How to Find out the Code of Subordination in the Federal Social Insurance Fund According to the Inn of the Organization in 2020

What is the FSS subordination code?

The subordination code is assigned by the FSS in relation to a legal entity or individual who is an insured. The FSS is addressing this issue on the basis of Federal Law No. 255 of December 29, 2006. This standard states that the code is assigned:

within three working days from the date of receipt of information from the tax office;
along with carrying out the registration procedure for a separate division;
together with the registration of an individual entrepreneur or an individual who has entered into an employment agreement with an employee.

After this, the Social Insurance Fund sends a notice of registration, which displays the registration number and code of subordination (clause 1.1 of article 2.3 of Federal Law No. 255). This parameter characterizes the affiliation of the person who insured this or that object to a certain branch of the Social Insurance Fund.

To decipher this number, it is best to use the clues contained in Order of the Ministry of Labor of the Russian Federation No. 202n dated April 29, 2020.

If we consider this combination from left to right, the first four digits indicate the code of the territorial department, the last digit depends on the legal form of the entity. For individuals - 3 , for divisions - 2 , for individual entrepreneurs who registered voluntarily - 4 , for legal entities - 1 .

The value of the subordination code for each policyholder is displayed in the reporting prepared according to Form 4-FSS. This mark is placed on the title page. Without having information about this data, the accountant will not be able to send a report. If the information is stored only in paper form, there is a possibility of claims from FSS inspectors .

3Registration number in the Social Insurance Fund - access to online resources

Using the subject’s TIN, it is possible to obtain the information of interest on online portals. The best option would be to contact the official website of the FSS. Information is provided in real time free of charge.

To obtain a registration number using this resource you must:

Go to the FSS of Russia portal – portal.fss.ru/fss/insurant/searchInn.
Enter the TIN or KPP data (reason code for registration) in the field provided.
Click “Search”.
Read the information provided.

An alternative way to obtain a registration number with the FSS authorities may be to contact such portals as: Contour Focus, Screen@Astral, Unirate24. Sending a request and receiving information on these resources is subject to a fee.

Instructions for receiving

Thanks to the subordination code, in 2020 it is possible to obtain data on the exact address of the location of the enterprise and its territorial affiliation. In addition, the classification process is greatly simplified. Enterprises and individual entrepreneurs who have not completed the insurance procedure with the Social Insurance Fund risk receiving a fine for an impressive amount of money .

There is also a risk of confusing the numbers issued to the organization during registration and subordination codes. In practice, these figures are completely different. It is not difficult to distinguish them by the number of digits.

In the registration number their number is 10, while in the FSS combination it is 5. The enterprise ensures that the FSS code is indicated in the situation where a report is sent to government services. This can be done in paper and electronic format.

To send documentation correctly, it is worth considering that each document includes lines in which information is indicated. If there are errors in the code or if it is not indicated, the report will not be accepted. This may trigger reporting failures and the accrual of penalties. So indicating the subordination code is an important aspect, because this combination is of great importance.

Relatively recently, reform took place in the insurance industry. Due to the innovations included in it, many organizations have stopped avoiding payments to employees on sick leave. However, they encountered a lot of difficulties regarding sending the report to the FSS .

Instructions on how to get your department code by TIN

You can find out the policyholder’s registration number and FSS subordination code in a special service on the fund’s website. In the only window you need to enter the company’s TIN and click on the “Search” button:

After this, the system will provide the necessary data:

The system can display several values: for each branch and parent organization. The subordination code is the first 4 characters of the “FSS Subdivision Code” plus 1 character:

1 - if it is an organization;
2 - if this is a separate division;
3 - if it is an individual entrepreneur.

For example, in our case, for the first line the subordination code will be “2623” + “1” = “26231” . For the second line (assuming this is a branch) - “5009” + “2” = “50092”.

How to find out

Finding the subordination code is not difficult in the enterprise registration certificate. If it is lost or there is no access to it, you can use other options, for example, obtain information from the Social Insurance Fund.

If errors are made during the code calculation process, this may result in fines ranging from 5 to 50% . Therefore, when a large number of specialists work at an enterprise, the amounts will be significant.

If you contact the FSS, you need to provide several documents :

taxpayer identification number;
passport;
an order that can confirm the existence of the right to receive information;
other documents (to be established at the discretion of the competent employee).

By TIN of the organization

Using your taxpayer identification number, you can find out information about the required code on the FSS website. To do this, you must follow the following instructions:

register on the official FSS web resource;
log into your personal account using your own login and password;
follow the link;
In the field that is free, indicate the TIN.

If the data is entered correctly, all information will be displayed on the screen, including the FSS subordination code .

By registration number online

Another way is to obtain information through the territorial office of the fund. To do this you will need:

TIN;
identification document (usually a passport);
an order indicating the existence of authority to obtain data.

Exact information about the list of documents can be checked by contacting the territorial office of the FSS. These papers will allow you to obtain reliable and complete information about the registration number, which, in turn, will lead to obtaining data about the code.

How to find out the registration number in the Social Insurance Fund using the TIN of the organization

When a company registers with the FSS branch, it will receive a letter indicating the corresponding assigned code.

This combination of numbers is given once and does not change during the activity. But if for some reason you don’t know the number, you can find it out using the TIN.

What data will be needed

Typically, the number holder receives a memo explaining how insurance premiums are calculated, when to pay them and submit reports.

But such a document does not say anything about what to do if the number is lost. But you may need it urgently.

When restoring lost information, you must refer to the data specified in the certificate, which will confirm registration with the Federal Tax Service.

Such a document contains an INN, which is assigned to each tax payer. With its help, a number is generated in the Russian Pension Fund and in the Social Insurance Fund for paying VAT and making other mandatory payments and assigning benefits.

What is the OKEI code ton 168, see the article: ton: OKEI code. Read about the categorization of transport infrastructure facilities here.

The number received during registration is indicated in the payment documentation so that payments are credited specifically in favor of the payer. This way you will avoid misunderstandings with the FSS.

Where to go

After assigning a number to the policyholder, the FSS enters the relevant data into the Unified State Register of Legal Entities or the Unified State Register of Individual Entrepreneurs. The number will not be changed even after changing the place of residence of the individual entrepreneur or the place of registration of the legal entity.

To find out your registration number:

request an extract from the FSS office;
call the department of this authority;
use an online resource.

How to view your policyholder number online

To do this, follow this procedure:

Go to the main page of the official FSS portal.
Find the Help link at the top next to the Analytics link.
Find the item “Insured Registration Number by TIN”.
Enter the TIN and KPP or only the TIN of the company or entrepreneur in the appropriate field.
Click "Search".

If the company was registered with the Social Insurance Fund, then after a few seconds information about the number will appear.

To identify the branch of the Fund in which the person was registered, it is also worth using the website of the Federal Social Insurance Fund of Russia.

On the portal, find the “Regional Offices” tab. This way you can open a large list of all available branches.

At the bottom of the page there is a window in which you need to enter your TIN. Next, click “Find”. The necessary information will appear on the screen.

If you know the phone number or address of your Social Security office, look up the name on the list (this will take longer).

There are other sites besides the FSS portal where you can find out the code. Basically they are all free. But there are also portals that offer services at certain rates.

If you decide to use the Contour Focus website to find out the FSS registration number by TIN, then you need to act like this:

go to the site. Enter the company's TIN into the search engine. There is a fee for checking. To use the service, you must purchase the program. But there is the possibility of using a free demo version, which is short-term. Here's an example:
There is no required information among the company data. Registration information will be visible only in the extract from the Unified State Register of Legal Entities. To do this, click “Generate a new statement.”
information will appear that you can download.

If you go to the My Business Bureau website, the action plan will be as follows:

after logging into your account, write your TIN (although you can also use the demo version). Click "Find".
information about the reliability of the company and its quality will be reflected. An extract is provided that can be downloaded.
The statement reflects the information you are looking for.

Let's present an example of checking on the SKRIN@ASTRAL portal. This service is suitable for those who are already registered on it and have paid for access, since there is no demo version.

When clarifying the FSS number by TIN, you should go to the portal and click on the “Legal Entities” tab. In the search engine, enter the TIN of the company. It would be enough. Click "Find".

For example:

Information about companies that have ever been registered and had such a number will be reflected. The parent company will be first on the list. You can view detailed information about it.

A symbolic traffic light will appear, which will indicate the reliability of the company. If a firm has questionable information, then the color will be yellow or red.

The first page does not contain information about registration with the Social Insurance Fund, but it can be found out from the extract from the Unified State Register of Legal Entities. Click on the required link or review the existing one (Word format).

Information about quality is also indicated.

If you are unable to obtain information on the TIN through any website, then use the following algorithm of actions:

Make a written appeal to the Social Security Fund and the Tax Service	Please note that when entering the TIN through the official resource, the registration number does not appear. Ask for clarification whether this TIN is linked to the code in the FSS
If you receive a response indicating that the TIN is not in the database	Submit all necessary documents with a notarized extract from the Unified State Register of Legal Entities. Ask to link the code to the TIN again

If they tell you that there is a link, it means that the fault is due to software failures or the TIN was entered incorrectly.

Additional data for individual entrepreneurs

Individual entrepreneurs, having gone through the official registration procedure, also receive a subordination code. Along with this, they are assigned a registration number. It will remain unchanged for 2020. This value is mandatory in the reporting process.

The first four digits included in the registration number indicate the Social Insurance Fund in which the company was registered. The next six digits are the serial number of the individual entrepreneur. The code of his subordination always ends with the number 3. If it is some other number, you must make a second application to the Federal Insurance Service.

The formation of an individual entrepreneur's accounting file takes place on the basis of documentation received by the department. At the same time, the FSS stores it in electronic format. If an individual entrepreneur plans to change his place of residence, he will also have to change the code in the new place. To do this, you will need to submit an application to the local FSS office.

Along with this, the changes will also affect the subordination code . If an entrepreneur dismisses all employed employees, he will receive the right to deregistration, since there will be no need to make insurance contributions. To solve this problem, you will also need to submit an application, which is completed in a free form. After this, the deregistration procedure will take no more than 14 days.

Sometimes in the documentation used in the reporting process, there is a special field to indicate the code. It contains 4 cells. There is a space before the fifth. In this situation, regardless of location, all five digits without a space are required.