Taming the Shrew: How to Deal with Toxic Employees?

Why do you need a memo?

The important significance of the memo is that it shows that the employee of the enterprise sees, understands and brings to the attention of authorized persons the difficulty that has arisen, at the same time legally shifting responsibility from himself to specialists who are obliged to deal with a particular task as part of their duty.

In the event of controversial situations, disagreements and conflicts, this document will allow you to quickly understand who is guilty in each specific case.

The purpose of the memo is to notify any authorized official about a problem that has arisen, as well as a request to eliminate it, make rational proposals and coordinate joint actions.

Another important role of some memos is that they are primary accounting documents. In particular, they serve as justification and document certain expenses incurred for the needs of the enterprise, for example, when purchasing equipment, advertising costs, transport, etc. In such cases, after they have been written, memos must be stored as long and carefully as any other primary documents (in case of a sudden tax audit).

We remove “discouraging” employees

In almost any “problem group” there is a central element, a person thanks to whom this group appeared. The difficulty is that such a center is not always obvious:

• Sometimes the team is discouraged by a person who clearly has a negative attitude towards the work and does it carelessly. This is the simplest and most obvious example;
• Sometimes, on the contrary, one of the most effective employees becomes the “center of distraction”: he is always positive, has time to do everything, is always ready to support with a joke or conversation... and this interferes with the rest of the employees, distracts them;
• Sometimes the problem is gossip: a person spreads rumors and turns colleagues against each other.

In any case, if you have a whole department that is “problematic”, look for a central element. Then try to have an explanatory conversation or personal work with this person - try to reduce his negative impact on the team. If this does not help, then, unfortunately, you will have to part with such an employee.

Basic rules for writing a memo

There is no legally established concept of “Internal Memo”, and therefore there is no strictly established form for writing it. Each employee can compose it in free form or according to a template developed and approved by the enterprise. You can write a document either by hand or print it on a computer, but in both cases it must contain the “living” signature of the author. Sometimes heads of organizations require that internal memos be written on letterhead and must be certified by the signatures of responsible persons. Usually this document is written in one copy, but if necessary, you can make a copy of it.

The main requirement is that the note must always contain information

• about the name of the enterprise,
• the date of its preparation,
• the employee who writes the note,
• the official to whom she is sent.

Also, the note must clearly indicate the specific problem and possible ways to solve it.

If a memo is written by an ordinary employee, then it is advisable to have it certified by the head of the department, who thus indicates that he is familiar with the problem and agrees with the proposed options for eliminating it.

After writing, the memo must be registered in the internal documents log so that its traces are not lost in the document flow.

Components of good professional ethics

Many people interpret ethics in their own way. So what does the right work ethic consist of that will help you build a reputation as a valuable employee?

Integrity

Integrity, ideological commitment, objectivity - all this should determine your attitude towards work, clients, colleagues, and company management. This means always acting ethically, even when no one sees or knows that you cheated a little. By always doing this, you gain the trust of your team and management.

So the formula is:

Results + integrity + interest = trust

In this context, integrity should be demonstrated constantly and be your habitual behavior. For example, when working in a team, you should adhere to a set of values ​​and principles developed by management to achieve a specific goal.

Focus on quality of work

If you show dedication and focus on good results in your work, your professional ethics are fine. While some employees only do the bare minimum, ethical employees go above and beyond. They do more, do better, and are willing to go the extra mile to achieve good results and exceed expectations.

Professionalism

Professionalism is often interpreted too abstractly. This includes anything from appearance to behavior in public. Each company and professional field defines this concept in its own way, but in general it can be safely reduced to ethics as such.

Discipline

Work ethic grows from within, not imposed from outside. You can tell a person to do this or that, behave this way or that way, but if he doesn't have the internal discipline to follow company rules, he won't be the productive employee the company is looking for.

Sense of responsibility

Once you become part of an organization, you are given responsibility. An ethical employee is interested in fulfilling all his obligations.

Teamwork ability

As an employee, you are part of the team and the organization in general. You are part of the whole, which means you must be able to collaborate with colleagues.

An ethical employee also protects relationships with people, even when it comes to purely professional issues and the achievement of certain goals, both personal and collective.

Instructions for writing a memo

Despite the fact that the note does not have a unified template, from the point of view of office work, the design is quite standard.

1. In the upper right corner of the document, you should first indicate the addressee: to whom it is sent (position, full name of the company, last name, first name, patronymic of the employee). Then, in the same way, you need to enter information about the employee who is the author of the note.
2. Next, on the right, you should enter the name of the document, as well as the date of its preparation and the internal document flow number. Here you must indicate the locality in which the enterprise whose employee is writing the note is registered.
3. After this, you should briefly title the document (i.e., briefly outline the problem to which it is devoted).
4. The second part of the note should be devoted to the essence of the problem. It must be described in detail, indicating other officials who are involved in it. Further in the note you need to offer options for resolving the issue that has arisen.

General concepts and general requirements for any memo. Summary

An internal memorandum is an official document adopted in the company’s internal document flow. Compiling it correctly is important for setting up successful communication. The recipient must clearly understand what the sender wants to tell him. To do this, the document must indicate the following points:

The note begins with a “header”, which contains information about the persons participating in the communication and the name of the organization. You also need to register information with the company. At the end of the note, you must indicate the date, signature and its transcript.

Recently, official memos have been practiced, which are sent via e-mail. However, the classic option is written drafting.

We can say that drawing up such notes is a way of communication between employees of the same level. For example, they can be sent from the head of a department to the general director. Usually the head of a department asks for his employees. If ordinary employees write a note, it will be considered a report. Whether the sender’s requests will be accepted depends on the correct drafting of the memo. The recipient must clearly understand what is being asked of him and why. It is necessary to write down all the official information, but do it briefly and succinctly.

Top 10 bonuses to reward the best employee at the end of the year

A short test - checking with reality.

1.

New Years is soon. Right? Right.

2.

Your company has a tradition of rewarding the best employees at the end of the year. Right? Great! No? Badly. Start a new tradition immediately.

3.

Coming up with an end-of-year reward for the best employee that will truly make him happy is not the easiest thing to do. Right? That's it...

We have collected for you the top 10 bonuses to reward key employees, having spotted them from clients, famous consultants, books and more. We collected awards using the example of sales managers. Why? Yes, simply because they are the ones who “feed” our businesses.

Encouraging freedom

The BDO Unicon group of companies practices incentives in the form of the opportunity for the employee to choose the most convenient schedule in order, for example, to take children to kindergarten and pick them up. Also, a good reward for an employee who exceeds the sales target will be receiving additional vacation days.

The best sales manager can be spared daily reports or given permission to not adhere to the dress code.

It sounds dangerous, but if the system is built, it is easy to let “air” into it.

Initiation into superheroes

This block could be called “career ladder,” but then with an 80% probability you would immediately jump to the third point, skipping this one as obvious.

You can start with the classics.

Create a ladder of multiple levels of advancement in your company. If the employee was a simple manager, make him a middle or senior manager. Even a minor promotion will set him apart from those around him and will be an excellent reason for personal pride. This technique was used by the father of modern animation, Walt Disney, who personally turned low-prestige jobs into prestigious ones.

But this is not just about introducing comparative categories. Create your worlds based on your vision and culture.

You can have a Sales Ninja and a Customer Love Manager. Choose for yourself. Better yet, ask the employee what he would like to see on his business card. And as a reward, give him this position.

Like a boss

Or in Russian - encouragement with prestige. Award the best employee with insignia that only the top people have, if not no one at all.

For example, the right to park a car in the parking space of the company owner or next to him.

Or the opportunity to use a top management company car for a certain period.

You can even change chairs for a while. Or even jobs. Depends on how much you want to reward the employee.

Office "castling"

Continuing the theme of changing the workplace is this method of rewarding. In any office or study there are the most comfortable places - near the window with a beautiful view, and worse ones - near the door or the dining room. The most budget-friendly option is to create a system in the company where, for example, jobs are rotated every six months, and the best employees get the right of first choice.

If your company can afford the design costs, then the best employee can get an office interior of their own choosing.

Teacher - that sounds proud

Make your best employee a mentor for new hires.

The first will be pleased that the company considers him worthy of training, and the second will be pleased that they are taken care of, and in general the entire sales system will benefit because: a) the employee systematizes knowledge to train others; b) places for strengthening can be found when the transferred experience is recorded.

Healthy lifestyle is not always... a lie

There is a lot of debate about whether sports and personal care memberships are a waste of money. Specifically, you, reading this... At least once in your life you have definitely bought a membership to a gym or swimming pool. And what percentage of it was sold? Every second person “burned through” their subscriptions due to the manager’s rush jobs. But it was possible to reward someone!..

It is not necessary to buy out entire subscriptions; it is enough to agree on discounts and special conditions if the number of your professional winners is measured in dozens. This is what they do in one rather large well-known IT company in Belarus.

This also includes massages, beauty salons and other activities that improve physical and mental health.

And if you have 1-2 candidates, then a subscription is quite appropriate. But it is advisable to carefully investigate whether this employee even likes sports.

Adrenaline paradise

It’s like a continuation of a healthy lifestyle, but with adrenaline that energizes your employees for even greater achievements. Alpine skiing, extreme driving lessons, rallies and quest rooms will provide a good emotional release and relieve stress. There are also more radical proposals. For example, South Africa's Missing Link rewards employees with free tattoos. On the one hand, they allow us to emphasize the individuality and creative freedom of each employee, and on the other hand, they reflect the brand identity. Corporate tattoo... And that's a thought!

In any case, study, study and study again the passions of your employees. If suddenly they are fans of extreme sports, then there is no such thing as too much equipment.

"Oscar"

We really like this method. Your own Oscar ceremony. With the presentation of the main corporate statuette in the spotlight and to the applause of colleagues. The employee will savor this moment of glory for a very long time and want to repeat it again and again.

There are no resources for the ceremony, just invent a figurine that symbolizes your product or service. A golden chair, a golden condom, a golden keyboard, a golden wheel, which will be presented at the New Year's corporate party. Just develop the idea.

Journey

This is perhaps the most beautiful instrument if you follow all the rules. In Russia, Sales Director Maxim Batyrev introduced as a standard a trip as a gift to the best seller at the end of the year.

Who in their right mind would refuse to travel? It's always a joy. But travel as a gift has strict rules.

1. This is at least a ticket with +1. And better with family, including children. In addition to the pleasure of travel, this will greatly increase the status of your employee in the eyes of the family.
2. If you have not announced the prize at the beginning of the year, you cannot forcibly assign a country. Let the manager choose the purpose of the referral himself.
3. Don't bite. No fine print “flight and insurance at your own expense.” Be generous.

And from us the 11th

and not the worst
way
to reward the best seller.
After all, sooner or later he may become your sales manager. Give him a ticket to a master class by Maxim Batyrev
, the author of the acclaimed bestsellers “45 Tattoos for a Manager” and “45 Tattoos for Sale,” who
on January 26
(for the only time in 2020) with a new master class “How to manage sales.”

This gift is very easy to make, because from exactly today (December 27) until the end of the year there is a 1+1 New Year's promotion. You buy a ticket for yourself, receive a second one as a gift and give it to your employee.

Not ready to be so generous? Well... read a chapter from Maxim’s new book “45 Tattoos Sold” and realize that this chance cannot be missed.

Exactly 5 days to make a cool gift for yourself and your employees. With coming! Call and register your gifts: +375 29 655 25 23.

Reasons for compilation and purposes of notes

This business correspondence tool is especially popular in companies where there are many departments at different levels and it is quite difficult to control everything. But even in small enterprises people are often interested in how to write a memo correctly; The content of such a report depends on the purpose for which it is compiled. The need to write it arises if it is necessary to get a reaction to any extraordinary events. In addition, they write not only about the bad: they also make rational proposals for improving the work of the enterprise. When drawing up a “service”, follow certain rules, which will be discussed below.

Any employee has the right to write a service letter. Usually there are always two parts. In the first, management is notified of any fact or incident, and in the second, requests, proposals, and any other requests from the employee to a superior colleague are contained.

It’s worth taking hold of the handle if:

• violations were committed that caused any unforeseen actions or that could lead to them;
• management intervention is necessary, for example, there are not enough material and technical resources to complete a project;
• one of the employees did not show up for work or showed up under the influence of drugs/toxic/alcohol;
• there was a proposal to reward certain employees for outstanding results or other achievements;
• it is necessary to send someone on a business trip;
• it is required to call the employee back from vacation or a legal day off;
• any other situation on which a decision cannot be made without a leader.

The service report can serve as proof of the fact that the employee responded properly to the problem he discovered in the enterprise’s activities. Leaving a report is not a right, but a responsibility of a particular specialist. It confirms the fact that the employee was not inactive, but took the necessary measures: he informed his superiors and promptly made decisions on the problem.

Business - about mandatory testing of employees and other features of work during a pandemic

Companies must test at least 10% of their employees by May 31, and from June 1, another 10% of their staff must undergo tests every 15 days. How much will all this cost the employer and what else will have to change due to the pandemic?

Photo: Sergey Bobylev/TASS

From May 12, Moscow enterprises will live by new rules. All of them, including individual entrepreneurs, must test 10% of their employees for coronavirus and antibodies to it every 15 days, according to the decree of Mayor Sergei Sobyanin.

Employers should also install partitions if social distancing cannot be maintained in the office. And also install sanitizers. If employees live in a corridor-type dormitory and there are cases of coronavirus among them, then the employer must resettle them. Everything is at your own expense.

If the employer does not comply with any of these requirements, the Federal Service for Surveillance on Consumer Rights Protection and Human Welfare may prohibit its employees from going to work.

In general, employers are interested in testing employees for COVID-19, but agree that the authorities must somehow compensate for these costs. Yuri Savelov, a member of the presidium of Support of Russia, comments.

Yuri Savelov, member of the presidium of Support of Russia “If the authorities take on part of some of the costs associated with business, then that would be very good. Yes, there will be some loads. The most important question is whether enterprises, under all the conditions set by the government, are ready to open and work tomorrow. If they are ready, they will open regardless of additional costs. If an enterprise is not ready and believes that the costs are very expensive, it simply will not open or will ask for some kind of help from representatives of the city of Moscow.”

Suppose the company employs 100 people, ten of whom the employer must test. In Moscow laboratories, the average cost of a test is three thousand rubles. It turns out that the employer must pay 30 thousand for tests every 15 days. And this is not counting the costs of antibody tests, partitions, sanitizers, masks and, ultimately, salaries. The founder of the company - manufacturer of meat products "Dymov" Vadim Dymov continues.

Vadim Dymov, founder of the Dymov Group of Companies “We carry out medical examinations ourselves, and pay for government services ourselves. Everything is complicated. Why like this? A little unfair. I hope that some clarification will follow, but still not everything is completely clear. I have several thousand people working for me. Specifically, there are a thousand people in Moscow, so what? I can't imagine what it will look like. They have money, they are the state, they collect taxes for this. They don't help us at all, they help us very little. If they want to check, we can spend resources of health and strength on this, but for this we need to provide some kind of help.”

For workers, a new life also begins on May 12. They must participate in medical examinations conducted at work, and also inform the employer if they are pregnant, have diabetes, obesity or other chronic diseases. In such cases, management should transfer them to remote work.

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Types of letters

Classification is usually made by the type of information contained in the report. We list the most common types of service letters:

• request for data and information that the employee does not have;
• reporting violations committed by an employee in the performance of official duties;
• message about sending on a business trip;
• proposal for additional bonuses;
• informing about problems encountered in the work process, etc.

Thus, there are a lot of types of reports; they can contain any information related to work issues.

What should a worker’s job description contain: sample documents

Reading time: 4 minute(s)
A worker's job description serves to define the rights, duties and responsibilities of the employee. This document is not mandatory under the legislation of the Russian Federation, however, it is one of the most important in the work, as it regulates the labor relations between the employee and the employer.

How to compose: general provisions

The “General Provisions” section is the introductory part of the instructions - it must indicate the general working conditions for this position, qualification requirements and a list of documents that the employee must follow in his work.

Typically, the selection of candidates for a given job is carried out by the head of the relevant department or a human resources specialist. Appointment to and dismissal from a position occurs by appropriate order of the director of the organization.

If an employee is absent from the workplace (due to illness, vacation or other reasons), his rights, duties and responsibilities are transferred to another authorized person appointed by the head of the enterprise.

Qualification requirements for this employee are often not presented, and people without any special education or work experience are hired.

Regardless of what type of worker (kitchen, utility, road, etc.) the employee belongs to, he must know the rules of labor regulations, safety precautions and first aid. At the same time, this employee also needs knowledge of the internal regime of the company and the structure of work organization at the enterprise.

In his work activity, any employee must be guided by:

• legislation of the Russian Federation;
• current job description;
• employment contract;
• labor protection instructions;
• orders and instructions from management;
• company charter;
• internal regulations of the organization.

Job responsibilities: what the worker has the right to and his responsibilities

The section on the employee's job responsibilities is one of the most important in the instructions - here it is necessary to list his daily, weekly and monthly tasks.

The more detailed the list is, the better the quality of the employee’s work will be.

The list of labor functions of a worker depends on which category of workers he belongs to. Thus, a complex building maintenance worker is responsible for:

• timely inspection of the technical condition of the entrusted object;
• necessary maintenance and any type of repair of the premises;
• carrying out seasonal preparation of the building for repair and construction work.

At the same time, the main task of a utility worker is to receive tasks and carry out orders from his immediate supervisor, including moving goods and cleaning the area, while a kitchen worker is responsible for maintaining cleanliness in the kitchen, assisting cooks and washing dishes.

The next section usually indicates a list of rights granted to the employee for the quality performance of his duties. As a rule, a worker has the right:

• request reference materials and documents necessary to complete assigned tasks;
• demand the provision of proper working conditions;
• refuse to perform duties that are not included in the job description;
• introduce new methods of motivation and ways to improve working conditions for management’s consideration;
• require the execution of prescribed documents.

The final section describes the worker’s area of ​​responsibility. Violations for which an employee may be fired or fined are indicated here, for example:

• failure to perform or improper performance of one's own official duties;
• administrative, criminal or civil offenses during working hours;
• causing material damage to the organization;
• intentional or accidental damage to trusted equipment and inventory;
• non-compliance with internal regulations, company charter, labor safety instructions, this document and the employment contract;
• distribution of trade secrets or confidential information.

Sample job descriptions

At the moment, there are quite a lot of types of workers in an organization, and their labor functions have certain differences. Therefore, below we have placed several options for ready-made job descriptions intended for different types of employees.

Utility

We have posted a sample of a standard job description for an auxiliary worker at the following address: https://yadi.sk/i/YMuzPu1i3UGTaN

For comprehensive maintenance and repair of buildings

At the following link you will find a document form for a worker for comprehensive maintenance and repair of preschool educational institutions: https://yadi.sk/i/J8KDWAZQ3UGTjb

In this case, the job responsibilities of a 2nd category employee look like this: https://yadi.sk/i/BpVl7Ps43UGToB

Kitchen

The labor functions of a school canteen kitchen worker look like this: https://yadi.sk/i/kU2HiGzI3UGTrU

Road worker

Road workers work according to the following type of instructions: https://yadi.sk/i/YNYuWIDL3UGTyB

For the improvement of populated areas

The job responsibilities of those responsible for the improvement of settlements look like this: https://yadi.sk/d/vjREptD83UGU7p

Animal care

An example of a document for this employee can be found here: https://yadi.sk/i/iW7uROGt3UGUCB

Green farming

Sample instructions for a working green farm: https://yadi.sk/i/1NrJsoPd3UGUFt

Thus, the list of job responsibilities of a worker directly depends on which category he belongs to, so this document should only be drawn up by a specialist competent in this field. At the same time, chapters on the rights and responsibilities of an employee are often standard.

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How to write a memo (sample according to GOST)

Companies have the opportunity to enter and use many different forms of written communication about any incidents or issues of an organizational and financial nature that require the intervention of senior management. But a unified memo template is not established by law, but it must comply with the requirements of GOST 6.30-2003 “Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for drawing up documents." That is, it must contain the following details:

• name of the organization or structural unit, indication of the person to whom the appeal is sent;
• document's name;
• text - what needs to be communicated to management;
• date, signature and necessarily the position of the author.

We have determined the mandatory requirements, now let’s look at an example of how to write a memo.

Example 1

This type of arrangement of details in a document is called angular. But they can be placed on the sheet in other ways.

Example 2

The picture shows the longitudinal placement of the details. And both options will be correct.

Example of writing a memo

Writing a header is almost never difficult for anyone. It is necessary to clarify who the document is addressed to: his position and surname, initials (full first and middle names are possible). In addition, we must indicate the originator, and if a group of workers applies, then their positions and full names must be listed. A written appeal is not always addressed to the director; it is also sent to the person whose job responsibilities include consideration of a specific issue.

The first phrase with which a memo usually opens: I bring to your attention. This is the most common option. This is convenient for the employee because he immediately moves on to the subject of his message, and for the manager it reduces the time spent studying the letter.

The text of the memo itself should be short, to the point, with the obligatory listing of specific dates, times, circumstances, information: this will help the addressee quickly understand, take note, check and respond to the subordinate’s appeal.

The appeal is completed with a personal signature and the date of preparation. If there are applications, indicate their presence and list them.

Mandatory list

Regardless of the reason for dismissal (at one’s own request, by agreement of the parties, due to circumstances beyond one’s control, due to a reduction in numbers or staff, at the initiative of the employer for certain misconduct, etc.), each dismissed employee must be given the following set of documents:
Draw up personnel documents for free according to ready-made templates

1. Pay slip.

This document is issued upon final settlement with the employee. It contains information about all accruals and deductions made in this case (Articles 136 and 140 of the Labor Code of the Russian Federation). Each employer independently develops and approves the form of the payslip.

2. Work record book.

It should be issued on the last day of work, even if the employee was granted leave before dismissal (Part 4 of Article 84.1 of the Labor Code of the Russian Federation, ruling of the Constitutional Court of the Russian Federation dated January 25, 2007 No. 131-О-О, letter of Rostrud dated December 24, 2007 No. 5277-6 -1). For information about what entries to make in the work book when dismissing an employee, see the article “Filling out a work book in 2020: rules and sample.”

3. Extract from the SZV-M form.

This statement is issued for the month of dismissal. It contains information about the employer, as well as data about the dismissed employee. The extract must be certified. This is done as follows. The extract indicates the name and position of the person authorized to certify the document, followed by his signature and the date the extract was prepared. If the organization has a seal, then the extract must also be certified with a seal.

4. Extract from the DAM.

The statement is compiled for the period from the beginning of the quarter to the date of dismissal. Information about the employer from the title page is transferred to it, as well as data from section 3 “Personalized information about insured persons” concerning the dismissed employee. An extract from the DAM must be certified in the same manner as an extract from the SZV-M.

5. Extract from the SZV-STAZH form.

This extract is compiled for the reporting year (up to the date of dismissal of the employee). Information about the employer and information about the dismissed employee are transferred to it (letter from the Pension Fund of Russia branch in Moscow and the Moscow region dated 04/03/18 No. B-4510-08/7361). The extract from the SZV-STAZH form must be certified according to the rules described above (i.e., the signature, full name and position of the authorized person, and the seal of the organization, if any, are required; the date the extract was compiled).

Fill out, check and submit SZV-M, SZV-STAZH and RSV via the Internet for free

6. Certificate of salary amount (certificate 182n).

This document is drawn up in the form approved by Order of the Ministry of Labor dated April 30, 2013 No. 182n (for information on how to fill out the certificate, see the article “Certificate 182n on the amount of wages”). We recommend giving the employee 2-3 copies of such a certificate - this will simplify his communication with subsequent employers.

ADVICE. Include in the set of documents that are required to be issued upon dismissal of employees several copies of income certificates for the current and previous years (see below for more details).

In some cases, it is necessary to provide additional documents to the dismissed employee.

So, if the organization transferred insurance contributions to the funded part of the employee’s pension, then upon his dismissal he must draw up an extract from the DSV-3 form for the quarter of dismissal. And if during the time of work a medical record was issued for an employee (including at the expense of the employer), then it must also be included in the mandatory set of documents issued upon separation from employees (letter of Rospotrebnadzor dated November 10, 2015 No. 01/13734- 15-32).

Fill out and submit DSV-3 online for free

It is also necessary to return to the employee the originals of all documents that he brought during work. These can be diplomas, certificates, medical reports and other official papers.

ATTENTION. The documents listed above (with the exception of income certificates) are issued at the initiative of the employer. No statements from the employee are required.

Samples for different occasions

How to write a memo: sample confirmation of a business trip

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Employees have the right to inform management both about problems arising in the process of activity and about the achievements of specific specialists.

Memo regarding payment of bonus

The immediate superior may well petition a superior manager for an increase in bonus remuneration.

Director of Domostroy LLC Semin I.G.

from the head of the sales department of Domostroy LLC Nastina I.A.

Service memo 04/05/2019 No. 4 St. Petersburg

On increasing bonuses

I would like to bring to your attention that the seller Kareva Inna Igorevna exceeded the sales plan in March 2020 by more than twice. In this regard, I ask you to increase her bonus payment.

Head of Sales Department Nastina I.A.

Report on absence from work

Often a report is written in connection with violations of discipline. An example of a memo shows that the immediate superior not only reports a violation, but also proposes to take action.

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Note on write-off of inventory items

If inventory items have reached the end of their service life, they have become unusable, they are written off and disposed of. How to write off inventory items, read the article “How to draw up a sample act of writing off material assets.” The package of documents also includes a note for writing off inventory items.

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Letter about the need for equipment repair

With its help, management is informed about existing technical and technological problems that require the intervention of decision makers.

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Vacation recall letter

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In Miass, a police officer received a suspended sentence for torturing detainees

https://www.znak.com/2020-05-21/v_miasse_sotrudnik_policii_poluchil_uslovnyy_srok_za_pytki_zaderzhannyh 2020.05.21

Znak.com

The Miass City Court sentenced a policeman from a local patrol platoon, finding him guilty of exceeding his official powers with the use of violence and special means (Article 286 of the Criminal Code of the Russian Federation). As reported in the press service of the court, he was sentenced to suspended imprisonment for a term of 4 years and 6 months.

The court found that in February - March 2020, an employee of the Ministry of Internal Affairs used violence against three men brought to the police department to draw up a report on an administrative offense, including using an electric shock device. At the same time, one of the detainees was kept in metal bracelets.

The defendant pleaded not guilty, denying violence. Meanwhile, his guilt in committing crimes is confirmed by evidence from the case materials, the press service of the court reported.

According to the court's decision, in addition to the suspended sentence, the policeman must pay one of the victims legal costs of 109 thousand rubles.

The verdict has not entered into legal force and can be appealed to the Chelyabinsk Regional Court.

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Main Directorate of the Ministry of Internal Affairs of the Southern UralsIn the Chelyabinsk region, a case was opened regarding the supply of dangerous butter to the sanatorium of the Ministry of Internal Affairs. Authorities do not provide information about Chelyabinsk police officers who fell ill with COVID-19 in Dagestan. A resident of Chelyabinsk rushed at a policeman who demanded that her husband wear a mask. In Dagestan, employees of the Main Directorate of the Ministry of Internal Affairs for the Chelyabinsk Region are suspected COVID-19 In Chelyabinsk, an ex-policeman who wanted to get ₽25 million from Nikitin was left in a PPE cell at the police department in the Chelyabinsk region, a woman died “They flew with a flashing light.” In the Chelyabinsk region, a traffic police crew hit a girl. In Miass, the police came to the residents of the village, who staged a gathering due to a lack of gas. The head of the State Traffic Safety Inspectorate of the Chelyabinsk region got into an accident in his Toyota Land Cruiser. In the Chelyabinsk region police, a drug control operative fell ill with coronavirus. In the Chelyabinsk region, a policeman was accused of bribes from funeral workers. " The authorities of the Chelyabinsk region assessed the work of the police during the epidemic. The Main Directorate of the Ministry of Internal Affairs spoke about the scandal with the abuse of a detainee in Chelyabinsk. In Chelyabinsk, a policeman is accused of raping a detainee with a rubber baton. : “Citizens are behaving recklessly” In the Chelyabinsk region, there is growing indignation at the actions of the police during the period of self-isolation. 800 people who did not have registration were not allowed into Chelyabinsk in one day. Teksler and the police were complained to the prosecutor’s office for restricting entry into Chelyabinsk. Motorists who do not have registration in Chelyabinsk, being deployed at the entrances to the city Residents of Zlatoust were given a thousand orders to self-isolate after the outbreak of COVID-19 The former head of the Verkhneuralsk Department of Internal Affairs was left under house arrest In Miass, the police department, closed for quarantine due to COVID-19, resumed work In the Magnitogorsk police department, two employees were hospitalized with pneumonia In the Urals, an incident occurred in the police department coronavirus outbreak. Everything that is known by this hour In the Urals, the police department was quarantined due to coronavirus. Special forces detained a thief in law immediately after leaving the Verkhneuralsk prison. In Chelyabinsk, a quarantine violator was identified by a police neural network. In the Chelyabinsk region, cameras recorded 58 violators of the self-isolation regime. In the police department in the south of the Chelyabinsk region, the leadership was changed. In the Chelyabinsk region, every day. draw up more than a hundred protocols for violating self-isolation In Chelyabinsk, the police staged a night “raid” on young people near the monument to Kurchatov. In Chelyabinsk, a car crashed into the building of the migration service of the Main Directorate of the Ministry of Internal Affairs. Chelyabinsk authorities and security forces chose a position on believers who will go to churches on Easter. The Chelyabinsk region police drew up 69 protocols in two days. on walking residents Appointed and. O. Deputy Head of the Main Directorate of the Ministry of Internal Affairs for the Chelyabinsk Region The Chelyabinsk police announced that they can now draw up protocols on walking citizens. Why in the Chelyabinsk region no one fines walking residents. Lawyers: this is illegalIn Chelyabinsk, a police officer was urgently hospitalized from the clinic of the Ministry of Internal Affairs of the Chelyabinsk region, the police formed mobile points to patrol the streets. In the Urals, the police will be punished for refusing to enter a hospital where they are tested for coronavirus. In the Chelyabinsk region, 277 violators of the quarantine regime were identified. Police shot a video to support Chelyabinsk residents during quarantine. and crisisIn the Urals, the police refused to respond to a riot in a hospital, fearing coronavirus.In the Chelyabinsk region, twice as many police officers will monitor compliance with self-isolation.In the Chelyabinsk region, a man was fined for lying about the coronavirus.In Chelyabinsk, an employee with ARVI was taken from the clinic of the Main Directorate of the Ministry of Internal Affairs by ambulance to be tested for COVID.A Chelyabinsk policeman was appointed head of the Ministry of Internal Affairs. Amur region Chelyabinsk, who spoke out against the quarantine center, was fined for comments on social networks In the Chelyabinsk region, the police will begin monitoring those self-isolated for COVID-19 today. The Chelyabinsk police switched to a mask regime due to the coronavirus. Security forces carried out a special operation to detain a Chelyabinsk resident who threatened their colleague. In Chelyabinsk, an ex-policeman was detained for trying to get ₽25 million from Artur NikitinIn Magnitogorsk, a foreign woman accused of someone else's crime was asked to serve 4 years in prisonEx-policeman from Chebarkul, accused of harassment, was released from pre-trial detention centerEx-head of the Chebarkul traffic police, who got into a drunken accident, was accused of abuse of powerProsecutor's office apologized to a pensioner from Chelyabinsk, which was visited by machine gunners In the Urals, participants in the protest against the quarantine center began to receive police summonses In the Urals, the deputy head of the prison was caught drunk driving, but a policeman helped him In the Ministry of Internal Affairs of the Chelyabinsk region - personnel changes The prosecutor's office called the quality of the investigation of criminal cases in the Chelyabinsk region low Texler heard a report on crime in the Chelyabinsk region In the Urals, an ex-police officer will be tried for sex with boys. Offered a horse. In the Urals, a man received a suspended sentence for bribing a police officer. In the Chelyabinsk region, a traffic police crew opened fire at a violator in a BMW for negative reasons. In Plast, the chief of police and his subordinate were fired. In the Chelyabinsk region, a drunk man wounded two policemen with a knife. In the south of the Chelyabinsk region, a policeman saved a mother and her four children from death in a fire. In the Urals, an accident with a tractor of an ex-policeman after a claim for 600 thousand turned into a case of theft. In the police of the Chelyabinsk region. region - personnel changes The prosecutor's office will check the actions of the police who intimidated an orphan from the Chelyabinsk region A criminal case was opened against a policeman from Chebarkul who attacked a woman at the entrance In the Chelyabinsk region the police intimidate an orphan who was given an apartment with debts In the Southern Urals a woman accused a policeman of harassment and severe beating In Zlatoust a new one was introduced the head of the department of the Ministry of Internal Affairs of the Internet, a video appeared from the Ministry of Internal Affairs swimming championship, where athletes row in uniform. The police of the Chelyabinsk region received 17 paddy wagons and 132 cars. In Chelyabinsk, at the championship of the Russian Ministry of Internal Affairs, police officers had to swim in uniform. Magnitogorsk police completed the investigation into the controversial case of a foreign fortune teller. A car thief was arrested in Chebarkul. to detain whom the police had to shoot The head of the State Traffic Inspectorate of Chelyabinsk received a promotion In Chelyabinsk, a drunk policeman caused an accident involving a Mercedes Chelyabinsk police made a video instruction for gopniks In the Urals, an ex-policeman suspected of harassing female employees was detained In the Urals, in a case of theft worth 60 million, a witness in court reported pressure from the security forces In the Chelyabinsk region, 10 thousand violations were identified in the work of investigative bodies over six months. In the Urals, police officers have been covering up robbery for a year, passing it off as theft. The Investigative Committee does not want to believe In the Chelyabinsk region, a police officer was caught taking a bribe of 110 thousand rubles. In Chelyabinsk, investigators were forced to pay ex-employees of the Ministry of Internal Affairs for checking criminal cases. took an acquaintance to the department and he died on the street In Chelyabinsk, the deputy head of the Main Directorate of the Ministry of Internal Affairs took control of the case of racketeering and the execution of a merchant. New details have appeared in the case of a Chelyabinsk businesswoman on counterfeit software. The Chelyabinsk Rublyovka police found another criminal case with falsifications. A Ural policeman who became a defendant in the harassment case , gave an interview to Znak.com A case of harassment was opened against the head of the police department in the Urals. The Chelyabinsk region became the leader in crime among the regions of the Urals Federal District of the Chelyabinsk region. A security official accused of seducing teenagers was sent to a SIZON investigator, pressing a Chelyabinsk businesswoman, a criminal case may be opened.

Electronic memos. It happens?

The number of companies that are switching to electronic document management is constantly growing. Therefore, it is necessary to say a few words about electronic reports. They already exist, and the rules for their design are practically the same. Unless users specify the addressee and sender, since message sending programs do this automatically.

It is important to remember here that documents for internal business correspondence within the company itself must be somehow separated from the general flow of letters so that it is clear where personal and where work materials are. There are special programs that allow you to automatically send, register in the accounting log, send responses and resolutions. In this case, all electronic documents are affixed with an electronic signature of both the sender and the recipient after decisions are made.

If there is no general system, then the appeal is written to corporate email, which is usually checked by the secretary. He is obliged to forward the letter to the final addressee. To make sure the letter is delivered, you need to set up receipt notifications when sending.

Shelf life

Any documentation directly related to the activities of an enterprise or commercial organization has a shelf life. In accordance with such departmental regulatory document as the List of standard management archival documents generated in the process of activities of state bodies, local governments and commercial organizations, indicating their storage periods (the document was approved by the administrative act of the Ministry of Culture of Russia - order No. 558 of 08.25.2010) it is necessary ensure that forms in C3 form are stored for at least five years in the archives of the organization or enterprise.

The storage period for individual internal memos may be extended, but only on the basis of a decision and a confirming order from the director of the enterprise. This is done if it is recognized that there is a need to store specific records for a longer period (for example, during a lengthy trial of a case in the courts). There is a peculiarity in establishing the storage period for documents issued in electronic form. The period for ensuring their mandatory preservation is established by a separate local regulatory act of the company: the charter or the Regulations on the nomenclature of affairs.