Duplicate death certificate: how to get and where to apply

Death certificate

After registering the death at the Civil Registry Office, the applicant receives a death certificate. Moreover, it does not matter whether the citizen is a relative of the deceased.

A stamped death certificate from the civil registry office is required for the burial of the deceased. Therefore, it is issued to any applicant on the basis of a medical death certificate.

However, other citizens may also need this document:

heirs (for registration of inheritance);
the owner of the property where the deceased was registered (for deregistration);
to third parties (to terminate the rights and obligations of the deceased).

The document may also be damaged or lost. If it is impossible to obtain the original, then you must obtain a duplicate.

The procedure for obtaining a repeated certificate is established by Art. 9 Federal Law of 1997 No. 143.

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How to get a copy of a death certificate for a non-relative

A notary can resolve the issue of obtaining a copy of the certificate for a person who was not a relative of the deceased. He sends a request to the registry office, taking advantage of the connections that exist between departments.

If the problem cannot be resolved through the registry office, the person does not know where and when he could have lost the paper, the application for a copy of the death certificate is forwarded to the court. They can issue a document if, for example, there are no open disputed inheritance cases. If a property dispute arises, you will have to first resolve it and only then demand the issuance of a duplicate. You can enter into inheritance rights only after presenting it to a notary.

Who can get a certificate?

The law limits the list of citizens who have the right to receive a second document. In accordance with Art. 9 Federal Law No. 143 of 1997, the right to receive a certificate is given to relatives of the deceased and other interested parties.

In practice the situation is more complicated. A specialist from the Civil Registry Office will require proof that this document is necessary for the applicant.

Father

The following will be able to obtain a certificate of death of a father:

his official parents;
brothers and sisters;
his official spouse;
his children for whom paternity has been established;
third parties who prove that they need the document.

Grandmothers

You can receive a grandmother's death certificate:

her kids;
brothers and sisters;
her grandchildren (in case of death of children).

Relative

The presence of a family connection with the deceased must be proven. Based on the documents presented, it is necessary to trace the family connection from the deceased to the applicant.

For example, if it is necessary to obtain information about the death of a grandfather, then his children are given the right. In the event of the death of his children, his grandchildren can apply for a duplicate.

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Copy or duplicate of death certificate?

The question often arises: if there is no original, can you use a copy or duplicate? It is necessary to separate these documents.

A simple copy is legally a piece of paper that contains information but is not legally binding.
A notarized copy is a document certified by a notary. It has some of the properties of the original. However, not all government agencies will accept a notarized copy in place of the original.
A duplicate is an official document drawn up on a strict reporting form. Externally it is completely identical to the original. The exception is the inscription: “Repeated” in the corner of the form. It is given the full power of the original.

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Methods for restoring a certificate

In 2021, the applicant can use the following methods:

through the registry office;
through the MFC;
through State Services;
by mail.

Through the registry office

You can submit an application directly to the civil registry office only to the department that issued the original. When contacting the required department, the document is issued on the day of application.

The applicant also has the right to contact any other department, but he must inform the specialist which department registered the death. In such a situation, a formal request will be issued. The delivery time depends on the duration of the shipment.

Through MFC

You can submit an application through the MFC if the civil registry office that registered the death is located in the same region. The document issuance period is 1 month.

Through State Services

The applicant has the right to apply for a duplicate in electronic form. To do this, you must have an authorized personal account on the State Services portal.

Reference! The portal only allows you to order a service. The document is submitted for issue to the civil registry office of the applicant's choice.

You can pay the fee for the service directly on the portal. The required documents must be scanned and attached to the electronic application.

The application is signed with a simple electronic signature.

The applicant must receive notification of the forwarding of the duplicate (the norm is valid until 01/01/2021, after which it will be cancelled).

By mail

When sending an application by post, you must prepare and attach an inventory of the attachment. It must list all the documents that are enclosed in the envelope.

Reference! The receipt for payment of the state fee is attached in the original. Copies of documents must be notarized.

How to restore a death certificate

A medical or doctor's document is in demand in the first days after death and is used for a number of purposes related to the funeral process. In some cases it can replace the stamp copy. For example, renting a place in a cemetery or a niche in a columbarium, cremation, renting a hearse and other services will not be available without this document. In the future, it, along with another package of papers, must be submitted to the registry office to receive a certificate certified by the official seal.

Considering the emotional state of people who have lost a loved one, it is not surprising that this certificate may be lost. To restore it, you need to contact the medical institution that previously issued the original: the morgue or clinic at the place of registration of the deceased.

Re-issuance is free of charge on the day of application. To do this, it is enough to submit an application in writing. The new version is marked “duplicate” in the upper right corner.

Procedure for restoring a death certificate

The procedure for obtaining a duplicate includes the following steps:

Contacting the authorized body.
Payment of state duty.
Submission of documents and applications.
Obtaining a duplicate.

The processing time directly depends on the chosen method of application.

Documents for obtaining a duplicate

The list of documents for obtaining a repeated certificate is established by Order of the Ministry of Justice of the Russian Federation of 2021 No. 194:

the applicant's civil passport;
certificate confirming the change of the applicant’s name;
documents confirming changes in the deceased’s data;
information that confirms family ties with the deceased;
a document confirming the applicant’s interest;
data on the availability of powers to represent the interests of a minor interested person;
information about the availability of powers on behalf of an incapacitated citizen;
notarized power of attorney (if the action is carried out on behalf of an adult capable interested party).

As documents that can confirm interest, a citizen must present:

birth certificate (original or notarized copy);
marriage certificate (original or notarized copy);
will (original or duplicate);
certificate of opening of an inheritance case (from a notary);
a certificate from the passport office that the deceased lived in the applicant’s home.

Sample application for renewal of certificate

The application form for obtaining a second death certificate is established by Order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201.

To receive a duplicate, a citizen will have to fill out form No. 30.

It includes the following information:

method of submitting documents;
information about the civil registry office to which the application was sent;
applicant's details (full name, address, passport details);
name of the authority that issued the document;
request for the issuance of a repeated certificate (death certificate);
details of the deceased (full name, date of death, place of death);
place of registration of death;
the authority that registered the death;
date of state registration;
civil status act number;
the registry office department where you plan to pick up the finished duplicate;
date and signature.

Sample application for restoration of a death certificate:

Consultation on document preparation

State duty amount

The amount of the state duty for a repeated death certificate is established by Art. 333.26 Tax Code of the Russian Federation. In 2021 it is 350 rubles.

Additional costs are possible only when sending a postal item. You will have to pay for shipping and notarization of documents.

Reference! Collection of other payments when registering a duplicate through the Civil Registry Office, MFC, or State Services is illegal.

How to get a duplicate death certificate in 2021?

In order for the applicant to be issued a duplicate certificate, first of all, he must confirm his family relationship with the deceased.

This is what is considered the basis for issuing a repeat document. Otherwise, they will either refuse to issue you the document, or they will require a power of attorney certified by a notary from a relative.

A duplicate is issued at the registry office where the death was registered.

The applicant writes a statement indicating:

your passport details;
who is he related to the deceased;
reasons for appeal.

In addition, you must provide a receipt for payment of the state duty.

Who can apply?

Only relatives have the right to receive a death certificate by applying to the registry office at the place of residence of the deceased.

However, it is not always possible to submit a request yourself, so the question arises, can this be done by another person? In this case, it is necessary to issue a power of attorney and the person on this basis with a package of documents has the right to submit a request.

However, you should not forget about the exceptions provided for by the Federal Law “On Acts of Civil Status”:

if the citizen who received the original document also died, in this case his relative or heir has the right to receive a copy, confirming the fact of relationship;
an interested person whose rights and interests are affected in a certain situation.

Where can I get it?

You need to apply for a duplicate directly to the registry office at the place of residence or registration of the deceased with a request and the corresponding package of documents. As a rule, the original was also issued there.

If a person does not know exactly which original was issued, it is better to submit a request to the address of the last registration.

Through government services

You can obtain a duplicate of the document through the government services portal:

At the MFC

MFCs provide death registration services using a single electronic queue system. In addition, you can get a duplicate at this center.

You can submit a request through the single window system in 15 minutes.

If it was issued in another city

There are situations when the applicant does not have the opportunity to personally contact the appropriate institution at the place where the death was registered.

In this case, you can get a duplicate in the following ways:

send the application by mail, attaching a receipt for payment of the state fee;
issuance of a notarized power of attorney to an authorized person in another city;
submitting a request through the government services portal.

In Moscow

There are about 28 registry offices in Moscow, so it is quite difficult to find out where the death was registered.

Having a copy of the certificate from relatives can simplify the situation, because there you can see which registry office issued the document.

If you don’t know where to go, in this case it is better to use the government services portal or submit a request to the registry office at the place of last registration of the deceased.

Documentation

To obtain a duplicate, the applicant will need to collect the following package of documents:

passport;
documents confirming relationship with the deceased (marriage or birth certificate)
If you have a copy of the death certificate, it must be provided to the authority.

How to write an application for extradition?

An application for issuance of a duplicate is drawn up in accordance with established form No. 23.

Sample application:

Application for issuance of a duplicate death certificate (Form 23)

So, it consists of a header and the text of the applicant itself.

In the first part you must provide the following information:

the name of the registry office or other institution to which the application is sent;
Full name, residential address of the applicant;
series and number of the applicant's passport.

The text of the statement states:

request for a repeat certificate;
information about the person for whom it is necessary to obtain a duplicate;
who is the applicant related to the deceased;
date and place of death;
name of the authority where the death document was issued;
the reason for receiving such a document;
date and signature.

Example of filling out a document:

State duty

To obtain a duplicate, you must pay a state fee of 350 rubles. (Article 333.26 of the Tax Code of the Russian Federation).

Terms of consideration and receipt

By contacting the registry office for a duplicate death certificate, authorized persons issue the document on the same day.

When submitting a request through the portal, you can receive a duplicate within 30 days at the applicant’s place of residence or at the address specified in the application.

Grounds for refusal

Authorized bodies may refuse to issue a duplicate in the following cases:

lack of information about the death of a person;
the applicant is not a relative or has not provided grounds for receiving such a document;
the applicant did not provide a complete package of documents.

The applicant is notified in writing of the refusal to issue a repeated certificate, indicating the reason for such refusal.

The applicant has the right to submit a request again if the reasons for the refusal are taken into account.

In addition, a citizen has the right to go to court and appeal such a decision.

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