Changing the legal address of an LLC 2020 yourself, free of charge, step-by-step instructions for changing the legal address of an LLC, changing the legal address sample P13001 and P14001.

Why does the seal change most often?

Before answering the question posed in the subtitle, let’s say that as of 2020, the mandatory use of seals and stamps in the current activities of companies has been abolished. Thus, today, only government departments and some structures and organizations accredited by them should have a stamp; all others use stamps on a purely voluntary basis.

FILES

If the management of an enterprise decides to use a seal, it must notify the supervisory authorities, the banking institution where it is served, and its counterparties. To obtain a stamped product, company representatives must contact a specialized manufacturing company.

The seal is issued for a long period of time, until the company ceases to exist or some changes occur in it that require replacement of the cliche, and these can be a variety of circumstances. The most common: damage, damage or premature wear of a stamped product, change of name or details (organizational and legal status, location, etc.) of a legal entity, loss of a stamp.

Letter about changing details

30127 - a document that is drawn up when changing the name of an organization, postal or legal address, bank details, replacing a director, etc. Such a letter refers to official business correspondence and is actively used in document flow between companies.

This message is used to inform partners/clients/customers/creditors, as well as interested government agencies and regulatory authorities about the changes that have occurred. An important clarification: today there is no need to report changes in bank details to the territorial tax service in writing, because

this function was transferred to banks.

FILES As for the other counterparties of the enterprise, in relation to them the letter is not voluntary, but mandatory, since the need to notify about a change of details is always reflected in the written contractual relationship between the parties. The most important thing is to do this in a timely manner, even better in advance, so that during practical interaction no unpleasant incidents arise, such as sending important documents to the previous address or transferring funds to old accounts. Typically, the preparation of such letters is carried out by a legal adviser or secretary of the organization, as well as managers and employees of structural divisions who have direct contact with counterparties.

But regardless of whose functions this responsibility falls, it is important that the employee has an understanding of the basic rules for composing business letters.

The letter does not have a strict, mandatory, unified template, so it can be written in free form, taking into account the needs and objectives of the sender. However, you still need to adhere to some norms and standards.

The tone of the letter should be polite, not too dry, but in no case cheeky.

The procedure for changing the seal

In order to change the seal, you need to follow a certain procedure.

The first step is to convene the founders of the company and make an appropriate decision at the general meeting. Then, based on this decision, issue an appropriate order.

After this, the person appointed responsible for changing the stamp must go to the tax office and submit a package of documents there. It must contain: a certificate of registration of the enterprise, a copy of the Charter, a notarized decision to change the seal, signed by all participants of the LLC, as well as a free-form application indicating the reason why there was a need to replace the stamp.

Notification of change of legal address

Copyright: Lori's photo bank After acceptance, the founders of the organization will have to carry out a number of legal and registration actions.

It may begin with the phrases: “By this letter we notify you...” or “By this letter we inform you...”, or simply “We inform you that from today Ivan Ivanovich Ivanov has been appointed general director.” There is no standardized form for a sample letter.

Having registered a new location with the Federal Tax Service, it is necessary to notify creditors and counterparties, and in some cases, government agencies, by sending them a notification about the change of legal address. A letter about changing the legal address of an organization is sent to government departments and business partners.

The decision is usually made in the following cases:

1. if there are other objective reasons for changing the legal address.
2. if the company has acquired its own premises for carrying out activities and moves into it;
3. if the management of the organization decided to change the office in order to carry out activities more efficiently;
4. if it is impossible to renew the lease agreement for premises that were previously registered as a legal address;

In accordance with the provisions of paragraph 5 of Art. 5 of the Law on State Registration No. 129-FZ of 08.08.2001, organizations are required to send a corresponding application and package of documents to the Federal Tax Service Inspectorate within three working days after approval of the decision to change the legal address to register the changes. For failure to comply with this deadline, a company official will have to pay a fine of 5,000 rubles.

(Clause 3, Article 14.25 of the Code of Administrative Offenses of the Russian Federation). An information letter about a change of legal address should be sent to government agencies and business partners after submitting and receiving new documents from the registration authority. In the Decree of the Government of the Russian Federation dated December 22, 2011.

No. 1092 states that the registering Federal Tax Service is obliged to notify extra-budgetary funds and statistical authorities about changes in information about a legal entity within 5 working days after they are entered into the state register. The organization should not report changes of address to funds and statistics, but can do it independently if it is necessary to speed up this procedure. To notify Goskomstat, it is not necessary to come there in person.

What form should I use to write an order?

Any administrative acts formed in the depths of commercial organizations can be made in free form - unified forms are not provided for them. The only thing that needs to be taken into account is that in their content, structure and presentation they meet the standards of business documentation. In addition, if the organization has its own developed document template, approved in local papers, then all subsequent orders should be written according to its sample. All of the above also applies to the order to change the seal.

Order to seal the accounting department and personnel of the organization – Legalists

Who is obliged to calculate the number of vacation days subject to compensation, and on what basis should accounting calculations be made? The responsibility to calculate the number of days of unused vacation rests with the HR department (it is the department that calculates the length of service for accruing vacations) or, accordingly, the person charged with maintaining personnel records. If such a person is a secretary, then it is quite obvious that the responsibilities for counting vacation days and calculating compensation for vacation will be distributed between the personnel officer and the accountant. If the responsibilities for maintaining personnel records are assigned to an accountant, he will perform both functions. The risk of making a mistake in calculations (and thereby leading to a legal dispute with the employee) can arise both when HR officers calculate the days for compensation, and when accountants calculate the amount for payment [4].

There is a similar rule in paragraph 5 of note 2 of the Law On Communities with Reduced Liability (14-FZ dated 08.

Important

In addition to all this, the press often includes a taxpayer identification number (TIN), which for organizations consists of 10, and for personal businessmen consists of 12 digits.

At some enterprises, instead of a magazine or in addition to it, the act of transferring the seal is reissued. How can an old seal avoid falling into the wrong hands? And how to prove that the modified seal itself already gives legal force to the documents? Everything you needed was simple: first of all, physically kill the old seal and, also, document the precedent of eliminating the old one and introducing a new seal as a result (see.

The very precedent of transferring a seal from one employee to another must also be documented.

Order to change the seal of the organization

An order is a legal act issued by the head of a management body (enterprise, organization), acting on the basis of unity of command, to solve the main and operational tasks facing this body.

ORDERS ON PERSONNEL Orders on personnel formalize the labor relations between employer and employee, which are regulated by the Labor Code of the Russian Federation.

Attention

In accordance with part three of the Labor Code of the Russian Federation, which establishes the logic of regulating labor relations, as well as taking into account the significance of management action from the point of view of current legislation and the value of the document, which is expressed in its storage period, orders for personnel are classified quite simply.

Sample form of an order for the production of additional company seals

Here, for example, the sizes that both the seal itself and the images on it should have are listed.

As for the stamp, there is no official definition for it. We will consider a stamp to be a cliche with text, the purpose of which is to reproduce this text so that it does not have to be written by hand.

Example 2 Stamps for different purposes Show Types of seals in an organization Any organization, as well as individual entrepreneurs, have the right to make additional seals for their needs. They will be distributed to structural units and will be affixed by their employees on strictly defined documents.

Which ones should be specified in the relevant regulations (see paragraphs 5.2 and 5.3 in Example 12).

Seals and stamps in the organization

What is a seal and what is a stamp? Regulatory framework According to GOST R 51511-2001 “Seals with the reproduction of the State Emblem of the Russian Federation.

Shape, dimensions and technical requirements” printing is “a device containing a printing block for applying impressions to paper.”

As you can see, the definition is quite general. More informative is GOST R 6.30-2003 “Unified documentation systems.

Unified system of organizational and administrative documentation.

Requirements for the execution of documents,” which says that requisite 25 “Seal Imprint” “certifies the authenticity of an official’s signature on documents certifying the rights of persons, recording facts related to financial assets, as well as on other documents that provide for the certification of an authentic signature. Documents are certified with the organization’s seal.”

Rules for recording and processing orders for personnel

Documents sent to courts of all instances, state, tax, and law enforcement agencies prepared by the Company's legal service; • Local regulations prepared by the Company's legal service; • Outgoing correspondence prepared by the Company's legal service.

Responsibility for the storage and use of seal "No. 3" shall be assigned to the Head of the Legal Service, full name. 3. To produce the Company seal “No. 4” for the work of the personnel service with the Company’s personnel documents. Responsibility for the storage and use of seal "No. 4" shall be assigned to the Deputy LLC UK name 4.

Responsibility for storing and using the main seal of the Company shall be assigned to the Deputy General Director for Economics and Finance, full name.

5.

Order on the introduction of a new seal in organizations

Code of Administrative Offenses of the Russian Federation, with the imposition of an administrative penalty in the form of an administrative fine in the amount of 45,000 rubles.

One of the violations was that the book recording the movement of work books in them was not sealed with a wax seal (not sealed).

The offender was unable to challenge the decision to prosecute in court.

The court does not recognize the violation of the Rules as a minor act and does not apply Art. 2.9 of the Code of Administrative Offenses of the Russian Federation, according to the norms of which a person who has committed an administrative offense may be released from administrative liability and limited to an oral remark[3]. According to paragraph 2 p.

45 of the Rules, responsibility for maintaining, storing, recording and issuing work books lies with a specially authorized person appointed by order (instruction) of the employer. If the organization has a personnel department, the head and/or officials of the personnel department are appointed responsible.

Accounting and HR department. divide and conquer?

Example 10 Sample act on the destruction of a seal Show Example 11 Sample act on the loss of a seal Show Example 12 Sample text Regulations on the production, accounting, use, storage, destruction of seals and stamps in a commercial organization Show In the next issue of the magazine you will find an analysis of judicial practice regarding the use facsimiles on civil documents, invoices and other primary accounting documents, invoices.

Read the article “Facsimile: defining the rules of use” Read the article “Composition of document identification”, in which the main emphasis is on regulating the use and visualization of an electronic signature.

Read the article “About fraud with electronic signatures” Read the answer to the question “What pens and ink should I use to sign documents?” Free 1 issue of the magazine with Electronic subscription for 8,400 rubles.

Labor Code of the Russian Federation, the court did not recognize the order of punishment related to failure to comply with the requirements of the employer’s local regulations regarding the storage of seals as illegal.

According to the circumstances established by the court, seals and stamps that have become unusable and have lost their meaning must be returned to the place of issue, where they are centrally destroyed according to an act with a corresponding mark in the journal (clause 8.3.9 of the Employer’s Temporary Instructions).

These include:

• Copies of the organization's Charter and certificate of state registration of a legal entity, certified by a notary;
• Documents confirming the election of this person to the position of head of the organization;
• A document in which the decision to produce this seal was made and reflected.

It should be noted that the presence of a seal in joint-stock companies and limited liability companies is not mandatory.

In this regard, if your company belongs to these organizations by its organizational and legal form, then the presence of a seal and its use (for which papers) should be enshrined in the organization’s Charter. Next, you should issue the appropriate orders, the rules for issuing which we will present below.

Order to seal the accounting department and personnel of the organization

A legal entity, at its discretion, can place its own logo, emblem, bank details, contact information, etc. on the seal. Individual entrepreneurs (hereinafter referred to as individual entrepreneurs) are not required to have a seal (see.

Federal Law “On State Registration of Legal Entities and Individual Entrepreneurs” dated 08.08.2001 No. 129-FZ).

Examples of seals from GOST R 51511-2001: Example 1 Seals of business entities Show In the mentioned GOST you can also find requirements for the procedure for production, use, accounting, storage and destruction of seals, but they are mandatory only for organizations using state symbols.

Technical requirements for seals of organizations are contained in the National Standard of the Russian Federation “Mastic Certification Seals. Unified form of order for promotion

• Form T-11a. Unified form of order for promotion (several employees)
• Order on imposing a disciplinary sanction (reprimand)
• Order on removal of an employee from work

BUSINESS TRAVELS, DIRECTION FOR TRAINING

• Form T-9. Unified form of order for sending on a business trip
• Form T-9a. Unified form of order for sending on a business trip (several employees)
• T-9 Order on sending on a business trip (short-term)
• T-9a Order on sending several employees on a business trip (short-term)
• Order on reimbursement to an employee of expenses incurred on a business trip
• Order On sending employees for advanced training (with a break from work)

TERMINATION (Termination of employment contract)

Source: https://advokat55.com/prikaz-na-pechati-buhgalterii-i-kadram-organizatsii/

How to apply

The format of the document can also be arbitrary: handwritten or printed. Both options are quite acceptable, however, the electronic order will need to be printed. For printing, a simple sheet of paper or a form with the organization’s details and logo printed on it are suitable.

The order is written in one original copy. If copies are needed (for example, to send to the company’s structural divisions), the completed form must be photocopied and properly certified.

IF THE COMPANY MOVES TO ANOTHER LOCATION

Special rules are provided for cases where the employing organization moves to another location. The fact is that Part 1 of Art. 721 of the Labor Code of the Russian Federation calls transfer to another area together with the employer a type of transfer to another job. According to the law, transfer to another job is allowed only with the written consent of the employee.

An example of issuing a notice of the need to transfer to another location together with the employer

Please note! What documents need to be completed depend on whether the location of the organization is indicated in the employment contract and where the move is planned

If the employee agrees to continue working in another location, the parties enter into an additional agreement, which specifies all working conditions in the new location. Next, the employer issues an order to transfer workers.

An example of drawing up an additional agreement on transfer to another location together with the employer

Resolution of the State Statistics Committee of Russia dated January 05, 2004 No. 1 “On approval of unified forms of primary accounting documentation for recording labor and its payment” approved unified forms No. T-5 and No. T-5a. These forms are used to formalize and record the transfer of employee(s) to another job in the same organization or to another location together with the employer. Since moving to another area together with the organization affects all employees, in this case it is convenient to use form No. T-5a.

An example of drawing up an order (instruction) on the transfer of workers to another area together with the employer

It is also necessary to take into account the provisions of Art. 169 of the Labor Code of the Russian Federation: when an employee moves, by prior agreement with the employer, to work in another area, the employer is obliged to reimburse him for a number of expenses. These include: • expenses for moving the employee himself, his family members and transporting property; • expenses for settling into a new place of residence. The specific amounts of reimbursement of expenses are determined by agreement of the parties to the employment contract.

MORE: Criminal case under Part 2 of Article 158 of the Criminal Code of the Russian Federation Advisor

If the employee does not agree to continue working due to the employer moving to another area, the employment contract is terminated on the basis provided for in clause 9, part 1, art. 81 Labor Code of the Russian Federation.

So, changing the location of an organization may lead to the need to prepare various documents, depending on whether the organization is moving to another location and whether the location of the organization is a condition of the employment contract.

Changing the location of the organization: consequences for personnel records management

Enlarge image

In all of the listed cases of changes in information or terms of the employment contract, transfer to another location together with the employer or dismissal of the employee on appropriate grounds must be properly formalized. But these are topics for separate articles; we have shown the main documents that HR employees may encounter when the location of the organization changes.

Accounting and registration

All documents that are issued within enterprises must be taken into account. For this purpose, the company maintains a special journal - it contains data on all generated instructions and orders. This magazine is usually kept by the secretary or another employee close to management. Information gleaned from it, if necessary, can become evidence of the creation of a particular document, and will also make it possible to quickly and without any problems find the required form. Information about the order to change the seal must also be included in it, indicating the name, number and date of writing the order.

Design rules

The rules for issuing orders do not have a uniform form regarding the order to change the seal, so it is drawn up in free form. When drawing up this document, you should indicate the following information.

1. The reason why the seal needs to be replaced (due to loss, change of details, change of company name, etc.).
2. The date (in dd/mm/yy format) from which the new seal comes into effect, indicating the name, name and legal address of the organization (if necessary, this data is duplicated in English).
3. A clause that cancels the validity of the first seal from the date of introduction of the new one (clause of invalidation or loss of force).
4. The period during which the old seal (if any) will be destroyed.
5. Persons responsible for destroying the old print.
6. List of organizations that must be notified about the seal replacement.

Rules for placing an order sample

After all the above points, the order must be signed by the head of the organization. This document must also contain an annex to the order (a sample is presented below) with approval of the new imprint.

Sample order with attachments

Also, if necessary, the order can list the heads of structural divisions (branches of the organization) who should be informed about the replacement of the seal.

Storage procedure and periods

The rules for storing orders are determined either by the local standards of the enterprise or comply with the requirements of the law.

In any case, after issuing an order to change the seal and familiarizing all interested employees with it, the document must be filed in a folder where other similar orders are stored. After its relevance disappears, it can be transferred to the organization’s archive, where it will remain until disposal (which is also carried out in compliance with a certain procedure).

Change of name

In order to register a change in the name of an organization, you will need to provide the following documents to the Federal Tax Service:

1. application form P13001: title page, sheets A, M;
2. the decision of the sole founder or the minutes of the meeting of founders to change the name of the organization;
3. updated Charter - in two originals;
4. receipt for payment of state duty.

After the change in the name of the organization is officially registered, this change will be reflected in the information about the organization available in the Unified State Register of Legal Entities.

Sample order to change the seal of an organization

If you need to draw up an order to change a seal, and you have never done it before, read the recommendations given here and look at the example - using it, you will write the order you need without much effort.

1. First, enter the name of the company in the form, then the name of the order, its number, date and place of issue.
2. Next in the document, you should note the justification - it usually cites the circumstances that led to the issuance of the order, then you need to insert a link to the basis: an article of law or an internal act of the company. After this, you can move on to the main part.
3. First of all, write here the actual instructions about changing the stamp, then the date from which you need to start using the new stamp.
4. After this, enter the organizations that need to be notified in writing about the changes that have occurred (you can not list them in the order, but refer to the corresponding appendix to it).
5. Finally, you need to appoint a person who is responsible for the execution of this order. If you consider it necessary, supplement the order with other information that is relevant in your particular case.
6. The form also needs to be stamped with the old and new seals.

Letter regarding change of CEO

6187 is for informational purposes only.

This document confronts the organization's counterparties with a fait accompli.

FILES When the head of an institution changes, this must be recorded in the Unified State Register of Legal Entities. No later than three days from the date of appointment of a new person, the organization is obliged to submit the appropriate paper to the tax office at the place of registration of the company. And then you can send letters of relevant content to other organizations.

The same should be done if the general director’s last name simply changed for some reason. Important: notification of a change of general director has a unified form, but an information message in the form of a letter does not. The one who draws up the paper has the right to add data and give comments (naturally, observing the norms of business correspondence).

So, at the very top of the sheet are usually located:

1. Destination. If this is a legal entity, then the organization is indicated first, then the position and name of the specific employee of this organization to whom the message is intended.
2. Letter number. It is necessary for correct registration of outgoing correspondence.
3. Company details. There is simply some free space left on the form for them. Ideally, all documents of this scale and focus are printed on the letterhead of a specific organization, which initially contains its name, address, telephone number and other contact information.
4. Date the document was signed. Without a signature, it has no legal force.

In addition to the introductory part, which is the same for a large number of documents, the letter about the change of director has a main part.

The document has a free form. However, it is built according to a generally accepted algorithm.

Who needs to be notified of changes

When concluding various agreements with enterprises and entrepreneurs, payment information is indicated according to which any funds must be transferred. If this information changes, the company must notify:

• business partners;
• suppliers;
• clients;
• customers;
• other counterparties.

At the same time, there is no need to send a sample notification of changes in the organization’s bank details to the tax service, since the bank itself will transmit the necessary information to the department.

Changing the seal imprint

Any organization may encounter a problem when a seal impression needs to be changed. The reasons may be different: deformation of the old one, change of legal address, name, legal form, logo, appearance of a counterfeit, desire to protect against counterfeiting, or simply loss.

After the decision to replace the seal has been made, it is necessary to draw up a protocol indicating the reasons for the replacement and indicating the persons present at the meeting (for OJSC and CJSC), and the head of the organization issues a separate order.

Further actions do not differ from the procedure for making a seal when opening a company.

In what cases is it necessary to change the LLC seal?

Natural wear and tear . The seal has broken, so a new product needs to be made. If you are not going to change anything, you can simply order a seal for the LLC from our company, and we will make an exact copy of it. This requires a print or mock-up. If you ordered a printed product from us, creating a new attribute will not be difficult. Re-registration of a company (change of name, form of ownership, etc.). In this case, you need to destroy the old seal as it no longer has legal force. All documents for the destruction of the old and registration of the new seal must be completed correctly. Otherwise, you risk receiving a fine from representatives of regulatory authorities. Changing the data displayed on the print . Here you need to follow the same recommendations as for companies that have undergone re-registration. Theft or loss of a seal . Replacing the LLC seal will be the right decision if the organization’s seal has been lost or stolen. This will become a kind of insurance in case attackers want to use your organization’s seal. Although in this case, in addition to making a new seal, you need to follow the recommendations provided for such situations. You can order a seal for an LLC in Moscow at. Reasonable prices, decent quality, a large selection of products and favorable conditions for customers - all this makes our company’s offer attractive. Do you want to replace your organization's seal? Contact us. We'll be happy to help.

Documents required to place an order

The following must be submitted to the stamp manufacturing company:

• a free-form statement indicating the reasons for replacing the print;
• a copy of the registration certificate or charter of the organization, certified by a notary;
• the enterprise's decision to change the seal.

Destroying the old seal

The correct replacement of a seal imprint involves the procedure for destroying the old one, which is carried out by a specially created commission and is accompanied by the execution of an act that indicates the reasons, method, time, place and composition of the persons present. The previous seal can be destroyed by the organization, but it is better to use the services of specialized workshops specializing in impression products. It is better to keep the order and act about this fact in order to avoid conflict and controversial situations. If the old seal is lost, it is very important to have the corresponding document from the Department of Internal Affairs. And if the old seal was registered, you must draw up and send a letter about changing the seal imprint to the registration authority for notification.

Necessary actions after making a new seal

After the seal is made, the head of the organization issues an order that a new print is put into effect. This order must be recorded in the bank that services the company. After this, new registration cards are created with a new seal imprint and sample signatures. The law does not provide for notification of the replacement of the seal to the tax office and funds, but it is better to do this in order to avoid confusion and misunderstandings. This can be done in an official letter. Other organizations consider it necessary to announce the change of seal on their website on the Internet.

When can you do without a letter about changing details?

Even at the stage of submitting an application to participate in public procurement, a potential supplier is required to provide general and banking information.
This is necessary for drawing up a contract after the tender. Accordingly, if an organization, during the preparation of a tender proposal, is in the process of changing any of the above data, then it should indicate new data in its application. Moreover, such information will become available to the customer only after opening the envelopes (opening access to electronic documents), when it will no longer be possible to make changes.

Current legislation does not oblige an organization to inform anyone about a change in its seal.

The presence of a seal is a right, and not an obligation, of business organizations (Federal Law of April 6, 2015 No. 82-FZ). But, of course, it is necessary to report this so that the organization does not have problems when conducting its business activities.

For example, you will be forced to change all your bank cards, since they must be stamped. Otherwise, the bank will not accept for payment a payment document with a new seal (clause 7.11 of the Instruction of the Central Bank of the Russian Federation dated May 30, 2014 No. 153-I)

In addition, mandatory notification of a seal change may be provided for in contractual relations with counterparties.

And, of course, it makes sense to inform the tax inspectors about the change of seal.

After its relevance disappears, it can be transferred to the organization’s archive, where it will remain until disposal (which is also carried out in compliance with a certain procedure).

How to correctly change the seal when changing the company name - Article

The procedure for recording, storing and destroying seals and stamps in the Republic of Kazakhstan is regulated by Section 15 of the Model Rules for Documentation and Document Management in State and Non-Government Organizations, approved by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated December 22, 2014 (hereinafter referred to as the Model Rules).

Summarizing the provisions of the Model Rules for the recording, storage and destruction of seals, the following conclusions can be drawn:

• legal entities that have seals and stamps must keep an appropriate Journal of Seals and Stamps;
• Non-state legal entities have the right to develop, on the basis of the Model Rules, internal Instructions on the procedure for the production, storage, use, and destruction of seals (stamps), which will describe in detail the named procedures and powers of the persons involved. The specified internal instructions are approved by the head of the organization.

Who has the right to destroy the old seal?

1. Based on the Model Rules, a legal entity has the right to independently destroy the seal of its company.
   Thus, paragraphs 103, 105 of the Model Rules regulate that the destruction of seals and stamps is carried out by drawing up an “Act on the allocation for destruction of seals and stamps to be protected” in accordance with Appendix No. 19 to the Model Rules and making the appropriate marks in the Register of Seals and Stamps.

   During the reorganization or liquidation of an organization, branch (representative office), the “Act on the allocation for destruction of seals and stamps subject to protection” is approved by the head of the organization or the chairman of the liquidation commission.

2. In addition, the destruction of the seal can be carried out by stamping and engraving companies that specialize in the manufacture of seals. If the partnership turns to such a company to destroy the seal, then such company independently carries out the destruction of the seal and issues the corresponding Certificate of Seal Destruction.

The stamp is produced in a specialized stamping and engraving company. A corresponding note is made in the Register of Seals and Stamps about the fact of making a new seal.

Legal advice: for the uniform application and use of seals in an organization, we recommend developing internal Instructions on the procedure for the manufacture, storage, use, destruction of seals and stamps (based on the Model Rules), which will regulate in detail the procedures for the manufacture, storage, use and destruction of seals ( stamps), as well as the powers, duties and responsibilities of officials who use the organization’s seal in their work.

Dear users! The information in the article complies with the legislation of the Republic of Kazakhstan in force at the time (date) of publication.

Within the framework of this topic, read the articles published on the site:

Registration and use

Until 2020, it was necessary to register a seal immediately after the creation of a company . At the same time, her sketch was approved. For 2020, according to legal regulations, company owners can refuse to use the seal or register it at any convenient time.

If an organization makes a print, it must independently develop special instructions for use. Such instructions are enshrined in the company’s internal documentation. It includes the following data :

1. List of created seals, since you can purchase not only the main one, but also additional prints.
2. Number of copies made.
3. Storage.
4. List of employees who can use the print or are responsible for its storage.
5. Rules of application.
6. List of papers on which an imprint is required.

When transferring the product to any employee of the enterprise, the responsible person must enter the relevant information into the accounting log.