Justification of salary increases in examples, what to refer to and how to talk to management

Normative base

The very right to communicate with an official or official at any level is regulated by the federal law on the appeal of citizens of the Russian Federation, 59-FZ.
It determines that a citizen individually or their association can contact the selected object and receive a comprehensive answer if the question lies in the area of ​​responsibility of the addressee. Since the same mechanism fully works in relations with company managers, employees can rely on Law 59-FZ in this case as well. However, for internal business correspondence, a report and memo are considered a more common form. Unified forms for these documents are not provided, but when preparing them, it is recommended to pay attention to GOST 6.30-2003 USORD. Its norms must be applied both when filling out the “header” and composing the content.

https://youtu.be/ucKLYoQsYJc

In addition, in the matter of sending a memo for a salary increase, the local acts of the enterprise come to the fore:

• wage regulations;
• collective agreement;
• contract of employment;
• staffing schedule;
• set of job descriptions;
• agreement with the trade union organization.

After all, they most often contain specific criteria and conditions for increasing wages in a particular company.

What to do if refused

If, unfortunately, a refusal is received, the employee will receive an oral or, most likely, written response, which will not entail any changes in the employment contract.

Just because you were rejected today doesn't mean you can't try again. It is possible, and even necessary. Give management time to think, and during this period make any other changes that will speak in your favor, work on increasing your efficiency. And again, raise the issue of promotion for discussion, supporting it with a report on the successes achieved and prospects for the future.

But I would also like to note that an employer who values ​​his employees raises their wages on time in accordance with their professional growth or in connection with the expansion of their work responsibilities. And if for a year, two, three you work with full dedication and demonstrate undeniable success, but your salary lags behind your professionalism, and the employer repeatedly refuses - draw conclusions. High-quality work, knowledge, and experience should be appreciated.

Instructions for preparing a note

Every memo at an enterprise is a kind of creative work. This does not apply, of course, to its formal part; it is precisely regulated by GOST 6.30-2003, and must contain:

• name of the addressee's position and name of the institution or organization;
• Full name of the addressee;
• indication of the position and full name of the author;
• the title “Memo” and a brief description of the topic of the appeal;
• content part;
• list of applications, if available;
• date of writing the document and personal signature of the applicant;
• data on the registration of paper in the relevant journals of incoming documentation (number and date of filing).

We suggest you familiarize yourself with How to write off deposited wages

Submitting a note

The idea of ​​increasing salaries for subordinates, although considered an important point in developing a system of employee motivation, rarely occupies a dominant position in the director’s mind. Most often, the impetus for revising the salary policy in relation to an individual employee or team is a memo for a salary increase from one of the middle managers. In general, the process takes place in several stages:

1. Showing initiative. The employee himself may hint about a desire to qualitatively improve his financial situation, or the head of his department will decide to improve the situation.
2. Actually drawing up a memo and sending it to a higher-ranking manager or functionary who has the right to make such decisions.
3. Registration of an internal message in the journals of incoming correspondence or sending it by mail.
4. Reviewing the proposal and preparing a response.
5. Consent is usually expressed in the form of an order to increase wages and change the staffing table. The refusal is sent by the same internal document, often in the form approved in the document flow regulations in the company.
6. Increased salaries are expected for employees starting from the next calendar month, unless otherwise established in the issued order for the enterprise.

Those who expect a quick response from their superiors will have to be patient. Law 59-FZ allows an official to review all documents within 30 days, unless it was sent by special categories of persons.

Another good thing is that to an appeal submitted in writing, the manager must respond in the same form. This means that, if there are grounds, the refusal stated on paper can be appealed to the labor inspectorate or court. Naturally, this matter will have prospects only if the procedure for increasing wages is approved in the local acts of the enterprise, and the management refuses to implement it.

Features of document preparation

Petitions and memos refer to documents that help organize internal communications at the enterprise. For example, between employees and managers with equivalent positions. Such documents may contain a comment, a proposal, or a request. But they don't have an official uniform. There are only recommendations for filling contained in GOSTs.

The transmission of official notes to employers is carried out in one of the ways accepted at the enterprise:

We give it to the HR department

1. Through the HR department.
2. Through the receptionist.
3. During a personal meeting.

Many organizations prefer electronic document management. Then the application can be sent using the internal network. The note must be registered once in the prescribed manner. This is done according to the rules established at a particular enterprise:

• creating notes in a special journal
• fixation at registration and control points

Fixation should be carried out on the same day when the documents are approved, signed, and put into circulation. It is acceptable to register the next day after these events. The maximum storage period for such official notes is up to 1 year.

Common mistakes in statements

• Destination. The most common mistake when drawing up a memo for a salary increase is incorrect identification of the addressee. Even if the employee believes that the amount in the payroll is not comparable with the efforts he expended and the results achieved, then he needs to correctly plan the route for considering his request.
• Not within the manager's competence. It would not be entirely correct to demand additional payment from your immediate superior if resolving these issues is not within his competence. But at the same time, you shouldn’t “jump over your head” and write a complaint to the general director. The surest way is to draw the attention of the head of your department to the financial discrepancy and invite him to petition higher management for its review.
• Argumentation. Another example of a mistake when drawing up a memo for a salary increase is incorrect argumentation. Even if an employee finds himself in a very difficult life situation and is in dire need of money, this is not a reason to increase his salary. Every more or less experienced leader knows this simple truth.
• Showing sympathy in the form of a salary increase will have a detrimental effect on the productivity of the rest of the team because it will create an erroneous impression of the company's priorities. In this case, it is better to offer the management to provide the employee with one-time financial assistance or an interest-free loan. Such an initiative has a greater chance of receiving a positive resolution from management.

The desire of employees to improve their financial situation pushes some of them to write a memo for a salary increase. And if, before sending it, a person objectively approaches the assessment of his own positions and labor achievements, then the likelihood of the desired result increases significantly.

Zinovieva Natalya Igorevna

Lawyer at the Legal Defense Board. Specializes in handling cases related to labor disputes. Defense in court, preparation of claims and other regulatory documents to regulatory authorities.

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How to write a memo for a salary increase?

The first may reflect in the service record a request for an increase in wages.

We invite you to familiarize yourself with Regional coefficients and northern surcharges

In addition to the request, it may contain a comment or suggestion.

There are certain rules that must be followed during the documentation process.

Examples of justifications for increasing wages:

• achieving distinctive results in the performance of official duties;
• increasing the volume of work;
• inflation, rising prices for consumer goods and services;
• recalculating the salaries of all employees (indexation);
• employee certification. Including hiring a citizen based on the results of successful completion of the probationary period;
• expansion of official powers, increase in responsibilities;
• the employee undergoes accreditation, during which his professional classification was increased.

Basically, this desire appears among managers after an employee achieves certain successes in the process of carrying out his work activities at a particular enterprise.

It is important that the arguments given in the note must be adequate and justified. You shouldn’t try to over-praise yourself - your bosses won’t appreciate such an act.

A memo can be replaced with a statement or petition, which are drawn up according to the same rules.

When writing a service letter, it is important to be guided by this factor.

The circumstance that prompted the employee to draw up the paper must be set out in detail in it.

Below are the features of writing for various reasons.

When a positive decision is made regarding an increase in salary, an order according to this sample is issued.

Drawing up a memo regarding an increase in wages due to an increase in the volume of work performed does not have clear rules and a unified form to fill out.

In most cases, the technology and rules for drawing up such papers are fixed by an internal local act.

A memo can be drawn up in several ways - by handwriting and printing.

When writing, you must use a blank sheet of A4 paper.

They imply that it reflects the following type of information:

• information about the organization - exact name;
• Full name and position of the addressee;
• Full name and position of the employee who compiled the document;
• name of paper;
• main part. It reflects the direct request of the employee. The reason why the need to increase the salary arose is described in as much detail as possible, and the justification for the request for an increase is given;
• date of writing;
• signature of the person who compiled the document, its transcript.

In addition, the memo can indicate the salary amount in effect at the time of drawing up the memo.

If desired, indicate the desired salary amount.

If a document is drawn up in connection with an increase in the volume of work, it is important to prove the existence of this circumstance.

If supporting documentation is available, it must be submitted in the form of attachments.

They, in turn, should be numbered and described in a note.

For example, such a document may be an agreement to service an additional enterprise.

It is important to prove that the employee not only successfully copes with his or her job, but also takes on additional work.

It should be argued that the labor activity of a specialist has become more expensive.

In what cases is it necessary

Many employers are wondering how to increase staff motivation. To this end, some managers improve the psychological microclimate at the enterprise, while others create the most comfortable working conditions for employees. But, as always, the truth is simple: the best incentive to work is decent payment. And if the administration forgot about this, then employees have the right to remind them - orally or in writing - using a memo. Note that the second option is much more effective - in this case, the boss will not be able to refer to the fact that he forgot about the request.

Labor legislation practically does not directly regulate the issue of when a memo regarding a salary increase is issued. Most often, workers turn to the employer with such paper in the following cases:

• due to increased job responsibilities;
• in connection with special services to the company;
• if there has been advanced training;
• due to the end of the probationary period;
• if the salary remains unchanged over a long period of time. But inflation and rising prices do occur.

How to justify a salary increase (example):
“Employees of Leader LLC are contacting you with a request to increase wages by 30%. The request is due to the rapid growth of inflation, rising prices for goods included in the food basket, and raising utility tariffs.”

What must a memo contain?

1. Position, surname, name, patronymic of the author of the document.
2. Position, surname, first name, patronymic of the employee whose salary is planned to be increased (indicated only if he is not the author of the memo).
3. Registration number of the service note (if the company registers internal documents).
4. Date the paper was written.
5. Signature of the author of the memo.
6. The date from which the salary increase is planned.
7. Justification for increasing the official salary (achievements and merits of the employee).
8. The amount of increase in official salary: can be indicated as a percentage by which it is necessary to increase the employee’s salary - “increase official salary by 20%”; a specific amount by which it is necessary to increase the official salary may be indicated - “increase the official salary by 5,000 Russian rubles”; the desired salary level may be indicated - “increase the official salary to 50,000 Russian rubles.”

   

Options for increasing wages

1. Establishing a temporary bonus to the official salary (can be set for a month, for a quarter, for six months, etc.).
2. Establishing a permanent increase to the official salary (this type of salary increase is often prescribed in a collective agreement or an additional agreement to it. This is due to the harmfulness of production or the danger of the work performed).
3. Payment of a bonus (one-time incentive for the amount of work completed).
4. An increase in salary (allows you to increase your salary not one-time or temporarily, as in previous options, but to fix a higher salary level on an ongoing basis).

The sample memo about a salary increase will vary depending on who is its author (employee or manager), as well as depending on how this increase will be formalized (bonus, allowance, salary increase).

conclusions

Any employee can fill out a service letter that will reflect a request for a salary increase. To receive a positive answer, it is important to support the document with reasoned reasons, the occurrence of which provoked the need to perform this action.

You can apply for a salary increase after successfully completing an internship, achieving professional merit, advanced training, etc.

If there are documents confirming the occurrence of the listed circumstances, they should be drawn up as an appendix to the note.

Basic writing rules

In most cases, a sample application for a salary increase from an employee who is applying for an increase in official salary or tariff rate is drawn up and submitted by himself. The document is written by hand or printed on a computer. The applicant's signature must be affixed by hand.

The specialist’s immediate supervisor, for example, the head of a department, also has the right to draw up a memo. In this case, the employee’s boss indicates his personal opinion regarding the increase in wages and lists specific merits and achievements.

Collective appeals are also acceptable. For example, ask for a salary increase for all specialists in a specific structural unit or the entire department.

Sample memo on behalf of an employee

A.A. Zavyalov

Leading Specialist of the Direct Sales Department

A.P. Petrenko

Service memo

11/15/2018 No. 14/24SZ

I ask you to consider the possibility of increasing my official salary by 15% from 01/01/2019 in relation to the current official salary. In the third quarter of 2020, I developed and successfully implemented a loyalty program for regular customers of Flipt PJSC, which made it possible to increase the company’s monthly revenues by 5%, as well as significantly reduce the attrition of the client base.

Signature