Federation, it may be necessary to present additional documents.

The personal card of a state (municipal) employee (form No. T-2GS (MS) is used to record persons holding state (municipal) civil service positions.

When filling out clause 5 “Knowledge of a foreign language” of Section 1 of the forms, the degree of knowledge of the language is indicated: “I speak fluently”, “I read and can explain myself”, “I read and translate with a dictionary”.

Work experience (general, continuous, giving the right to a bonus for length of service, giving the right to other benefits established in the organization, etc.) is calculated on the basis of entries in the work book and (or) other documents confirming the relevant length of service.

When information about an employee changes, the corresponding data is entered into his personal card, which is certified by the signature of a personnel service employee.

The main documents on the basis of which section II “Information on military registration” is filled out are:

• military ID (or temporary certificate issued instead of a military ID) - for citizens in the reserve;
• certificate of a citizen subject to conscription for military service - for citizens subject to conscription for military service.

For citizens in reserve:

• clause 1 “Reserve category” for reserve officers is not filled in;
• clause 3 “Composition (profile)” - filled in without abbreviation (for example, “command”, “medical” or “soldiers”, “sailors”, etc.);
• clause 4 “Full code designation VUS” – the full designation is written down (six digits, for example “021101” or six digits and a letter, for example “113194A”);
• clause 5 “Category of fitness for military service” - written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limitedly fit for military service) or D (temporarily unfit for military service ). If there are no entries in the corresponding paragraphs of the military ID, category “A” is indicated;
• in paragraph 7 “Registered with the military” is filled in (in pencil):

1. line a) – in cases where there is a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders;
2. line b) - for citizens reserved with the organization for the period of mobilization and during wartime.

For citizens subject to conscription for military service: points:

• clause 1 “Stock category”;
• clause 3 “Composition (profile)”;
• clause 4 “Full code designation of the VUS”;
• clause 7 “Registered with the military” is not filled out;
• clause 2 “Military rank” - the entry “subject to conscription” is made;
• clause 5 “Category of fitness for military service” - written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limitedly fit for military service), D (temporarily unfit for military service ) or D (not fit for military service). Filled out based on the entry in the certificate of a citizen subject to conscription for military service;

Filling out items not specifically specified in the Instructions is carried out on the basis of information from the listed documents.

In paragraph 8 of Section II of the personal card of a citizen who has reached the age limit for being in the reserve, or a citizen declared unfit for military service due to health reasons, in a free line it is written about or “removed from military registration due to health reasons.”

In the section “Hiring, transfers to another job” with each entry made on the basis of an order (instruction) on hiring (form No. T-1 or No. T-1a) and an order (instruction) on transfer to another job ( form No. T-5), the administration is obliged to familiarize the employee with a signature in column 6 of the form.

In the “Vacation” section, records are kept of all types of vacations provided to the employee during the period of work in the organization.

The “Additional information” section is filled out to completely record information about employees studying in educational institutions, to record working disabled people, etc.

Rules for filling out and procedure for entering information

At the top of the first page of the form, you must indicate the name of the organization, which is taken from the constituent documents. Now let's move on to the table.

In the “Date of Compilation” column, indicate the date the personal card was filled out. Please note that it may differ from the date the employee was hired. This is not a violation of labor laws. However, we recommend that you do not delay filling out your personal card and stick to the one-week deadline (similar to clause 10 of the Rules for maintaining and storing work books).

The column “Personnel number” is filled in if the institution assigns personnel numbers to employees. Let us remind you that this number is assigned to an employee upon admission and does not change when transferred or moved from one structural unit to another.

The columns “Taxpayer Identification Number” and “State Insurance Certificate Number” are filled in based on the documents submitted by the employee. If a citizen goes to work for the first time, then the column for the details of the pension certificate will remain blank until the employee receives it.

In the “Alphabet” column, enter the first letter of the surname of the employee for whom the personal card is being filled out. This column must be filled in to systematize personal cards in the general array.

In the column “Nature of work” it is indicated “permanently” if the employment contract is concluded for an indefinite period, or “temporarily” if the employment relationship is limited to a certain period.

“Type of work” - main or part-time.

In the “Gender” column, only the first letter is entered (“M” is male, “F” is female).

From the example you can see that in the upper right corner there are cells for codes. The form code is listed, but the code according to OKPO (All-Russian Classifier of Enterprises and Organizations) must be asked in the accounting department, since this code is assigned by the Federal State Statistics Service.

Further on the T-2 form there are a number of fields for coding. Why are they? These codes were required for statistical observation and control. Currently, these fields are extremely rarely filled in, but if it is still customary for your institution to encode information, we recommend using the following classifiers:

— All-Russian classifier of objects of administrative-territorial division OK 019-95 — OKATO;

— All-Russian classifier of specialties in education OK 009-2003 — OKSO;

- All-Russian classifier of worker professions, employee positions and tariff categories OK 016-94 - OKPDTR;

— All-Russian classifier of information about the population OK 018-95 — OKIN.

Note! Even if the institution does not enter codes, you cannot delete the fields intended for them.

Personal card - rules for filling out

I suggest posting questions from novice HR officers here so as not to clutter the forum with topics that will only be answered in one phrase. Personal card. This topic has been raised many times, but unfortunately I could not find the answer to my question.

Workers should be sent to the military registration and enlistment offices at their place of residence. For a sample of filling out Section II of a personal card, see

Approved by the Resolution of the State Statistics Committee of Russia dated This form applies to orders for personnel records. Tags for material: t 2gs, form t 2gs, card t 2gs, personal card t 2gs, t 2gs ms, form t 2gs ms, card t 2gs ms, unified form t 2gs, personal card t 2gs ms, t 2gs sample filling, personal card of a municipal employee, form t 2gs, unified form t 2gs ms, t 2gs ms sample filling, form t 2gs form download, t 2gs ms download, unified form t 2gs vur. KPIs and staff motivation.

Section I "General information"

When viewing this section, you can see that the employee’s personal data and information about his family, education received before employment and existing experience are entered into it.

The date and number of the employment contract concluded with the employee are entered in the “Employment contract” column.

Paragraphs 1-4 of this section are filled out based on passport data:

- last name, first name and patronymic are indicated in the nominative case in full;

— date of birth is indicated verbally and digitally;

- place of birth is indicated taking into account generally accepted abbreviations (for example, “g.” - city, “district” - district, “r. p.” - working village, etc.), while districts and regions are written in the genitive case.

The following entries can be made in the “Citizenship” column (section 2 OKIN): “citizen of the Russian Federation”; “citizen of the Russian Federation and a foreign state”; “foreign citizen” indicating the name of the state, for example, “foreign citizen (Republic of Kazakhstan)”; “stateless person” - indicated when presenting a residence permit.

The next column “Knowledge of a foreign language” is filled in according to the employee. In this case, it is necessary to specify the language in accordance with section. 4 OKIN and indicate the degree of proficiency in it in accordance with Section. 5 OKIN:

- reads and translates with a dictionary;

- reads and can explain himself;

- speaks fluently.

Based on the education documents submitted by the employee, clause 6 “Education” is filled out:

— primary (general) education — at least 4 grades;

— basic general education — at least 9 classes with a certificate;

- secondary (complete) general education - at least 11 classes with a certificate;

— primary vocational education — vocational school or lyceum;

- secondary vocational education - technical school or college;

— incomplete higher education — three or more university courses;

- higher education - university, academy, institute;

— postgraduate education — postgraduate studies (adjunct), residency, internship, doctoral studies.

Usually, information about completed education is indicated, but if the employee has a certificate of incomplete higher education, this can also be reflected in the personal card. Sometimes there is not enough space to indicate the employee’s education on the T-2 form, for example, he has three higher educations. What to do in this case? We recommend that you prepare a loose leaf sheet on which to write down all the necessary data.

For postgraduate education, separate lines are provided in the form.

For your information. If the employee’s last name, passport details and other similar information have changed, it is necessary to adjust the personal card. To correctly make corrections, we recommend using the Instructions for filling out work books: cross out the previous information with one line, and then (above the crossed out or, if there is free space, next to it) write down the new data.

In paragraph 7 “Profession” you should enter information about your main and additional professions. In the “Primary” column, they often indicate the profession or position that the employee occupies in the organization, but this is not correct. We believe that an employee without work experience needs to indicate in this column the profession that he received after graduating from an educational institution. If the employee has a certain amount of experience, then the main profession can be indicated in which he has acquired the most work experience. For such an employee, you can also fill in the “Other” column - in order to create a personnel reserve or quickly be able to replace an absent employee. In any case, when filling out clause 7, you must refer to OKPDTR and indicate the name of the profession in accordance with it.

Column 8 contains data on length of service - general, continuous and giving the right to a bonus for length of service. Currently, most employers do not calculate continuous length of service and length of service, since insurance experience is now mainly required - this is indicated in the line provided for general length of service. However, sometimes, due to the requirements of federal laws, it is necessary to indicate both continuous experience and length of service. For example, length of service is taken into account in the internal affairs bodies, in the service in the State Fire Service, in the authorities for control of the circulation of narcotic drugs and psychotropic substances, in the service in institutions and bodies of the penal system.

Total length of service is the total duration of work (regardless of the number and duration of breaks in it) and other socially useful activities, as well as other periods of time established by the legislator.

Work experience is calculated based on entries in the work book or other documents confirming the experience. To determine the calculation methodology, we recommend using Resolution of the Board of the Pension Fund of the Russian Federation dated July 31, 2006 N 192p, according to which the calculation of length of service is carried out by summing separately the end and start dates of work periods. The difference between these amounts is the duration of the total length of service. In this case, one day should be added to the duration of the total length of service for each case of dismissal.

Column 9 “Married status” is filled out in accordance with OKIN. Please note that the words “single”, “married”, etc. are unacceptable. The following wording will be correct:

- has never been (was) married;

- is in a registered marriage;

- is in an unregistered marriage;

- widower (widow);

- divorced (divorced);

- broke up (broke up).

The details of the identity document are transferred to clause 11 “Passport”. If an employee’s passport details have changed during their working career, this must be noted in their personal card.

The “Place of residence” column is filled in based on the registration stamp in the passport. Please note that the place of actual residence may differ from the place of registration. For this purpose, the personal card contains the corresponding lines, which are filled in according to the employee’s words.

Employee personal card form

Section I

• Item 5 “Knowledge of a foreign language” is filled out as follows: “speaks fluently”, “reads and can explain himself”, “reads and translates with a dictionary”.
• Clause 8 “Work experience” is filled out in accordance with the work book and other documents confirming the total work experience.
• Clause 10 “Family composition” and clause 12 “Actual address of residence” are filled out according to the employee.

We invite you to familiarize yourself with: Sample apartment flood inspection report

Section II

For citizens in reserve:

• Item 1 “Reserve category” – not to be filled in for reserve officers.
• Item 3 “Composition (profile)” – filled out without abbreviation (command, sailors, etc.).
• Item 4 “Full code designation of the VUS” – the full designation is indicated.
• P. 5 “Category of fitness for military service” - information is indicated in the form of letters: A - fit for service, B - fit for service, but with minor restrictions, C - limitedly fit, D - temporarily unfit.

  Note: if there is no data on fitness for military service on the military ID, the value “A” is indicated in paragraph 5.

• Item 7 “Registered with the military” – line “a” is filled in if there is a mobilization order and (or) a stamp on its issuance and withdrawal. Line “b” is filled in if the citizen is booked with an organization for the period of mobilization and during wartime.

For citizens subject to conscription:

• Item 1, item 3, item 4, item 7 – are not filled out.
• Item 2 – “subject to conscription” is indicated.
• P. 5 - information is indicated in the form of letters: A - fit for service, B - fit for service, but with minor restrictions, C - limitedly fit, D - temporarily unfit, D - not fit for military service.

Section III

Data in this section is entered in accordance with the employment order.

Section IV-VII

In these sections, the employer enters information about advanced training, recertification, professional retraining and awards.

Section VIII

Contains information about employee vacations.

Title IX

This section is completed if the employee is entitled to social benefits.

Section X

As additional information in this section, the employer can reflect the availability of a driving license, a foreign passport, etc.

Section II “Information on military registration”

Information for filling out this section of the personal card is taken from:

- military ID (or temporary certificate issued in place of a military ID) - for citizens in the reserve;

- certificates of a citizen subject to conscription for military service - for citizens subject to conscription for military service.

If a citizen is in reserve, then:

— paragraph 1 “Reserve category” for reserve officers is not filled in;

- paragraph 3 “Composition (profile)” is filled in without abbreviation (for example, “command”, “medical” or “soldiers”, “sailors”);

— in paragraph 4 “Full code designation of the VUS” the full designation is written down (six digits, for example 021101, or six digits and a letter, for example 113194A);

- paragraph 5 “Category of fitness for military service” is filled in with letters (A - fit for military service, B - fit for military service with minor restrictions, C - limitedly fit for military service, D - temporarily unfit for military service). If there are no entries in the corresponding paragraphs of the military ID, category “A” is indicated;

- in paragraph 7 “Registered with the military” line “a” is filled in (in pencil) - in the case of a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders, line “b” - for citizens booked with the organization for the period mobilization and in wartime.

If a citizen is subject to conscription for military service, then:

— items 1 “Reserve category”, 3 “Composition (profile)”, 4 “Full code designation of military personnel” and 7 “Registered with the military” are not filled in;

— in paragraph 2 “Military rank” the entry “Subject to conscription” is made;

- in paragraph 5 “Category of fitness for military service” a letter is placed (A - fit for military service, B - fit for military service with minor restrictions, C - limitedly fit for military service, D - temporarily unfit for military service, D - unfit for military service) on the basis of an entry in the certificate of a citizen subject to conscription for military service.

If a citizen has reached the age limit for being in the reserve or is declared unfit for military service due to health reasons, paragraph 8 states or “Removed from military registration due to health reasons.”

At the end of this section, at the bottom of the second page of the form, the personnel officer and the employee for whom the card was filled out put their signatures, confirming the correctness of the information entered.

PERSONAL CARD of a state (municipal) employee

I. GENERAL INFORMATION

2nd page of form No. T-2GS(MS)

10. Family composition:

12. Residence address:

Phone number

II. INFORMATION ABOUT MILITARY REGISTRATION

3rd page of form No. T-2GS(MS)

III. HIRING AND TRANSFERS TO OTHER JOBS

IV. ASSIGNMENT OF A QUALIFICATION RANK, CLASS RANK, DIPLOMATIC RANK, MILITARY RANK

V. CERTIFICATION

VI. TRAINING

VII. PROFESSIONAL RETRAINING

4th page of form No. T-2GS(MS)

VIII. STATE AND DEPARTMENTAL AWARDS, honorary titles

IX. VACATION

X. SOCIAL BENEFITS to which the employee is entitled in accordance with the law

XI. ADDITIONAL INFORMATION

XII. Grounds for termination of an employment contract (dismissal)

Download the document “Personal card of a state (municipal) employee. Form N T-2GS(MS)"

III. Hiring and transfers to other jobs

Section IV "Certification"

This section is completed only if the organization’s certification is provided for by local regulations or is carried out in accordance with legal requirements. The date of certification, the decision of the certification commission (briefly), the date and number of the minutes of the meeting are indicated. In the “Bases” column, write down the date and number of the order for certification. Please note that in addition to making a decision on the employee’s suitability for the position held, the certification commission may recommend sending him for training, transferring him to another position, etc. These recommendations can also be given in this section.

Composition of the personal card T-2GS (MS)

The document includes 12 sections:

• General information.

• Information about military registration.

• Hiring and transfers to other jobs.

• Assignment of a qualification category, class rank, diplomatic rank, military rank.

• Certification.

• Training.

• Professional training.

• State and departmental awards, honorary titles.

• Vacation.

• Social benefits to which an employee is entitled in accordance with the law.

• Additional information.

• Grounds for termination of an employment contract (dismissal).

Section V “Advanced training”

In accordance with Art. 196 of the Labor Code of the Russian Federation, the employer provides professional training, retraining, advanced training of employees, teaching them second professions in the organization, and, if necessary, in educational institutions of primary, secondary, higher vocational and additional education on the terms and in the manner determined by the collective agreement, agreements, employment contract. It is after completing training in advanced training institutions that this section is completed.

Let us remind you that advanced training can be short-term (at least 72 hours), long-term (over 100 hours) and can be carried out in the form of thematic and problem-based seminars (from 72 to 100 hours).

V. Advanced training

Section VI “Professional retraining”

This section is filled out when an employee masters a new profession. After completing a program of more than 500 hours, a diploma of professional retraining is issued, on the basis of which the entry is made. Let us recall that the procedure and conditions for professional retraining of specialists are determined by Order of the Ministry of Education of the Russian Federation dated 09/06/2000 N 2571 and the Model Regulations on the educational institution of additional professional education (advanced training) for specialists.

In the “Bases” column, you should indicate the details of the order to send the employee for retraining. If the employee independently completed retraining and presented only a diploma, the “Bases” column will remain blank.

Section VII "Awards (encourages), honorary titles"

Article 191 of the Labor Code of the Russian Federation gives the employer the right to encourage employees who conscientiously perform their job duties - to express gratitude, give a bonus, award a valuable gift, a certificate of honor, or nominate them for the title of the best in the profession. If during his working life the employee was encouraged by the organization or received any honorary title, an entry about this must be made in this section.

Clause 24 of the Rules for maintaining and storing work books specifies what awards and incentives are indicated in the work book, and therefore (by analogy) in the personal card. Remember that information about bonuses provided for by the remuneration system or paid on a regular basis is not entered into your personal card.

Personal card T 2

Irina!

Resolution of the State Statistics Committee of the Russian Federation dated January 05, 2004 N 1 “On approval of unified forms of primary accounting documentation for recording labor and its payment”

Employee personal card

(Form N T-2)

Personal card of a state (municipal) employee

(Form N T-2 GS (MS))

Filled out by an employee of the personnel service for persons hired on the basis of: an order (instruction) on hiring (form N T-1 or N T-1a); passport or other identity document; work book or document confirming work experience; insurance certificate of state pension insurance; military registration documents - for those liable for military service and persons subject to conscription for military service; a document on education, qualifications or the presence of special knowledge - when applying for a job that requires special knowledge or special training, as well as information provided by the employee. In some cases, taking into account the specifics of the work, in accordance with the current legislation of the Russian Federation, it may be necessary to present additional documents.

The personal card of a state (municipal) employee (Form N T-2 GS (MS)) is used to record persons holding state (municipal) civil service positions.

When filling out clause 5 “Knowledge of a foreign language” of Section 1 of the forms, the degree of knowledge of the language is indicated: “I speak fluently”, “I read and can explain myself”, “I read and translate with a dictionary”.

Work experience (general, continuous, giving the right to a bonus for length of service, giving the right to other benefits established in the organization, etc.) is calculated on the basis of entries in the work book and (or) other documents confirming the relevant length of service.

When information about an employee changes, the corresponding data is entered into his personal card, which is certified by the signature of a personnel service employee.

The main documents on the basis of which section II “Information on military registration” is filled out are:

military ID (or temporary certificate issued instead of a military ID) - for citizens in the reserve;

certificate of a citizen subject to conscription for military service - for citizens subject to conscription for military service.

For citizens in reserve:

clause 1 “Reserve category” for reserve officers is not filled in;

clause 3 “Composition (profile)” - filled in without abbreviation (for example, “command”, “medical” or “soldiers”, “sailors”, etc.);

clause 4 “Full code designation VUS” - the full designation is written down (six numbers, for example, “021101” or six numbers and a letter, for example, “113194 A”);

clause 5 “Category of fitness for military service” - written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limitedly fit for military service) or D (temporarily unfit for military service ). If there are no entries in the corresponding paragraphs of the military ID, category “A” is indicated;

in paragraph 7 “Registered with the military” is filled in (in pencil):

line a) - in cases where there is a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders;

line b) - for citizens reserved with the organization for the period of mobilization and during wartime.

For citizens subject to conscription for military service:

clauses: clause 1 “Reserve category”, clause 3 “Composition (profile)”, clause 4 “Full code designation of military personnel” and clause 7 “Registered with the military” are not filled in;

clause 2 “Military rank” - the entry “subject to conscription” is made;

clause 5 “Category of fitness for military service” - written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limitedly fit for military service), D (temporarily unfit for military service ) or D (not fit for military service). Filled out based on the entry in the certificate of a citizen subject to conscription for military service;

Filling out items not specifically specified in the Instructions is carried out on the basis of information from the listed documents.

In paragraph 8 of Section II of the personal card of a citizen who has reached the age limit for being in the reserve, or a citizen declared unfit for military service due to health reasons, in a free line it is written about or “removed from military registration due to health reasons.”

In the section “Hiring, transfers to another job” with each entry made on the basis of an order (instruction) on hiring (form N T-1 or N T-1a) and an order (instruction) on transfer to another job ( form N T-5), the administration is obliged to familiarize the employee with a signature in column 6 of the form.

In the “Vacation” section, records are kept of all types of vacations provided to the employee during the period of work in the organization.

The “Additional information” section is filled out to completely record information about employees studying in educational institutions, to record working disabled people, etc.

All the best to you. Successful resolution of your issue.

VII. Awards (encourages), honorary titles

Please note that departmental awards may be provided for in institutions financed from various budget levels. For example, for the federal state registration service, the Regulations on the Certificate of Honor were approved by Order of Rosreestr dated December 15, 2011 N P/507.

Section VIII "Vacation"

All vacations (annual paid, without pay, additional and others) must be taken into account. When filling out this section, you must indicate the type of leave (for example, additional paid leave), the period for which it is provided, the number of calendar days of leave, start and end dates, the basis (order for granting leave in the T-6 form).

Sometimes the question arises with filling out the “Work period” column of this section: some specialists, when granting part of the vacation, indicate half the period. This is not true. It is necessary to indicate in full the working year for which the leave is granted, regardless of whether the employee is granted full leave or part of it.

Legislative framework of the Russian Federation

valid Editorial from 01.01.1970

detailed information

DECREE of the State Statistics Committee of the Russian Federation dated 01/05/2004 N 1 “ON APPROVAL OF UNIFIED FORMS OF PRIMARY ACCOUNTING DOCUMENTATION FOR LABOR ACCOUNTING AND ITS PAYMENT”

Personal card of a state (municipal) employee (form N T-2GS (MS)

Filled out by an employee of the personnel service for persons hired on the basis of: an order (instruction) on hiring (form N T-1 or N T-1a); passport or other identity document; work book or document confirming work experience; insurance certificate of state pension insurance; military registration documents - for those liable for military service and persons subject to conscription for military service; a document on education, qualifications or the presence of special knowledge - when applying for a job that requires special knowledge or special training, as well as information provided by the employee. In some cases, taking into account the specifics of the work, in accordance with the current legislation of the Russian Federation, it may be necessary to present additional documents.

Personal card of a state (municipal) employee (form N T-2GS (MS) is used to record persons holding state (municipal) civil service positions.

When filling out clause 5 “Knowledge of a foreign language” of Section 1 of the forms, the degree of knowledge of the language is indicated: “I speak fluently”, “I read and can explain myself”, “I read and translate with a dictionary”.

Work experience (general, continuous, giving the right to a bonus for length of service, giving the right to other benefits established in the organization, etc.) is calculated on the basis of entries in the work book and (or) other documents confirming the relevant length of service.

When information about an employee changes, the corresponding data is entered into his personal card, which is certified by the signature of a personnel service employee.

The main documents on the basis of which section II “Information on military registration” is filled out are:

military ID (or temporary certificate issued instead of a military ID) - for citizens in the reserve;

certificate of a citizen subject to conscription for military service - for citizens subject to conscription for military service.

For citizens in reserve:

clause 1 “Reserve category” for reserve officers is not filled in;

clause 3 “Composition (profile)” - filled in without abbreviation (for example, “command”, “medical” or “soldiers”, “sailors”, etc.);

clause 4 “Full code designation VUS” - the full designation is written down (six digits, for example “021101” or six digits and a letter, for example “113194A”);

clause 5 “Category of fitness for military service” - written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limitedly fit for military service) or D (temporarily unfit for military service ). If there are no entries in the corresponding paragraphs of the military ID, category “A” is indicated;

in paragraph 7 “Registered with the military” is filled in (in pencil):

line a) - in cases where there is a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders;

line b) - for citizens reserved with the organization for the period of mobilization and during wartime.

For citizens subject to conscription for military service:

clauses: clause 1 “Reserve category”, clause 3 “Composition (profile)”, clause 4 “Full code designation of military personnel” and clause 7 “Registered with the military” are not filled in;

clause 2 “Military rank” - the entry “subject to conscription” is made;

Clause 5 “Category of fitness for military service” - written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limitedly fit for military service), D (temporarily unfit for military service ) or D (not fit for military service). Filled out based on the entry in the certificate of a citizen subject to conscription for military service;

Filling out items not specifically specified in the Instructions is carried out on the basis of information from the listed documents.

In paragraph 8 of Section II of the personal card of a citizen who has reached the age limit for being in the reserve, or a citizen declared unfit for military service due to health reasons, in a free line it is written about or “removed from military registration due to health reasons.”

In the section “Hiring, transfers to another job” with each entry made on the basis of an order (instruction) on hiring (form N T-1 or N T-1a) and an order (instruction) on transfer to another job ( form N T-5), the administration is obliged to familiarize the employee with a signature in column 6 of the form.

In the “Vacation” section, records are kept of all types of vacations provided to the employee during the period of work in the organization.

The “Additional information” section is filled out to completely record information about employees studying in educational institutions, to record working disabled people, etc.

Section IX “Social benefits”

This section of the personal card lists social benefits that are associated with labor relations. Information about them is entered on the basis of documents submitted by the employee, for example, a disability certificate, an honorary donor certificate. We recommend specifying a federal law or other regulatory act that provides for a benefit or guarantee as the basis for the benefit.

Completing this section will allow the HR employee to monitor the provision of benefits and guarantees specified by law.

Personal card of a state (municipal) employee (form N T-2GS(MS))

Employee personal card

(Form N T-2)

Personal card of a state (municipal) employee

(Form N T-2GS(MS))

Filled out by an employee of the personnel service for persons hired on the basis of: an order (instruction) on hiring (form N T-1 or N T-1a); passport or other identity document; work book or document confirming work experience; insurance certificate of state pension insurance; military registration documents - for those liable for military service and persons subject to conscription for military service; a document on education, qualifications or the presence of special knowledge - when applying for a job that requires special knowledge or special training, as well as information provided by the employee. In some cases, taking into account the specifics of the work, in accordance with the current legislation of the Russian Federation, it may be necessary to present additional documents.

The personal card of a state (municipal) employee (Form N T-2GS(MS)) is used to record persons holding state (municipal) civil service positions.

When filling out clause 5 “Knowledge of a foreign language” of Section 1 of the forms, the degree of knowledge of the language is indicated: “I speak fluently”, “I read and can explain myself”, “I read and translate with a dictionary”.

Work experience (general, continuous, giving the right to a bonus for length of service, giving the right to other benefits established in the organization, etc.) is calculated on the basis of entries in the work book and (or) other documents confirming the relevant length of service.

When information about an employee changes, the corresponding data is entered into his personal card, which is certified by the signature of a personnel service employee.

The main documents on the basis of which section II “Information on military registration” is filled out are:

military ID (or temporary certificate issued instead of a military ID) - for citizens in the reserve;

certificate of a citizen subject to conscription for military service - for citizens subject to conscription for military service.

For citizens in reserve:

clause 1 “Reserve category” for reserve officers is not filled in;

clause 3 “Composition (profile)” - filled in without abbreviation (for example, “command”, “medical” or “soldiers”, “sailors”, etc.);

clause 4 “Full code designation VUS” - the full designation is written down (six digits, for example, “021101” or six digits and a letter, for example, “113194A”);

clause 5 “Category of fitness for military service” - written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limitedly fit for military service) or D (temporarily unfit for military service ). If there are no entries in the corresponding paragraphs of the military ID, category “A” is indicated;

in paragraph 7 “Registered with the military” is filled in (in pencil):

line a) - in cases where there is a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders;

line b) - for citizens reserved with the organization for the period of mobilization and during wartime.

For citizens subject to conscription for military service:

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clauses: clause 1 “Reserve category”, clause 3 “Composition (profile)”, clause 4 “Full code designation of military personnel” and clause 7 “Registered with the military” are not filled in;

clause 2 “Military rank” - the entry “subject to conscription” is made;

clause 5 “Category of fitness for military service” - written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limitedly fit for military service), D (temporarily unfit for military service ) or D (not fit for military service). Filled out based on the entry in the certificate of a citizen subject to conscription for military service;

Filling out items not specifically specified in the Instructions is carried out on the basis of information from the listed documents.

In paragraph 8 of Section II of the personal card of a citizen who has reached the age limit for being in the reserve, or a citizen declared unfit for military service due to health reasons, in a free line it is written about or “removed from military registration due to health reasons.”

In the section “Hiring, transfers to another job” with each entry made on the basis of an order (instruction) on hiring (form N T-1 or N T-1a) and an order (instruction) on transfer to another job ( form N T-5), the administration is obliged to familiarize the employee with a signature in column 6 of the form.

In the “Vacation” section, records are kept of all types of vacations provided to the employee during the period of work in the organization.

The “Additional information” section is filled out to completely record information about employees studying in educational institutions, to record working disabled people, etc.