Sample act on damage to property or its destruction

Act on damage to hotel property. Form No. 9-G

Hotel employees may discover that property belonging to the institution has been damaged by the hotel guests.
In such a situation, a property damage report must be drawn up. The document is drawn up in three copies, one of which is given to the guest staying, and the second is transferred to the person who is charged with financial responsibility. In this case, the intentionality or unintentionality of the actions that caused the damage does not play a role - the act itself is drawn up regardless of the above-mentioned circumstances.

Why is such a document needed?

The act of causing property damage is drawn up for several purposes:

• firstly, it records the fact of breakdown or other damage to material assets on the organization’s balance sheet;
• secondly, it serves as the basis for the subsequent write-off of deteriorated property or its referral for repairs;
• thirdly, it serves as evidence when making a claim for compensation for damage caused.

If we are talking about damage to company property by one of the employees, then such an act also serves as the basis for the application of disciplinary measures. The punishment is chosen depending on the degree of guilt of the employee in the incident and the amount of damage caused. Disciplinary action does not exclude the requirement to reimburse the employer for the cost of damaged property, in whole or in part (in the amount of a month’s salary).

How to compose

The damage report can be drawn up by an employee of the organization whose duties include such a function. This could be the head of a department, a lawyer, a secretary, or simply a person in charge. A police report is also required. Next, a sample application for damage to property can be found on the Internet.

In the regulations of the current legislation there is no unified template for an act of damage to property, so the document is drawn up in almost free form. There are certain recommendations that must be taken into account when drawing up a document in order to give it legal force. When drawing up an act of damage to property, you should be guided by the following principles:

• Be sure to indicate the date of the incident (the date the document was drawn up);
• Determine the location of the incident;
• It is necessary to indicate the participants of the specially created commission who witnessed the incident;
• Indicate the persons as a result of whose actions the property was damaged, if any have been identified;
• The property itself, the extent of damage caused and the nature of the damage must be indicated.

Compiled by whom?

Any owner whose property has been damaged can draw up an act of property damage. If we are talking about the organization’s property, an authorized person will be engaged in drawing up a document about damage to property.

Typically this is done by the following people:

• Company in-house lawyer;
• Secretary;
• Head of department;
• Accountant;
• Specially appointed responsible person.

It is important to note that when drawing up the act, other persons must be present to act as witnesses. This could be neighbors, if we are talking about damage to property in the apartment, or other company employees, if we are talking about damage to corporate property.

A special commission is formed, which must consist of at least three people. If we are talking about damage to high-tech equipment or devices, you should hire a third-party expert to more accurately diagnose the damage.

Sample act on damage to property of an organization

Act on damage, damage, scrap of inventory items (filling sample)

Unified form N TORG-15

Approved by Resolution of the State Statistics Committee of Russia dated December 25, 1998 N 132

———- ¦ Code ¦ ——— Form according to OKUD ¦ 0330215¦ Makovka LLC, Moscow, st. Shirokaya, 30/31, ¦ ¦—— ———————————————— according to OKPO ¦88225566¦ organization, address ——— Trading hall ¦ ​​¦ ——————— ————————————¦ ¦ structural division ——— Bakery No. 2, Mytishchi, st. Mira, according to OKPO ¦76345534¦ d.

17, account 40702810180024000965 in JSC AKB Investprombank, account 30101810400000001201, BIK 044585201 Supplier ———————————- ¦ ¦ name, address, telephone number , bank details ——— Type of activity according to OKDP ¦52.24.12¦ ¦ (OKVED)¦ ——— Type of operation ¦ ¦ ———- ———————— I APPROVED ¦ Number ¦ Date ¦ Head of the “document” of preparation ¦ Director ——— ———— —————— ACT ¦ 13 ¦ 14.02.

——————————————————————————————————————- ¦Inventories ¦ Unit ¦ Article No. ¦ Variety ¦ Quantity -¦Accounting-¦Amount,¦ Subject to markdown ¦Pro- ¦Characteristics- ¦ ¦values ​​¦measurement ¦of goods ¦(as-¦fair-¦ rub. ———————— cent ¦defect ¦ —— —————- ———— ¦the same ¦price,¦kopecks ¦quantity¦but- ¦cost-¦amount¦discount-¦ ¦ ¦name,¦code ¦name-¦code¦ ¦go - ¦(mass-¦rub.

¦ ¦honest ¦ability¦discounts ¦ ¦ ¦characteristic¦ ¦new- ¦ according to ¦ ¦ria)¦sa) ¦kop. ¦ ¦your ¦price- ¦on ¦ki, ¦ ¦ ¦ ¦ ¦ ¦nie ¦OKEY¦ ¦ ¦ ¦ ¦ ¦ (mass-¦on, ¦new¦rub. ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ sa) ¦rub. ¦price,¦kop. ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦kop. ¦rub. ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦kop. ¦ ¦ ¦ ¦ ————— ——- —— —- ——— —- —— —— —— —— —— —— —— —— ———— ¦ 1 ¦ 2 ¦ 3 ¦ 4 ¦ 5 ¦ 6 ¦ 7 ¦ 8 ¦ 9 ¦ 10 ¦ 11 ¦ 12 ¦ 13 ¦ 14 ¦ 15 ¦ ————— ——- —— —- ——— —— —— —— —— —— —— — — —— —— ———— ¦Loaf bread ¦91 1006¦ pcs.

¦ 796¦BN 50011¦ 1 ¦ 4 ¦20-00¦ 80-00¦ 4 ¦10-00¦40-00¦40-00¦ 50 ¦stalling¦ ¦rifled”, ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦500 g ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ————— ——- —— —- ——— —- —— —— —— —— —— —— —— —— ———— ¦Bread “Bun” ¦91 1008¦ pcs. ¦ 796¦BU 35011¦ 1 ¦ 2 ¦17-00¦ 34-00¦ 2 ¦10-00¦20-00¦14-00¦ 41.2¦stale¦ ¦morning”, ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ - — —— —— —— —— —— ———— ¦Bread ¦91 1007¦ pcs.

¦ 796¦ЗЛ 30010¦ 1 ¦ 2 ¦27-00¦ 54-00¦ 2 ¦15-00¦30-00¦24-00¦ 44.4¦Staleness¦ ¦”Health” with ¦ ¦ ¦ ¦ ¦ ¦ ¦ Flax seeds, flax seeds, flax seeds ¦ ¦ ————— ——- —— —- ——— —- —— —— —— —— —— —— —— —— ———— ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ————— ——- —— —- ——— —- —— —— —— —— —— —— —— —— ————- Total ¦ 8 ¦ X ¦168-00¦ 8 ¦ X ¦90-00¦78-00¦ —— —— —— —— —— —— —— Rupture of packaging along the seam (violation of the integrity of the packaging) due to careless actions of buyers ———— Causes of damage, breakage, scrap —— —————— Code ¦ — ¦ name ———— damage, -battle-, -scrap- — Guilty of ——————- are ————————- unnecessary cross out position, surname, And. O. __________________________________________________________________

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Reverse side of form N TORG-15

—————————————————————— ¦ Scrap (scrap) ¦ Unit ¦ Quantity - ¦ Tse - ¦ Amount - ¦ Receipt - ¦ ———————— - measurements ¦honestly, ¦ma, ¦orny ¦ ¦ name ¦code (but- ———— in ¦rub.¦rub.¦der ¦ ¦ ¦menkla- ¦name-¦code ¦(mass- ——— —— —— —- —— —- —- — —— ¦ 1 ¦ 2 ¦ 3 ¦ 4 ¦ 5 ¦ 6 ¦ 7 ¦ 8 ¦ 9 ¦ —————— ——— —— —- —— — - —- — —- ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ —————— ——— —— —- —— —- —- — —- ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ —————— ——— —— —- —— —- —- — —- ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ — ¦ ——————- ——— —— —- —— —- —- — —— Total ¦ — ¦ X ¦ — ¦ —— —- —— All members of the commission are warned of responsibility for signing an act containing data that does not correspond to reality.

Where to find the form and sample of filling out TORG-15

TORG-15 is an act necessary for registration of damage, damage, or scrap of inventory items that have arisen for various reasons. In this case, damaged inventory items are usually discounted or written off. Read our article about how to correctly draw up this act.

One option is given to the negligent guest, the second to the person financially responsible for the damaged item, and the third to the accounting department.

• After this, the culprit pays the amount at which the damage caused to the hotel property is estimated, and a note about the receipt of non-operating funds is entered in the ledger.
• There are several opinions on how to classify this income and whether tax should be paid on it. While disagreeing about the type of payment, experts still agree that VAT must be paid on this amount. An example of a form for a report on damage to hotel property is shown below.

L Totalxxxx B. Remains of inventory items TTTT ¬ ¦ N ¦Name¦Unit ¦Co- ¦Cost of balances taking into account security¦ ¦n/p¦balances and ¦measurement ¦or- ¦valuation as a result of insurance¦ ¦¦ the possibility of “researching” cases and putting them in order ¦ ¦¦their use-¦ (pcs.

, m, TTT kg and document number - order - price all - etc.

)¦¦ment (preferential number¦for¦the¦¦¦¦¦¦list), on¦according to the document¦¦¦¦¦¦¦¦¦on the basis of the¦ment¦¦¦¦¦¦¦ ¦¦which was established- ¦(price-¦¦¦ ¦¦¦¦¦price ¦rent updated)¦¦¦ ¦ 1 ¦2¦3¦ 4¦5¦6¦ 7¦ 8¦ L Total:xxxxxx Total for different case IIIxxxxxx IV.

Active

chairman of the commission [position, F.

AND ABOUT.],

members of the commission [position, full name],

with the participation of a specialist [specialty, position, full name],

Chairman of the commission: [signature, initials, surname]

Members of the commission: 1. [signature, initials, surname],

2. [signature, initials, surname]

Expenses for rescuing the insured property, preventing or reducing damage, as well as putting the insured property and its remains in order after an insured event ¦ N ¦Name¦ Unit ¦Volume¦Cost, rub.

¦ ¦p/p¦work¦measurement¦work ¦¦¦¦¦units¦total amount of work¦ ¦ 1 ¦2¦3¦4¦5¦6¦ Totalxxxx Page starts with number and ends with number (in words) (in words) Head of Inspection state insurance (signature) Representative of the policyholder (signature) Specialists (signature) M.P. State Insurance Inspectorate" » 19

(signature) Source - Instruction of the USSR Ministry of Finance dated December 30, 1988 No. 199 Download a sample document “Act of destruction (damage) of property.

Form N 115 ACT N dated » » 19

on the destruction (damage) of (type of property) (name of enterprise, organization) of a district (city) of a union republic, ASSR, territory, region compiled by the state insurance inspectorate (employee position) for the district (last name, first name, patronymic) with the participation of: head (representative) enterprises, organizations (position, surname, first name, patronymic) of invited specialists (specialty, position, surname, first name, patronymic) based on the application of the policyholder dated » » 19.

The act is drawn up in two copies, one of which is handed over to the policyholder. I. General characteristics of the insured event An on-site inspection, as well as on the basis of available documents, established that property belonging to the enterprise, (name of organization) organization was destroyed (damaged) as a result of (name of disaster or event) that occurred in the period from an hour. min. » » 19 by the hour.

At the enterprise

The specificity of the activities of any organization is such that the property that is listed on the balance sheet of the institution cannot simply be taken and written off, or disposed of in any other way. An act of damage to property is the main document on the basis of which damaged property is written off from the balance sheet or repaired.

Identification of the person presupposes that in the future certain measures or punishment will be applied to the hired employee, for example, the need to compensate for the damage caused. In some cases, the perpetrator may even be brought to criminal liability if it is established that the actions committed were intentional. This is why a well-drafted property damage act is so necessary. The entire algorithm of actions comes down to several stages:

• Creation of a specialized commission and selection of its chairman. The commission is created immediately after the fact of damage to the property assets of the enterprise is revealed on the basis of an order from the company’s management. The members of the commission usually include employees of the exact division of the organization in which the damaged property was discovered, and it is advisable to select persons who can really give an objective assessment of what happened;
• The next stage is drawing up the act itself. As a rule, the document is prepared by the secretary-clerk, but, due to the absence of any special difficulties in execution, the preparation of the act can be carried out by any employee familiar with the basic requirements for the document;
• The document indicates the date and place of the incident, and also explains who discovered the damage;
• Next, you need to specify what item, thing or other property value of the enterprise was put out of order, what the damage was, whether the described item can be repaired or disposed of. You can indicate the approximate cost of the item or the amount of estimated expenses to cover repairs, but these notes are not mandatory;
• The next stage is the conclusions of the established commission about the further fate of the damaged property values, which are also indicated in the act. In many ways, it is the result that the commission members arrived at that is the key point of the document, because it is on the basis of the act, in which the commission’s verdict is reduced to the disposal of an item, piece of furniture or equipment, that the damaged property is written off and subsequently removed from the balance sheet. If it is not possible to restore the item, an additional write-off act is drawn up;
• An equally important step is to identify the culprit, which is also recorded in the act itself. If there are witnesses to the incident, their details must be indicated in the report.

Note! The act is signed by the parties involved. The document is drawn up in at least three copies. One of the copies of the document remains directly with the manager in the unit that suffered the damage, the second sheet is transferred to the organization’s accounting department, and the third form is issued against signature to the culprit, if one is identified.

How to fill out a property damage report?

Director Ledentsova O.V. Chairman of the commission —————— ________ —————- position signature transcript of signature Manager for Members of the commission: procurement Gusikov P.G. —————— ________ —————- position signature transcript of signature Seller South Z.A. —————— ________ —————- position signature transcript of signature Accountant-cashier Sladkova R.G.

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—————— ________ —————- position signature transcript of signature Order of the head of the organization: discount, -write off- The above materials (goods) ——————————— cross out unnecessary damage, -fear- , -scrap- 91-2 “Other Cost ——————- attributed to ——————— unnecessary cross out indicate source of expenses” ————————————————— ————— (cost, profit, financially responsible person) Seventy-eight—————————— 0 in the amount ——————————————— rub. — cop.

in words - Scrap (scrap) to be capitalized in the amount of ——————— rub. __ kop. in words all unusable inventory items in the amount of — — ——————- rub. — cop. destroyed in the presence of the commission in words — ———————————- or taken to a landfill according to — — — — invoice N ——— from “—” ———— —- Mr. Accountant Babaeva O.R. Calculation made —————— ________ —————— position signature signature transcript

When flooded

It is quite an ordinary case when damage occurs due to flooding by neighbors above. When faced with such a situation, you should first of all protect yourself by turning off the power supply, after which you need to notify the culprit neighbors about what happened. After this, an act is drawn up, which in the future will be the main evidence of what happened.

To draw up a document, you will need to invite employees of the management company (MC) to which the apartment building belongs and collectively, together with the management company employees and neighbors, draw up an act. This document indicates the date, time, place of the incident, and describes what property of the apartment owners was damaged by water.

In addition, the document must be accompanied by a housing diagram showing the exact location of the flooding. Perhaps the issue can be resolved amicably, and the perpetrators will fully compensate for material damage. However, if the parties do not reach a consensus, the only thing left for the affected residents is to go to court.

Important! Even if the neighbors do not refuse to compensate for the damage caused, it is necessary to draw up an act of damage to property.

Decor. What to pay attention to

When designing, as when writing, you can be guided by your personal considerations, since the law does not present any special requirements for this parameter.

You can enter information with any ballpoint pen, but definitely not with a pencil.

If the property was damaged at school, then you will need a report on damage to property at school, a sample and information - how to draw up a report on damage with a sample.

Important! It is advisable to obtain the signature of the person responsible for the damage, but if he refuses to sign the document, you can make a note in the act itself or draw up an act of refusal to sign the act. It should be remembered that, for example, the article for damaging someone else’s property of a car implies a serious punishment.

It is not necessary to certify the form of the act - the use of any stamped products at enterprises is necessary only in cases where this was enshrined in the company’s regulatory papers.

It also implies compensation for damage to property in the Civil Code in accordance with the letter of the law.

• one version of the copy is sent to the accounting department to allocate money for repair work;
• the second goes to the employee who caused the damage.

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If the guilty persons (or their representatives) did not appear to draw up the act, it is permissible to draw up the act without them, by inviting outside uninterested people. The company (if the company's property was damaged) should be sent a notification, and the act itself should indicate that the company was informed.

17.08.2018

Act of property damage

Return to Property Damage

No matter how reliable modern technologies are, there is no need to talk about creating eternal things that are not subject to age and external influence. Almost all objects around us are susceptible to mechanical action and can be broken, broken, torn, in a word, damaged. Damage to property often occurs due to the negligence of enterprise employees, hotel visitors and, of course, apartment owners.

Unintentional damage to property is a fairly common case. Damaged goods during unloading at an enterprise, broken items in a hotel, a flood as a result of a tap not turned off by neighbors... all these are everyday situations. However, what to do when they happen? After all, you want to achieve compensation for damage caused to property, and you need to make a note in the ledger about broken equipment or damaged goods.

It is in these cases that an act of property damage is drawn up.

• When an incident occurred at the enterprise, this document becomes the basis for writing off the product or sending it for repairs. • In a hotel, such an act is drawn up in order to obtain compensation from a careless guest. • Well, in everyday life, such paper helps to obtain compensation from neighbors for damage, even if they begin to deny the fact of flooding.

Let's consider each situation in order. Therefore, below we will talk about how to draw up an act of damage to property and provide sample documents.

Drawing up acts of property damage

After completing this document, the injured party must contact the perpetrator with a written request for compensation for the harm caused. As a rule, the perpetrators compensate for the damage voluntarily if they admit their guilt, since they do not want to have litigation.

If the perpetrator refuses to compensate for the damage caused through his fault, the victim must file a claim in court to recover the damage caused. The application must be accompanied by a completed report on damage to property, as well as additional evidence, for example, a technical report from an independent expert on the material damage caused, photo and video materials, etc.

A property damage report is a document confirming the fact of damage to the owner’s material assets. Such an act is drawn up by a special commission formed of officials, witnesses, the culprit (if one is identified) and the victim. The act is the main evidence in trials if the culprit refuses to compensate for the losses caused to the victim. This document can be drawn up on a special form or in any form by hand.

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Features of drawing up an act

There is a difference between drawing up an act of causing damage to the property of an organization or drawing up an act of causing damage to an individual. Let's look at the features.

Individual

Basically, such an act is drawn up after the apartment is flooded or there is a fire. A representative of the management company draws up the act. The act indicates information about the house and apartment - the number of storeys of the building, the floor on which the apartment is located. It is indicated what measures have been taken to identify the guilty person.

With this act, an individual can apply for an independent examination - the study will show the exact amount of damage. With an expert opinion and a report on damage to property, a person can go to court to seek compensation for damage from a flood or fire.

Honest has been conducting such examinations for many years. If you have problems drawing up a property damage report, call Honest, our specialists will understand the situation and help you find a way out.

Organization

For an organization, it is worth separating the preparation of a report on material damage and the calculation of property damage. If an entrepreneur needs to receive a report after a flood or fire, then the algorithm is the same as in the case of an individual.

If the employee is to blame for causing the damage, then the situation changes:

• The supervisor of the employee who caused the damage prepares a memo to the director of his organization;
• An order is signed to create a special commission that will investigate all facts of material damage. A sample act is drawn up by the commission or one already adopted in the organization is used;
• The commission draws up an act, indicates in it the value of the damaged property, describes the circumstances under which the damage was caused;
• Conclusions from the study of the situation are recorded.

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Please note, according to Art. 240-243. According to the Labor Code, the financial liability of an employee can be either full or limited. At the same time, in a number of cases, the employee’s liability is excluded, for example, in the event of natural disasters, economic risks or the employer’s failure to provide the necessary conditions - the circumstances are specified in Art. 239. TK.

Damage to school property

Separately, the issue related to damage to school property by students should be addressed. Based on the provisions of the Civil Code, liability for damage lies with the person who caused it. But for persons under 14 years of age, such responsibility is shifted to parents, or educators, teachers and other persons who at the time of the incident should have exercised control over the children.

For example, if a child breaks a window after school, compensation for damage will fall on the shoulders of the parents, whereas if the damage occurred during classes or during recess, responsible persons from among school employees will have to bear responsibility for the consequences. Property claims themselves may be brought against the following persons:

• A child over 14 years old;
• School employees;
• Parents of students.

In situations where there has been damage to school equipment, it is the act that is the main evidence of the incident, on the basis of which the educational institution receives the opportunity to compensate for the damage caused.

Documentation of property damage: sample act

There are common cases where damage is caused to various types of cargo during their transportation, loading and unloading (damage, cracks, breakages, etc.). Damage can be caused by floods indoors - to the interior, furniture, equipment and devices. It happens that damage occurs due to careless and improper handling by employees of organizations.

In controversial situations, it is difficult to resolve the issue without a legal document, so the actions of a citizen must be regulated. Drawing up this type of paper is required in several cases:

• damage to company property by an employee;
• breakage of items in the hotel room or on the hotel premises;
• flooding of your apartment or neighbors.

Now we need to look at each individual case in more detail.

At the office

The purpose of writing an act of causing material damage to the organization’s property is to write off the property from the company’s balance sheet or carry out repairs at the expense of a specific employee.

The management of the organization, as a rule, initiates an internal investigation to find the culprits. If none are found, then the responsibility for compensation is assigned to the person financially responsible for this item.

To formulate an act, a commission is assembled from the head of the department, responsible persons and experts who confirm the fact of the breakdown. This procedure guarantees a fair assessment of the damage and calculation of the final amount. They all endorse the document, and it is distributed to each participant in the case in one copy, most often in the unified form TORG-15.

At the hotel

Sometimes careless movement can result in damage to property in the hotel complex where a citizen is staying. In this case, the property damage report form No. 9-G, specially approved for such cases, is used.

It, similar to the act of damage to the organization’s property, is drawn up in triplicate. A guest whose guilt is proven compensates for damages, the amount of which is determined by the hotel management.

Flooding

In the event of a situation where the owner’s apartment becomes flooded, it is necessary to draw up an act of damage to property due to flooding. A sample of such a document usually has a free form, but also requires confirmation by the commission.

However, often neighbors refuse to come to inspect the premises, then this document is formed without their participation and can be used in the future as evidence in the proceedings.

Purpose of the form

The damage document is drawn up in order to:

• record the fact of harm: breakdown, damage to property;
• serve as a reason for writing off the damaged value or its subsequent repair;
• was evidence during the presentation of the claim against the culprit.

A precondition for drawing up an act is the receipt of a memo to the manager about the event of an accident, failure, equipment breakdown , etc. from a person authorized to do so. The culprit writes an explanatory note in which he indicates the reasons for what happened.

The manager issues an order to appoint a commission to conduct an inspection , drawing up a report on the damage caused and considering issues about:

• identifying the culprit's involvement in the incident,
• approximate amount of damage caused,
• the possibility of further work with damaged property or its repair .

The commission consists of at least three people. The act indicates that there was damage.

Based on it, the head, collegial body of the organization or the court makes a decision on liability for causing harm and imposes punishment on the perpetrator. During the inspection, members of the commission may make comments and additions.

If there are disagreements among the members of the commission, you can keep a protocol or issue an act of internal investigation.

The protocol is more appropriate, since it shows how the investigation was conducted, what facts were examined and what issues were put to a vote.

It may be that the culprit cannot be found or identified. Then the act must indicate this.

Which form should I use?

An act of material damage to the property of an organization is considered legal only if it is in writing , and is usually accompanied by documents indicating the fact of damage and the amount for which it was caused.

The form belongs to the primary documentation and is the basis for writing off damaged goods or equipment, as well as for ordering their repair.

How to compose?

It is compiled by a secretary, lawyer, senior manager or human resources manager who has the authority to do so.

The evidence indicated in the document is endorsed by the following signatures:

• the person who drew up the document;
• two witnesses - employees of the organization or specialist experts;
• the culprit of the damage.

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The alleged culprit can, after reading the documents, add his comments to it, sign or refuse to sign. In case of refusal, another act is drawn up about this.

The following points must be contained in the document:

• name of the organization and division;
• address for drawing up the act;
• approval of the manager, date, full name, signature;
• Full names of commission members, positions;
• basis for drawing up the act;
• an indication of the units where the damage occurred;
• information about the culprit of the damage caused;
• list and description of detected damages;
• the measures initially taken;
• estimated cost;
• the reason for the damage;
• presence of eyewitnesses, their data;
• conclusions about the future fate of the property (the possibility of working with it or writing it off) with the signature of each person and a transcript of the signature.

The clause on the cause of damage must be present in the Act . It is important for identifying the degree of guilt of the person involved in the damage. Damage data can be presented using a table.

act of causing material damage to the property of an organization - word.

Compilation: highlights

To draw up this document, the presence of a commission is necessary, since one person, even if he is authorized, cannot draw up an act of damage or damage to property.

The commission must include: a person authorized in this matter depending on the situation of harm (an employee of a plant or enterprise, an employee of the Management Company); witness (if available); accounting employee or

house elder

; injured person; guilty, if he admits his guilt.

There is no template form for drawing up; in different situations the procedure for drawing up is different, but each act of damage or damage to property must contain the following information:

• name of the organization drawing up the document;
• number and date of compilation;
• the composition of the commission that carried out the compilation;
• signature of each commission member with transcript.

The main part indicates its “specialization”, that is, the grounds for its compilation.

Description of damage:

• what is the damage caused to material assets;
• what property was damaged (description of each item; if there are inventory numbers, they must be indicated);
• the approximate amount of damage caused.

About the person responsible for causing the damage:

• personal data (full name, registration address, and, if necessary, position held);
• the reasons why property was damaged;
• personal information of witnesses (if any).

Consequences of damage:

• it indicates how the damaged property can be restored: make repairs, pay for losses incurred in cash, write off the goods, etc.

An annex can be drawn up to the property damage report, which includes additional data confirming the fact of material damage (photo and video materials, witness statements, etc.).

This document is prepared in several copies. The first remains with the culprit (if identified), the second is handed over to the injured party, another one is given to a third party interested in this issue (for example, in case of flooding of neighbors - to the Management Company, in case of damage to goods in the company - to the accounting department, etc.) .

If the property relates to technological equipment and devices, for a more accurate check and diagnosis of damage, it is worth involving a specialist from the technical service operating within the enterprise.

When the act is drawn up

An act of damage to property must be drawn up in several cases. Judging by practice, Honest’s experts would recommend highlighting several components:

Actions of third parties

For entrepreneurs. The act of causing damage to the organization's property is drawn up according to the sample approved by the company. This is usually handled by the legal department. If this is not available, the practice is to assign these responsibilities to the HR department or even to the accounting department.

• The equipment maintenance engineer made a connection mistake and caused damage to the computer boards.
• Due to hooligan actions of employees, some property was damaged.
• Awkwardness when loading company goods and other situations.

For individuals. The most common situations are damage to a car by hooligans or damage to a car during an attempt to steal: broken windows, damaged doors or locks.

Read more: At whose expense is the examination of low-quality goods carried out?

Fire

May be required by both organizations and individuals. The property damage report describes everything that was damaged by the fire - from appliances and furniture to walls and ceilings. Such an act is drawn up without assessing the damage itself - the calculation of damage is carried out using a separate examination. The purpose of this act is to document the presence of the damage itself.

Bay

The most common practice of drawing up a property damage report that lawyers encounter is preparing a report after an apartment has been flooded. Such an act is drawn up by a representative of the management organization.

Should be specified

• date/place of writing, name of organization.

• the essence of the damage,
• name/quantity of damaged material assets,
• amount of damage.

If there were several items, it is better to arrange the data in the form of a table.

1. It is also worth entering information about the culprit: position, last name, first name,
2. reasons for damage to property (very important for determining the degree of guilt and imposing punishment).
3. If the perpetrators cannot be identified (in cases of damage as a result of unexpected force majeure circumstances), this must be indicated.
4. Next, write down your conclusions: can the property be repaired or should it be written off?
5. If there are additional documents, they should be added to the act.
6. Next, you should write a statement to the police about damage to property.