Change SNILS when changing the employee’s last name: procedure for submitting documents to the Pension Fund

Do I need to change SNILS when changing my last name?

The surname is an integral component of civil status. A person can carry out any legal acts only by sealing them with his last name (except for legally permitted situations of using a nickname, pseudonym, etc.)

The surname given at birth can be changed when the marital status changes, and not only by the woman. Each of the spouses or both at once can take any of the two surnames or combine them into one common one. In case of divorce, the reverse operation is possible, or you can do without it.

SNILS of an individual reflects the data contained in the database of the Pension Fund of the Russian Federation. The last name is part of the information about the taxpayer, and it must be indicated correctly at the current moment, otherwise its legal status will be invalid.

In practice, this can result in the following problems:

if the Pension Fund database contains an outdated surname, then the funds transferred from the salary of a woman with a new surname may “freeze” without reaching its intended destination;
accrual of vacation pay, benefits, payments in case of maternity leave may be incorrect;
Problems may arise during employment if the employee’s passport data does not match the taxpayer database.

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Important! Replacing SNILS is just issuing a new card: the number itself remains unchanged, because it is assigned for life. As a result of this procedure, information in the Pension Fund database is clarified and corrected.

See how to find out your SNILS number for an individual using your passport and other methods.

How much does a replacement cost?

A citizen of the Russian Federation must know and be able to protect his rights, including those to receive this type of service. The legislator exempts persons undergoing the procedure for replacing SNILS from paying commissions and state duties.

This kind of service is provided free of charge . Therefore, if an official demands payment for a replacement and the issuance of a new document, the citizen has every reason to contact law enforcement agencies. Judging by user reviews, such unlawful actions towards applicants are carried out by unscrupulous MFCs, demanding payment for their work.

In what cases can you not do without a certificate?

“I don’t use SNILS, so why should I change it?” - some women may think if, for example, they do not officially work at the time of marriage. However, this procedure should not be neglected. There are situations when almost every citizen will one day need SNILS, and it is necessary that the data on it correspond to current reality.

Need for employment. A woman may need to get a job, but her SNILS is for the wrong last name. According to the law, this should not become an obstacle to hiring; the employer himself is obliged to replace SNILS. But in practice, this circumstance may become one of the factors in the preference of other candidates.
Registration of benefits. No one can say that a woman who has changed her last name will not need to turn to social programs to receive financial assistance, free medicines, etc., and this is only possible with up-to-date data in SNILS.
Obtaining various certificates. When performing many legal actions, for example, registering maternity capital, government agencies often request data from each other, and the connecting link is most often SNILS. A person who does not have it will have to spend more time on all this.
Registration on the State Services portal. If you need to perform any actions through this portal, authorization takes place using the SNILS number. In some cases, you need not only a number, but also a last name.
Issuance of a universal electronic citizen card. This document, which combines the functions of many at once, can also be obtained only on the basis of SNILS.

Attention! Even if you are already registered on the State Services website, after changing your last name, access will be limited. This is due to the fact that the old surname will be issued using the specified SNILS number.

When is it necessary to change the certificate?

There is no legally required need for an urgent replacement of SNILS when changing your surname after marriage. The recommended deadline for replacing the card with a current one is 2 weeks after the change of surname. But no one will fine the woman or her employer if this is done earlier or later, because replacing the document is in her own interests.

What documents need to be changed after marriage and last name change?

First of all, the young wife should take care of her new passport. As soon as the passport with the new family surname is in hand, you need to change:

TIN;
driver’s license (it’s better to change it immediately so you don’t have to pay a fine);
medical insurance;
bank cards, accounts;
female students write an application and change their last name information at the university;
SNILS.

All documents must confirm your identity and match your passport details. If you decide to do the paperwork, do it all at once.

At certain points in your life, you will be in dire need of unity of all data on your person. Small troubles and misunderstandings due to inconsistency of personal data can deprive you of time, money - sometimes a lot of it.

If everything is clear with a driver’s license and medical insurance, no one wants to have problems with the tax office and changes the TIN without questions, then the urgent replacement of SNILS is surprising.

Many people believe that if a number is assigned to a citizen once and for life, then what difference does it make what is written on the SNILS card.

What documents are needed to replace SNILS

To change SNILS when changing your last name to another card, with the same number, but current personal data, the woman who changed her last name must prepare:

an old SNILS card with the same last name;
if the card has not been issued before or it is lost - a statement of loss;
passport with a new surname with pasted photos according to age;
documentary evidence of the change of surname (marriage certificate).

After presenting this package of documents, an application in form ADV-2 (to replace the insurance certificate) is filled out.

You need to enter the following data into it:

11 digits of the SNILS number – it remains unchanged;
previous personal data;
the surname that replaced the maiden name (there is no need to repeat the first and patronymic);
Gender Female;
the address at which the owner of SNILS is registered;
the address where she actually lives (with marriage, this data may also change);
number and series of the new passport (with the current surname).

After filling out, the woman changing SNILS must put the date and sign with her own hand.

Attention! You will not need money to replace your SNILS - according to the law, no state duty is paid for this procedure.

What is SNILS

The abbreviated designation of the document looks like “insurance number of an individual personal account.” Its connection with an important period in a person’s life—pension—is obvious, at least from the name of the card: “insurance certificate of compulsory pension insurance.” Each person is assigned an individual code equal to the personal code number reflected in the insurance certificate.

In the insurance system, the savings of the future pensioner are accumulated in a special deposit. Deductions, regardless of his will, are made automatically and without fail. This guarantees a secure old age for some and a living wage for other citizens, depending on the size of contributions.

The functionality of a small card allows you to collect and store personal information and work history data:

employers;
periods of employment;
transfers to the Social Insurance Fund.

Additional Information! To authenticate a person, a unique set of numbers is assigned that does not change throughout life. Even in the event of such circumstances as changing SNILS, the numbers remain the same for the new surname.

Front side

Card functions

It is also called a pension card, since the information it contains affects the size of the future pension. It is needed in the following situations:

apparatus employed;
receiving social preferences under government programs;
services of medical institutions;
application for insurance of the funded part of the labor pension;
creating an account on the State Services portal.

A pension card can be presented to confirm your identity instead of a TIN. It helps government departments in manipulating information.

Important! If the newlywed, who handed over the papers to the employer to replace the certificate, quit, the boss sends a notice with a request to pick up the SNILS. The unclaimed card must be kept in the former employee's personal file.

To whom is it issued?

An insurance card is issued to those who have registered in the PFR personalized accounting system:

citizens of the Russian Federation of any age and place of work;
foreign citizens officially employed in the country;
refugees, with special certificates;
citizens of other states with residence permit status.

What does it look like

Unique information is printed on a light green laminated rectangle:

on the front side - 11 license plates, full name, date of birth, place of birth, gender, registration time;
on the reverse side are the rules for using the pension card.

Reverse side of SNILS

Safety

Modern information security tools make it possible to maintain the secrecy of personal data. A unique code is created from a random set of numbers, which prevents the falsification of details. Lamination with a durable material protects the paper from physical wear and tear.

Note! On the updated card, only the owner's last name is corrected. The previously assigned set of numbers should not change.

What is the reason for the exchange

Why do you need to change your existing SNILS if the license plates remain unchanged? The need for an updated certificate of insurance is dictated by the interests of the owner about whom the information is being collected. The new surname should not differ from the entry on the insurance certificate. Otherwise, the enterprise’s accounting department will send mandatory deductions based on passport data, which is considered invalid at that time. This means that contributions will go nowhere. Not only are they impossible to return, but they will also negatively affect the amount of future pension payments.

Where can I change SNILS

The replacement procedure is simple, carried out quickly and without unnecessary problems. This can be done independently or through the employer, if the woman who changed her last name is officially employed.

Replacing SNILS through an employer

All matters related to the employee’s pension transfers are decided by his tax agent - the official employer. He should help with the registration of SNILS, if the employee did not previously have one, and he is also authorized to resolve issues related to the replacement or issuance of a duplicate.

You just need to contact him with such a statement and fill out the ADV-2 form. The employer will draw up a list of documents in the ADV-2 form and send the package to the Pension Fund. If personnel employees do not want to fulfill their responsibilities in this regard, delegating them to the employee herself, you can send a complaint to the Pension Fund office (in writing, in person or by telephone).

Replacing SNILS through MFC

The multifunctional center helps citizens in preparing various documents. You can also contact them about SNILS.

If you need to change the data on your pension certificate, you can submit to the MFC operator the necessary documents for this - a standard package, originals and copies.

After signing the application, you will need to wait a little:

documents are transferred to the Pension Fund within 2 working days after submission;
The Pension Fund of Russia will provide the changed SNILS in 2 weeks.

Attention! MFC is the easiest way to exchange SNILS, since all documents will be filled out by a center specialist. However, it is not possible to obtain SNILS from the MFC in all cities of the Russian Federation - you may have to go to the Pension Fund with a new passport to get an adjusted certificate.

Replacing SNILS through State Services

The Pension Fund website contains information stating that it is currently impossible to change SNILS through the State Services website, since this service has not yet been activated. On the contrary, the SNILS number is the only identifier on this portal, so to authorize the State Services website you will have to obtain it in another way.

Replacing SNILS in the Pension Fund of Russia

This is another method that can be used today for various procedures with SNILS, including replacing SNILS when changing your last name after marriage. The official employer will do this, or you will have to take care of it yourself.

You need to prepare the specified package of documents and come to any branch of the Pension Fund. There you will be given an ADV-2 form, which you will need to fill out correctly, without errors, blots or corrections. In two weeks you can come back and receive an updated SNILS.

Replacing SNILS after changing your last name: how to fill out an application

In this document you will need to provide the following information:

at the top – the number of the pension insurance certificate;
below – full name (data from old ID card);
then - new information about you (only those data that have changed, i.e. last name);
then indicate your gender;
Below is information about the date and place of birth;
then indicate citizenship;
followed by the address of residence and postal code;
passport data from the new document.

The application is completed by affixing the date and your signature.

If the employer submits documents to change SNILS, you will also need a list of all attached papers. This is the ADV-6 form.

Also see “How to restore (get a duplicate) or exchange a pension insurance certificate.”

Again: if you decide to entrust the paperwork to your employer, then all actions will take a slightly longer period of time. The fact is that the papers will be sent to the Pension Fund, and it, in turn, will send a completed copy of the certificate to the company where you work. And within a week they will be obliged to hand it over to you. You will need to sign for a new certificate.

It also happens that when changing SNILS after marriage, an employee receives from the employer the coveted green card, in which her data is incorrectly indicated. For example, the Pension Fund may have made a mistake when writing a new last name. In this case, the employer must fill out form ADV-9. This is a special correction sheet. It should be sent to the Pension Fund to replace the certificate with one containing the correct information.

Is it possible to change a certificate while in another city?

It happens that replacing SNILS when changing a surname after marriage is urgently needed, and the woman is away, for example, on a business trip or vacation, or, alternatively, on a honeymoon.

If she is employed, the employer can submit documents to replace her SNILS without her presence. You can fill out form ADV-2 using personnel documents. And instead of the employee’s personal signature, the reason for her absence will be indicated. The only thing is that the employer will need a power of attorney certified by a notary for this.

Under such a power of attorney, the replacement of SNILS can be initiated by another person on behalf of the owner.

Thus, when the woman who changed her last name returns to her city, her new SNILS card will already be ready, and she will be able to get it from her employer or from the Pension Fund of Russia by presenting her new passport.

Where they exchange

Where do they change SNILS when changing their last name? This issue worries the majority of the population. In Russia, an insurance certificate, like a number of other documents, can be exchanged at various government services.

Among them are:

Pension funds of Russia;
portal “State Services”;
multifunctional centers;
employers.

The latter scenario does not occur so often in practice. Mostly citizens try to change certain papers on their own. This makes life much easier!