Act of transfer of affairs to the newly elected chairman of the trade union committee, 2020, 2020 - Documents of the enterprise's office work

In the process of office work, a person may be faced with the need to transfer papers to another person. The operation cannot be performed without documentary evidence. For the process to take place, it is necessary to draw up an act of acceptance and transfer of documents. It is used to relieve liability from the employee who accepted the documents and can be used as evidence in court if a conflict situation arises between the parties. To avoid mistakes, an entrepreneur can use a sample document acceptance certificate. However, before starting the compilation, a number of nuances should be taken into account.

Application

A transfer and acceptance certificate must be drawn up when moving documents. It is designed to record the fact of transfer of paper or submission of documentation to the archive. A document acquires the force of a normative legal act if it contains all the necessary details. These include:

signatures;
printing on both sides;
signatures of the commission, if it was convened.

Current legislation does not require that documentation be completed during each transfer of documentation.

It is mandatory to record the movements of strictly accountable papers. In the rest, the drafting action is carried out at the request of the parties.

When and why is a transfer deed drawn up?

Leaving the workplace, the specialist reports on his own work and at the same time gives recommendations and instructions to the employee assigned to his position.

Reasons for carrying out such a process may include:

defining the responsibilities of a newly hired employee;
stimulating the performance of duties at a high level;
uninterrupted operation of the department and production;
division of areas of responsibility.

In addition to dismissal, an acceptance certificate is drawn up in case of an employee’s long-term sick leave, failure to fully perform official duties, or vacation.

In accordance with Art. 192 of the Labor Code of the Russian Federation (Part 1) the reception and transfer of cases upon dismissal is an optional process. If such an action is necessary for management, then all regulations must be set out in the company’s Charter. Failure by an employee to comply with this clause will be regarded as a refusal to fulfill his duties.

When a manager, personnel officer, chief accountant or materially responsible employee resigns, a transfer and acceptance certificate must be drawn up.

If the employee does not have a successor, all matters are temporarily transferred to his colleague or the head of the enterprise.

When a candidate appears for a vacant position, he is brought up to date by the specialist who took over the matter earlier.

How to register for the transfer of files and documents upon dismissal of the chief accountant?

The scope of activities of the chief accountant differs from other employees:

the performance of official duties is associated with the norms of Federal Law No. 402 “On Accounting”;
is subordinate directly to the general director of the enterprise, who makes the final decision on termination of the employment contract;
The probationary period for hiring a position is 6 months (Part 5 of Article 70 of the Labor Code of the Russian Federation).

Before drawing up the transfer and acceptance certificate, it is necessary to conduct an analysis of accounting activities and an inventory of assets.

All financial liability must be fixed in advance in an agreement or other regulatory act. Cases are taken over by another accounting specialist appointed by management.

In a large organization, the chief accountant has a deputy, which helps to significantly insure in case of a specialist’s sudden departure.

When transferring papers to the receiving party, special attention should be paid to:

cash and accounting documentation;
results of the inventory;
unfulfilled obligations to counterparties.

Completing the acceptance and transfer process, both accountants, as well as the head of the enterprise, sign the transfer act indicating the date and list of accepted documents, the real state of affairs is recorded (tax debts, lack of necessary documentation).

The procedure for dismissing the chief accountant.

How to fill out the personnel officer’s work books for acceptance and transfer?

The execution of the acceptance certificate is always accompanied by a change in the person responsible for office work.

The procedure for transferring work books is not defined by law, but the implementation of this operation helps to systematize document flow and record the completeness of papers at the time of their transfer.

Before the actual execution of the act, you can assemble a special commission; it is necessary to verify the availability, content and storage of books.

The acceptance and transfer certificate contains information: details of the enterprise, date and place of the audit of work books, composition of the commission, full name of the receiving and transferring parties, list of transferred papers.

At the end, all members of the commission sign a form indicating the results of the audit.

Rules for registration for the transfer of MC to the materially responsible person

The main and most important assets of an enterprise are material assets. Organizing control over them is an important mission of any legal entity. One of the types of checking balances is the acceptance certificate.

The need to change the financially responsible person may arise during dismissal or transfer to another position.

The procedure for dismissing a financially responsible person.

Before terminating an employment contract with this specialist, you should create a commission, conduct an inventory of property, and then draw up a report.

The change of the financially responsible person is confirmed by the order of the manager.

An audit of assets allows you to monitor their safety, identifies and eliminates errors in the activities of responsible employees. Having summed up the inventory, an act of acceptance and transfer is drawn up between the new and former MOL. To do this, you can use a standard act in the OP-18 form or another developed form.

The document must reflect: the name of the form and the company, the date of completion, the full name of the transferring and receiving parties, a list of values to be accepted and transferred with a description of the exact characteristics, signatures of the commission members

At the legislative level, the transfer of cases upon dismissal is regulated by the following acts:

during inventory - Guidelines No. 119n (clause 22) dated December 28, 2001;
subject to the obligations of materially responsible persons - Art. 277 Labor Code of the Russian Federation.

If a replacement is not found for the resigning employee, all responsibilities are assumed by another company employee or company manager.

Transfer process depending on the situation

The execution of the operation may vary significantly depending on the current situation. Documents are required to be submitted if:

liquidation or reorganization of an enterprise;
change of management team;
dismissal of an employee;
transfer of affairs to a bankruptcy trustee during the bankruptcy process.

If papers need to be transferred because the company is going out of business, the liquidation committee will be responsible for the action. When selling or reorganizing the composition of the body, representatives of both parties must be included.

When the founder or director of a company changes, a commission is also created. However, only interaction with documentation is placed on her shoulders. If the appointment to the position of head of the organization has already taken place, the affairs are transferred to the new employee.

If a person is absent from the position, responsibility for the safety of documents until the appointment of a new director remains with the commission.

The dismissal of a specialist involved in documentation is a frequent case when it is necessary to carry out a transfer and draw up a report. All papers are transferred to the person who will be hired instead of the specialist leaving the enterprise.

If the company goes bankrupt, all cases are transferred to a bankruptcy trustee, who is appointed by court decision. The documentation is transferred to the state archive. The responsibility for carrying out the action lies with the manager.

Composition of the document

The act of acceptance of the transfer of documents serves as confirmation that all papers were transferred and received by the interacting parties. The act does not have a statutory form. For this reason, each organization interacting with papers must develop the document independently.

It should contain:

Name.
The name of the organization that compiled the paper.
Information about the position of the compiler and his full name.
The name of the organization to which the documents will be transferred.
Information about the recipient's position and full name.
List of papers that are transferred.
Compiler's signature.
Recipient's signature.
Stamps of interacting organizations.

The list of documents must indicate the registration numbers of the papers and their total number. If the originals are transferred, the acceptance certificate must record this nuance. The procedure should be carried out carefully.

You should make copies of the entire list in advance. This will help prevent misunderstandings in the event of loss and litigation. To simplify the procedure for drawing up an act, you can use a sample list of documents for transferring the form to another organization.

Found documents on the topic “Act of transfer of affairs in the Trade Union”

Act of transfer of cases to the newly elected chairman of the trade union committee Documents of the enterprise's office work → Act of transfer of cases to the newly elected chairman of the trade union committee
act of the year "" 20 We, the undersigned, are members of the audit commission of the trade union organization (listed...
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Agreement for free use → Certificate of transfer of equipment, components and technical documentation (annex to the agreement for the transfer of equipment for free use)
Act No. of the transfer of equipment, components and technical documentation Appendix No. to the agreement on the transfer of equipment...
Applications for admission and exit from trade union, payment trade union contributions
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annex to the residential lease agreement dated "" 201. act of acceptance and transfer of the year "" 201. 1. in accordance with the rental agreement for residential premises from “”...
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deed of transfer of apartment city Moscow "" 201 we, citizen of the Russian Federation Ivanov Ivan Ivanovich, born 02/01/1980, place of...
Act acceptance-transfers fixed assets. Form No. os-1
Accounting statements, accounting → Certificate of acceptance and transfer of fixed assets. Form No. os-1
act of acceptance and transfer of fixed assets. form no. os-1 standard interdepartmental form no. os-1 - enterprise, organization...
Act about admission-transmission buildings (structures) (Unified form N OS-1a)
Enterprise records management documents → Certificate of acceptance and transfer of a building (structure) (Unified form N OS-1a)
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Act about admission-transmission equipment for installation (Unified form N OS-15)
Enterprise records management documents → Certificate of acceptance and transfer of equipment for installation (Unified Form N OS-15)
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Sample. Act on transmission goods, containers and equipment when changing bartenders
Accounting statements, accounting → Sample. Act on the transfer of goods, containers and equipment when changing barmen
Okud code 0903115 (enterprise, organization) act no. for the transfer of goods, containers and equipment when changing bartenders on 20. handing over: receiving: (position, function...
Act transfers property to the residential lease agreement
Residential lease agreement → Act of transfer of property to the residential lease agreement
deed of transfer of property. to the rental agreement for apartment No., located at the address: g., st. ...
Act reception-transfers to the apartment purchase and sale agreement
Real estate purchase and sale agreement → Transfer and acceptance certificate for the apartment purchase and sale agreement
deed of transfer city two thousand years we, gr. Russian Federation, born 19, passport of a citizen of the Russian Federation, issued, 20 years old, unit code,…
Act reception-transfers property of the liquidated enterprise
Foundation agreements, charters → Certificate of acceptance and transfer of property of a liquidated enterprise
act of acceptance and transfer of property of a liquidated joint stock company (open/closed) (name) joint stock...
Model charter of a mutual aid fund under a committee trade union
Enterprise records → Model charter of a mutual aid fund under a trade union committee
...a famous organ. The board of the cash register elects a chairman, secretary, and treasurer from among its members and approves an accountant from among the activists of the cash register. 19. members of the board of the mutual aid fund, including the chairman, secretary and treasurer, as well as an accountant,...
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Compilation rules

There is a clear procedure for transferring documentation for which a transfer act is drawn up. The operation is performed in the presence of representatives of the parties to the process. In some cases, a commission is required. All its members must be present at the time of transfer of documentation.

The received data is entered into the acceptance certificate. The number of documents needs to be counted. The action is performed by the receiving party. If a commission is present during the operation, the counting is carried out by the officials included in the commission.

Transfer process

The head of the company is obliged to organize the inspection and create conditions for its implementation. The transfer of cases is carried out after the issuance of an order by the director or head of the unit. The order must indicate:

the reason and timing of the acceptance and transfer;
the person responsible for the procedure;
composition of the working commission and approved chairman;
the period during which the act will come into force.

The commission usually consists of representatives of the administration, accounting workers, engineers, economists and other specialists. The director can conduct the audit on his own or invite a third-party auditor.

The absence of one of the members of the approved commission is grounds for recognizing the act of transferring cases upon dismissal as invalid.

The verification must be carried out before the employee leaves the position.

Fact! If a person refuses to hand over documents related to his official duties and created during his work in this organization, the employer has the right to bring him to material or disciplinary liability.

The fact of refusal is not a sufficient reason to delay the issuance of a work book and final payment. The manager can demand official documents after dismissal through the court.

The case transfer process consists of the following stages:

Drawing up an order.
Carrying out an inventory of accountable documents.
Checking documents for compliance with regulatory legal requirements.
Broadcast.
Drawing up a transfer and acceptance certificate.

The process of transferring cases involves not only a report on the status of work, but also oral recommendations to the receiver about the ways, conditions, methods and sequence of performing job duties. This information and personal example significantly influence the success of the specialist’s work in this area.

Registration procedure

Despite the fact that the current legislation does not specify the form of the document, in practice the act of acceptance and transfer has acquired a clear form. Organizations are not required to adhere to it, but most companies use a generally accepted form.

Before a representative of the receiving party signs acknowledging receipt, he must carefully review the submitted documentation and check it for completeness.

The form of the act of accepting the transfer of documents used in office work implies the mandatory presence in the paper of:

Name.
Company name.
Dates and places of compilation.
Introductions.
List of transferred papers.
Signatures of the parties.

The number of papers needs to be counted. To avoid mistakes, experts advise first drafting the document. When the nuances are taken into account, the information should be transferred to the white version. When the process is completed, the parties to the transfer must leave signatures.

In what cases, upon dismissal, is an act of acceptance of the transfer of affairs drawn up?

The dismissal of a secretary, HR specialist, or chief accountant for any reason can disrupt the work process of the company or its branch. To mitigate possible consequences, the employer organizes a documented transfer of cases.

When a replacement for the resigning employee is not found, another employee or the director of the enterprise takes over all matters, while assigning additional powers to himself.

If a new specialist is found to fill the vacant position, he assumes all responsibilities. If the functions of the dismissed person were temporarily performed by another specialist, then the transfer of affairs occurs on the day the new employee takes office.

The employer organizes the transfer procedure in order to:

ensure uninterrupted workflow;
assess the amount of work for a new specialist accepting cases;
divide areas of responsibility;
stimulate high-quality performance of job duties by employees.

If a chief accountant resigns, he is required by law to report on his activities to the employer, and sometimes to higher authorities. The state of the financial statements is checked by a commission with the participation of the director, which, based on the results of inventory and data reconciliation, draws up an act of acceptance of the transfer of documents upon dismissal. A copy of it is sent to the regulatory authorities.

The dismissal of a cashier, warehouse manager and other materially responsible employees is carried out in agreement with the chief accountant. Before leaving, they are obliged to hand over the entrusted inventory items intact or compensate for damage caused to the employer.

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Structure

The act of transferring as-built documentation to the customer has a clear structure. The information should go in the following order:

At the top of the sheet is written the full name of the company that acts as the transferring party.
The full name of the act is indicated below. It must contain complete information about the action being performed.
Then the date of compilation and the place in which the operation was carried out are indicated.
Next comes the main part of the act. Here you need to specify the parties who take part in the action.
The act ends with a list of transferred documents and a sample inventory form.

Practice shows that it is better to compile a list of papers in the form of a table. It should have 3 columns. They must contain the title of the document, the number of copies to be transferred and a place for notes.

Personnel documents require strict distribution. It is better to distribute cases by title and shelf life. Some papers compiled by the personnel service can be stored for up to 75 years.

Registration procedure

Papers that will be transferred to another organization must be brought into compliance with the current rules of record keeping. Completed cases must be stitched together. They must contain numbering in accordance with GOST. There must be an inventory before the papers.

Documents that cannot be stapled must be placed in folders. This will prevent papers from being damaged or lost. Documentation should be distributed in chronological order . It must have a date and number.

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What is an act of acceptance of transfer

The act of acceptance and transfer of goods is an important document in economic relations. It is necessary to compare the goods received or services provided and the actions actually performed.

The ACP confirms the integrity of the product, its purchase price and other important characteristics specific to this particular product (serial number, brand, etc.).

There is no statutory template for this document. It all depends on the individual characteristics of the goods being transferred and the transaction being concluded. Despite this, the law establishes the minimum characteristics that must be on the form:

Subject of the transaction (name);
Product characteristics: article number, brand, etc.;
The responsible or authorized person transferring the goods and receiving them;
Name of the organization transferring the goods;
Date of preparation and signing of the Act;
Signatures and seals of the parties;
Link to the agreement in accordance with which this Act was drawn up (for example, a purchase and sale agreement);
Information regarding claims regarding the quality of the transferred product;
Cost according to the contract;
Number of acts.

You should not automatically sign the acceptance certificate without first checking the quality of the goods. By signing the act, you agree that you have no claims and everything that happens in the future with the product is entirely your responsibility.